Ordinance 04-1687ORDINANCE NO. 04-168]
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, AMENDING CHAPTER 2,
ADMINISTRATION, ARTICLE VL BOARDS
COMMISSIONS, ETC., DMSION 1. GENERALLY
IN ITS ENTIRETY AND REPLACING IT WITH
DMSION L APPOINTMENT TO HOARD AND
COMMI'1-PEE VACANCIES; AMENDING DMSION
2. CODES ENFORCEMENT BOARD IN ITS
ENTIRETY AND REPLACING TT WITH DIVISION
2. CODES OF CONDUCT FOR BOARD AND
COMMITTEE MEMBERS; AMENDING DMSION
3. PARKS AND RECREATION ADVISORY BOARD
IN ITS ENTIRETY AND REPLACING 1T WTTH
DIVISION 3. RULES AND PROCEDURES FOR
BOARDS AND COMMITTEES; AMENDING
DIVISION 4. BUSINESS ADVISORY COUNCIL IN
TTS ENTHtETY AND REPLACING TT WPPH
OMSION 4. CODES ENFORCEMENT BOARD;
ADDING DIVISION 5. PARKS AND RECREATION
ADVISORY BOARD; ADDING DIVISION 6. CITY
OF LONGWOOD FIREFIGHTERS' AND POLICE
OFFICERS' PENSION TRUST FUND BOARD OF
TRUSTEE6; PROVIDING FOR CONFWCTS,
SEVERABI[.ITY AND AN EFFECER'E DATE.
WHEREA6, Ne City Commission has determined thaz there are inconsistencies
between provisions of Chapter 2, Adminislmfion, Article V[ BOARDS, COhN9SSI0N,
ETC., Division 1 Generally; Division 2 Codes Enforcement Hoard; Division 1 Parks and
Recreation Advisory Hoazd; Division 4 Business Advisory Cowcil; and
WHEREAS, the Coy Comm~ss~on believes rt is m the best interest to add in
Chapter 2, Administration, Article VI BOARDS, COMMSSIONS ETC., Division 1
Appointment to Board and Committee Vacancies; Division 2 Codes of Conduct for
Board and Comminee Members; Division 3 RWes and Procedures for Boards and
Commirtees; Division 4 Codes Enforcement Board; Division 5 Parks and Recreation
Ordinance No. 04-168'7
Paget of 12
Advisory Board; Division G City of Longwood Firefighmrs' and Police Officers' Pension
Trust Pund Board ofTmstees; and
W}IEREAS, Ne City Commission has dalermmed Net it is necessary to amend
tho codo so ee to eliminnta theivwnsietenclesond to makeothar changes which will
provide Nr moreeffeo[iva rules and procedures.
NOW, TFIERFORE, BE IT ORDAINED BY TFFE CITY COMMISSION OF
TFIE CITY OF LONGWOUD, FLORIDA as follows:
ArticAe VI. BOARDS, COMMIB3[ON3, ETC.
DIVISION I. APPOINTMENT TO BOARD AND COMMITTEE VACANICES
A. The city does hereby adopt uniform procedures for bond and wmmittee
appoivnnevm. This mdfortn procedure applies to ali currrnt boazds,ad-hoc
commrnees and lack force wmmittees Nat maybe appointed from time to tune.
B. Atlarge vominadoas wiB be rotated among Commissioners commrncing wiN
Dishict No. I.
C. No limitapom nv number of terns. There shall not be any limitation on Ne
umber ofterms Nataboard or committee member may serve. All appointments
and reappomrmenis shag be subjectlo Ne nomination for appointment or
reappoivNrent by Ne Commiss9oner in the district ofthe appoinnneut and
approval by a m jority of the Comrssion.
D. Boards and committee vacancies. The City Clerk wiB mainlaw amasser lis[of
all boazd and commidee positions and Ne expiration dates ofpresent members.
The City Clmk will notify Commissioners sixty (60) days prior to Ne exp'uation
ofterms ofoffice wiN a board/committee iWbmratiov sheet listing present
embers, expiation of terms, wheNer members des've reappvivmrevt, meeting
schedWe and dunes ofpositlons. Ifpossible, City Commissioners will provide
information to the City Clerk regarding Ne names and quali6ca6ons of the
individuals Ney intend to nominate for appointment and reappointment as soon as
possible prior to Ne expvation oftha terms ofoffice. The City Clerk will provide
Otis Nt rmation to members of the Commission immea;.atety upon receipt and fist
Ne proposed nominations on Ne agendapriorb Ne regular meeting.
E. Board and wmmittu vacmcies may be advertised on water bills, posters, bulletin
board, newspaper advertisemevta, and Ne city vewslettee. The City Clerk witl
maintain afile of6oaN /committee apphcations and distribute a copy m each
ormnanee no. tw-te,n
Page 3 of 12
Commissioner neon request All applications shall disclosethar board members
omplY with Seelion 112.3 i43, Florida Stamtee, the Pinancial Diaeloama
~Wt
F. DistvG appoinvn¢nis Where poenble, COmnrissioners should nominxte
individuals tc fill district vacancies from applicants who live within their disMo[e
and who have expressed an inieron in serving on a particular board oc committee
[t is the ivtem of the Cbmtrdssion that the most quvlified applicarts be appointed.
Tv fmlher [he intent of tha Cum to Ne moat qualified applicantq
Com may select individuals from odrer distvrls; no restriction shell be
plnced onttha n tmber of individuals from other districts; no restriaiien shah be
placed on the number of individuals serving on a beard or conuniUee from any
one Q) district.
G. All appointrnarta to beads and wmmittees shall be listed on the agenda, and the
Commissioner malring lhenomination shell provldenames and gnalifioatiot~e oC
the indbidua7 to be included iv the City Commission agenda packets. till
appoivtmants will be for a wmptete term o[offica except that any appoivtnrevt m
uvaxpired taw ofotfica shall ha for theuvexpired term of the office, uvl¢ss
there ie less thazt three (3) mondts Jett in tbeunexpirad taw iv which case We
eppoivtment ehati be fir the waxpired taw pins a Cull t¢w.
H. The foilawivg simatiovs ma protdbited:
[) Amambarserving on more Urav ove(t)boazd and committee.
2) Ao employee of the city serving on azry board or committee.
3) A sttovU fanilly member serving on the sazne board where avothu fvtily
mwvbnr u pres¢ntly serving.
I. Family member is defived herein as follows: husband, wife, wazd o[employee,
soq daughter stepchildreq father, moilrer er, brother, gandmother,
grandfather, motbaNn-law, fa[her-io-law, steptatbar, stepmother, geandebildeeq
an~~a~/or mcla.
DR'ISION 2. CODES OF CONDUCT FOR BOARD AND
COMMITTEE MEMBERS.
Board members shalt haves ctoaz understandingofihe board's pmpoe¢ and a willingness
to work together to achieve that purpose w(dch Implies a desire for ebon& positive
relationships between board members and staff and the citizenry. Good relationships aze
built upon mutual respect, m understanding ofeacb other's responsibilities and allowing
each to perform assigned responsibilides.
Ordinance Nn. 04-1687
Page 4 of 12
A. Board-Staff Responsibilities.
t) Arrive on tlmato begin meetings as sohedulad.
2) Notify atvfi,vt the avrliest opportwity, otw~ticipaled absence Go~vamoeting.
3) Know and practice padiamenfary procedure.
4) Review background infomtatiov before meeting, including agenda and
previous nunutes.
5) Pxiwd oourtesy tc each otheras well as m all persons appearing before the
board.
6) Davolop cemmumoe[ions that aza opvsr and responsrve to qua vans vnd
concema whiG~ arise-
Commivnent, cooperation, communication and courtesy are the key
elements to suocessful relationships.
B. Order and Decorum-Board Members.
1) The members shall maintain and preserve order wd deco
2) The members shall neither, by conversation oc oWenvise, dolay or intertupl
fha proceedings or the peaov o[ the Hoard nor disturb wy member while
speaking o refuse to obey the order of the Board or vs chair or presiding
otkicer.
3) Boazd members, ivdividuvlly or collectively, sha71 not give direction to
airy staff mambos without the consent of Ne City Administrator.
4) The members shall not be oovfrovtational wi0r othu mambam, tl~o staff; or
persons in anevdwce.
5) The members shall not make unpertwent, wsultivg, derogatory,
disrespectful or slanderous mmazks or become boisterous while addressng
other board members, members of staff or persons in attendance.
6) The members sfiall not use vulgaz, pro( e, loud or boisterous language
when addressing other board members; staff or persons rn a endwce.
7) The foregoing wde ofwnduct s6aR apply not Duly during meetings but also
prior to wd subsequent to matings, wfiile on city property.
8) All board members shall refrain ffom any abusive or disrespeUfvl wvduU
towazd fellow board members, staff, of&cem of the Ciry and members of the
pnblio at a116mes.
9) All board members (except Codes Enforcement which has its own atmmey)
sfiall accept the legal opinion of the City Attorney on matters that come before the
board.
OrdNance No. 04-166'1
Page 5 aE12
Anyboazd memberwho violates any provision of Sxtion B., dull be guilty of
misfeasance and/or malfeasance and will be subject to sanctions pursuant to
Seotion l 12501, MuniciDel Bonrd Members; Svspeneion; Removal, Florida
Stetmes.
C. Audience-Dttomm and Order.
Members of drepvbtic ending boardm rings shell obsenethesame odes o[
order and deeomm applicable to tba board membw's.
DIVISION 7. RULES AND PROCEDURES iK1R BOARD6 AND
COMM1TITTEES.
A. All board and committee meetings shall beheld in the City Commission
Chambers located in City Hall. In the event this facility is not availeGle, a notice
of such change shell besevt to all mombors and shall ba prominently pasted on
the door o[ the regular meeting Plvice.
6. All board and committee meotings shall ba oalled to order et ]:00 p.m. All
etivgs ere open to the Public and will Dour mt to the requirements of the
puttvent Slate Statutes and City Code raquirrnronts.
C. The Recording 9ocretery ebell be responsible for providing the proper votiae Eor
all board and committee meetings.
D. At Wefmt meeting o£cech calendar yev~, the members of the boards and
es shall elect, from among itsmembers, a Chair and a Vice Chaie A
candidate rcavivivg a majority vote shall be declared elected and shell serve a
term of one year or writ a successor shall take off ce.
B. Tha Chair shall moduete mrd ohnir all meatings and hearings e[ whioh be or she
is present In the absence otlha C6a'v, the Vice Cha'v shall preside.
F. Vacancies in Oe position of Cbair or Vice Chairs6all be Slled immediately by
reguter election proaednre.
O. The Chair, or tlvee (3) board or committee members, vray Dell othu maotinge es
may be ve essary. All meetings must be properly noticed and scheduled
through the Recording Secretary.
H. Those members wishing fo speak shall First obtain the approval of the Chair and
eaob person who speaks shall address the Chair. Pereons of the meoting shall
vat speak until rooogvizad by the Gair.
Ordinance No. 04-168'!
Page b of 12
I. The board or committee may request the presence of other city staff at any of its
regular or special meetings though the assigned city staff member for that
board or committee with the consent of the City Adminisha[or.
1. The Recording Secretary shell prepare the agenda of business for all scheduled
meetings. The order of tho ogendn shall be determined by the order in which it
ved. Avyono des ring to plan n the egonda shall notilj~ the
Recordieg SeorGVry of svvh item fiHeev (i S) days in advance ofdta meeting.
K q"he l2eeoMing Secretary shall be rosponsible [Dr nrnintalning the official recoM
and minutos of each meeting. The record shall inolvdo all Zito aotious of the
board o mines with respect to motions and vll other nsancrs germane to
having a po manont record.
G The Recording Secretary shall be responsible for making vn eleevonie tape
ecoriing of each entire meeting which shall be maintained by No City Clerk in
eonfotmance with applicable Slate Public Rocorde Law.
M. Aandi Sutphin's Parliamentary Procedure Bazics for Governmental Bodies, as
amended Front lima to time, slreii govern pariiamevmry procaduro in all board
meetings/hearings.
N. All actions of tho board nvd committee are svbjeo[ to the ragvirements of
Chapter 286 otihe Plorida Statutes, the Sunshine Law. All records shall be open
to the public in accordance with lha provisions of Chapter 119, Fiorlda Statutes,
as amended.
O. wheoovorvquastion is called every member sbal7 vote, mteesawnllict of
rest has bean declared by a embu(a) avd the proper forms have beorr
seated. All proper forms roux be Hled wiW the Rerording Secretary within
(15) days after such vote in accordance with Section 112.3143 and Section
286.012, Florida Statues, as amended. Any member declaring a conflict of
ust do so prior to discussion of the metier and may not participate in
theediscusstov ar voting an the mnttet.
P. All voting shall be by voice vote and shall be rewrded "aye" or "nay", or `yes"
unless a member requests a roll call. when the Recording Secretary is
direc ed b call the roll, no member is entitled to speak on the question, nor shall
any motion by in ordu until such roll Deli is completed avd the result Is
cad. In all cos where is taken, the Chair shall anti ce dre
e Wilts. Once a vote is taken and [heoChait announces the results, there shell be
no fuller disc on [ om board members staff, or participants, except as
provided for in parliamentary procedma
Ordinance No. 04-168]
Page ] of 12
Q. Staff shall not awcel a monthly meeting without fimt oonferrutg with the Chair, or
n the Chair absen q the Vice Chav, to a his or her inpm o the
advisability of ce cehvg the meeting nnU to see if [here is any additional business
wlvch needs to be oonducted at the meeting
R. Nov(ico n of the caneollation of a meeting due m the lack ofa quorum will be
made by the According Eeuatery by telephonn, fax transmission, or a-moiled to
the members of the eomd. Avarice of cancellation shall ba properly noosed
and posted on the meeting door.
S. All boards end oommittees may propose fhe adoption of supplemental
peoeednres and make rhangos as may be appropriate. The City Attorney shall
approve all proeodures for legal snfticiency and wntent. The City Conrinission
shall approve all supplemental procvdmes prior to implementation.
T Any member who Celts to anevd that (3) meetings of a board and committee in
a twelve (12) month calendar year shell antoma[ioelly Corfeit Iris or her
appoiv ant and the City Commission shall fli such vacancy as soon as
possible
U. All members shall be required to filee Financial Disoloswe in a manner that
ompliea with Finmciai Disclosure asset forth in Soetion 112.3145, Florida
Statutes.
V. All mambos of the board and committees shall serve without compensation.
DIVISION 4. CODES ENEORCEhfENT 60ARD.
A. Suristlietion.
The Codes Enfomemanv Board shall have jurisdiotim over those matters,
which are set forth iv the Longwood City Code Seciiov 2-13'1.
7hejurisdistiov of the Codes Enforcement Board shell not be exclusive. Any
alleged violation of any of the aforesaid codes and ordinances maybe pursued
by appropriate remedy in court at the option of the administrative official
whose respoveibility it is to anfuroe that respao rve coda or ordinance.
B. ComPOSidon.
The Codes Bnforcoment Hoard shall ooneis[ of seven (]) members, one (I)
from the nomination of each district Commissioner and two (2) appointed at
large and approved by the City Covrmisaiom
C. Membership.
At7 members of the board shall be residents of the City of Longwood.
Ordinance No.OA-l b6~
Page 8 of 12
D. Terms.
Each member shell be appointed for a term ottbree (3) yenta.
F. Definitimts.
As used in this ohaptcr, the following words mrd Corms shall have the meanings
espeeOValy ascribed thueto.
Ciry Conmdssiou means the City Commission oP the Ciry of Longwood,
Florida.
Clry Arro»iey means the legal eovnsaior for the City oP Longwood, Florida.
Fnfaraernert Board mews Wa Codo En COrcomont Aoard of the City of
Longwood, Florida.
Code lnspeotor means any authovzed agent or employee of the city whose dory
it is to assort Code oomplianoe.
F. Meetings/bearings.
e)'1'he Codes Fnfomeanent Hoed shall meet once per moon; if nerdad, on the fouNi
T,roday of Ore month. Tha Codes Eoforcomavt Hoard may meet more o0wi az the
demand neceseftatea.
b) An ettomcy shell be appointed by the City Commission m attend all mcerings afibe
board and to assist Ore boazd'm the oovdwx oC ita hearings.
e) The City Attorney and/or munbere oC We city staff shall rgrresan Ore city N
presenthrg taus before Ore board.
G. No[ice o(Bpeclal Meetings.
All meetings must be properly noticed and scheduled through We Recording
Secretary. Notice of a spaial me ling stall be given at leazt seventy-two (72) flours
prior iheieto uNess a serious tbresf to public health, safety and welt or ff die
violaVOn is i gamble or irreve961e in velr¢e etisls pursuant m }lorida Statutes,
Section 162.06(4) m wbicb case a mee0og aball be convened az soon az is possble.
'Ihe exi trnce ofsuch'e situation shall be determined by ihejoint derision of the City
Admim'shator or his desi8rce end the City Adomey.
D. Quo
The presence of fow (4) or more members shall constiNte a quomm of the Cedes
Erd'orc nt Hoard a essary to take action. A majority of the quorum may
mka acvon on a matter.
Ordinance No. 04-168]
Page9 o[t2
I. (aitiadon o[Actions before the Hoard.
All actions before Ne Codes Enfomement Bomd shall be initiated iv aevordenrz
with Florida SfaNtes, the Longwocd City Code and the Longwood Development
Code.
J. Conduct of Hearing.
Conduq of the hevring shall be Dmsmm~ to Florida Staves, Chapter 16Z, Ilfe
Wnynvaad City Code mfd the Longwood Development Code.
IrtelevenS ivunaterial or unduly repetitious evidence shall be excluded, but all other
evidence of a type commoNy reliM upon by reazonably pmdent persmfs shall be
odaussibta wheNer ornol sorAf evidence would be ad,nissibte in n wfm of the Sula of
Florida
Any mwfber oFdfe board, the aftomey who reprosrots tlfebomd, or life City Aftomey
or Code EM mement Officer, or member of the admivistratlve stag may wgwre oC
any winfeaus before fho boats. The alleged violazor, or his or her ettomey, elfafl be
permitted to inquireoCmfy wimesees beforo dfe board mfd shall bepermidod to present
bdcf opafing and olosing statamrnls,
K Enforcement.
En(arcomenf by the Hoard will be according fo Plaridu Statues, the Langvoed
City Code and the Longwood Development Code.
L. Legislative lvtevro[Ev[orcement.
Notlvng w eived in the Looal Qovemmem Elrforoemeot Boards Act shall
protubit Iho City Commission hom avforoivg its codes by any othu memo. It is
the legislative intent of the Looal Oovemment Enforcement Act to provide av
additional or wpplemeatal means ofoblairdng compliance willf local nodes.
M. Covsfmctiav of Provisions.
The provisions oftlus chapter shall be liberally comstmod fo effect its purpose.
N. Adopdon a[Chapter 162, Flortde SbPoes.
The Codes Enforcement Hoard shall be regulated avd controlled by Chapter 162,
Florida StaNtes; and said smNtes are hereby adopted, as amended liom dme to
time, as part of this section.
Ordinance No. 04-1687
Page IO of 12
DIVISION 5. PARKS AND RBCREATION ADVISORY BOARD
A. Purpose.
The Parks and Recreotion Advisory Board shall assist in [he development o[
pions to meet the prosent and Cuture parks and recreational acetic of the Cily
of Longwood. The Parks anA Recreation Advisory Board Snell recommend to
the City Commission prograi s, facility regvir s, parka utilivfiov,
beautificotiov proposals and similar recommcndario s to provide the city
with eov[inually updated parks, cecreafiov and leisure programs. The board
may, after conferring with the City Administrator, mnko recommendation to
the City Commission on budget and staffing needs. Tne board may review,
and recommend to the City Commission on issues retalive to
recreatiotn, parks and land acquisition or disposal.
n. emnpnaitinn.
There snail be a Parks and Recreation Advisory Board of the City of
Longwood, Florida, which consists of seven (7) mambere, one (1) 6om the
n efeaen aiahint enmmiasmner ana two IzI appointed al mrgo ana
oppeovetd by the City Commission
C. Membership.
All members of the board shall be residovts of the City of Lovgwocd.
D. Terms.
Hach membor shall be appolvtod for a term of tnree (3) years.
E. Meetings.
The Parks and Recreation Advisory Hoazd shat) meet once per montn, i[
needed, on Inc first Tuesday of the movtn.
P. Notice of Special Meetings.
AlI meetivge must be properly votioed and scheduled though the Aeoordivg
9acretary. Notice ofa special meeting shop be given at leas[ aevevty-two
(72) boors prior thereto.
G. Quo m
Tne presence of four (4) or mare members snail constitute a quorum of the
Parks and Recreation Advisory Board necessary to take action. A majority
of the quorum may take action on a matter.
Ordinance No. 04-Ifi6]
Page It of l2
DIVISION 6. CITY OE LONGWOOD RiREF[GHTEftS`AND
POLICE OEFTCERS' PENSLON'I'RUST FUND BOARD OF
TR[1STEES
A. Adoption of Chapter l]5 antl 185, Florida Statues.
City of Longvood Flre6ghtus' and Police Olbcers' Pension Trust Fuvd Doazd o[
Trustees shall be regulv~ed by Chvpler 1]5 vnd Cnupter I B5, 17orida Statues, vrd
said smmtes are hereby adopted, as nmwded roan time to tune as part of dtis
D. Membership.
The Deard o[ Trustees shall be seleclad according to Section 1]5.061 (1)(b),
Florida Statues. and Section 185.05, (1)(b), Florida Bmlues.
C. Tuvb'.
Each member shall be appointed fora Yerm of nvo (2) years.
D. M1feetings.
The Board of Truxees shall meci quarterly on the thiN iuosday of the
month.
E. Noticc of 6peeial McUings.
r All meetings must be properly noticed and scheduled Nrough the Reeoeding
SecrGary. Notice ofa special meeting shall be given at leas) seventy-two
(72) honor Prior Nemty.
F. Quo
The presence of three (5) or more members shall constitute a quorum of the
Hoard of Trustees necessary to take action. A majority oC the quorum may
take action on a matter.
SECTION ID. CONFLICTS. All ordinaztces or parts ofordinaneas N
conflict wiN any of the provisions otthis ordinance are hereby repealed.
SECTION IV SEVERAHllATY. Ifany section orportion ofa sncton of
Nis ordivanceproves to be urvelid, wdewNl, or wcovs[imrional, it shall not be
Wald ro irrvasaaa or impair ors varsity. Nroq or etfeG ofanr corer season or
pan ofthis ordinance.
brdioxuce No. 04-168'1
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