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Resolution 90-654RESOLUTION O E CITY OF LONGIOOD, FLORIDA, Tl COMMISSION OF THENCITx OF LONGWOOR. PLORIDA WHEREAS, Sestron 3.09(b) Of the City Charter requires the Longwood City Comm i.,— to adopt rules and procedures for the City Commission, and WHEREAS, the LO 9 nd City omm C—O has aetermrned I — the exist g ides and procedores -ire revisioR and amendment: .Rd WHEREAS, the Longwood City Comm R—C has re Owtd, rev is ea and amended the exvsting Rules and Procedures, NOW, THEREFORE, BE IT RESOLveo Hx THIS CITR COmmISSION OF THE CITY of LONGwooD, FLORIDA, AS POLL — I. I— the amended and revised Rules and Procedures for the Longwood City Commission Cl. herby dopted and mad PAIT of [his resolution by reference as Exhibit A thereto. 2. The revised Roles and Procedures wz11 become effective when adopted except for Section 2.4, Time Of Meetings, which wi l.1 be effective upon adoption Of Ordinance No. 979. PASSED AND ADOPTED THIS 1990. App--d as to form and legality fcr the u..e and reliance of the Richard S. Tay r City AAtt to , z. g 2.1 ,dole the City eommiae ioo e the first atd third regular The City shall a the fourthr Mo nd ay of e uch m ing i dry o anspos. o eodedae n for gr rbymt rPlanning agency if s ingri cedes ing. If any regularlysscheduled m iage'Ilk o legal, iholiday, the regular m ing may be er scheduled o celled by the City Comm.t ssron eu pon seven ())e days notice to the public. 2.2. Sp ial m inys pec ial s Ih call of City oit st emtI) oft of special es hallb bes given tt a C—issione rc a least 24 advance of the special m all be s ved personally r left a e by the City Clerk o a des ignee. to hall a the t , placer and purpose ofnthe m ing. CityClify the e wspapers of the tti— place and purposer o£ the pec 1 2.3. Place of m ings Negularly doled ings shall be held City n Chambers 1 ted i the City Hall. t he regularrm ing place of the City C s11 a nadeguate for members o the public` City may a doge t larger a fa C�i litynithil no he citw ty limits ifongwood. enan ge snail be p nt ly posted o the door of t re gularnm ace yhe ing pl me c a l sot giver noti c ea o2 such change Ci tp ce of meeting to tithe press. e declared by the Mayor For p rods not to z.� _� ie smeame Changes i the regular s t De made e cept upon the approval of a majority of the members in sees don. 3. PUDlic ity Clerk shall be r si— r providing the proper notice for all meet g of pthe City .. r ssion. 3.1. k g g 1 pt a quarterly n sting c e lithe da tee Clmes traadk ces os plaof the regular me etings,h.dtle ity ha11 doge regular schedule ofem ings,ot ,ity Clerk shall postla of the change within 3 days following Che meeting in whiche it, change was made. 3, 3. Emergence meeTinys if t ity C shall r hedule a log u provisions oforules2.5 o cal le ar s pedal m post a meaiately andCn ergencysm ingscs to ted a a10 ncy t ing is hall b Mayox o mt he oc a.11 ofat nlly fi£ha delay would threaten severe and rmmrnentmD d e ngerd to the RULES I PROCEDURES _ 8 3 he al[h. safety, aad welfare of the public. 3.4.edia and o City C shall n tify, without charge, a wspaper, re television s of such ings os a oyes, a'Vec ial inys ee ws pa per, rr telev.i s.ion s ha l.t h led w g.­ P ie s ro amen re gul is pec s idendTssof Longwood H and tto lodcal government e ThCmC er kss ha 11 also n tify other individuals o o rgani za[ions yofl regu lar m ingoscheaules, changes v the schedule, o ec Sal m et in gse but only upon their _it_ request and uponppayment Cof the a ual of duplicationC of the copies and postage expenses. Clerk shall ail all such not vices pu rsuanT To thrs rule rby 4. puorum, a 4.1. puorvm ee of the C sha11 c ou a quorum foriof Cb usinessu all ings of C. tItidof the C shall be b indingrcunleaso adopted by the affirmative vote of three (3) or more members of the Commrssron. 4.2. A endavice Auy member u able t end a regularly n hedulsd m ing of Tne C tify the City Clerk w regu eat t sthe C that the member be e defrom mmiss ioth s hall fort. of ,_ . ti_ trans ena h regular m ings of [ne City Commvss.von without beingvd y excueea byecne commies ioa. 5. gvlar m enda The City C1e rk shall prepare the agCada of business far .11 any C x rdes vngCdt olac day amen rune M n P,:,preced ing Ct regular m inga_11 be placed the tagend- any c n m the agenda by vo[S£y ing the City Cl—k of aupch item yt10 i00a the Monday p ze guiar m ing.11 and the persona will then be Ce pla edhe age b, under Public v edf byeC ity — Clerk e 1 be 'inys will b and eafter [ Pub lir, a cipntion F i.,d The Mayor or Coimnvss von ay elect to mod i.fy the order of the agenda. 5. 1. 5 i.al m coda shall be called i special ing t o be cons vde red shall be stated an the call of the meetings t 5.2. p ribut'on of agenda a e City C it1 distribute copies of t coda t ether ith 'pi -So zela tog the ing%before vt —before m inys s dined for t o following m TheTCity Clerk will mail a copy of the agenda L pedrson having a the agenda o esday prec —get .achy ing ! Addit ional c the a coda will be n ailable public u o be p ced In the City r Comm vss von Chambers eEor pers ons ve [tending the meet g. 5.3. Order of business. The agenda will be arranged in the Following order. 1. call to order b of s meditation 1 y the City A ttorney ofollowed byv Pled ge o£ Alley fiance 3. Approval nr correction of mvnutes 4. Public Par tv p van Period (30 mvnutes time ivmvx) 5. Consent Agenda 6. Public xeariegs ]. Other requests e. city•s Adminiscrator•s 9. CityAtt.—ypott 10. ay and commissioner s p t i. Aaj oo rnmant r 5.4. C Agenaa Agentla i ned a Age ndatwhich a eide red r ns eedsbY Cityer e for Bil, Bof Administrative CA s and Agreements p --ly approved in principle, 5.5 -- P iod A. i ngo City P shallro submrt the c uowiagt�in eo max ionteo the City l.erk. Name Aadress y t jllt matt to sed. swDaects will b. Cit b Rues t i Dose that a t sgermane ea business under C e province of the City C referred t the City administrator for r solar ion 515ubject hall be clear and address a spec.if is i ity n ey, a arl i ame n tarian, will determine if a subject I. s Caff het her the subject has been drssu.,., ed wrtn members of ahe Mayor will call victuals n nd uDject bee sect whichme the individual shall to keo his/herd place at the podium ti All questions and r shall be ada.ressed t Chair and all responses mw 1 be from t Chair e d by t taddressed t ina ividuel C ssione11 viduel Comm,ss.,oners to respond to those eomments,d i,th y o aesrre. pa trhere shall be a total of three mvnutes permitted for each L. ahe City Commrss von wi11 no.. attempt to resolve problems EdbEM s Pko�EpgR> s E 6 during a the m r had b re £erred to the Crty administrator 9for[re vrew andt rec ommendation. r e Chair m order a y person granted permission during c Public iod disorae rly by failing to be g otherwise.If disrupting eedi,b . been declared o of he person refuses t tad w n declared eo eofea nd/or i person c o be edisorderly and disrupts at wed — thehc ambers rf indereo ing. mof st y Should any ember d .agree or dis sapprove o of nthe C a poin tf o ordtero and the Comm tss r on The limit for d.i..scuss.ions Pubit,l r Partr ipatib. Period .hall be lrmrtea to 30 nmrnutes. 6, onduct of M ing. 6.1. Chairperson The shall moderate a chair all m ing. o£ thb Mayor. [ pro tempore will a b eh ec dutfieseof the cM1arr, ex pt for appointments to be .made by the Mayor. 6— Members Those members wishing to speak shall the approval of the chairand e h person whot speaks1 she 11. address the chair. he mee trng shall not speak unless recog zed by he chair. 6.3 orderly onduct a call t order any person who being d isorderly m by speaking disrupting t proceeding, by failing o be otgermane, by speaking vulgarities. The Chair is hall call [ of order quiet pedrsonq sballt c o be to a isorderlyi and disrupts t �. etrn e chairnmay o t t ergeant-at-armst (Chief of PolI— or hdesignat ea repres en a awel to remove he person fram the meeting. ev vea from a public m tag e cept for an actual breach bo£ the peace committed at the meeting. PubTib H The following procedure is re commended for aublic Hearings. off w roduce acM1 m for c sides Gion, andlr en as ,ions. The s reguestetl to B. Th k p omments brief an dm provide a broad ovef rew. The applicant aT o and those favoring and first Those in opp., it Son to the rseea wrll be heard second. C. d ould be nt r i nfoxmat ion egarding the agendait r em under is� usslbe ontr ".by t eep se brief imltt to in--tionsn t previously sed. ilf a groupmi opposition, apeaker designated f group. All ,,hose ei ith the speakeror ill �. be asked t girs ha nds w that volved orded theom should tify themselves 1by name and cadre ssselea rly for the record. speaker s e given t ctful antl The there be wiut bu rst oft applause o mments on any issue and ll not accept such .in the chambers. red ao=nments, photogra phs C1d ings, etc. that are sshown ato the Hoard rn '.Pp— heof an rssue. —Id may ask questions of speakers or staff membe rs. ing 11, public h ing and a s been made a ndes o.ded, hat s cussionea ill b closed of hone floor. eollowibg ©Dora discussion, a vote wrl..l. be taken. 7. ora e ifny- �.l praing = p biTt: ea re��Es 6 Preo�ereprees b m es ponsib le for ing t sh official r ord s and of ing o the �, anute halt incl ud halrlt of the pect t t heMn noEri and nt'here ontler 11ctl rd The m ord ealso s whethertt sMorbysv and w ne by r ball.Vt tbbry aY" e fox each m City al w erk call itmm�the Commis s ionerl to hi sr > med rat encright eo11 and for each s eeding right mu e m b — sreen called st. Tn firCity Clebrk will call upon st he chary rn the normal voting sequence. �.z. re ora of aise�seion Tne city clerk shall be respons in l.e for m ing a ry of the discussion o of �te of mmamimade by the pu bl icme The Cif clerkr ss es po sbfor le m ing tr ording o ape f e shall be mayor arned for pe trod not less than three years. 7.3. eu — a oClerk shall m of t e public rbs and m auf offic is lem r1'he a enda will the followiig n pumfcgf. 'All p inysv d net wiiial eaa Cr-id ings and for such purposes, theyn Willa eea r that a erbati, r ord of proceedings i ma de, rwhich ord V ncluaec and e which the piby Il eal made. ood ddoes u provide s (prepared by t ity C sap --drb siI bn si—b daysla followingub e approved by ailable espublic w n 3 t busiiess ssda ys sua11 ing a which they w ­—bd. providpc ogles ofpo ua1 cost of duplication of the p s and postage expenses. r 8. Voting RBbBG 6 aRGGBBBREs ante 9 ha 11 v 1 questions except when prohibited by a Conflict tof InTerest. when the City Clerk is directed embee o,aerled i e question n n be a til such roll call rs c mpieted land the reeelt »pnoan.ea. b 1-1 taken, ch»ir shell decide t Any m em may c and t Nays"be called ­n the qu st of the .Harr or any member. 9. and R solutions e following procedure shall be followed rexpect to placing ordinances and res olut cons on the Agenda: 9. 1. Ordinances fo 11 owrnq and uform and gen Ted tby anf£nd rng eys c of a ely pitcea a the I h n,bb.afor aregniar m ed95t tify ingot ity Clerk oof s such ordinances o by 10:00 a the Mondaypreceding the n regular i. ng. ampies of r ozainan ces o soliittions » x Ordinances�ut Redsolut ions. R e..ting Ord.ina nc esZe or Bank Accoune Sgn ato ry 9.2. O „placed ro rthe a coda to they haver b_b prepared, s approved by tCi t if ied or on such other q as ae the c y commrearob mtynai...:' 9 .3. Ordinances ibh by business ile the ity sly a zed rs hall ba prepared a bty r and hbe h agenda, after being r wedeanasa Cb—d by ofttHey and after t ity Clerk has b s type would be Co rdibbb, es aoddsresoluti— generated during a Bond transact rob. 9.9 ubl is i d during the first rbbdibg of o in tces WrlPublic bi tl be p rued during public hearin gsa following the second read g. 9.5. A11 other proposed ordinances and resolutions other than 11.2. Outies of R of the arliama Tariaa ssidbing C n questions of p ipn9e oofr the le yall.ye of £ic ien[lyT and timpartiallys Questionsem inquiries ended for the T hroogh the Mayor rrpi—id.,A, aC gives the a if h e kn ows�r reyetsht 11,1111— hT he arl iamentarian hdo, sw esit tees Mayor o siding when th but t sibil ity for thetdec is ions the Mayor or pres ideing C contro 11 ThThe ea rl iament arian's p ron t p ely advrsory � N 610 - ANNAR y 1fl,19Aft RESOLOTIO .I RESOLUTION 626 - NOV M6E,R 21, 1988 AUGUST 1. 1 RES-GLUTION 649 RISOLUTION 654 - Y ), 1990