Resolution 88-610A RESOLUTION OF LONCW00 D,
FIG.., ICPOR RULES AND
PROCEDURES FOR OTHE CITY CM MISSION OF THE
CITY OF LONGWCOD, ILCRIDA
WHEREAS, the City ommrssron of the City of Longwood has
determrned that it q res updated xu les antl px oc etlures for the City
Commission of the City of Longwood:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF LONGWOOD, FLORIDA, THAT THE FOLLOWING RULES AND PROCEDURES
ARE HEREBY ADOPTED:
1. Auchori y
These rules are atlopcetl b t City Commission
r provisions of Section .D9 ifythehC ty Charter. Pursuant to the
2.
2.1. Regular ac hetlule
shall m the fits[ and third M
n chat gulao ns ee T" Pi" C ethe
f ouxth "Illy of eachsm neh, if, t heir s d is cre t i Ina is uchem
o lispose of a entla i and any I entlH gthe
Commission for review by the LantlemPla nning cif msuch m ing i
cea the chdvd Monday n if A axle scbetluled
g falls o a legal ho lidar, et he ngr —St— meet D sba11 be held on
the next secular day that Is not a ho Idtl
z.2. aeral m D
The Cicy Commis s5.on shall m ia1 s 1111 of the
Mayor o of three (13 embers of eehe iC Notice of
e cial ings shall be ach Commissio ner ma tsleast 24 hours
advancee Cif the spec ia.gVeme eta ng. Such not ce shall be s'N d
r' p nally r lefe a the membeT's a ual r sitlencer by the City Clerk o
a designee. oThe n place, and p
erksw illna tifyr the ne sp pe s ofrp[be
tr ,hplacetand purposerof the special meet g.
2.3. Place of m ings
Regularly scheduled ings shall be held
Chambers located in theeC1 ty Ha 11, gularCm rplase
of the City Commission shall a e for members of the
public t Sty C ueb-i—to change t a Iarger
f_ l ityow ichindt hehc y lim i tsy of colon _0. A of sucb change
s ha11 be p the door of t gularrm ing p
ithP rtst ha City. The Cicy Clerk shall also given rto tice
of o suche c h ange e inwIt— of meeting to the press.
2.4. of mtiG&l
cemm�arly scheduled 1 begin a 1 10 unless the
ssiin ahall by m itr voce en se saran, sec a a-t eerene atarcing
2 .5. Change i schedule
Changes schedule shall n t be made ex<e pt apart [he
pp val of a ma�orit yl of the members In sess.i i n.
I . Public rt of m g 1
The City Clerk shthe all cicy be r mia o -y--a itl the proper notice far
all meecrnga of comaron.
3.1. gular m
The la City CLerk shall p quarterly n e Siating ehe dates, nes
and places of the regula �smeee g chedulecic
3.2. Schedule c g
Whenever ene City Commission shall change its gular schedule of
e Ling s, ehe it Clerk sha 11 p of the change wienin 3 days
following the meeting in which the tchangerwas made.
3.3. Emerge ncy mee[rngs
If the City Commission s,,,I
of rule 2.s o ca11 a ialem dirtge a ndere ru leg 2� 1,I psoviClerk
of s cha ngo tely artd n I e 1
es ha llube field u til thee do shall haven been p
teleasty 1g hours ncy sna lle be held o the calltof
ehe Mayor o thb 11 o embers antl onlyn if a delay
ould t and imminenep dangerm to ene health, safely, antl
we if arehofaene public.
3.4. Notificati media and others
The City Clerk shall n [iEY. witM1out charge, a radio
television s ofo irtgs sc hedu le,nesched ule o
ial whe ne verhsuchen radio 0ttlti
ry1 havee filedsw the clerk a t for¢sucn v
ty Clerk shallitalso n eify or he rtindivid uals organiza [ions Tof
g ular m ing scfiedules, ochartg es 1 ene t,bedule,00 ia1 m ings,
I.tonly upthe l.r w and u payment of spe he a ual[
11 on
IIplicat"on of Cher copiesrantlep pserk The City C shall
..it
all such notices pursuant [o this rule by class ma il
affirmative vole of three (3) or more members of the Commrssion.
4.2. Attenda
No member of te y Commiission may absent him ¢elf w e flxse having
tbta ined lea vefrom the Commission. A Comm" ssionershal l forfeit his
she office if he/fails [ ne (3) c ular m
of the City Commission witbouthe ingd u ly ex cusedc by r t he regCommis"o.tings City Cle all p the a end, of business f regularly
neanlea cist.t11, the City CSerkna uC bii
e sdhp et_ m ing andm ayeh, pe 11 o placed theaSttd.. Theordguer of s thea g enda s hallbe
[he s they w ved by City Clerk excepe that all public 1
hear gs sha11 be heard fit—
I.I. Special t ing_�_
I,
matters [o be co ns fd e r edssh.11 be staled in [he calls of ct he meeting. t
5.2. ribut'on of agenda and m erials
Clerk will dis cr ibute c of the agenda t ether with c
ofe xpla nations,
stchhe eg pbdefot tcrCy ommpission by [ 1S[0h0ae ro
11x Ibe nMdy.TheeeClia eeye n Ce Tlleiurehhrk esboig lblunsbmieanfSeol _da eron vng im adarsse a m copySngosf on Thursday
ceding Lhe eMo nday m ing. Addieio nal c pf ehe age rtda will be
ails ble [ tfie publicen and will pal so be placed in ehe Ciey
Commission Chambers for pe sons --ding [be meeting.
5.3. Ox der oI be siness. The genda will be arranged In [be Po ].lowing
carder.
t. Call e order
2. A of si le n[ meth ca [ion led by ehe Lily Attnr y
f olloveatby Pledge of Allegiance
3. Approval o rec[ion of mina tes
Consent Agentla
5. b lic H
F, 6. Other r
pa[Sort P
g. City iAdt s Re➢nrt
9. Cicy Actor neyrst Re port
10. Hayor and Commissioner's Report
!t. Aajpurnment
5— __nt Agenda
enda — defined a chose items o ehe Commission A
s-db, r utine by the —, Administrator andClerk,we lE�
G ran[on eels, Giants of E n fox bids, Reports of
Adminis twra[ive Actions, Leases andAn greements previously approved in
principle, etc.
5. 5. P.blil P--
'
Prior ar Cit
[ [he of the Public Part is ipa Lion
a dssy Commission shall submity
t d rethe
Eollowbginformation to the Ci[y Clerk:
ame
�. b. Address
PAo ne number
d. Su bj ece ma Beer en be discussed
5. The C y C1.erk w.i11 ca 11 ehe individuals n
s hal lc cake his pLa�e at thec upssdedmat bjwhicb came mthe na i ndividual
C. There shall be a three mi nnte time 1im.it per t nd.iv.idual.
The City Clerk shall n inai via uals in [be
order in whicfi cheer informationis received.
6. Conduct of Hee[ings
6.1. Chairpe
'She Mayor sha 11 moderate and chair all m ings of the Commission. In
the absence of the Mayor, ehe Oe puty Ma yor tp p ill assume the
dueies of ehe chair.
cTh—
bail fir obea the appr vat of [he
atr and eac hwp wfi oss �s hall a Other persons
at the meeting sha llnnot spe akkumess re c ognizedh byc t her c hair.
1
e.B. pva.raerly .nannt n _ i��.= _
The chair m call t ozder any being tlisozder ly by
Baking otherwise d i sruptingptheo p eeding, by f...Sng be
by spe aking Such person st L1 [hen b ced
t ilnsthe c ha lL haveltl ete rmin ed whether the p order.
If the p .1dt c o be disorderly a a a"I"'sse he nm
the cha it smay order [ - - s (Ch ief no Police or designated
vf1 e [he m No p sfiall
P. veil fr.mna pu bl item g x ptmE.r an actual bx Baths. of the
P.rommittea ac the mee ct.,egtin
—. Public H.
The following procedure is recomme ntled foz Public Heari gs.
A. The staff will i r.duce each item for consideration, w1[h
r emmenta ana rerommeaaciona.
B. The applicant o and chose favorins the issue
wSll be heard first[ Thoseein ppositi.n eo the issue will be 1
heard next.
C. Coame n11 should be ced Linen[ inf or ma [ion
regarding the agenda ice. a nderi d iscu s sS. raper
0. O.. of c .[hers, w ask that s Bakers k heir
s brieiea — limit inf ormapt ion n
n sly tliscpssetlzy If oa please h.11
eaker designated for the g �sAl.l thoseli 4agreement with
r ha nd sn [hoe [he
volvedil abeed ordede rthe Spea ke zs
th—ld iideetify themaelvesrbY name and adtlzes sr clearly fur [fie
pia.
all eaker should be fn
antl
w ille a s ka tha[Lee he r ebe
not a c ceptf s—PI—
cphl ins[ fi er chambeoyen lltblllb comments on any Itsue antl will
required [ any d aphs,
drawingsc le [c. sthae are showntaeo efie oBoardtin ppo [ of an 1
The B and m ask q of s Bakers of staff
Af eer closing t he ypnblic nhear tng and pa n has bee nmmatle and
onded, discussion wi11 b closed e mthe� floor. Following
Board discussion, a vole willebe [a ke n.o
7. --d of mlltjgl
7.1. Recording r p sibilit ies
The City Clerk shall be respons1— fox maintaining the official record
Com it all m 1
alledsfoi [oThes City Clerk will call p the chair it the normal
—t g sequence.
7.2. ord of discussion
The City Clerk sfiall be responsible far maintain g a written summary of
the discussion or ommen of ehe Commission antl of Comm made by [be
r public. The C i[yc Clerk[sha 11 be x nsible for ma king en
e ape recortling of earn entire meecrng which shall be maincaine tl[f orra
[he public. 'A1.1 p advised t if they decide
eal a Y aecfsion made a Commi ssvone will n
oea of the eeainea and fnr se[nnn [e nev[nwill eeaed
insure chit. of ehe eetl ings 11 made, which 1111.
3 nclutle cne b and evid encepu wh.t ch the a eat mane.
The Cicy of Longwood [does no[ provide pfi is verbaeim iec ord.�'sMinuees
the following PIIIIIIII
hail 'oe followed with respect to placing
ordinances and ie solo [ionson [fie Agenda:
9. t. Ox dinances o so lueions which a following A
a ndaxd format, xantl g ted by staff duxinge efie ordinary c of
1. all be metlia[ely pLacetl ehe Commission's Agenda fox
gulars by oeif yi ng cne Li[ynC le rk of ucn ordinances
s o l ueion s e bvn10: o0 a ehe Wednesday px eceding [he n reg RXamples of ordinances o solu[io ns a e%Ann
0 rtlinances, Compxehen si[ exat—
[ion
v eP 1 an Amendment Ordinances, Rezo nt g Ox tli na nces
or Bank Ac coo n[ Signatory Resolu[1ohs.
9.2. Ordinances o solueio ns which [he C ehe City
x shall be pl.acetl o ehe ......
of ee rst been
prepared, i then City A[[or hey and the City Clerk
bas been no[lfied or on suc hd other genaa as the City Commission may
direce.
9.3. Ox dinances which 111 by b
wh.l,hr[h C usly au ehor ized ne
bed prepareasa a n d ombess of deeds ends, afeer being
veaah he Ciey Atcoxney a aft— I erk bas
if ied PP _ ple of [his type ould ben ordinances antl
esolutions g ora team a u ring a Bona czansaeeaon.
r
—f. all other p - solutions other [non
referred [ n 9 — ropgaza n anaa nge3 anaena 11 firac e brpugne c ncne
to
[ n by [ e City Ad min is er a[or a and
listeaao endamr a nder then s Re poipor
n All sedi o rd inancess[ solutions oshall
c —in me morandumof rom se affr c oncern g it. p oposalsre
Y� �Y 6 000, Y �a
�� na �_, ,o. ,�E �aa
«a >. , �, , , � �;�`
,,� _ _
�s �- i.,�� ooa, ri or?an
C I T Y G o M N I 5 5 I 0 N
0I
C I T Y o P L O N G W 0 0 D
R U L E S A N D P R 0 C E D U R E 5
Re so lotion No, fi1D
_ Ado -d January 18, 1988
■
f onr[h Monday of each m ne h, if, their discretion, sucfi m
o dispose o entla items and a y items r entl etlep [
Commission for r ¢by
Che Land Planning Agency eif s
11, 1
cetl the thrd M thing If any gulazly msc heduletl
m eetrng fails ort a Segal holida y,me[he regular meet g shall be held on
Mayor 11
of I'll:
(3) embers of the Commission. of
h commissioner ae lease be
c ad va nc ee Cof gst he al ial vt uch sha 11 be served
r left a sPhe membe resau ual r siden�e ibt�d
a ¢designee, o all a ,y11,11Cca ndCp
of the m nThec City G lerkswillnalso n tifylthe newspapers of rpthe
time, place t a ntl pu 'pose of the special meeting. .�
2.3. Piace of meetrnas
2 .5. Change i, n_sc he dole
Changes 11 the e r dole shall It be made except upon the 1
approval of a malo'ieylof the members rn gessio n.
3. Pp blic n of m g
The City Clerk shall b B
rible for providing ch p ope notice fox
all meetr s of the CityCommission.
— .1. Regular m g
11, City Clerk sha11 p exly n ti ce listing the dates, times
and pla Ces of the g ar me etingr s chedule
3.2. Schedule c
Whenever [he Cicy sha11 cbange its gular schedule of
the Cicy C_e shall p o[ice of the change within 3 tl y
f ollowg ng [he —I , i. which the [change was made.
3.3. Emergency meetings
11 the City Commission shall schedule under the p
of rule 2.5 o call a is lam untlere-1 1.1' 1Te 1ItyvrClerk
s ball p of sa°ea Chang' mediacely a ing a ceps
es ha 11 be held u til t 1111nT tad
to lea styLBh ergency etinge Tel. 1e be bald o bdd nc a 11 of
the Mayor o ca11 of threemo embers antl on19n if a delay
ula t and vmm� ne n[ xaau - co eha health, saf eey, and
ePlfareoiainP Pi�.
3 .4. cif icaeion t media antl oche r_s
The Ci[y Clerk shall t eleviais1Son s ononetvifeyr suc hcheon Sng.....
a e ratlio no wpteple
sch hu c eeveisoion
radSo
o
h11 hvefiletlwith
c.e clerk a t far s tTfif
City Clerk also n tify ochexti vid uals
gular m scFedu le s,oc chars dule,00 ialam Ingsf
bit only a n6 he it written r and uponfipayme nt of s111 a ualt
of du pl ica Pion of t copies t poseage e The C'1 ey Clerk shall
mail all such notaces pursuant co ehts rule bysf it se class ma.i.l.
4. Quo andante
4.1. °u
Three embers o shall c n
m for eha
b a11mn eCommissio euo of
c he ns of ushalls e—id
binding unless a d opted ac byonche
r of f rand true vote of chree(3)or more members of cbe Commission.
4.2. A[[entla nee
t member of t Y Commission may absent h elf with Il first h
obtained e from [he C sha it forfeitavfi is
office if he/she fails t endsthree A(3) a ngs
of the City Commission without being d
uly excu sedcDyc[ber CommissionC1
5. Regular m g ge ntla
The Cicy Clerk sM1all p coda of business for all regularly
scheduled Commission m thAnyone d ing t place a
Wee ndz sha 11 city the iC icy Clerk o m by l0:oo a
anesdaY P teal nE [ golar m ltg and the p will [
p Sa ced TM1et or der of s thee agenda sha lln
hb
the s [[he ygw ved by City rClerk ne xcept that all ppblic
hearings sha11 De beardr firs[.
5— ial m g ge naa
Whenever the C1[y Commission sfi all be called i he
ma eeecs eo be considered shall be staged in [ hec�al is o£c[De mee[rng.
5 .2. Dis[ribttion of agenda a i—
The City Clerk will distribute c of the a end, t ether w
of re pores, explanations,
ia
ing before [fie Commission bye 12C00t nt11 rsd,ynb
s chedulea far the following M Clerk wf 11 ma ilea copyn.1
person bavang the a end, on Thursday
c edind ghee onaay sing Additi nalec of t
a il.a Dle e the pu blic eu and wllI —, be placedntln the C y
Commission Chambers for p sons attending the meeting.
5.3. Or aer of business. The E da will be art bed in [he following
order.
5 .4. Co nsen A�e_da
C onsen[ Agenda is defiaetl a the L mmis sion Agenda w
s itlered r e by t e Ci 'ye Adminiserat or oantl City Clerk, e
Granton Deeds, Giants of E , A_b ization for Efd s, Reports of
Administrative Accioas, Leases snd Agreements previously approved in
r. p i a iple, e[c.
5.5. Public P
P [for [ [he of Public Pa rticipa einn any
l shiag addressor Citye Commission snail su bmie [he
f o llowingt info rmatfoa epee he City Clerk:
b. Address
Phone number
d. Su bj ec[ ma [ter to be discussed
6. The City Clerk 1111 1111 [he individuals n dad s
su bjecc be discussetl a whim time mthe individual
s ha 11 [a keonisrpla �e at the potlium.t
C. There shall be a three minute [rme limi[ per individual.
D. The City Clerk s u duals la [he
order in which their informationis receiveaivi
6. Conduce of Dep t
M g
6.1.
cne Lhair person
The Mayor s all m and cfiair all m of the Colssion. in
ndNayor, he Deputy ill the
Ma yox p_te moo_ wilassume
d uc iesnof aot ene
cne cha lr.
6.2. Member
Those members wishing [ eak ha lL firs[ ob[ain [he a val of the
chair and each p whoss asna ll address the chair, pother persons
at the meeting shalln dot sp k unless recognized by the cha ic.
6.3. Disorderly conduce a g
Ih cfi air m ca11 t who being disorderly by
saki ng otherwise or rapt£ ngp theop eediag, by failing be
rby speaking aulgarieies. Sinn p hall t
emir [na lr sna ll. have deeexminea w oiae�a
If [e shall c disorderly a stfie nm
cne nchairsm order i - s (Ch iefuo£d PoliPes or des>Snaeed
re presen [a [rve) [o remove Ghee per son ofrom [he meeting. No person shall
be ..... I Iom a Public mee-9 except foractual breach of the
hg
6.4. Public
—11 will i r.d.ce each item It, consideration, wieF
0__
E The — _ 111issue
-9 IhI il—
.ill be heard fI. Thit � pp_it the i , t. _ I
heard first.
1, should I:—IiIIhI itf— It—
g_item.ht_ai:ci_
Pe
of c ...... . .[hers, w ea hers keep cne.ir It— td It, to limit t h hoc
dIIII,—, will he
closed the floor. Following
Hoard discussion, a vote win be to ke
7. of m
1—
T11 Ill, 11,11 IhIII 11 Ih: 1:imm hhId
it
ndc lode a the ofeTh ,
ord shalli.[lode
l_ the
d" he
of[he
—.....i.l'_1, shall al;o,.,lte _whether the
vasb, voice1:'b T1 calla ..d _ when
b 1 t,
I th. --
shall show ehe 'Ya y" "Nay" e for ea cfi member. Tfie City Clerk will
the roll ca llrw theoCommissioner [ mediate r and
f omme ach eed'ing eheo rollrmcall wieb_ n
o his City
C u 1il illmm of the Commission have been
c a Ilea sf i rs[.[ e C ty Clerk will callrs po [fie cM1air in [be normal
vot rag q race.
7.2. Record of discussion
The City Clerk sha11 h Bible f taming a of
ehe discussion o sof rat mmission and of c emby yt
public. The Cityc Clerk[ s h all b nsi ble for ma ki ngen
ordi rag of each —ill wbich shall be marntainedtf or ra
pe11
Piode not less than threet years.
7— P.blic tbg orris
The City f,lerk sha 11 make a a.ila ble t. embers of ehe public [he r
minutes of official m longs. The a ends wilc i
t tM1e followi ag
public. "All p gadvised th atni£they decide
ill e ed
[a
ord aby of dt hesrb. pr oceemade di rags andmf orrsuchhp [tfi eyt hwill wneed
[bat a 1erbatim r ord of [fie eedings 1s made, which x ord
nclude the e and evident e pu which [he a eat made.
The City of Longwood[tl oe sy vide Phis erbatim I ord. is Hinu[es
prepared by ehe City Clerk but n ved by t e Commission, s be
aflable for public inspection n [ban 7 si ne ss days following
the ing. ved byt cheocommission sha 11 b vat —. tb
ehe public w tlays of ehe which they w
ved. the City Cler kewtlpil'therm upon payment of g[het a c Coal cost of duplicationr.1 [he copies
and postage expenses.
8. Voting
Whenever a it
put by the chair, v
e r ember p e hall vote
on all. questions ex pt when prohibited bya Conflict ofIrate rest.
8.t. Clerk is directed call tM1e ro11; n ember i
i eleden eak o shall a o[Son be rn order
until sucht tollpc all it c ompletedoa ndn[he resul.[na n pounced.
8.2, all c where a sha l.t d ehe
sul[sn Anyam callef orsa div i s io ntand the Sz Ya ys" antl ys
shall be called upo the regsest of the chair or y ember.
9. Ordinances and Resolutions
The following P cedute sha 11 be fol lowed wi.eb respect co placing
orainanres ana re ao la ciona on [ne Aga naa:
9.1. Ordinances o whicM1 a following a
a ndartl format, 1...d d by staff ducingoche ordinary c of
business shall be mediacelye placed the s Agenda for
galar tifvi ng the c oiom ��nioorainancea
solpt.io�seorni o: oora the weave aaarcl gnlaor
ing. mples of r u[ine o solutionsta eXAn ne xa tion
Ordl na nces rehensien �e Y1an A dure ne Orai na nc es, Rezoning Or diva rtc es
or Bank Ac cod nt p5ig na[ory Re s.lueio ns.
9.2. Ortlin solo whit e Com icy
ney is ha lltb en plat e d o -ft.'
ft. stheythav e bee
red, r ved and a then hty A ney and the City Clerk pa been nocif iea or on suc dIddr age naa astehe City Commission may
direct.
9.3. Ordinances or Resolutions ted by business p
which the City Commission h s usly a zed shall
heap redsa a antl be placedenda, after being
wed andsa pp vedby the Cicy Attorney antl oft" h, city clerk has
[itietl.mples .Ih is wouldtype he or ai nances ana
r esolu Irons generated during. sand transaction.
All r proposed ordinances and r solutions ocher than those
xeferred [ nb9. 9.2. antl 9.3. shall first be brought [ ehe
oof [he Commission by [he City Ad —id— [or a and
lis[adro [he Agenda under [be City Aa minis tra tor' ss Repor Por ehe
Agenaa, n all reps is sed ordinances and solutions .shall
c oneain memorandum from staf ftconcern rng [he proposald.
10. Rules of 0
Rules of Order i s adopted a cne Commission's procedural r
schat ehe Stale con st i[ut ion S[ ate Statutes, City charter, Cit,
Ordinances, and ocher p .visions ned herein sha11 ptevail in ehe
event of a conflict with Robert's Rules r.I order.
ed the arlia
11, City Cbarter a ne I It the
City C This e solo ei.n c l a rifiesa nd se aef i nit ion
of chiefisadvisor to include designaeing the Cicy nActor y as the
Paxliamenca rid n.
Ic 1 the r sl6ilicY of the arliame ntaxian advise c e Ha yor o
presiding Commissioner of p cedar eoi cling [he
business o£ the Commis io ga lly, eff is ientlyn antlan call y.
ue Qstions inquiries incl—N entled £or [he Parliamentarianrm obe
addressed to him through the Mayor siding comvissione rry —
the a r 1—[he
r lig rlia wsdoe eadv [he
Ma yoram sidings Commissions rrwhen sexi ousoe bate [he
x espo ns ibill [y fox the decrsrons rests wr[T thersMayoxoox presiding
PASSED AND ADOPTED THIS /8�" DAY OF A.D. 19 Pe-.
H.S., City of Longwood, Florida
At to s5"1