Ordinance 02-1620ORDINANCE NO, 02-1620
AN ORDINANCE OF THE CITY OF LONGWOOD, FLORIDA,
ADOPTING A BUDGET FOR THE CITY OF LONGWOOD,
FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER L 2002
AND ENDING SEPnMBER30, 2003, APPROPRIATING AND
ALLOCATING REVENUE OF THE CITY FOR THE FISCAL YEAR
2002/2003, PROVIDING FOR AMENDMENT BY ORDINANCE,
PROVIDING FOR CONFLICTS, SEVERABEITY AND EFFECTIVE
DATE.
WHEREAS, pursuant to SeGion 6 04 ofthe City Chaaer ofthe City of
Longwood Forida, and the laws of the State of Florida, a proposed budget ofthe
mated re and.,,iditu and complete 11-6.1 planofall City Ponds and
ngivities far F cal Year 2002a003shas been prepared and reviewed; and
WHEREAS. the City Commisaion is oftheopiai n that allofthe itemsaf
ioipatedre end expanditu es for iha said fiscal year noble ecessary
and proper Por the admmi—f- of the affairs of and the proper conduct of the boelness
of the City oM,,,g md: and
WHEREAS, after fnher review, the City Commission desires 10 adopt
saidbuaget;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY
COMMISSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION I: There is hereby adopted a budget for the fisoal year
2002/2003 for the City of Longwood, Florida, for the period beginning October 1, 2002
and ending September 30, 2DO
SECTION 2'. A —plate copy of the entire budget for fiscal year
2002/2003 ooneistiog of-i.-d revenues and expendimroe is attached to this
.,dine and epeciflwlly i000rporated here , along with ell mnendmeots thereto made
by this Commission on the date of adoption.
SP..CTION 3'. Salary adjustments are hereby approved as a pea of the
budget, as adopted, for all City employees who are not members of a wllective
bargaining unit.
Those employees designated by the Florida Public Employees Commission es being
within the collective bargaining ran repres rated by Longwood Professional
Firefighters' Association, Local No[a3163, the International Union of Operating
Engineers (AFL-CIO) Loca1673 and the Teamsters Local Union No. 385 are subjeot m
Salary adjustments only by she reV-ive c.11eciive bnrgnintngunrts
ai,d tlin Chy or imposition by the Cty .1 nn impasse b--, the,
Ciry and the wllecuve bargaining units or lh--as O—ded by law.
S[('11-1. All .Mina...... orpens.fordinances in wnflict hem 0,
be. ai. I th. same see hemby repealed
SECTION S: Tlris ord'ma.... may be a mended by.rdinD—,
5E(TI016. ff any aertl.2 sentence, ela��.e or ptva.e.ft6is ordinance
- isO mbe ld or une.vxluid.nal bya o.nn .Cwmpetentjunedicvioiail�e iol�ng
shellll in no way ffvrt zie wlidlry ofrhe remaining portions.fthis .Nina....
IF( IIO`. T. Thi..rdh cha[l ponne fi un Octoba' 1.2—
ermrlrF_nnlNc-�,J�.�wlie,rr,H
SL[O\U
PASSED AND ADOP rI70 THIS ?6AY OP-,kp1,y!x1-AD., zoo?
Paul Lgves[rvanQ ID,
AixcSl':
Gualcn r D. Le..bri, C r} C luk
App"-d as to form and legahly foc lheuse and,,,I,-e.fthe City ofl—gr—o ,
Rld,,WS LAylor, ]r C ry Alteme}
przonr. nGiotn�c,sannfl�cltlTM,�ni>Nnrv�nlx,trox��"t
s�nRrn a�.e �si.�vuu�e.l ln<.es "l�
The asmched pages tannin crvisio��s co do odgmal proposed Fudg¢ dared Tugus� t, -2, Plcasc
•eplace eFem in your b�den.
Pa 32 Adj.--made for Pnanoal S— DTotal pcugam core did uoc
change.
T ,usanene made [oc revision m-1 Lav eu[osccmenc G®ne e.pmG�uca
appoved-a:th. A-1 l9 Cry Commiasioa moervng. ToeW Psogcam—o did ooe rFauge.
Page 6G-Coaeeuona mode a coals. Individual linciec�ns did noe change.
PROGRAM: FINANCE
IF N1.1
116,1.
Eaoo epu�MENis.sunse McMneasxies
ioiaE cosh' xi4aAa xI'/Fx0 xa>,exo xao,x>5
0-
PUBLIC SAFF,r Y
PROGRAM: POLICF,
POSITION
PUBLIC SAFETY DIRECTOR I I
To PCSCMEP
POLICE LIEUTENANTS
POLICESERGEANTS b 6
POLICE OFFICERS 26 26
CdD, SECRETARY 1
ADMINISTRATIVE SECRETARY l
ADMIN[STRATIV[A[DE 1 00
TOTAL 4I 4I 43
re: The Administrative Alde pnsR— was downgraded ro
Admin:rtrative Secretory in fY 2002. Twa additional palire purrs were
pp wad by the Cuy Conmrisslonfor FYd003.
CAPITAL OUTLAY
-- Egaipmenl:
-.1 Law Eurorcemenl Blonk Oast:
Truckvaalt S I250
Verieom mane analysis compmer "1
Nlgnl vklon mononalar 2,100
Hand M1eld cedars (3) 3,-
8,070
Om«:
Replecemcnl wmpmers (9) 19.800
Upgrades far pawl laptops Ol) 38130
Portable adios (3) 290P
Replacement pawl vel kPl (2) 140,000
206030
� Toal capital Dailey S 214,100
x.nea rz cr 42
f-LIC UTILITIES FUND BUDGET SUMMARY
4-
' , � ni Lei .M \�,� -„ ,� ';�'�,4 •,�'-�= >, ►;�.,}
��1yy,, `" �, • ,''.. \ ' tea'+h v d'y'F4
+� ' �-9 . 1, 17�'!`� uK�ti r�� \ t .•a •�L/?y+«�SI, 1� ��. R � t . i '
�'K1 • '• ' j ! ? � ;�y,l�,w� �fy,}N �� �c+fy[, I` �t • � f� f1�?j11' + i � ,. � ,14� tt" ' I:r f".''. :� q
- 1 ' \ Y^' ,q �'' � " d,, � +i'�i��•u � 'l � y, s 7\ ` a' �h l ''' • "i; �, t`« � " � + V.Yi f r' `�,
rr, �' ,aJl r1 .c <!w` �\if C..q�� h "a�•( ,!, `' ,;W,�.
t • \ l•'rl .t *+ 11`J if+r T �•+ 'Y �o R\ I�H a\: r r\:t a " n a - • •� '
,.•"Ri' « . " 1 . %/�, - + i'�' , /y'' a«, ' ..,` ! T4...- •7 + :��. ' r 1 ,r , r .
jq
st
- ` �r + \ ♦ �,\ y+. i.a''.wvari 1, •ik •�'11 ��' t � �' +1 rt � . 7a
yy
rd\~►a l • h'j� 7.a a��� i r'Y �� i. - _. _ '`''J n >.
444,,.rrr «
.a f'\yM wyc F �'4S
Irv.
r «
•.4 • � a ♦�..4 i ••. t> .?!4\ t'. r ir�7 LAM �,
MA
A* WS.s 1 fi> it i0 •�^+'np` ��V
. v.
11";Ak
(.'1,yt'4 r7 � N� '�,.?X�i" „rRy ;} • yl Sew *+" J. j/
A-1 WWI
s
-v •\ 1{ aaa,'> �. :� y, •. 'Iy ICI Sd� ."v • IV'RC.:.►+
75
JµR
zh
y ii.5yiN7 ;,rM
r •
R. . !'� , � �, 4 � .s r : � r I •y , ,�,d�l�,�•J�, - ; +\y w. nM!•ri�' A F \ a+ t'S, f �M `r �r + /. ♦` y r I /'ar... {'!
rf ,y\: rJJ tea}'' • .. ,� J ,r sue' " •Fi' .\l S S
�� � �`r� �l ` f . � � ' � �� . .♦ O 0 '� Ti�.�7f'+ r at •'�' E. � a ,h ��1 4-
rrf- .1�����'�}�-�.�rf� � - t j;�� �r .Y#±ter as ,.+ T v:. � [f •+ n, �'�R r� `''"� ✓F "ry„'
f+irE .. ` r . � �F"•,�'i " �� "►'"t.:.ti'f � ' x{� 1�.t� ,• 4 �,kl� �+•. .«+�,�,•'"t , '� ; '�„�'"'w.r�c.1cy, t R ��� �a' - � . •7rw"7�' �.. ,
�= ''4' � + ��A �"', •l ft:r..." rr A ti. 'yyX /"' ru! "R� .C'k�.
ram''♦a L �" +�"+i"** :.'+#' ,•�,,���, �Ke Iri» r�• w �jlj++'•.. / .f•M 1t y �'"F�{
y•,y !'K� 'C r• - ' �` '.. ~Y•.�"` Tr-t � • \r?/-r '�. K.,-rR'I'.iy'r►r r .a. 11a •1 ,� IS_ j 4 f• �7t ;i "•'R.Yi
it
MISSION
STATEMENT
"To develop, unity and pride ,in our
City through provision of quality,.
innovative,_ and cost effective service.
We are committed to an active,
leadership, role in creating a positive
community identity through
enhancing -the quality of life for our
, citizens.." 11
-F]
{�4
1G
._�
��}
�"+'f a;
��
SF .;?
_ _ ��
1,
I}
CITY OF LONGWOOD
TABLE OF CONTENTS
BUDGET SUMMARY
CITY ADMINISTRATOR'S BUDGET MESSAGE
SUMMARY OF RESOURCES GRAPH
SUMMARY OF APPROPRIATIONS GRAPH
SUMMARY OF STAFF GRAPH
ORGANIZATIONAL CHART
BUDGET CALENDAR
STATISTICAL DATA
GENERAL FUND
GENERAL FUND - REVENUE AND EXPENDITURES GRAPH
GENERAL FUND BUDGET SUMMARY
ADMINISTRATION
CITY COMMISSION
CITY CLERK
CITY ADMINISTRATOR
CITY ATTORNEY
GENERAL SERVICES
FINANCIAL SERVICES
PERSONNEL
PURCHASING
FINANCE
UTILITY BILLING
COMPUTER SERVICES
PUBLIC SAFETY
POLICE
FIRE
COMMUNITY SERVICES
PLANNING
BUILDING
ENGINEERING
RECREATIONAL PROGRAMS
Adopted Budget
Ord. No. 02-1620
i
2
3
4
5
6
7
N.
11
14
17
20
22
25
28
31
34
37
40
43
46
49
52
55
CITY OF LONGWOOD
� TABLE OF CONTENTS
PUBLIC WORKS
STREETS/FLEET
PROPERTIES MAINTENANCE
PUBLIC UTILITIES FUND
PUBLIC UTILITIES FUND — REVENUE AND EXPENSES GRAPH
PUBLIC UTILITIES FUND
OTHER FUNDS
CEMETERY FUND — REVENUE AND EXPENDITURES GRAPH
CEMETERY FUND
HISTORIC DISTRICT FUND — REVENUE AND EXPENDITURES GRAPH
HISTORIC DISTRICT FUND
POLICE EDUCATION FUND — REVENUE AND EXPENDITURES GRAPH
POLICE EDUCATION FUND
SPECIAL LAW ENFORCEMENT TRUST FUND — REVENUE AND
EXPENDITURES GRAPH
SPECIAL LAW ENFORCEMENT TRUST FUND
STORMWATER MANAGEMENT FUND — REVENUE AND
EXPENDITURES GRAPH
STORMWATER MANAGEMENT FUND
PUBLIC FACILITIES IMPROVEMENT FUND — REVENUE AND
EXPENDITURES GRAPH
PUBLIC FACILITIES IMPROVEMENT FUND
CAPITAL IMPROVEMENT PROGRAM
PUBLIC FACILITIES
PUBLIC UTILITIES/WATER
PUBLIC UTILITIES/WASTEWATER
GLOSSARY
GLOSSARY OF BUDGET TERMS
— Adopted Budget
Ord. No. 02-1620
L
58
61
64
65
70
71
74
75
78
79
83
84
11,
91
92
95
97
98
(11i#ij of 1[ongbavab
175 WEST WARREN AVENUE LONGWOOD, FLORIDA 32750-4197
PHONE (407) 260-3440 FAX (407) 260-3419
�I
t
DATE: September 16, 2002
t_! TO: Mayor and Commissioners
_y SUBJECT: Fiscal Year 2002-2003 Budget
L.
INTRODUCTION
it
On behalf of the entire City staff, I am pleased to submit the City of Longwood Fiscal
Year 2002-2003 Budget. This document represents a balanced spending plan for the
delivery of specific services and programs to the residents and businesses of the City of
Longwood.
BUDGET DOCUMENT
This budget format provides the reader with a comprehensive and informative document
jthat articulates the overall operations of the City The General Fund and all other funds
are budgeted on the modified accrual basis, which is essentially the same as the basis of
j accounting for these governmental funds. The Public Utilities Fund is budgeted on the
cash basis, which is different than the basis of accounting because capital outlays are
budgeted as expenses, while only depreciation is accounted for as an operating expense in
I"
the annual financial statements.
a;
The budget is a program -based budget. The introduction page for each program reflects
i the mission statement that drives each program, a summary of past and proposed costs,
and a "Goals and Results of Goals" section designed to state what accomplishments and
results are expected from the program.
J This budget develops a spending plan that gives management the tool to analyze and
diagnose how well dollars are converted to services, to evaluate the success rates of
( established goals, and to make better budget decisions.
City Mission.
"Enhancing the Quality of Life for Our Citizens"
Highlights
The proposed FY 2002-2003 budget contains funds to support the various programs and
activities to meet the operational needs of the organization and level of service expected
by the public. Other funded items are
" • Retaining a consultant to develop a new Code Compliance District ordinance.
• Construction of a new Fire Station 17
�l
• Construction of a new Fire Division Administration office at Fire Station 17
• Construction of a small community building at Small World Park.
I • Installation of four entry signs for the Historic District.
a • Developing a master drainage plan for the Historic District.
• Construction of a parking lot for the new Community Building.
• Installation of landscaping at the Cemetery, in accordance with the master plan, in
,- conjunction with a grant from the Florida Department of Agriculture.
Issues and Priorities
J
The proposed FY 2002-2003 budget is a balance budget without reducing the current
level of service to City residents. The balanced budget reflects a reduction of revenue of
approximately $1 million from the previous year ($800,000 from electric franchise fee
revenue, $220,000 resulting from a reduction of the ad valorem tax rate back to the
rollback rate.)
I must also point out that had the City budgeted for the electric franchise fees, the
likelihood of the City improving its revenue position in order to meet proposed
— expenditures, and provide for enhanced or new services or programs to the public, or
implement any of the master plans is slim. This is attributed to the fact that the City's
major revenue sources (property taxes, franchise fees and utility taxes) are beginning to
flatten out and the growth rate is very small. Furthermore, if the economy experiences a
— downturn, then the City's revenue sources that are directly linked to the economy could
level off or decrease That factor alone could retard the City's ability to meet its
budgeted obligations.
The City has added approximately 30% more in the proposed FY 2002-2003 budget to
cover the increased cost of premiums for Workers Comp and general liability insurance,
based on estimates provided by Public Risk Management. It should be noted that
Longwood's premium was lower in comparison to the other members, as the City was
recently recognized by PRM for having the "Most Improved" and "Accident Free"
vehicle safety record for 2001
Finally, I am recommending that the City take $1 million from General Fund Reserves
and build a new Fire Station 17 including a new Fire Division Administration offices and
a community building at the location of the current Fire Station 17 on Wayman Street,
next to Small World Park. This facility would replace the current Fire Station 17 that is
small and cost prohibitive to renovate, replace the current Fire Administration offices
�� u
t
located on Milwee Street with offices that provide a more efficient working environment,
and provide a second community building that smaller groups could use, which in turn
would reduce additional wear and tear on the new community building on West Warren
Avenue and alleviate any possible scheduling conflicts between large and small groups.
-
This small community building would be ideal for neighborhood watch groups,
homeowners' association meetings and functions tied to Small World Park.
The reduction in the General Fund Reserves would still leave the City with 24% of its
General Fund expenditures. Historically, a 10% General Fund Reserve is considered
appropriate for local government.
r
This recommendation is similar to the one I made regarding the new community building
on West Warren Avenue That is, if the money is available to spend without negatively
impacting the financial position of the City, and it serves a public purpose, then it is
better to do it now rather than later Furthermore, allocating any specific amount of
money on an annual basis to either build or buy something impacts the budget more
severely in later years because of the cumulative amount of money that has to be set
aside. Secondly, the cost to construct would be cheaper now rather than ten years from
now Thirdly, the siting of the new fire station would help maximize the remaining City
property for Small World Park.
I would also recommend that if the City Commission approves the construction of the
new facility at Small World Park, the current Fire Administration building located on
Milwee Street be sold and placed back on the tax rolls. This building is all wood, high
maintenance, does not have sufficient parking for the public and employees, and would
not be functional for any other City activity
Personnel
Ll Like most municipal budgets, the single largest component of the General Fund budget,
at 59 percent, is personnel costs.
For the past four years the City has surveyed all the cities in Seminole County to
ascertain how competitive the City's salaries are compared to the marketplace. Salary
adjustments were made for each City position in order to establish and maintain a
competitive posture This method has worked well and has provided salaries that are
competitive in the Seminole County marketplace for governmental employees. However,
further improvements should be implemented.
For the past two years the police union and the City have agreed to a single salary pay
plan for like bargaining unit members. At past Commission meetings I have informed
the City Commission that this would be a more preferred pay plan because it is simpler
than any of the traditional government pay plans, it maintains an established pay spread
between positions, it adjusts only those positions in which a salary adjustment is
determined as appropriate, it better controls personnel costs and it rewards employees for
their total years of service with the City
This budget will begin the implementation of the single salary pay plan for non -union
J employees. The complete implementation will take three to five years, depending on the
availability of funds and attrition. The non-umon employees of the police division
(except the Public Safety Director and the Police Chief) will begin the implementation
-, this year
c�
The proposed budget includes the following personnel changes
T!
• Addition of two police officers for traffic enforcement.
Li
• Addition of two Public Works Maintenance Specialist positions for the Properties
Maintenance Division.
jl • Reclassification of one part-time Records Clerk to part-time Clerical Worker for
the Code Compliance section in the Fire Division.
• Deletion of one Mechanic position in the Streets & Fleet Division.
The budget includes 151 employees across all programs.
;l
1-t The budget includes a three percent salary adjustment for employees effective October 1,
2002. Also the bonus payment for capped employees will be effective October 1, 2002.
i The current longevity program has also been budgeted for FY 2002-2003 Wages,
benefits and working conditions are subject to negotiation with the appropriate
bargaining units. The cost of living is under two percent.
Le With the above enhancements, Longwood can remain competitive, and attractive to
qualified applicants.
Debt Position
j The City entered into a $200,000 lease -purchase agreement for a new ambulance in the
FY 1999-2000 budget. The third payment of $45,828 is due October 1, 2002. The City's
balance owed at September 30, 2003 will be $84,840 The City has no other outstanding
debt, in accordance with the City Charter, which requires voter approval for all debt other
L than capital leases on equipment.
GENERAL FUND
The General Fund is the chief operating fund of the City It funds programs such as
police, fire, streets, properties maintenance, recreation, planning, engineering, building,
finance, personnel, purchasing, computer services, and administration. Because a
significant portion of the City's programs are accounted for in the General Fund, it is the
primary object of interest in the budget.
_i Millage Rate
Pursuant to City Commission directive the budget reflects the rollback millage rate of
_. $4 67 per $1,000 of assessed valuation. No other fee increases have been budgeted.
L
{l�
Fund Balance
The projected General Fund balance is $3,000,000 or 24% of General Fund expenditures,
as summarized below -
BUDGET
BUDGET
PERCENT
I
2001-02
2002-03
CHANGE
r
Fund Balance, 10/1
$5,158,151
$5,516,225
7%
Add: Revenues
10,562,184
10,014,455
-5%
Less: Expenditures
(11,811,520)
(12,530,680)
6%
X
Fund Balance, 9/30
$3,908,815
$3,000,000
-23%
*The reduction in the General Fund Balance is due to the proposed construction of a new Fire Station 17 facility
Revenue Trends
Taxes
1 Ad valorem tax is the single largest revenue producer for the City, accounting for one-
third of current year General Fund revenues. The millage rate was set at the rollback rate
j of $4 67 per thousand dollars of property valuation, a reduction from the previous year's
rate of $4 98 This will produce ad valorem revenues approximately equal to the
previous year, due to new construction, annexation and increased property values. Based
on the gross taxable value provided by the Seminole County Property Appraiser,
revenues are budgeted assuming a 95% collection rate in accordance with Florida Law
Franchise fees collected from propane gas sales and commercial solid waste collections
in the City comprise only 2% of the General Fund revenues. Franchise fees from electric
sales would also belong in this category, but have not been budget for FY 2002-2003 due
to ongoing litigation with Florida Power Corporation.
Utility service taxes collected from electric, gas and water sales in the City comprise 12%
of General Fund revenues. In accordance with Chapter 166, Florida Statutes, the City
levies a 10% tax on these utilities. Budget estimates are based on historical trends.
1 ' The Communications Service Tax was implemented October 1, 2001 by the Florida
Department of Revenue. Florida is the first state to implement such a program, which
_ simplifies the confusing myriad of taxes that previously appeared on billings to
consumers for such services. It is intended to replace revenues previously collected from
�- franchise fees on cable and telephone service, as well as the utility service tax on
telephone service, and comprises 14% of the General Fund revenues. Budget estimates
were provided by the Florida Legislative Committee on Intergovernmental Relations.
i�
The following graph depicts the five-year trend for Taxes
i
v
a
$4,000,000
$3,000,000
$2,000,000
$1, 000,000
$0 a
�P
ona
o°P
o,P
oti�J
Q`o�
�—Ad valorem taxes Franchise taxes
Utility taxes Communications Services Ta
Licenses and Permits
The largest component of this revenue type is Occupational License Fees, which makes
up only 2% of the General Fund revenues. A person or company doing business within
the City must have an occupational license Most of this revenue comes from yearly
renewals, and the remainder comes from new applicants. Building pernuts and other
permits make up the balance of the license and permit revenues, but their amounts are
insignificant.
The following graph depicts the five-year trend for Licenses and Permits.
$250,000
$200, 000—�
$150,000
$100,000 I -
$50, 00A, 71k
0
ea
oa o
1P
—♦—Occupational licenses Building permits A, Other permits.
Intergovernmental Revenues
This revenue type accounts for 14% of the General Fund revenues. The largest items are
the State Revenue Sharing and Half -Cent Sales Tax. Budget estimates are provided by
the Florida Legislative Committee on Intergovernmental Relations. The FDOT
Maintenance Agreement provides funding through the Florida Department of
�i
Transportation to reimburse the City for a portion of the costs incurred in maintaining the
rights -of -way on State Road 434 and US Highway 17/92. The :budget estimate is
determined by an agreement between the City and the FDOT School Resource Officer
funding is provided through an interlocal agreement with the Seminole County School
Board, whereby the City provides a police officer at Lyman High School and 50% of the
wage and benefit costs are reimbursed. Other intergovernmental items provide only a
small amount of revenue.
The following graph depicts the five-year trend for Intergovernmental -Revenues.
$1,050,000 i
$900,000
$750,000
$600,000
$450,000
$300,000
$150,000
oa o
`L IV
1 Half -Cent Sales Tax --F State Revenue Sharing
FDOT Road Maint. Agreeement School Resource Officer
Grants --♦- County Occuapational Licenses
+ Interlocal Landscape Agreement Other
Charges for Services
This revenue type comprises 10% of the General Fund revenues. It is unique because this
is the only revenue type in the General Fund that is directly tied to services provided. The
largest item of this type is the garbage billing fees, which are paid to a private contractor
to provide solid waste collection services to Longwood residents. Budget estimates are
based on the contractual rate times the number of residents served, with allowances made
for potential rate increases and new customers. The current five-year contract expires iri
May of 2003
Ambulance billings are the second largest -user fee. A private billing company is utilized
for billings and collections, and revenues are estimated based on historical trends.
The -following graph depicts the five-year trend for Charges for Services
vii
$750,000 ;
$600,-000 '.
$450,000
$300,.000 _
$150,000
$0
- Garbage billing fees
-x Recreational programs
+ Other
Fines and Forfeits
Goa
6d,
ova
�yo
�--Ambulance fees
-�- Development impact fees
This revenue type comprises less than 3% of current General Fund revenues. The largest
component of this type is fines collected by Seminole County for traffic violations.
The following graph depicts the five-year trend for Fines and Forfeits.
$450,000
$300,000
$150,000
°461.
- * Fines and forfeits
Miscellaneous Revenues
This revenue type makes up just 4% of the General Fund .revenues. Investment income
includes interest earnings, which are traditionally estimated based upon projected- cash
and investment balances throughout the year and a conservative interest rate, as well as
adjustments for changes in the fair value of investments and gains/losses on sales of
vlii
e
r
�I
Lj
investments. In light of the current economy, estimates have been reduced for FY 2002-
2003 Sale of surplus: equipment largely reflects proceeds from the police vehicle resale
program, and is estimated based upon commitments from the various entities expressing
an interest in purchasing the City's used police vehicles.
The following graph depicts the five-year trend for Miscellaneous Revenues.
$750,000 -
$600,000 -
$450,000 -
$300,000 _
$.150,000
$0 ----
o5ea
Intvestment income Sale of surplus equipment
-w Capital lease proceeds Other
Transfers In
This revenue type comprises 5% of the General Fund. revenues. The Public Utilities
Fund transfer is considered reimbursement from the enterprise fund to the General Fund
for administrative support provided to that function. Budget estimates are based upon
certain percentages of General Fund personnel and other expenditures attributed to Public
Utilities. The Stormwater Management Fund transfer is considered reimbursement to the
General Fund for. Public Works personnel performing work related to the City's drainage
systems and retention ponds, and budget estimates are based on historical trends.
PUBLIC UTILITIES
The Public Utilities Fund is an enterprise fund that accounts -for the activities of the
City's water and wastewater services in a business -type manner, where the intention is to
recover the cost of providing this service through user charges, without subsidy from the
City's General Fund revenues. City of Longwood residents and businesses are served by
the City, as well as two private utilities companies.
This budget provides for continued improvements to City facilities and services.
Current user rates and fees were adopted by the City Commission effective March I
2001, based on a consultant's recommendation. The intent of the rate study was to keep
ix
'.I
Li
revenues constant while shifting the rates more equitably among customers. Changing
_ the previous flat -rate sewer fees for residents to a volumetric rate structure was one of the
major changes in the new rate structure. No further rate evaluations are anticipated until
FY 2005-2006
The Public Utilities Fund projected fund balance is $1,741,293 or 43% of the Public
Utilities Fund expenses, as summarized below -
REVISED
ADOPTED
ACTUAL
BUDGET
BUDGET
2000-01
2001-02
2002-03
Balance, 10/1
$4,505,612
$3,529,995
$2,794,885
Add: Revenues
3,084,250
3,069,900
2,962,030
Less: Expenses
(4,059,867)
(3,805,010)
(4,011,620)
Balance, 9/30
$3,529,995
$2,794,885
$1,745,295
OTHER FUNDS
Cemetery Fund
This fund is responsible for the maintenance of the City cemetery and preservation of all
burial records. Changes in fund balance are summarized as follows
I
BUDGET
BUDGET
PERCENT
2001-02
2002-03
CHANGE
r
Fund Balance, 10/1
$49,643
$65,076
31%
l
�
Add: Revenues
10,500
22,750
117%
Less: Expenditures
(3,500)
2( 3,500)
571%
i
Fund Balance, 9/30
$56,643
$64,326
14%
Historic District Fund
This fund is responsible for preserving, improving and revitalizing the Historic District.
This budget contains funding in the amount of $6,480 for the Historic District Matching
Grant Program, which was developed in order to provide assistance to property owners in
the Historic District to restore, improve or re-create historic architectural features or
facades of structures within the downtown Historic District.
Changes in fund balance are summarized as follows
BUDGET
BUDGET
PERCENT
2001-02
2002-03
CHANGE
1 Fund Balance, 10/1
$58,161
$34,964
-40%
{� Add: Revenues
2,850
1,200
-58%
Less: Expenditures
(22,000)2�
8,000)
27%
Fund Balance, 9/30
$39,011
$8,164
-79%
x
l�
�I
Police Education Fund
t~'
This fund is responsible for funding state mandated training. Funds are derived from a
portion of municipal traffic citations. Changes in fund balance are summarized as
- follows
BUDGET
BUDGET
PERCENT
2001-02
2002-03
CHANGE
Fund Balance, 10/1
$67,498
$72,394
7%
Add: Revenues
17,200
17,100
-1%
�t
Less: Expenditures
(15,000)
1( 5,000)
0%
Fund Balance, 9/30
$69,698
$74,494
7%
Special Law Enforcement Trust Fund
Li This fund is responsible for reducing the threat of crime through community crime
prevention programs. Funds are derived from the Florida Contraband Forfeiture Act.
f j Changes in fund balance are summarized as follows
BUDGET
BUDGET
PERCENT
i I
2001-02
2002-03
CHANGE
Fund Balance, 10/1
$32,159
$19,623
-39%
i
Add: Revenues
10,950
10,600
-3%
Less: Expenditures
(32,400)
(14,400)
-56%
Fund Balance, 9/30
$10,709
$15,823
48%
Stormwater Management Fund
This fund is responsible for the proper functioning of the City's drainage system. Funds
have been budgeted to maintain the City's NPDES Stormwater Permit Program, continue
the development of a City wide drainage infrastructure map and utilize a private
contractor to maintain all City owned retention ponds. Funds are derived from
stormwater service fees. Changes in fund balance are summarized as follows.
BUDGET
BUDGET
PERCENT
2001-02
2002-03
CHANGE
Balance, 10/1
$535,653
$695,122
30%
_ Add: Revenues
344,700
347,300
1%
{ Less: Expenditures
(792,000)
97( 0.000)
22%
Balance, 9/30
$88,353
$72,422
-18%
Public Facilities Improvement Fund
I- This fund was established to pave all soil -based streets, repave existing streets, install
(AD sidewalks and improve the City roadway system. The fund will concentrate on
I implementing the City's model street paving program for all soil -based streets. This fund
`-i
I �
i
J
'
U
is linked to the Public Facilities Capital Improvement Program. Funding is derived from
one mil of property taxes, street paving assessments, the Local Option Gas Tax and the 1-
cent voter approved sales tax for transportation. Once all the soil -based streets are paved,
the fund will be used to retrofit existing streets with the model street paving prototype.
Retrofit projects are shown in the Capital Improvement Program for FY 2007-2008
The City will receive approximately $500,000 from the CDBG program this year as
�r reimbursement for a portion of the cost of the East Warren Avenue paving project, which
is currently under construction and scheduled for completion early in the fiscal year
f Changes in fund balance are summarized as follows
BUDGET
BUDGET
PERCENT
2001-02
2002-03
CHANGE
Fund Balance, 10/1
$3,788,232
$1,661,088
-56%
Add: Revenues
888,300
1,620,653
82%
i
Less: Expenditures
(1,676,000)
(2,661,700)
59%
Fund Balance, 9/30
$3,000,532
$620,041
-79%
SUMMARY
I had three objectives when developing the C><ty's Fiscal Year 2002-2003 budget, in fight
of the fact that the City may not receive the electric franchise fee and budgeting for a
reduction of the ad valorem tax rate to the rollback rate -
Not to reduce the level of City services to balance the budget.
• Not to use the General Fund Reserves to fund basic City services.
• To maintain a competitive wage and benefit program for City employees.
These objectives have been met. In order not to reduce the level of City services to
balance future budgets, the City must continue to thoroughly review all operating systems
that are used to deliver City services. Changes to the operating systems, coupled with the
maximum use of technology, will maintain a certain level of expenditures and provide the
services the community desires. In short, the traditional way is not the most efficient and
cost effective way to provide City services to a diverse community The City must create
and maintain an environment that encourages change and fosters creativity
Over time the natural consequence of reallocating available funds will steadily decrease
L
The City must explore any and all existing and new revenue sources in order to reduce
the possibility of any large tax increase.
Li
xii
1 �
ACKNOWLEDGEMENT
r
i The budget could not have been completed without the support from all City employees.
I wish to extend my appreciation to the department heads for their dedication to the
completion of the budget, and in particular, the dedication and effort of Monica Mitchell,
Financial Services Director, for her thorough coordination and compilation of the budget.
I look forward to working with the City Commission to implement this budget,
- accomplish the established goals, and to continue delivering the highest level of service
to the residents of the City of Longwood.
-� Respectfully submitted,
John J Drago
City Administrator
•
Adopted Budget
Ord. No. 02-1620
SUMMARY OF RESOURCES
FISCAL YEAR 2002-2003
(60.1 %)
GENERAL.FUND
(22.3%)
PUBLIC UTILITIES
(0.9%)
OTHER FUNDS
(4.0%)
STORMWATER
MANAGEMENT (12.7%)
PUBLIC FACILITIES
IMPROVEMENT
GENERALFUND
PUBLIC UTILITIES
PUBLIC FACILITIES IMPROVEMENT
STORMWATER MANAGEMENT
OTHER FUNDS
TOTAL RESOURCES
TOTAL RESOURCES $25,855,465
U
PERCENT OF
TOTALS
BUDGET
$ 15,530,680
60.1%
5,756,915
22.3%
3,281,741
12.7%
1,042,422
4 0%
243;707_
0.9%
$ 25,855;465 100%
SUMMARY OF APPROPRIATIONS
FISCAL YEAR 2002-2003 I
(0.4%)
OTHER FUNDS IV
(4.8%)
STORMWATER.
MANAGEMENT
(61.9%)
GENERALFUND
(13.1%)
PUBLIC FACILITIES
IMPROVEMENT
TOTAL APPROPRIATIONS $20,254,900
GENERALFUND
PUBLIC UTILITIES
PUBLIC FACILITIES IMPROVEMENT
STORMWATER MANAGEMENT
OTHER FUNDS
TOTAL APPROPRIATIONS
i
LJ
Adopted Budget
Ord. No. 02-1620
2
(19.8%)
PUBLIC UTILITIES
PERCENT OF
TOTALS
BUDGET
$ 12,530,680
61.9%
4,011,620
19.8%
2,661,700
13.1%
970,000
4.8%
80,900
0.4%
$ 20,254,900
100%
SUMMARY OF STAFF
FISCAL YEAR 2002-2003
2001 2002 2003
PUBLIC SAFETY 78 78 80
PUBLIC WORKS 36 38 39
COMMUNITY SERVICES 13 12 12
FINANCIAL SERVICES I 11 11
ADMINISTRATION 10 9 9
TOTAL STAFF 148 148 151
Adopted Budget
Ord. No. 02-1620 3
U
w
7
L
W
V
.a
c:.
F
V
W
C
Li
J
lJ - CITY OF LONGWOOD
f
�BUDGET CALENDAR
. '�f" r.:. -.,��° .._.,:_.�"= -'-., .spa"<.,._�,a. �-{�, ac :�':�.�ati�,.:w, �. �u.-.a. °°w "s:_-•�`___. x..,�:.B�.M..dx:xYx ..."_. �..W.'d_..�...e.a..,,�,_ _ ��� a4 °
RESPONSIBLE
REQUIRED
REQUIREMENT
DATE
PARTY
ACTIVITY
REFERENCE
Budget requests for FY 2002/03 are
4/15/2002
Department Heads
submitted to the Financial Services Director
On or before
Estimated taxable values are submitted
6/l/2002
Property Appraiser
to the City
Florida Statutes
Personnel and capital requests over
6/17/2002
City Commission
$10,000 are reviewed.
On or before
Certified taxable values are submitted
7/1/2002
Property Appraiser
to the City
Florida Statutes
Tentative millage rate is set, and public
7/1/2002
City Commission
hearing dates are determined.
Proposed budget is submitted to
8/l/2002
City Adrrunistrator
the City Commission.
City Charter
Not later than
DR-420 is submitted to the Property
8/5/2002
Financial Services Director
Appraiser
Florida Statutes
First reading and first public hearing
9/3/2002
City Commission
on proposed budget.
Florida Statutes
Second reading second public hearing;
9/16/2002
City Commission
Adoption of budget for FY 2002/03
Florida Statutes
Copies of adopted budget are distributed
10/1/2002
Financial Services Director,
to City staff.
AMENDMENTS AFTER ADOPTION
In accordance with the City Charter, Section 6 08, the City Commission may make supplemental
t_ appropriations to the extent of a revenue surplus, make a reduction of appropriations to the
extent of a revenue deficit, or make budget transfers between programs or departments.
All appropriations, to the extent they are not expended or encumbered, lapse at the end of
the fiscal year
Adopted Budget
Ord. No. 02-1620 5
CITY OF LONGWOOD
STATISTICAL DATA
Date of incorporation
1923
Form of government
Commission/Administrator
Number of municipal employees (including police and fire)
148
Population
13,745
City of Longwood facilities and services:
Miles of streets:
Paved
52
Unpaved
8
Parks and recreation:
Park acreage
3975
Community Center
1
Athletic Fields
5
Tennis Courts
6
Racquetball Courts
3
Basketball Courts
6
City playgrounds and passive parks
8
Fire Protection.
Stations
2
Employees
37
Police Protection.
Stations
1
Employees
41
Wastewater collection system.
Miles of sanitary sewers
19.5
Lift Stations
29
Daily average treatment
Plants(s) capacity (MGD)
Disposal plants
Water distribution system:
Miles of water mains
67
Daily average:
Consumption (Gallons)
1,994,000
Plant capacity (Gallons)
7,200,000
Service connections
5,214
Deep wells
5
Fire hydrants
458
Facilities and services not included in the reporting entity*
Education:
Number of elementary schools
1
Number of elementary school instructors
42
Number of high schools
1
Number of high school instructors
140
Hospitals:
Number of hospitals
1
Number of patient beds
206
Adopted Budget
Ord. No. 02-1620
1..
a
3
iu�i�
..
U_v
7
G
�o
u o
U e
a
�o�
gym^
GF3
0
F
�
y
u
P
tiN
z
az
uN
m
0
rn
yq
N
h
Z
F
z0
>�ssss�
E-
WF
a,viov
a
V1 N cV �D �-•i rn
G
s
a a
v
o
W
T V b V O
b
Off, c�1 �O 10 V O
o� who
O
a
m o
e
.�o Nm
Ln
F
O
F
0
0
N
W
W
z�
WW
¢U
a� F 0 1
z3¢
W
X
w
U U ] U
W��ao
Q¢
r]
Q
OF
P Uou
I
l
a
Adopted Budget
I �
Ord. No. 02-1620
CITY OF LONGWOOD
GENERAL FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER 1
ADD REVENUES:
TAXES:
311-0000 AD VALOREM TAXES
313-1000 FRANCHISE FEES / ELECTRIC
313-2000 FRANCHISE FEES / TELEPHONE
313-4000 FRANCHISE FEES / GAS
313-5000 FRANCHISE FEES / CABLE TELEVISION
313-7000 FRANCHISE FEES / SOLID WASTE
314-1000 UTILITY TAX / ELECTRIC
314-2000 UTILITY TAX / TELECOMMUNICATIONS
314-3000 UTILITY TAX / WATER
314-4000 UTILITY TAX / GAS
315-0000 COMMUNICATIONS SERVICES TAX
TOTAL
LICENSES AND PERMITS:
321-1000 CITY OCCUPATIONAL LICENSES
322-0000 BUILDING PERMITS
322-1000 RADON GAS FEES
322-3000 RE -INSPECTIONS
322-8000 SITE PLAN REVIEWS
329-1000 ARBOR PERMITS
TOTAL
INTERGOVERNMENTAL REVENUES:
331-2100 LOCAL LAW ENFORCEMENT BLOCK GRANT
331-2200 H.I.D.T.A. GRANT
331-9000 F.E.M.A. HAZARDOUS MITIGATION GRANT
334-2100 F.D.O.T AGGRESSIVE DRIVING GRANT
334-3000 RECYCLING GRANT
334-4900 F.D.O.T ROAD MAINT AGREEMENT
334-9000 F.E.M.A. HAZARDOUS MITIGATION GRANT
335-1200 STATE REVENUE SHARING
335-1400 MOBILE HOME LICENSE TAX
335-1500 ALCOHOLIC BEVERAGE LICENSES
335-1800 HALF -CENT SALES TAX
335-2300 FIREFIGHTERS SUPPLEMENTAL COMPENSATION
335-4100 MOTOR FUEL TAX REBATES
337-2000 SCHOOL RESOURCE OFFICER
337-4100 CITY/COUNTY INTERLOCAL LANDSCAPE AGREEMENT
338-2000 COUNTY OCCUPATIONAL LICENSES
TOTAL
8
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
7,483,026
5,158,151
7,371,742
5,516,225
3,125,340
3.308,214
3.378,000
3,326,229
602,010
-
350.000
-
43,362
-
3,452
-
44.165
33,000
35,079
39.500
114.824
-
26.191
-
169.211
196,000
196,000
182.500
1,016,870
1,036,300
1,036,300
1.026.000
1,134,543.
-
94,601
-
130,393
137,500
137,500
133.500
79,043
65,600
85,000
82.000
-
1.478.800
1.478.800
1.365,478
6,459,761
6,255,414
6,820,923
6,155,207
222,368
21.5,600
225.000
223,500
95,074
106,400
106.400
100,500
584
900
900
700
3.575
6.500
4.000
3.800
13,100
14,600
14.600
13,900
3.120
2,600
4.000
3.600
337,821
346,600
354,900
346,000
17,047
-
19,074
16,751
7 460
6,500
-
62.861
-
-
-
43,002
2.823
-
-
-
36.090
36,770
36,770
37,875
10,073
-
-
-
331,745
315,060
315,060
325,445
203
100
900
600
10,212
10,700
11,080
10,600
995,176
920,880
920.880
914.577
9.200
7,500
10,680
9,900
4,605
5,300
5,300
5,000
17 450
19 770
20,355
20.000
-
510,000
510,000
-
14,551
14,000
14,000
14,300
1,519,496
1,840,080
1,913,601
1,355,048
CITY OF LONGWOOD
GENERAL FUND BUDGET SUMMARY
CHARGES FOR SERVICES:
341-2000 LAND DEVELOPMENT FEES
341-3000 SALES OF MAPS AND PUBLICATIONS
342-1000 POLICE SERVICES
342-6000 AMBULANCE FEES
343-4500 GARBAGE BILLING FEES
343-4510 RECYCLING REVENUES
347-2010 SOFTBALL FEES
347-2020 SOFTBALL FEES / NON-RESIDENT
347-2030 COMMUNITY BUILDING RENTALS
347-2045 BALLFIELD RENTALS
347-2050 CHEERLEADING / SELF DEFENSE / BOWLING LESSONS
347-2070 CONCESSIONS / BABE RUTH
347-2080 SUMMER CAMP PROGRAM
347-2090 YOUTH BASKETBALL LEAGUE
349-1000 DEVELOPMENT IMPACT FEES
349-1011 COUNTY ROADS & LIBRARY IMPACT FEES
TOTAL
FINES AND FORFEITS:
354-1000 PARKING FINES
354-2000 SECURITY ALARM FINES
354-3000 OTHER FINES
TOTAL
MISCELLANEOUS REVENUES:
361-1000 INTEREST EARNINGS
361-3000 INCREASE (DECREASE) IN FAIR VALUE OF INVESTMENTS
362-3000 RENTS AND ROYALTIES
3644000 SALE OF SURPLUS EQUIPMENT
367-0000 GAIN (LOSS) ON SALE OF INVESTMENTS
369-0000 OTHER MISCELLANEOUS REVENUES
369-9100 CANDIDATE QUALIFYING FEE
TOTAL
TRANSFERS - IN:
PUBLIC UTILITIES FUND
STORMWATER MANAGEMENT FUND
TOTAL
TOTAL REVENUES AVAILABLE
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
2,426
6,900
2.000
2,200
807
900
750
800
983
1.600
1.600
1,300
207,050
220,000
220,000
230.000
678.028
693.500
693,500
693,500
32,007
10,700
7,000
5.000
3,370
3,000
3,000
4,000
420
500
500
300
1,236
1,000
1,500
5,000
5.947
4.500
7,000
4,500
-
1.500
1,500
500.
3,750
2.500
2.500
2.500
26.734
28.000
33.600
47,250
120
-
-
-
5,550
11.200
9,750
7,600
3.609
3.700
2.400
3.000
972,037
989,500
986,600
1,007,450
60
200
200
200
-
6,300
1,000
1,000
233.265
269.200
269.200
275.000
233,325
275,700
270,400
276,200
418,328
232,100
200,000
160.000
223.902
-
-
-
1.200
1.200
1,200
1,200
163,410
90.000
184,000
173,700
7,322
-
-
-
15.667
24,200
24,200
19,500
-
900
900
900
829,829
348,400
410,300
355,300
441,630
456,490
456.490
469,250
67.655
50.000
50,000
50,000
509,285
506,490
506,490
519,250
18,344,580
15,720,335
18,634,956
15,530,680
--� Adopted Budget
Ord. No. 02-1620 9
CITY OF LONGWOOD
GENERAL FUND BUDGET SUMMARY
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
ADMINISTRATION:
CITY COMMISSION
CITY CLERK
CITY ADMINISTRATOR
CITY ATTORNEY
GENERAL SERVICES
FINANCIAL SERVICES.
PERSONNEL
PURCHASING
FINANCE
UTILITY BILLING
COMPUTER SERVICES
PUBLIC SAFETY
POLICE
FIRE
COMMUNITY SERVICES.
PLANNING
BUILDING
ENGINEERING
RECREATIONAL PROGRAMS
PUBLIC WORKS.
STREETS/FLEET
PROPERTIES MAINTENANCE
TRANSFERS -OUT
PUBLIC FACILITIES IMPROVEMENT FUND
TOTAL EXPENDITURES
FUND BALANCE RESERVED FOR FIRE STATION
UNRESERVED FUND BALANCE, SEPTEMBER 30
Adopted Budget
Ord. No. 02-1620
10
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
18,344,580
15,720,335
18,6349956
15,5309680
34.087
39 390
39,390
44,560
260.480
302,760
311,803
285.710
218.051
228,300
228,300
246.205
110,287
120,000
205.000
150,000
192.658
147.640
161,952
182.630
208.620
302.630
335,200
365.835
102.557
111,140
111,140
118,720
214,388
237,820
247,820
240,275
781.103
831,940
841,940
834,110
296,714
310,570
343.829
374.960
2.693.449
2.732.120
2,874.645
2.883,260
2 258,967
2,520,590
2.521.749
3.633,220
327.342
286,410
329,825
334,400
204,172
199.940
199,940
204,395
174.815
196,430
196,430
199,520
379,050
546.730
1,361,235
248,380
1.342,333
1,610,770
1,657,765
1,544,170
549,725
1.086,340
1.150,768
640,330
624,040
10,972,838 11,811,520 13,118,731 12,530,680
- 50.000 50,000 -
7,371,742 3,858,815 5,466,225 3,000,000
ADMINISTRATION
PROGRAM: CITY COMMISSION
} -
MISSION: To provide all citizens of Longwood with legislative representation by enacting
ordinances, resolutions, policies and programs that improve and protect the community,
promote desirable levels of municipal services and plan for the future
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
34,087
2002
BUDGET
39,390
2002
ESTIMATE
39,390
2003
ADOPTED
44,560
GOALS:
Adopt policies and programs that improve the quality of life in the community and promote
desirable levels of municipal services.
Encourage continued participation in community activities and governmental affairs.
Support a strong commercial and industrial tax base in the City.
RESULTS OF GOALS:
Continued responsiveness to citizen needs.
Maintain a viable and balanced tax base in the City
Adopted Budget
Ord. No. 02-1620
11
ADMINISTRATION
PROGRAM: CITY COMMISSION'
LINE ITEM DETAIL
PERSONNEL COSTS:
1100 EXECUTIVE SALARIES
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND SERVICES:
4020 COMMISSION DEVELOPMENT
4800 COMMUNITY RELATIONS
4900 OTHER CHARGES & OBLIGATIONS
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
12
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
24,024
24,030
24,030
24,030
1,838
1,840
1,840
1,840
1,922
2,410
2,410
2,410
292
510
510
680
28,076
28,790
28,790
28,960
-
3,200
3,200
3,200
-
-
-
5,000
1,433
2,500
2,500
2,500
4,578
4,900
4,900
4,900
6,011
10,600
10,600
15,600
34,087
39,390
39,390
44,560
u1
U
i
u
ADMINISTRATION
0PROGRAM: CITY COMMISSION
It,
MANPOWER ANALYSIS
POSITION
2001 2002
I
MAYOR
1 1
COMMISSIONERS
4 4
�i
TOTAL
5 5
II
�Ir r
�I
{l�
L
Adopted Budget
r
Ord. No. 02-1620
13
2003
1
4
5
ADMINISTRATION
PROGRAM: CITY CLERK
MISSION: To authenticate, record, index and maintain the City's official legislative acts,
thus preserving the history of the City of Longwood, to issue all required licenses and permits
which fall under the jurisdiction of the City Clerk's authority; to provide required advertising
in accordance with state and local laws, and to supervise all City elections.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
260,480
2002
BUDGET
302,760
2002
ESTIMATE
311,803
2003
ADOPTED
285,710
GOALS:
Record and preserve City Commission actions.
Maintain City Codes.
Maintain the official records of the City Commission in accordance with legal requirements.
Review compliance with current election code requirements.
RESULTS OF GOALS:
Permanent documentation of all action taken by the City Commission.
City Codes kept current with regular supplements.
Continued records storage and retention/retrieval systems for accessibility of data for staff
and public inquiries.
Conduct elections in strict compliance with state statutes.
Adopted Budget
I) Ord. No. 02-1620 14
V
r�
{ I�1
ADMINISTRATION
I PROGRAM: CITY CLERK I
LINE ITEM DETAIL
2001 2002
ACTUAL BUDGET
2002 2003
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
143,892
172,730
172,730
167,690
1220
SICK LEAVE INCENTIVE
1,455
-
-
-
1230
LONGEVITY PAY
2,500
2,280
2,280
1,450
1320
ELECTION OFFICIALS
-
2,000
2,000
2,000
1400
OVERTIME
1,256
1,250
1,250
1,250
2100
F.I.C.A.
10,304
13,650
13,650
13,040
2200
RETIREMENT CONTRIBUTION
12,546
14,810
14,810
12,360
2300
LIFE AND HEALTH INSURANCE
14,288
19,050
19,050
17,730
2400
WORKERS COMPENSATION
323
- 610
610
810
TOTAL
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
3400
OTHER CONTRACTUAL SERVICES
4020
EMPLOYEE DEVELOPMENT
4200
POSTAGE
4400
RENTALS AND LEASES
4600
REPAIR AND MAINTENANCE
4700
PRINTING AND BINDING
4800
COMMUNITY RELATIONS
4900
LEGAL ADVERTISING
5100
OFFICE SUPPLIES
5200
OPERATING SUPPLIES
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
6400
EQUIPMENT
TOTAL
TOTAL COST
186,564
226,380
226,380
216,330
-
-
9,043
-
19,448
5,750
7,750
3,800
760
4,810
2,810
5,510
11,634
16,500
16,500
16,500
305
700
700
800
146
540
540
540
4,169
10,820
9,820
11,170
3,806
4,010
4,010
4,100
9,421
14,000
14,000
14,000
5,054
5,790
5,790
5,790
5,289
3,020
4,020
3,020
1,041
1,640
1,640
1,650
12,843
8,800
8,800
2,500
73,916
76,380
85,423
69,380
260,480
302,760
311,803
285,710
1 Adopted Budget
Ord. No. 02-1620 15
I
ADMINISTRATION
1 PROGRAM: CITY CLERK
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
CITY CLERK
DEPUTY CITY CLERK
OCCUPATIONAL LICENSE CLERK
RECEPTIONIST
CLERICAL WORKER (PART-TIME)
ADMINISTRATIVE SECRETARY
ADMINISTRATIVE ASSISTANT
TOTAL
2001 2002
1
1
1
1
1
1
1
1
1
1
0
1
1
0
6
6
Note. The Administrative Assistant position was downgraded to
Administrative Secretary in FY 2002.
CAPITAL OUTLAY
6400 - Equipment:
Replacement computer for dais
1
1
1
1
1
1
G
$ 2,500
Adopted Budget
Ord. No. 02-1620 16
ADMINISTRATION
PROGRAM: CITY ADMINISTRATOR
MISSION: To efficiently and effectively implement and administer the policies, programs and
services approved by the City Commission.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
218,051
2002
BUDGET
228,300
2002
ESTIMATE
228,300
2003
ADOPTED
246,205
GOALS:
Proper allocation of City resources and manpower in conformance with City Commission
policy
Maintain a fiscally sound organization.
Continue to communicate with citizens and employees.
RESULTS OF GOALS:
Effective execution of City Commission policy
Informed citizenry
Adopted Budget
Ord. No. 02-1620
17
ADMINISTRATION
PROGRAM: CITY ADMINISTRATOR
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4010 TRAVEL AND PER DIEM
4020 EMPLOYEE DEVELOPMENT
4200 POSTAGE
4700 PRINTING AND BINDING
4900 OTHER CHARGES & OBLIGATIONS
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
18
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
130,748
132,820
132,820
139,020
2,407
-
-
-
1,075
1,150
1,150
1,225
1,725
2,000
2,000
2,000
9,142
10,960
10,960
11,320
20,852
20,800
20,800
22,260
9,787
5,960
10,260
11,250
2,423
4,250
4,250
5,530
178,159
177,940
182,240
192,605
50
7,000
1,700
7,000
5,490
5,700
5,700
5,700
3,558
7,460
7,460
7,500
866
200
200
200
23,293
23,000
23,000
25,000
1,338
-
-
-
425
1,000
1,000
1,000
2,609
1,000
2,000
2,000
1,438
3,000
3,000
3,000
825
2,000
2,000
2,200
39,892
50,360
46,060
53,600
218,051
228,300
228,300
246,205
�i
)-
ADMINISTRATION
PROGRAM: CITY ADMINISTRATOR
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
CITY ADMINISTRATOR
EXECUTIVE SECRETARY
TOTAL
2001
CAPITAL OUTLAY
6400 - Equipment:
Replacement computer for Commission Chambers
1
1
2
2002 2003
1
1
2
1
1
2
$ 2,200
Ell
Adopted Budget
Ord. No. 02-1620
19
F-
Ui
'
rl
L
_10
L
�J
ADMINISTRATION
I PROGRAM: CITY ATTORNEY
MISSION: To provide legal advice to the City Commission and City staff, to review all
legal instruments of the City and to coordinate all litigation and other legal services for the
City
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
110,287
2002
BUDGET
120,000
2002
ESTIMATE
205,000
2003
ADOPTED
150,000
GOALS:
Respond to requests from the City Commission and City staff for legal opinions on specific
matters.
Draft local ordinances in response to state and federal legislation concerning the City
Provide defense/prosecution involving matters of litigation concerning the City
Provide other legal services on specific matters.
RESULTS OF GOALS:
Ensure conformance to the law
Provide the City Commission and staff with the best possible legal information on which to
base decisions.
Protect the City's interest in matters of litigation.
Protect the City's interest in specific matters.
Adopted Budget
Ord. No. 02-1620
20
Li
ADMINISTRATION
PROGRAM: CITY ATTORNEY
SERVICE COSTS.
3100 PROFESSIONAL SERVICES
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
LINE ITEM DETAIL
21
2001 2002 2002 2003
ACTUAL BUDGET ESTIMATE ADOPTED
110,287 120,000 205,000 150,000
110,287 120,000 205,000 150,000
110,287 120,000 205,000 150,000
C-1
r�
�J
ADMINISTRATION
PROGRAM: GENERAL SERVICES
MISSION: To provide preventive maintenance of City -owned buildings to prolong their
usefulness and prevent more costly repairs.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
192,658
2002
BUDGET
1
147,640
2002
ESTIMATE
161,952
2003
1 ADOPTED
182,630
GOALS:
Provide ongoing preventive maintenance of properties.
Respond to all building emergencies promptly
Monitor and repair minor building deficiencies.
RESULTS OF GOALS:
Properties and buildings which are maintained in a respectable and safe condition.
Reduce damage and down time.
Provide a safe, clean and well maintained buildings for City use.
. Adopted Budget
Ord. No. 02-1620 22
ADMINISTRATION
PROGRAM: GENERAL SERVICES
-� :� a„�_ 4 `s-rv- <.�, u, ....�,, .s�.�.-�t:...�.�-;«:� °z s �3 �.ri'•�i.. ��.���s �,�°°� � °�...�'r,s�� gaa�, %ra,� res .w.:�:�
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
2800 EMPLOYEE PROGRAMS
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4300 UTILITY SERVICES
4600 REPAIR AND MAINTENANCE
5200 OPERATING SUPPLIES
6400 EQUIPMENT
9800 RESERVE FOR CONTINGENCY
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
LINE ITEM DETAIL
23
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
47,624
22,670
22,670
23,350
156
-
-
-
1,050
-
-
-
1,156
2,000
2,000
1,000
3,524
1,920
1,920
1,870
3,533
2,450
2,450
2,400
3,385
2,140
2,140
2,160
1,875
2,960
2,960
3,850
100
-
-
-
62,403
34,140
34,140
34,630
8,046
12,000
12,000
12,000
15,241
20,000
20,000
20,000
48,919
65,500
86,260
100,000
3,276
6,000
6,000
6,000
54,773
-
3,552
-
-
10,000
-
10,000
130,255
113,500
127,812
148,000
192,658
147,640
161,952
182,630
Le
ADMINISTRATION
t.
PROGRAM: GENERAL SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002
PROPERTIES MAINTENANCE TECH. 1 1
PUBLIC WORKS MAINT SPECIALIST I 1 0
TOTAL 2 1
Note. The Public Works Maintenance Specialist position was transferred
to the Properties Maintenance program in FY 2002.
Adopted Budget
Ord. No. 02-1620 24
2003
1
0
1
U
FINANCIAL SERVICES
H PROGRAM: PERSONNEL
MISSION: To provide personnel management that anticipates and responds to changes in
the nature and composition of the workplace, external social and economic pressures,
organizational structures and technology
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
208,620
2002
BUDGET
302,630
2002
ESTIMATE
335,200
2003
ADOPTED
365,835
GOALS:
To coordinate benefits and employee incentives, such as the Employee Assistance Program,
the Employee of the Year Program, and the Drug -Free Workplace Program.
To coordinate the annual Employee Benefit Fair
To manage workers compensation, liability insurance and unemployment claims issues.
RESULTS OF GOALS:
To encourage and assist employees to reach their full potential as members of the City
To educate employees of the benefits available so they may make informed decisions.
To provide the City with the administrative services necessary to protect and insure the City's
assets.
} Adopted Budget
Ord. No. 02-1620 25
L
--
�fl -
FINANCIAL SERVICES
PROGRAM:PERSONNEL
LINE ITEM DETAIL
2001
2002
2002
2003
�I
ACTUAL
BUDGET
ESTIMATE
ADOPTED
PERSONNEL COSTS.
1200
REGULAR SALARIES AND WAGES
37,704
40,110
40,110
41,310
L--)
1220
SICK LEAVE INCENTIVE
50
-
-
-
1230
2100
LONGEVITY PAY
F.I.C.A.
825
2,802
900
3,180
900
3,180
975
3,240
2200
RETIREMENT CONTRIBUTION
3,341
3,030
3,030
2,440
2300
LIFE AND HEALTH INSURANCE
1,899
2,020
2,020
2,230
j
2400
WORKERS COMPENSATION
60
110
110
140
L
2500
UNEMPLOYMENT COMPENSATION
-
10,000
15,200
10,000
2800
EMPLOYEE PROGRAMS
11,200
13,000
8,400
13,000
TOTAL
57,881
72,350
72,950
73,335
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
26,839
10,000
13,900
13,000
-
4020
EMPLOYEE DEVELOPMENT
708
3,000
1,287
3,000
_
4200
POSTAGE
56
200
200
200
I (
4500
LIABILITY INSURANCE
99,333
178,780
185,551
240,000
L}
4520
INSURANCE DEDUCTIBLE
-
5,000
429
5,000
4600
REPAIR AND MAINTENANCE
1,369
100
29,679
100
4700
PRINTING AND BINDING
292
1,000
800
1,000
4900
OTHER CHARGES AND OBLIGATIONS
20,507
25,000
25,000
25,000
5100
OFFICE SUPPLIES
397
1,000
1,000
1,000
5200
OPERATING SUPPLIES
388
1,200
1,200
1,200
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
850
3,000
1,000
3,000
-1
6400
EQUIPMENT
-
2,000
2,204
-
j
TOTAL
150,739
230,280
262,250
292,500
TOTAL COST
208,620
302,630
335,200
365,835
Li
{ I
Adopted Budget
26
I
Ord. No. 02-1620
tJ
PROGRAM: PERSONNEL
FINANCIAL SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
PERSONNEL MANAGER
TOTAL
2001 2002 2003
1 1
1 1
1
1
Adopted Budget
Ord. No. 02-1620 27
u
FINANCIAL SERVICES
ii PROGRAM: PURCHASING
MISSION: To procure goods and services in the most efficient and effective way to
achieve the best value while meeting the quality and delivery requirements of the City, and to
maximize the purchasing power of public funds, while promoting fair and open competition.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
102,557
2002
BUDGET
111,140
2002
ESTIMATE
111,140
2003
ADOPTED
118,720
GOALS:
Conduct surplus property disposals.
Amend Purchasing Code to combine purchasing policies with operating procedures manual
Combine Purchasing Polices, Chapter 16.5, with operating procedures manual to revise bid
protest procedures and update bid thresholds and signature authority levels.
Continue to improve processes and the current service level through product research and
implementation of innovative methods.
RESULTS OF GOALS:
Increase revenues while eliminating the need for storage of rolling stock and other equipment.
Simplify the revision process through the implementation of unified policies and procedures.
Improve efficiency of operations and reduce process time.
Adopted Budget
Ord. No. 02-1620
Lill'
FINANCIAL SERVICES
PROGRAM: PURCHASING
___:?.�=�1,issol�"Y•..�'4- 8.. '�,� + �^"e�r`°�fifi3tW.-.� ,.8�' %..
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES.
3400 OTHER CONTRACTUAL SERVICE
4020 EMPLOYEE DEVELOPMENT
4200 POSTAGE
4600 REPAIR AND MAINTENANCE
4700 PRINTING AND BINDING
4900 LEGAL ADVERTISING
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-I620
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
72,934
77,370
77,370
79,040
1,700
-
-
-
1,125
1,230
1,230
1,300
366
1,000
1,000
1,000
5,243
6,160
6,160
6,230
6,237
6,640
6,640
5,910
8,012
9,660
9,660
9,820
120
210
210
270
95,737
102,270
102,270
103,570
377
1,200
1,200
800
3,519
3,530
3,530
5,150
28
200
200
200
-
600
600
500
479
850
850
1,850
275
800
800
700
274
350
350
350
186
600
600
500
587
740
740
700
1,095
-
-
4,400
6,820
8,870
8,870
15,150
102,557
111,140
111,140
118,720
29
j
U
I
FINANCIAL SERVICES
PROGRAM: PURCHASING
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002 2003
PURCHASING MANAGER 1 1 1
BUYER 1 1 1
TOTAL 2 2 2
6400 - Equipment:
Replacement computers (2)
CAPITAL OUTLAY
$ 4,400
Adopted Budget
LOrd. No. 02-1620 30
FINANCIAL SERVICES
PROGRAM: FINANCE
MISSION: To provide and control fiscal programs to meet all legal, professional and
management requirements.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
214,388
2002
BUDGET
237,820
2002
ESTIMATE
247,820
2003
ADOPTED
240,275
GOALS:
Le To invest City funds to ensure safety of investment principal, provide for liquidity and
! maximize yield.
ILl
To provide complete and accurate financial data on a timely basis.
To continue to produce a Comprehensive Annual Financial Report that the meets the GFOA
Award for Excellence guidelines.
RESULTS OF GOALS:
To safeguard the City's liquid assets while earning interest to provide additional operating
capital.
To provide data for staff to control costs, increase revenues and plan for the effects of
change.
To maintain a positive image from the community on the City's finances.
Adopted Budget
Ord. No. 02-1620
31
4,
FINANCIAL SERVICES
PROGRAM: FINANCE
LINE ITEM DETAIL
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
138,487
153,400
153,400
159,170
1220
SICK LEAVE INCENTIVE
44
-
-
-
1230
LONGEVITY PAY
2,875
3,100
3,100
3,275
1400
OVERTIME
2,840
4,000
4,000
4,000
2100
F.I.C.A.
10,694
12,420
12,420
12,740
2200
RETIREMENT CONTRIBUTION
12,505
13,460
13,460
12,220
2300
LIFE AND HEALTH INSURANCE
8,519
10,130
10,130
4,710
2400
WORKERS COMPENSATION
236
410
410
540
TOTAL
176,200
196,920
196,920
196,655
SUPPLIES AND OTHER SERVICES:
3200
ACCOUNTING AND AUDITING
14,500
19,300
15,600
19,800
3400
OTHER CONTRACTUAL SERVICES
13,041
1,000
500
1,000
4020
EMPLOYEE DEVELOPMENT
906
3,500
796
1,500
4200
POSTAGE
18
200
200
200
4600
REPAIR AND MAINTENANCE
185
400
17,100
400
4700
PRINTING AND BINDING
3,713
4,000
4,000
5,000
4900
OTHER CHARGES AND OBLIGATIONS
2,381
5,000
5,000
3,620
5100
OFFICE SUPPLIES
1,270
2,000
2,000
2,000
5200
OPERATING SUPPLIES
1,035
2,000
2,000
2,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
1,139
1,500
1,500
1,500
6400
EQUIPMENT
-
2,000
2,204
6,600
TOTAL
38,188
40,900
50,900
43,620
TOTAL COST
Adopted Budget
Ord, No. 02-1620
32
214,388 237,820 247,820 240,275
FINANCIAL SERVICES
'j PROGRAM: UTILITY BILLING
MISSION: To provide meter reading, monthly billing and collection services to customers
who utilize the City's water, sewer and solid waste collection services by efficiently providing
timely and responsive support to their needs concerning their utility account. To assist
customers with various services, complaints and problems while ensuring compliance with
department processes and City ordinances.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
781,103
2002
BUDGET
831,940
F
2002
ESTIMATE
841,940
2003
ADOPTED
834,110
GOALS:
To continue to increase utilization of electronic meter reading and recording for those
subdivisions equipped with encoder registers.
RESULTS OF GOALS:
Increased efficiency and accuracy in the meter reading and billing process.
Adopted Budget
Ord. No. 02-1620
34
i
FINANCIAL SERVICES
PROGRAM: UTILITY BILLING
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400
OTHER CONTRACTUAL SERVICES
• 4020
EMPLOYEE DEVELOPMENT
4200
POSTAGE
4310
SOLID WASTE DISPOSAL
I 4600
REPAIR AND MAINTENANCE
4700
PRINTING AND BINDING
-'� 4900
OTHER CHARGES AND OBLIGATIONS
5100
OFFICE SUPPLIES
5200
OPERATING SUPPLIES
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
6400
1
EQUIPMENT
_ TOTAL
yli
TOTAL COST
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
87,353
114,100
114,100
115,990
1,300
-
-
-
2,500
2,650
2,650
2,800
285
1,000
1,000
1,000
6,350
9,110
9,110
9,170
6,011
8,700
8,700
6,900
10,351
10,790
10,790
11,150
1,200
2,040
2,040
2,650
115,350
148,390
148,390
149,660
20,221
27,000
27,000
28,000
203
1,000
1,000
1,000
18,249
20,000
20,000
20,000
609,071
621,500
621,500
621,500
-
350
10,350
350
1,361
1,000
1,000
1,000
8,254
3,500
3,500
3,500
214
500
500
500
-
4,000
4,000
4,000
150
200
200
200
8,030
4,500
4,500
4,400
665,753
683,550
693,550
684,450
781,103
831,940
841,940
834,110
Adopted Budget
Ord. No. 02-1620 35
FINANCIAL SERVICES
PROGRAM: UTILITY BILLING
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002
UTILITY BILLING MANAGER
METER READER
CUSTOMER SERVICE REPRESENTATIVE
TOTAL
CAPITAL OUTLAY
6400 - Equipment:
Replacement computers (2)
3
1
1
1
3
2003
1
1
1
3
$ 4,400
Adopted Budget
Ord. No. 02-1620 36
FINANCIAL SERVICES
PROGRAM: COMPUTER SERVICES
MISSION: To utilize the most innovative, effective and efficient forms of technology for
optimal service delivery and communication, and to maintain all hardware and software
utilized for the City's computer and telecommunications systems.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
296,714
2002
BUDGET
310,570
2002
ESTIMATE
343,829
2003
ADOPTED
374,960
GOALS:
Increase the manageability of computer workstations.
To continue to offer employees a comprehensive training program to enable them to
achieve a level of proficiency with the City's hardware and software.
Continue to enhance the City's internet presence.
Continue to maintain a high level of reliability and minimal downtime with regard to
technology infrastructure and mission critical systems.
Continue implementation of the City's document imaging program.
RESULTS OF GOALS:
Maximize the benefit of information technology expenditures.
Enable employees to improve their efficiency and processes by utilizing new technologies.
Increase levels of communication with the citizens of Longwood.
Ensure minimal productivity losses and minimal impact of mission critical systems.
Maximize the benefit of technology and reduce the need for on -site storage of documents.
Adopted Budget
Ord. No. 02-1620
37
FINANCIAL SERVICES
PROGRAM: COMPUTER SERVICES
LINE ITEM DETAH,
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
1230
LONGEVITY PAY
2100
F.I.C.A.
2200
RETIREMENT CONTRIBUTION
2300
LIFE AND HEALTH INSURANCE
2400
WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
3400
OTHER CONTRACTUAL SERVICES
4020
EMPLOYEE DEVELOPMENT
4100
COMMUNICATIONS
4200
POSTAGE
4600
REPAIR AND MAINTENANCE
5200
OPERATING SUPPLIES
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
6400
EQUIPMENT
TOTAL
TOTAL COST
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
42,788
44,330
44,330
45,660
150
230
230
300
3,178
3,450
3,450
3,520
3,471
4,510
4,510
4,600
1,623
2,140
2,140
2,540
60
110
110
140
51,270
54,770
54,770
56,760
37,992
50,000
32,960
50,000
53,327
78,400
109,150
97,300
-
5,000
6,000
5,000
63,465
77,000
69,050
65,000
13
200
200
200
3,584
10,000
20,027
5,000
22,832
16,000
24,522
41,700
80
200
200
200
64,151
19,000
26,950
53,800
245,444
255,800
289,059
318,200
296,714
310,570
343,829
374,960
Adopted Budget
Ord. No. 02-1620
38
FINANCIAL SERVICES
PROGRAM: COMPUTER SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002 2003
COMPUTER SERVICES MANAGER 1 1 1
TOTAL 1 1 1
CAPITAL OUTLAY
6400 - Equipment:
Replace network file server $ 15,000
Replace black & white network printers (10) 13,000
Replace color network printers (6) 25,800
Total capital outlay $ 53,800
Adopted Budget 39
i r Ord. No. 02-1620
T�
PUBLIC SAFETY
PROGRAM: POLICE
MISSION: To provide management and organizational support to all levels of operations
to facilitate goal attainment. To manage and supervise all personnel and program functions
in support of police operations. Enhance training for individuals and develop modern crime
fighting techniques utilizing advanced and innovative equipment and procedures to protect
and serve the citizens of Longwood.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
2,693,449
2002
BUDGET
2,732,120
2002
ESTIMATE
2,874,645
2003
ADOPTED
2,883,260
GOALS:
Provide training consistent with current procedures to update job skills and promote acceptable
performance levels.
Provide programs that promote police operations by utilizing proper managerial and
supervisory skills.
Administer effectively and maintain a high level of service and professionalism for the public
good.
RESULTS OF GOALS:
A proficient police organization capable of maintaining law and order and providing those
special services the community requires of a municipal police department.
To insure the community receives the highest caliber police officer capable of performing to
their expectations with the available budgetary considerations.
To provide the latest in resources and equipment to accomplish the goals of law and order
and service to the community in accordance with available funding constraints.
Adopted Budget
Ord. No. 02-1620 40
I
�4
- -
PUBLIC SAFETY
I
l�
PROGRAM: POLICE
-
LINE ITEM DETAIL
V'I
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
1�
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
1,461,169
1,504,760
1,463,760
1,621,300
J7
1220
SICK LEAVE INCENTIVE
4,976
-
-
-
`
1230
LONGEVITY PAY
31,275
29,100
29,100
31,000
1240
HOLIDAY PAY
-
-
41,000
60,230
7 ~)
1400
OVERTIME
77,654
80,000
160,000
100,000
1520
EDUCATION INCENTIVE
27,214
47,720
47,720
44,240
2100
F.I.C.A.
116,080
127,480
127,480
144,360
,i
2200
RETIREMENT CONTRIBUTION
207,993
197,130
197,130
180,400
2300
LIFE AND HEALTH INSURANCE
94,468
118,050
118,050
141,140
J
2400
WORKERS COMPENSATION
33,404
51,150
51,150
66,370
TOTAL
2,054,233
2,155,390
2,235,390
2,389,040
ti
SUPPLIES AND OTHER SERVICES:
3400
OTHER CONTRACTUAL SERVICES
24,670
15,510
15,510
18,410
4020
EMPLOYEE DEVELOPMENT
13,662
15,000
8,333
15,500
4100
COMMUNICATIONS
32,430
33,250
41,250
36,250
j
4200
POSTAGE
598
2,000
2,000
2,000
L
4300
UTILITY SERVICES
25,699
22,750
22,750
25,750
4400
RENTALS AND LEASES
678
17,000
17,000
17,000
4600
REPAIR AND MAINTENANCE
42,033
47,620
39,320
51,290
�!
4700
PRINTING AND BINDING
1,143
2,100
2,100
2,500
4800
COMMUNITY RELATIONS
6,165
5,000
5,000
7,500
4810
HALLOWEEN CARNIVAL
6,000
6,000
6,000
6,000
j
4900
INFORMATION AND EVIDENCE
971
1,000
1,000
-
'
5100
OFFICE SUPPLIES
2,473
5,000
4,500
5,500
5200
OPERATING SUPPLIES
66,692
60,000
70,749
81,920
4
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS 1,768
1,500
2,300
1,500
_=
5500
FUELS AND LUBRICANTS
45,196
8,000
10,000
9,000
6200
BUILDINGS
15,080
-
-
-
f`
6400
EQUIPMENT
353,958
335,000
391,443
214,100
TOTAL
639,216
576,730
639,255
494,220
TOTAL COST
2,693,449 2,732,120 2,874,645 2,883,260
Adopted Budget 41
Ord. No. 02-1620
4
PUBLIC SAFETY
PROGRAM: POLICE
POSITION
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
2001 2002 2003
PUBLIC SAFETY DIRECTOR
1
1
1
POLICE CHIEF
1
1
1
POLICE LIEUTENANTS
3
3
3
POLICE SERGEANTS
6
6
6
POLICE OFFICERS
26
26
28
RECORDSCLERK
1
1
1
EVIDENCE CUSTODIAN
1
1
1
C.I.D SECRETARY
1
1
1
ADMINISTRATIVE SECRETARY
0
1
1
ADMINISTRATIVE AIDE
1
0
0
Itell wl0
41 41 43
Note. The Administrative Aide position was downgraded to
Administrative Secretary in FY 2002. Two additional police officers were
approved by the City Commission for FY 2003
CAPITAL OUTLAY
6400 - Equipment:
Local Law Enforcement Block Grant:
Truckvault $ 1,250
Vericom traffic analysis computer 990
Night vision monocular 2,300
Hand held radars (3) 3,530
8,070
Other -
Replacement computers (9) 19,800
Upgrades for patrol laptops (35) 38,330
Portable radios (3) 7,900
Replacement patrol vehicles (7) 140,000
206,030
Total capital outlay $ 214,100
Adopted Budget
Ord. No. 02-1620 42
0
PUBLIC SAFETY
PROGRAM: FIRE
MISSION: To provide comprehensive services for the protection of citizens from the
damages of fire and medical emergencies and to provide prevention and education services
that are responsive to the needs of the community
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
2,258,967
2002
BUDGET
2,520,590
2002
ESTIMATE
2,521,749
2003
ADOPTED
3,633,220
GOALS:
Provide a high level of fire prevention and related services commensurate with community
expectations through effective administration.
Continue evaluating Fire Department Accreditation.
Improve commercial pre -fire planning process and documentation.
Compliance with all pertinent City Codes.
Construct a new Fire Station 17 with division administration offices and a community building.
RESULTS OF GOALS:
A well trained staff capable of providing a wide range of information and services responsive
to the community's needs.
Encourage quality improvement through a continuous self assessment process.
Increase positive contact with the businesses and keep up to date with any changes to the
interior of buildings.
To provide a safe, clean and high quality community
To provide a facility that meets the social and professional needs of the community
Adopted Budget
Ord. No. 02-1620 43
J
U
r r
LJ
PUBLIC SAFETY
PROGRAM: FIRE
_r
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1240 HOLIDAY PAY
1250 PARAMEDIC PAY
1400 OVERTIME
1520 EDUCATION INCENTIVE
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4200 POSTAGE
4300 UTILITY SERVICES
4400 RENTALS AND LEASES
4600 REPAIR AND MAINTENANCE
4700 PRINTING AND BINDING
4800 COMMUNITY RELATIONS
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
5510 FUEL
6200 BUILDINGS
6400 EQUIPMENT
7100 PRINCIPAL
7200 INTEREST
TOTAL
TOTAL COST
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
1,220,384
1,357,970
1,357,970
1,351,200
9,818
-
-
-
20,675
22,430
22,430
23,150
45,155
49,950
49,950
52,090
64,457
65,000
65,000
108,000
146,674
152,140
152,140
153,850
10,060
9,360
9,360
10,560
109,958
128,060
128,060
133,950
223,488
225,540
225,540
199,120
95,896
111,670
111,670
141,040
40,146
58,480
58,480
76,040
1,986,711
2,180,600
2,180,600
2,249,000
56,514
65,000
76,000
96,890
23,472
25,000
25,124
25,000
6,422
9,000
12,575
9,000
457
700
700
700
19,140
15,000
15,000
20,000
458
1,000
-
1,400
19,055
18,000
16,000
18,000
2,260
2,200
2,200
2,200
797
2,000
2,000
2,000
2,166
3,500
3,500
3,500
75,211
90,000
78,301
90,000
2,691
2,500
2,500
3,000
6,841
-
1,159
-
-
-
-
1,000,000
10,944
60,190
60,190
66,700
38,660
37,300
37,300
39,240
7,168
8,600
8,600
6,590
272,256
339,990
341,149
1,384,220
2,258,967
2,520,590
2,521,749
3,633,220
Adopted Budget
Ord. No. 02-1620
44
PUBLIC SAFETY
PROGRAM: FIRE
POSITION
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
2001 2002 2003
FIRE CHIEF
1
1
1
FIRE MARSHAL
1
1
1
ADMINISTRATIVE ASSISTANT
1
1
1
BATTALION CHIEF
3
3
3
LIEUTENANT
6
6
6
ENGINEER
9
9
9
FIREFIGHTER
12
12
12
TRAINING OFFICER
1
1
1
CODE ENFORCEMENT OFFICER
2
2
2
CLERICAL WORKER - CODE COMPLIANCE (PART-TIME)
0
0
1
RECORDS CLERK (PART-TIME)
1
1
0
TOTAL
37
37
37
Note. The Part-time Records Clerk position was reclassified to a part-time
Clerical Worker position for the Code Compliance section in FY 2002103
CAPITAL OUTLAY
6200 - Buildings:
Design and construction of new Fire Station #17
6400 - Equipment:
Temperature control drug compartment retrofit for ALS vehicles (5)
UHF Med Com portable radios (4)
Hurst tool system (Replacement for E-15)
Zoll 4-bay battery charger
Convert 12-lead monitor on R-17 to biphasic
Replacement computers (4)
Opticom emitter system
Total equipment
Total capital outlay
Adopted Budget
Ord. No. 02-1620
45
$ 1,000,000
25,000
8,400
17,000
1,800
4,500
8,800
1,200
- $ 1,066,700
'9
i
COMMUNITY SERVICES
PROGRAM: PLANNING
-.. ,.
MISSION: To promote the physical and economic development of property within the
City in a manner consistent with adopted plans, regulations and policies.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
327,342
2002
BUDGET
286,410
2002
ESTIMATE
329,825
2003
ADOPTED
334,400
GOALS:
Keep the City in compliance with state and county planning and development requirements.
Process applications for development and redevelopment, voluntary annexations, comp plan
amendments and variances in a timely manner
Protect and preserve the City's natural environment.
Utilize a consultant to develop a Code Compliance District ordinance.
RESULTS OF GOALS:
Maintain strict compliance with all applicable regulations.
Continued ability to provide a variety of services which stimulate the development and
redevelopment of property in the City
Promote the City as a desirable place to live and work.
Provide a Code that is user friendly, meets all applicable state statutes and is flexible to meet
the diverse needs of the community
Adopted Budget
Ord. No. 02-1620
M
COMMUNITY SERVICES
PROGRAM: PLANNING
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4200 POSTAGE
4600 REPAIRS AND MAINTENANCE
4700 PRINTING AND BINDING
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
47
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
165,695
172,900
172,900
179,370
1,599
-
-
-
600
750
750
900
2,654
4,000
4,000
4,000
12,869
13,750
13,750
14,100
13,179
16,060
16,060
15,380
2,275
4,850
4,850
9,800
2,539
4,450
4,450
5,800
201,410
216,760
216,760
229,350
111,280
933
4,544
6
1,375
1,479
4,171
946
1,198
125,932
47,250
90,215
74,000
2,700
3,150
3,300
6,750
6,375
6,850
250
250
250
700
700
700
5,000
5,000
5,000
1,250
1,250
1,400
2,250
2,625
2,250
3,500
3,500
3,500
7 Q()0
69,650 113,065
327,342 286,410 329,825
105,050
334,400
;Iy
1
PROGRAM: PLANNING
COMMUNITY SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
2001
2002
2003
COMMUNITY SERVICES DIRECTOR
1
1
1
PLANNING DIVISION MANAGER
1
1
1
SECRETARY
1
1
1
PLANNER
1
1
1
TOTAL
4
4
4
CAPITAL OUTLAY
6400 - Equipment:
Replacement computers with additional memory for GIS mapping (3) $ 7,800
Adopted Budget
Ord. No. 02-1620
L•
UrI
1~ 1
L
J� PROGRAM: BUILDING
COMMUNITY SERVICES
�? MISSION: To organize the services necessary to implement the functions managed under
the jurisdiction of the Building Division. To ensure that all construction within the City
- conforms to all applicable state and local codes and improve the image, reputation and
(� attractiveness of the City to its current and potential residents.
U
L,
Li
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
204,172
2002
BUDGET
199,940
2002
ESTIMATE
199,940
2003
ADOPTED
204,395
GOALS:
Conduct the Building Division in a professional and efficient manner which benefits
the community
Review all building plans to ensure compliance with all applicable codes.
Issue permits in the City where required by applicable codes.
Provide comprehensive inspections and ensure proper construction practices are followed.
RESULTS OF GOALS:
A professional and expeditious operation of the Building Division.
Construction plans that maintain compliance with applicable codes.
Promotion of health, safety and welfare through the permitting process.
To provide inspections to ensure safe and proper installations.
Adopted Budget
1 Ord. No. 02-1620 49
COMMUNITY SERVICES
PROGRAM: BUILDING
LINE ITEM DETAIL
PERSONNEL COSTS.
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4200 POSTAGE
4600 REPAIR AND MAINTENANCE
4700 PRINTING AND BINDING
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
50
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
123,999
129,410
129,410
131,510
945
-
-
-
1,825
980
980
1,125
1,278
4,000
2,000
2,000
9,196
10,400
10,400
10,300
10,129
12,240
12,240
11,460
8,273
10,660
10,660
15,200
4,842
8,500
8,500
11,050
160,487
176,190
174,190
182,645
5,186
3,000
5,000
8,000
793
4,000
3,184
4,000
1,375
1,500
1,500
1,500
-
250
250
250
274
1,000
1,000
1,000
807
1,000
1,000
1,000
663
1,000
1,000
1,000
2,132
2,500
2,500
3,500
465
1,500
1,500
1,500
31,990
8,000
8,816
-
43,685
23,750
25,750
21,750
204,172
199,940
199,940
204,395
COMMUNITY SERVICES
PROGRAM: BUILDING
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002 2003
BUILDING OFFICIAL
BUILDING ASSISTANT
BUILDING INSPECTOR
PERMIT CLERK
TOTAL
Adopted Budget
Ord. No. 02-1620
51
1 1 1
1 1 1
1 1 1
1 1 1
4
4
n
COMMUNITY SERVICES
PROGRAM: ENGINEERING
MISSION: To provide the planning, organization, direction and supervisory services
necessary to implement the functions managed under the jurisdiction of the Engineering
Division.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
174,815
2002
BUDGET
196,430
2002
ESTIMATE
196,430
2003
ADOPTED
199,520
GOALS:
Provide organization and supervisory services which are necessary to implement and control
the functional programs in- the Engineering Division.
Aid and advise citizens, organizations and City staff in engineering and other matters requiring
engineering expertise.
Design minor projects due to efficiency and/or emergency conditions.
RESULTS OF GOALS:
Provides better planning to implement the various functions performed in the Engineering
Division.
Provides better services to the public and staff regarding their engineering needs.
Manage budget and resources for their maximum potential.
Adopted Budget
Ord. No. 02-1620
52
COMMUNITY SERVICES
PROGRAM: ENGINEERING
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1220 SICK LEAVE INCENTIVE
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4200 POSTAGE
4600 REPAIR AND MAINTENANCE
4700 PRINTING AND BINDING
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL
TOTAL COST
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
103,851
129,000
99,000
133,510
1,680
-
-
-
825
980
980
1,050
520
2,000
2,000
1,000
8,047
10,210
10,210
10,370
8,520
12,180
12,180
11,690
1,577
5,110
5,110
10,240
3,059
4,350
4,350
5,660
128,079
163,830
133,830
173,520
35,977
10,000
40,000
10,000
662
2,000
2,000
-
689
5,200
5,200
5,200
1,104
1,500
1,500
1,500
6
200
200
200
394
600
600
600
673
1,500
1,500
1,500
3,241
7,100
- 7,100
6,000
809
1,000
1,000
1,000
3,181
3,500
3,500
-
46,736
32,600
62,600
26,000
174,815 196,430 196,430
199,520
Adopted Budget
�} Ord. No. 02-1620 53
COMMUNITY SERVICES
PROGRAM: ENGINEERING
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001 2002 2003
CITY ENGINEER 1 1
SURVEYOR 1 1
ENGINEERING TECHNICIAN 1 1
TOTAL
Adopted Budget
Ord. No. 02-1620
0
3
3
1
1
3
L -1
LJ
�
ff i
i
�7
L
COMMUNITY SERVICES
1 PROGRAM: RECREATIONAL PROGRAMS
MISSION: To promote the public welfare by providing opportunities for wholesome and
affordable recreation, and offer the citizens active/passive leisure activities that are essential
to their well-being.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
379,050
2002
BUDGET
546,730
2002
ESTIMATE
1,361,235
2003
i ADOPTED
248,380
GOALS:
Provide an environment that encourages educational, recreational and cultural opportunities
through cost efficient programming and facilities.
Continue implementation of the Parks and Recreation Master Plan.
RESULTS OF GOALS:
To provide programs, resources and facilities which are relevant, attractive and affordably
accessible to the public.
To update all existing facilities in the parks.
Adopted Budget
Ord. No. 02-1620
55
r
L COMMUNITY SERVICES
f PROGRAM: RECREATIONAL PROGRAMS
LINE ITEM DETAIL
2001
2002
2002
2003
Li
ACTUAL
BUDGET
ESTIMATE
ADOPTED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
54,216
48,800
53,800
62,680
1220
SICK LEAVE INCENTIVE
279
-
-
-
1230
LONGEVITY
-
-
-
75
1400
OVERTIME
22
100
100
100
2100
F.I.C.A.
3,918
3,770
4,070
4,810
2200
RETIREMENT CONTRIBUTION
1,457
2,940
2,940
3,110
2300
LIFE AND HEALTH INSURANCE
66
350
350
340
2400
WORKERS COMPENSATION
2,734
4,770
4,770
5,620
r
TOTAL
62,692
60,730
66,030
_
76,735
IU
SUPPLIES AND OTHER SERVICES:
3100
3400
PROFESSIONAL SERVICES
OTHER CONTRACTUAL SERVICES
3,012
5,568
3,500
5,200
3,500
5,200
25,000
6,200
3410
INSTRUCTOR FEES
2,696
11,500
5,200
8,500
4020
EMPLOYEE DEVELOPMENT
1,245
1,150
1,150
1,150
4100
COMMUNICATIONS
1,686
2,450
2,450
2,450
4200
POSTAGE
-
300
300
300
4300
UTILITY SERVICES
508
4,000
4,000
8,000
4400
RENTALS AND LEASES
3,564
1,000
1,000
2,500
4600
REPAIR AND MAINTENANCE
1,805
1,500
1,500
2,500
4700
PRINTING AND BINDING
948
2,150
1,150
1,650
4800
COMMUNITY RELATIONS
4,235
6,550
6,550
8,595
4900
OTHER CHARGES AND OBLIGATIONS
-
-
2,000
-
_
5100
OFFICE SUPPLIES
222
600
600
600
5200
OPERATING SUPPLIES
2,127
2,500
2,500
3,000
5210
PROGRAM SUPPLIES
32,683
18,000
18,000
20,200
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
200
600
600
800
6200.
BUILDINGS
237,493
-
1,002,135
-
6300
IMPROVEMENTS
25,000
25,000
50,000
6400
EQUIPMENT
18,366
400,000
212,370
30,200
TOTAL
TOTAL COST
1 -
Li
316,358 486,000 1,295,205 171,645
379,050 546,730 1,361,235 248,380
Adopted Budget
Ord. No. 02-1620 56
COMMUNITY SERVICES
I PROGRAM: RECREATIONAL PROGRAMS
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
RECREATIONAL PROGRAMS COORDINATOR
PARK ATTENDANT (PART-TIME)
TOTAL
2 1
Note. The -part-time Park Attendant position was
transferred to the Properties Maintenance Program an FY 2002.
CAPITAL OUTLAY
6300 - Improvements.
Replace playground equipment at Candyland Park
6400 - Equipment:
Furniture and equipment for new Commumty Building at Fire Station 17
Replacement computer
Total equipment
Total capital outlay
Adopted Budget
Ord. No. 02-1620
57
2003
1
$ 50,000
28,000
2,200
30,200
$ 80,200
(I
L1
PUBLIC WORKS
PROGRAM: STREETS/FLEET
MISSION: To maintain the City's total infrastructure system, streets, sidewalks and rights
of way efficiently within the allotted financial and labor resources. To provide low cost,
efficient maintenance to prolong the useful life of the fleet, provide vehicles that are safe and
reliable and maximize the residual value of the City's fleet.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
1,342,333
2002
BUDGET
1,610,770
2002
ESTIMATE
1,657,765
2003
ADOPTED
1,544,170
GOALS:
Utilize a private contractor to maintain all applicable rights of way
Use innovative ideas and processes that will improve maintenance programs, plans and
direction which ensure that City resources and personnel are trained and educated at their
most efficient and productive level
Use community service workers to perform a wide variety of activities in order to meet
priorities and reduce costs.
Continue a comprehensive preventive maintenance program for all City vehicles.
RESULTS OF GOALS:
Better maintained rights of way
Efficient and productive use of City personnel, equipment and materials to accomplish
immediate goals and long range planning of these resources.
City property that 1s safe and attractive.
Well maintained operating fleet with minimum down time and cost.
Adopted Budget
Ord. No. 02-1620
�i :.
L i -',
PUBLIC WORKS
PROGRAM: STREETS/FLEET
j
LINE ITEM DETAIL
2001
2002
2002
2003
'-j
ACTUAL
BUDGET
ESTIMATE
ADOPTED
PERSONNEL
COSTS:
1200
REGULAR SALARIES AND WAGES
453,616
479,310
479,310
432,950
1220
SICK LEAVE INCENTIVE
3,785
-
-
-
1230
LONGEVITY PAY
10,450
10,700
10,700
8,800
1400
OVERTIME
43,232
50,000
50,000
50,000
L
2100
F.I.C.A.
37,628
41,880
41,880
37,620
2200
RETIREMENT CONTRIBUTION
43,438
42,540
42,540
33,110
l
2300
LIFE AND HEALTH INSURANCE
28,003
33,700
33,700
30,530
!
2400
WORKERS COMPENSATION
14,986
20,080
20,080
25,860
Li
2800
SAFETY INCENTIVE
1,900
-
-
-
�
TOTAL
637,038
678,210
678,210
618,870_
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
9,965
15,000
20,380
15,000
--'
3400
OTHER CONTRACTUAL SERVICES
148,899
267,190
268,090
270,000
4020
EMPLOYEE DEVELOPMENT
310
12,400
81,000
5,000
r
4100
COMMUNICATIONS
1,812
6,000
9,575
6,000
I
4200
POSTAGE
34
300
300
400
4300
UTILITY SERVICES
1437409
124,500
166,200
170,000
4400
RENTALS AND LEASES
2,193
34,000
6,000
10,000
4600
REPAIR AND MAINTENANCE
123,562
160,000
171,603
180,000
4700
PRINTING AND BINDING
996
1,500
1,500
1,500
4900
OTHER CHARGES AND OBLIGATIONS
3,559
10,000
10,000
10,000
'
li
5100
OFFICE SUPPLIES
3,292
9,000
9,000
9,000
5200
OPERATING SUPPLIES
59,098
65,000
65,000
65,000
-I
5230
SAFETY.SUPPLIES
12,572
20,000
21,550
22,000
(
5300
ROAD MATERIALS AND SUPPLIES
7,699
25,000
22,000
15,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
1,211
2,200
2,200
2,200
5510
FUEL
53,862
80,000
80,000
90,000
�!
5540
LUBRICANTS
17108
3,000
3,000
3,000
6320
DIRT STREET PAVING
28,122
-
23,987
-
6400
EQUIPMENT
103,592
87,470
81,170
41,200
(
I
9800
RESERVE FOR CONTINGENCY
-
10,000
10,000
10,000
(
TOTAL
705,295
932,560
979,555
925,300
I�
�+
TOTAL COST
1,342,333
1,610,770
1,657,765
1,544,170
Adopted Budget
59
�I
Ord. No. 02-1620
PUBLIC WORKS
PROGRAM: STREETS/FLEET
r
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
2001
2002
2003
ADMINISTRATIVE ASSISTANT
1
1
1
PUBLIC WORKS FIELD SUPERINTENDENT
1
1
1.
PUBLIC WORKS FLEET SUPERVISOR
1
1
1
MECHANIC
2
2
1
PUBLIC WORKS MAINT SPECIALIST I
5
5
5
PUBLIC WORKS MAINT SPECIALIST II
3
3
3
PUBLIC WORKS STREETS SUPERVISOR
1
1
1
STREETS/FLEET DIVISION MANAGER
1
1
1
TOTAL
15
15
14
Note One Mechanic position was elimated for FY 2002103
CAPITAL OUTLAY
6400 - Equipment:
Skid steer $ 39,000
Replacement computer 2,200
Total capital outlay $ 41,200
Adopted Budget
Ord. No. 02-1620
91
f iI
J
0
L
PUBLIC WORKS
PROGRAM: PROPERTIES MAINTENANCE
MISSION: To consistently fulfill maintenance requirements to keep all active/passive parks,
grounds and cemetery facilities in a well-groomed condition.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
549,725
2002
BUDGET
1,086,340
2002
ESTIMATE
1,150,768
2003
ADOPTED
640,330
GOALS:
Provide attractive, safe grounds in which various leagues and the City can conduct recreational
activities throughout the year
Continue to implement improved methods of maintenance that are safe and aesthetically
pleasing for all parks used by the public for leisure activities.
Improve planning and scheduling of maintenance and landscaping for all City grounds and
other rights -of -way
RESULTS OF GOALS:
Fields and grounds that are suitable for recreational sports and general use.
A high level of maintenance that attracts residential use of City parks.
City grounds and rights -of -way that are safe and attractive.
r Adopted Budget
I Ord. No. 02-1620 61
LI
PUBLIC WORKS
PROGRAM: PROPERTIES MAINTENANCE
LINE ITEM DETAIL
2001 2002 2002 2003
ACTUAL BUDGET ESTIMATE ADOPTED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
142,861
201,250
201,250
257,770
1220
SICK LEAVE INCENTIVE
441
-
-
-
1230
LONGEVITY PAY
2,750
2,300
2,300
2,450
1400
OVERTIME
15,639
15,000
20,000
20,000
2100
F.I.C.A.
11,797
16,970
16,970
21,440
2200
RETIREMENT CONTRIBUTION
11,433
18,970
18,970
23,400
2300
LIFE AND HEALTH INSURANCE
16,639
23,600
23,600
27,690
2400
WORKERS COMPENSATION
2,960
5,450
5,450
5,980
2800
SAFETY INCENTIVE
450
-
-
-
TOTAL
204,970
283,540
288,540
358,730
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4200 POSTAGE
4300 UTILITY SERVICES
4400 RENTALS AND LEASES
4600 REPAIR AND MAINTENANCE
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6200 BUILDINGS
6300 IMPROVEMENTS
6400 EQUIPMENT
9800 RESERVE FOR CONTINGENCY
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
14,318
-
-
-
10,733
2,000
2,000
2,500
2,282
2,700
2,700
2,700
8
1,800
5,375
4,000
-
200
200
200
43,607
80,000
80,000
50,000
2,139
10,000
5,000
5,000
97,712
80,000
116,837
80,000
401
500
500
500
50,179
50,000
61,528
60,000
725
600
600
600
18,895
-
-
-
-
510,000
510,000
-
103,756
55,000
67,488
66,100
-
10,000
10,000
10,000
344,755
802,800
862,228
281,600
549,725
1,086,340
1,150,768
640,330
62
PUBLIC WORKS
PROGRAM: PROPERTIES MAINTENANCE
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
PARK ATTENDANT (PART-TIME)
PUBLIC WORKS MAINT SUPERVISOR
PUBLIC WORKS MAINT SPECIALIST I
PUBLIC WORKS MAINT SPECIALIST II
TOTAL
2001 2002 2003
0 1 1
1 1 1
5 6 8
1 1 1
7 9 11
Note. One Public Works Maintenance Specialist position was transferred from the
General Services prograin and the part-time Park Attendant position was
transferred from. Recreational Programs in FY2002. Two additional Public Works
Maintenance Specialists were approved by the City Commission for FY 2003
CAPITAL OUTLAY
6400 - Equipment:
Replacement mower for Excel Hustler $ 17,000
Replacement utility vehicle for maintenance of grounds 15,000
Replacement reel mower for ballfield maintenance 21,500
Replacement unit for dragging ballfields 12,600
Total capital outlay $ 66,100
Adopted Budget
Ord. No. 02-1620 63
l_i
c
>�
N
M N
O
C N
a6
F
AAA
F
y
O
U
V a
Z
o�
4
r
0s
e
` N
Q
U
O
zu
f/j a N
a"
�o
a F V
x�
U
0
w
U
�aa
m
U
m�
a
dR
m
V
C
00000
W
N cq
C,W
a�
oo o66
N N M
O
O
O O O "O In
N rn O 'n ON
In
-4
N N cl Cl! N
12
COD0000
V � It
N
a
�p N lD V' I
H
H
b9
FJ4
0
C)
N
o
M
U W
� PC
a �
�
�x
�OQEn
u Q ° >
V]
W
zOc��
z��a
a
cnpa',a�,x�Qvxi
F
U
H
a EnUE-
v
H rA
U z
rn
o
Iq tq
o
W>
a�
vN°O
rn O o
oo C)
�n
a
a
rl 7 rn
I
H
N N
V1
6s I d9
W�
O W W'
U U W
O P4
W CO �D
O
R' O w
w w �
o
�N
w
�c
Q x
U U
O9o?
E.,Q•o
PUBLIC WORKS
PROGRAM: PUBLIC UTILITIES FUND
MISSION: To provide the planning, organization, coordination and supervisory services
which are necessary to implement and control the functional programs which are the
responsibility of the Public Utilities Division.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
3,618,237
2002
BUDGET
3,348,520
2002
ESTIMATE
4,693,281
2003
ADOPTED
3,542,370
GOALS:
Provide proper maintenance of the water and sewer systems.
Inspect, test, certify and document backflow devices annually in accordance with F.A.C.
regulations.
Continue to install water and wastewater infrastructure in the commercial and industrial areas
of the City
RESULTS OF GOALS:
Ensure the health, safety and welfare of the public.
Ensure water quality through the installation and maintenance of backflow prevention devices.
Comply with City Comnusslon directive to have all commercial and industrial customers
connected to the City's utility system.
Adopted Budget
Ord. No. 02-1620
r�
PUBLIC WORKS
PUBLIC UTILITIES FUND BUDGET SUMMARY
CASH RESERVES, OCTOBER I
ADD REVENUES:
CHARGES FOR SERVICES:
343-6110 WATER REVENUE / BILLED
343-6115 WATER SURCHARGE
343-6120 WATER METER CONNECTIONS
343-6125 TURN ON AND TURN OFF FEES
r
343-6130 LATE CHARGES
343-6135 SPRINKLERS / BILLED
343-6140 SEWER REVENUE / BILLED
343-6145 SEWER CONNECTION (TAP) FEES
343-6510 OTHER CHARGES
TOTAL
MISCELLANEOUS REVENUES.
361-1000 INTEREST EARNINGS
363-2010 WATER DEVELOPMENT ASSISTANCE FEES
363-2020 SEWER DEVELOPMENT ASSISTANCE FEES
363-2390 SEWER DEVELOPMENT ASSISTANCE INTEREST
364-4000 SALE OF SURPLUS EQUIPMENT
TOTAL
TOTAL REVENUES AVAILABLE
1 1 116 01)'_/_uB`►f.MIT
PUBLIC UTILITIES
TRANSFERS - OUT
GENERALFUND
TOTAL EXPENSES
CASH RESERVES, SEPTEMBER 30
2001 2002 2002 2003
ACTUAL BUDGET ESTIMATE ADOPTED
4,505,612 1,219,689 4,874,756 2,794,885
1,324,281
1,354,500
1,354,500
1,339,390
9,156
9,400
9,400
9,280
25,060
26,100
19,500
22,280
25,290
19,900
35,500
30,400
78,969
71,000
71,000
74,990
8,002
6,300
7,500
7,750
871,261
824,300
900,000
885,630
34,050
25,500
60,000
47;030
46,449
14,900
14,900
30,680
2,422,518
2,351,900
2,472,300
2,447,430
215,857
54,900
80,000
60;000
84,080
65,400
31,500
50,000
352,477
329,200
476,000
400,000
7,133
1,000
4,100
600
2,185
-
6,000
4,000
661,732
450,500
597,600
514,600
7,589,862
4,022,089
7,944,656
5,756,915
3,618,237 3,348,520 4,693,281 3,542,370
441,630 456,490 456,490 469,250
4,059,867 3,805,010 5,149,771 4,011,620
3,529,995 217,079 2,794,885 1,745,295
Adopted Budget
�f Ord. No. 02-1620 66
I
PUBLIC WORKS
PROGRAM: PUBLIC UTILITIES
-.�-
LINE ITEM DETAIL
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
U'
PERSONNEL COSTS:
t i
1200
REGULAR SALARIES AND WAGES
414,195
450,140
450,140
456,390
1220
SICK LEAVE INCENTIVE
5,575
-
-
-
j
1230
LONGEVITY PAY
10,025
10,500
10,500
10,850
j
1400
OVERTIME
77,602
75,000
75,000
75,000
2100
F.I.C.A.
36,403
41,530
41,530
41,490
2200
RETIREMENT CONTRIBUTION
38,877
40,840
40,840
33,020
j
2300
LIFE AND HEALTH INSURANCE
32,654
40,870
40,870
41,260
`-
2400
WORKERS COMPENSATION
9,115
18,860
18,860
25,210
2800
SAFETY INCENTIVE
1,975
-
-
-
-y
TOTAL
626,421
677,740
677,740
683,220
SUPPLIES AND OTHER SERVICES.
3100
PROFESSIONAL SERVICES
43,762
30,000
97,392
30,000
3400
OTHER CONTRACTUAL SERVICES
10,499
19,800
19,800
10,000
I�
4020
EMPLOYEE DEVELOPMENT
3,809
10,750
14,250
10,750
I
4100
COMMUNICATIONS
2,555
5,000
8,575
5,000
4200
POSTAGE
35
500
500
500
4300
UTILITY SERVICES
102,052
115,000
115,000
108,000
{
4400
RENTALS AND LEASES
1,390
12,000
12,000
12,000
4600
REPAIR AND MAINTENANCE
285,871
310,000
379,047
380,000
4900
OTHER CHARGES AND OBLIGATIONS
312,457
425,230
381,730
480,000
5200
OPERATING SUPPLIES
94,320
192,000
178,425
156,500
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
1,485
3,500
3,500
3,500
6200
BUILDINGS
2,299
-
-
16,000
6300
IMPROVEMENTS
2,007,199
1,454,000
2,702,386
1,345,000
_
6400
EQUIPMENT
124,083
73,000
82,936
281,900
9800
RESERVE FOR CONTINGENCY
-
20,000
20,000
20,000
t
TOTAL
2,991,816
2,670,780
4,015,541
2,859,150
L+
i
TOTAL COST
3,618,237 3,348,520 4,693,281 3,542,370
Adopted Budget
Ord. No. 02-1620 67
PUBLIC WORKS
j
PROGRAM: PUBLIC UTILITIES
MANPOWER ANALYSIS
i�
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION 2001
UTILITIES DIVISION MANAGER
UTILITIES FIELD SUPERVISOR
UTILITIES PLANT SUPERVISOR
BACKFLOW PROGRAM COORDINATOR
UTILITIES MAINTENANCE SPECIALIST I
UTILITIES MAINTENANCE SPECIALIST 11
PLANT OPERATOR B
TOTAL
2002 2003
1
1
1
1
1
1
1
1
1
1
1
1
5
5
5
4
4
4
1
1
1
14
14
14
CAPITAL OUTLAY
6200 -Buildings. _
Replacement flouride building - Water Plant #2
� ,f
—, 6300 - Improvements:
New 8" water line on US-17/92 from Kathryn Drive to 1500 feet north
US-17/92 South - new wastewater system from Kathryn Drive to Enzo's Restaurant
Longdale area A-C pipe replacement
New wastewater collection system - W SR-434/ Mingo Tr to Milwee St.
f f New wastewater collection system - East Pine Ave./Grant St.
Total improvements
6400 - Equipment:
Telemetry system - Milwee St. lift station
Telemetry system - Historic District lift station
Sodium hypochlorite generator
Fork lift
i Replacement portable hoist
Replacement computers (2)
Cutoff saw
' Variable Frequency Drive - Water Plant #1
Replacement generator - Raven Ave. lift station
jTotal equipment
�N!
Total capital outlay
r
Adopted Budget
Ord. No. 02-1620 68
$ 16,000
71,000
714,000
250,000
250,000
60,000
1,345,000
6,500
6,500
155,000
36,500
5,000
4,400
1,000
32,000
35,000
281,900
$ 1,642,900
I i
�1
d
d
n
d
d,
V
N
d
A G
3 °
0 0.
o °4'
� V
R y
V U
G
G+
n
� � o
d
r •� A
O e3p• V N
p
O.
•n0 V N • O
p N G
y
.V•
Sn
i
� "''N h v p Y ? ✓
G ��t'. i � ✓ N �
Op O O
O O
O C N V 7 r n 0 Cs
.p O d
�Nbi
oU 7 N Z
a%�3F �e7 d
Lid
z�\..
Q <s {I
V
P
W W
0
x�
�
m
�gy WA Tw �7d
r u
d'
tr,
r/�
.yN
env, �NZ�tx-, 9GjOo'
i!
3m
�x�OUp
10
N
< tO+I N
Q � �
zu
ar
U
O �
> � v
W
F
�Z
�o
�s
�Qoc�
�zN
0
<U L�
F
Q �
N
U Czil
G
x
m
ag� s
< � o
h
z O
Q
G
>�
<
z
U CGS
fir]
LZ'�
0
N
Iz
N
ao
t
00
vW3
a
F
z
W
0
F
zW
ssss
s
uz00r--N
N -
ti
a
N �
aW
G O O N
Vl C O M
N
00
N O �*
t.
F
O
F
6s I 66.
0
F W
Wz
sss
s
UW
O O O
allo
F
O
F
s9
(Al
o W
Cz
W
W � O
z
�Fu>u.1�
OWr
W
z O
O
CITY CLERK
PROGRAM: CEMETERY FUND
MISSION: To provide quality service to the public in making final resting place arrangements
along with the highest standards of maintenance possible for existing and future cemetery/
coloumbarlum facilities and preservation of all burial and historical records.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
1,202
2002
BUDGET
3,500
2002
ESTIMATE
3,500
2003
ADOPTED
23,500
GOALS:
Provide attractive and safe grounds in which individuals and families can visit.
Maintain official records of the cemetery in accordance with legal requirements.
RESULTS OF GOALS:
Grounds that are suitable for paying respects to loved ones.
Continued records retention / retrieval system for accessibility of data for staff and public
inquiries.
}1
t
J
I,
Adopted Budget
8 Ord. No. 02-1620
71
CITY CLERK
1 CEMETERY FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER I
ADD REVENUES:
334-7000 URBAN FORESTRY GRANT
361-1000 INTEREST EARNINGS
364-1000 CEMETERY LOTS
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
2001
2002
2002
ACTUAL
BUDGET
ESTIMATE
44,052
49,643
55,026
2003
ADOPTED
65,076
- - - 10,000
2,556 2,200 1,550 1,950
9,620 8,300 12,000 10,800
56,228 60,143 68,576 87,826
OPERATING EXPENSES
1,202
3,500
3,500
23,500
TOTAL EXPENDITURES
1,202
3,500
3,500
23,500
FUND BALANCE, SEPTEMBER 30
55;026
56,643
65,076
64,326
Adopted Budget
Ord. No. 02-1620
72
Jv
) I
CITY CLERK
d PROGRAM: CEMETERY FUND I
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
5200 OPERATING SUPPLIES
6300 IMPROVEMENTS
9800 RESERVE FOR CONTINGENCY
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
LINE ITEM DETAIL
73
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
1,202
-
-
-
-
2,500
2,500
2,500
-
-
-
20,000
-
1,000
1,000
1,000
1,202
3,500
3,500
23,500
1,202
3,500
3,500
23,500
0.
a
vas
w
W
pQM
4 N
W N
z�
Q q M
az�
oX
W
zW s�
Wz Motel s
apW �°'°°,N o
0 o v
IT
00
V]
N
en
F
F
GI)
v}
ss
s
W
�M
o
W,�
a
In
F
O
Qs
N
O
O
N
Wz
C) w
oW
N
zw
W
�
90
=z
U
z�
F
o
1
L
J
U
7
ADMINISTRATION
PROGRAM: HISTORIC DISTRICT FUND
MISSION: To preserve, improve and revitalize the historic district, and to promote the
community's historical resources and reclaim the community's historical heritage.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
3,482
2002
BUDGET
1
22,000
2002
ESTIMATE
22,000
2003
ADOPTED
28,000
GOALS:
To work with the City to create a cohesive plan of improvements for the Historic District.
To provide a mechanism for enabling the Historic District to become self-sustaining.
To administer the Historic District Matching Grant Program.
To begin implementation of the Historic District Master Plan
RESULTS OF GOALS:
Provide more opportunities for public use and enjoyment of the Historic District.
Ensure continued improvement and support for the Historic District.
Provide financial assistance to property owners in the Historic District in order to improve
contributing and supporting structures.
Promote the Historic District as a desirable place to live and work.
Adopted Budget
LIOrd. No. 02-1620 %
U)
L 1 0
i
U
1 i
0
ADMINISTRATION
HISTORIC DISTRICT FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER I
ADD REVENUES:
361-1000 INTEREST EARNINGS
366-1000 DONATIONS
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
Adopted Budget
Ord. No. 02-1620
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
49,731
58,161
55,594
34,964
2,715
2,600
1,220
1,050
6,630
250
150
150
59,076
61,011
56,964
36,164
3,482
22,000
22,000
28,000
3,482
22,000
22,000
28,000
55,594
39,011
34,964
8,164
76
f-1
U
u
I JI
L+10
ADMINISTRATION
PROGRAM: HISTORIC DISTRICT FUND
LINE ITEM DETAIL
2001 2002
ACTUAL BUDGET
SUPPLIES AND OTHER SERVICES:
4900 OTHER CHARGES AND OBLIGATIONS 3,482 7,000
6300 IMPROVEMENTS - 15,000
TOTAL 3,482 22,000
TOTAL COST 3,482 22,000
6300 - Improvements:
Historic District gateway entrance signs (4)
CAPITAL OUTLAY
2002 2003
ESTIMATE ADOPTED
7,000
7,000
15,000
21,000
22,000
28,000
22,000 28,000
$ 21,000
Adopted Budget
Ord. No. 02-1620 77
Lj
U S
N S
M N
cn
F � �
L1 �
O X
W
w
z
wz
�N o
as
°�
a
oC\
o
I
F
O
F
00
WC,
s�I
s
�o In
w
� N
- O
�
C) C)
IV
O)
Cl O
C\
a
F
O
tn
AGOS
0
O
N
w z
� w
U H
OWE
c
W
zo
�z
Z W U
H
z
t�
PUBLIC SAFETY
PROGRAM: POLICE EDUCATION FUND
„ r _... --
MISSION: To provide both job specific and state mandated training, and provide for
individual and organizational development while reducing potential liabilities.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
6,636
2002
BUDGET
15,000
2002
ESTIMATE
15,000
2003
ADOPTED
15,000
GOALS:
To complete the following core courses within the recommended time frames.
Officers with 6 to 18 months of employment:
- F C.I.C. Basic Telecommunications
- Radar Operations
- Domestic Violence
- Community Policing
- Firearms Training
Officers with 18 to 30 months of employment:
- Interview and Interrogation
- Narcotic Identification
- Crinunal Law
- Crisis Identification
- Firearms Training
Officers with 30 to 48 months of employment:
- Field Training Officer
- Special Tactical Problems
- First Response Negotiations
- Writing Interviews and Reports
- Firearms Training
Adopted Budget
0Ord. No. 02-1620 79
L19
PUBLIC SAFETY
PROGRAM: POLICE EDUCATION FUND
Officers with 48+ months of employment:
- Advanced Report Writing
- Advanced Investigative Review
- Instructor Techniques
- Firearms Training
Supervisors:
- Line Supervision
- Middle Management
- Managing the Patrol, Traffic or Field Training Function
- Firearms Training
RESULTS OF GOALS:
To ensure that police personnel are similarly trained and educated, providing a base from
which they will each be able to identify specific training related direction and needs, during
the course of their career
Adopted Budget
Ord. No. 02-1620
u
I
U
J
PUBLIC SAFETY
POLICE EDUCATION FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER I
ADD REVENUES:
351-3000 LAW ENFORCEMENT EDUCATION
361-1000 INTEREST EARNINGS
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES.
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
2001 2002 2002
ACTUAL BUDGET ESTIMATE
56,798 67,498 68,144
2003
ADOPTED
72,394
14,933
14,200
15,000
15,000
3,049
3,000
4,250
2,100
74,780
84,698
87,394
89,494
6,636
15,000
15,000
15,000
6,636
15,000
15,000
15,000
68,144
69,698
72,394
74,494
Adopted Budget
Ord. No. 02-1620
81
Lle
L
Ll
U
PUBLIC SAFETY
PROGRAM: POLICE EDUCATION FUND
4
SUPPLIES AND OTHER SERVICES:
4020 EMPLOYEE DEVELOPMENT
5200 OPERATING SUPPLIES
6400 EQUIPMENT
TOTAL
TOTAL COST
Adopted Budget
Ord. No. 02-1620
LINE ITEM DETAIL
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
5,736
7,500
7,500
12,500
900
2,500
2,500
2,500
-
5,000
5,000
-
6,636
15,000
15,000
15,000
6,636
15,000
15,000
15,000
82
Ili M
O
Q N
¢�M
%n (V
Q �
W N
Uy
W
F'm o
N z �
a a
O X
W
w.
Wz
sss
��M b`
a
00 N h N
aW
OOM to
0 C, 0No N
M
N [ati
N O
en F
F
A
W
W
o
0
� N
a
W
AF ►'�
waZ
W
zwa
a
¢ate
F
0 u V. EF
F W�
S
U
a
rn o 0
o
o
W (�
M ti
P. a
M O O
C-4 C)
N1
O
N
co]
C7
a
N
0
F
N
M
3
6R
es
W
O
N
o
F
N
w
z
� w
Lra
O W
LL
0.!
W
A ¢
a
�da�'
a
w
A W U
OF
r�u'z.�
Cl)
00
PUBLIC SAFETY
PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND
MISSION: To provide a strong commitment to the effort of reducing the threat of crime and
conditions that would adversely affect the public safety of our community
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
15,202
2002
BUDGET
32,400
2002
ESTIMATE
32,400
2003
ADOPTED
14,400
GOALS:
To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at
least 15% of the annual accrual of seized funds to the support of community crime prevention
programs.
To fund the police mission in areas where there are no budgeted provisions.
RESULTS OF GOALS:
To assist the community in providing safe alternatives for the area youth in a drug and alcohol
free environment promoting crime prevention through education.
To enhance the working environment of the Criminal Investigation Unit with more efficient
equipment without using tax dollars.
Adopted Budget
Ord. No. 02-1620
0
1 1
i
L
f�
U
PUBLIC SAFETY
SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER I
ADD REVENUES:
351-2000 CONFISCATED PROPERTY
361-1000 INTEREST EARNINGS
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
Adopted Budget
Ord. No. 02-1620
2001
ACTUAL
2002
BUDGET
24,389
32,159
28,743
1,543
9,500
1,450
54,675
43,109
2002 2003
39,473 19,623
12,000 10,000
52,023 30,223
15,202
32,400
32,400
14,400
15,202
32,400
32,400
14,400
39,473
10,709
19,623
15,823
85
PUBLIC SAFETY
PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND
SUPPLIES AND OTHER SERVICES:
4020
EMPLOYEE DEVELOPMENT
4800
COMMUNITY RELATIONS
4900
DONATIONS
5200
OPERATING SUPPLIES
6400
EQUIPMENT
TOTAL
TOTAL COST
4800 - Community Relations:
National Night Out
4900 - Donations:
Project GRADD at Lyman High School
Project GRADD at Lake Mary High School
Project GRADD at Rock Lake Middle School
Kids Safe House of Seminole
Longwood Elementary School reading program
Total donations
6400 - Equipment:
Wireless remote video system
Total outlays
LINE ITEM DETAIL
2001 2002
ACTUAL BUDGET
2002 2003
ESTIMATE ADOPTED
-
-
1,000
-
-
-
-
1,000
3,250
4,000
4,000
4,500
-
14,200
13,200
-
11,952
14,200
14,200
8,900
15,202
32,400
32,400
14,400
15,202
32,400
32,400
14,400
OUTLAYS
$ 1,000
1,000
1,000
1,000
500
1,000
4,500
8,900
$ 14,400
Adopted Budget
Ord. No. 02-1620
86
U a
w
�r
oW
>v�
nS Z rn
C O
U
j
a�
�
� M
Z O
Ci
o
,o
CL
p X
N
NP
0
W�
ai
O
F
zW
�ssss
UW
� r a, oo rn
a
clio
c
o
�
aw
O O O O N -N
O O O O N
O O O O a
N
R
a
N �o
O
0
F
vj
v}
tl-
00
Fw
W
w� ss I s
UW
�M o
W> �M �
a W �o M
N O
N
�1
�o m
o
~
F
0
64 I d4
N
O
N
� w
W O
PO W
O
U w
O �
W
Q Q
o
w�
�d
ZW
v_Ui
F
z
�
F
o�
<o
(-1
U
D
j
Li
U
r^�
Lj
U
U
COMMUNITY SERVICES
PROGRAM: STORMWATER MANAGEMENT FUND
MISSION: To provide for the health, safety and welfare of residents by regular maintenance
programs to insure the proper functioning of drainage systems and facilities.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
196,364
2002
BUDGET
742,000
2002
ESTIMATE
890,105
2003
ADOPTED
920,000
GOALS:
Continue with inspection, monitoring, and cleaning procedures of all City catch basins, open
channels, storm drains and other stormwater conveyance facilities to meet new Federal
regulations as established by the NPDES Stormwater Permit Program.
Inspect underground facilities for leaks and repairs as needed.
Utilize private contractors to maintain retention ponds.
Continue the development of a city wide drainage infrastructure map
RESULTS OF GOALS:
Cleaner and safer storm drains, catch basins, and open channels will reduce the amount of
pollutants entering the City's drainage system and retention ponds.
Maximum efficiency of nuisance water run-off
Highly attractive and functional retention ponds at the least possible cost.
Provide an inventory of city-wide public and private drainage systems to ensure future flood
protection.
Adopted Budget
I Ord. No. 02-1620
Li
COMMUNITY SERVICES
STORMWATER MANAGEMENT FUND BUDGET SUMMARY
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
FUND BALANCE, OCTOBER 1
1,153,133
535,653
1,278,227
695,122
ADD REVENUES:
361-1000 INTEREST EARNINGS
61,586
24,100
33,900
22,200
363-1250 STORMWATER SERVICE FEES
327,427
320,200
323,000
325,000
363-1260 INSPECTION FEES
100
400
100
100
TOTAL REVENUES AVAILABLE
1,542,246
880,353
1,635,227
1,042,422
DEDUCT EXPENDITURES:
OPERATING EXPENSES
196,364
742,000
890,105
920,000
OPERATING TRANSFERS -OUT:
GENERAL FUND
67,655
50,000
50,000
50,000
TOTAL EXPENDITURES
264,019
792,000
940,105
970,000
FUND BALANCE, SEPTEMBER 30
Adopted Budget
Ord. No. 02-1620
1,278,227 88,353 695,122 72,422
m
LI
L
eu.
I
COMMUNITY SERVICES
PROGRAM: STORMWATER MANAGEMENT FUND
LINE ITEM DETAIL
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
19,326
50,000
75,568
55,000
3400
OTHER CONTRACTUAL SERVICES
53,114
70,000
78,100
70,000
4300
UTILITY SERVICES
394
1,000
1,000
1,000
4600
REPAIR AND MAINTENANCE
72,177
120,000
180,374
120,000
6300
IMPROVEMENTS
51,353
491,000
545,063
664,000
9800
RESERVE FOR CONTINGENCY
-
10,000
10,000
10,000
TOTAL
196,364
742,000
890,105
920,000
TOTAL COST
196,364
742,000
890,105
920,000
CAPITAL OUTLAY
6300 - Improvements:
Modify drainage on East Palmetto Ave. between Grant St. and the railroad tracks
Modify drainage system at Credo St./Land Ave.
Rework entrance drainage at Harbour Isle
Fix inlets, pipes and outfalls at Winsor Manor
Total capital outlay
Adopted Budget
Ord. No. 02-1620
90
$ 125,000
366,000
63,000
110,000
$ 664,000
U
u
U^
7�- c
r S
M �
p.
Q � m
Z [:]
u
z=
F � �
ox
�UZj- r
<g E$
tl o
o�
N.
z.�
a
oa
zW
b�Ss
w
o00-
o
a�
o
C r-
OM
a
N
Q
N
to
Fig
Cl)O
En O
N
z t:
waz
C7wa
F
out °
F-F W
[,
o
00 vn o 0
7
o�000
t�
Or
V]
►a
�p o
� O �/1
ao
N
Q•
•
M
F
O
F
fA
Vf
N w
O
O
z
> W
w Z
94 z
w
0
H
o z�
w
z w z
[z�
o
O
r
C1wwv
F
�z
F
F
''<o
PUBLIC WORKS
: PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND
MISSION: To provide safer and pedestrian -friendly streets, sidewalks and rights -of -way
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2001
ACTUAL
440,879
2002
BUDGET
1,676,000
2002
ESTIMATE
2,499,770
2003
ADOPTED
2,661,700
GOALS:
Continue implementation of the City's model street paving program for soil based streets.
Provide modifications to -the sidewalk and roadway system.
RESULTS OF GOALS:
To provide for the safe movement of pedestrian and vehicular traffic
To provide the least interruption to the flow of pedestrian and vehicular traffic.
Adopted Budget
Ord. No. 02-1620 92
IJ
PUBLIC WORKS
PUBLIC FACILITIES IMPROVEMENT FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER I
ADD REVENUES:
312-2000 1-CENT LOCAL OPTION SALES TAX
312-4100 LOCAL OPTION GAS TAX
338-5000 C.D.B G GRANT
361-1000 INTEREST EARNINGS
363-1110 STREET PAVING ASSESSMENTS
OPERATING TRANSFERS - IN:
GENERAL FUND
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
Adopted Budget
Ord. No. 02-1620
93
2001
ACTUAL
2002
BUDGET
3,262,192
3,788,232
2002 2003
ESTIMATE ADOPTED
3,852,728 1,661,088
750,000
199,750 207,300 207,300
296,653
- 500,000 -
504,000
190,461 171,000 89,230
60,000
17,164 10,000 11,600
10,000
624,040 -
4,293,607 4,676,532
4,160,858 3,281,741
440,879
1,676,000
2,499,770
2,661,700
440,879
1,676,000
2,499,770
2,661,700
3,852,728
3,000,532
1,661,088
620,041
PUBLIC WORKS
PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND
LINE ITEM DETAIL
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES
4900 OTHER CHARGES AND OBLIGATIONS
6300 IMPROVEMENTS
TOTAL
TOTAL COST
6300 - Improvements:
Paving:
2001
2002
2002
2003
ACTUAL
BUDGET
ESTIMATE
ADOPTED
80,603
30,000
30,000
30,000
26,370
-
-
-
333,906
1,646,000
2,469,770
2,631,700
440,879
1,676,000
2,499,770
2,661,700
440,879
1,676,000
2,499,770
2,661,700
CAPITAL OUTLAY
Seminole Ave. - Grant St. to Highland St.
$ 300,000
East Palmetto Ave. - Grant St. to Wayman St.
200,000
Magnolia Ave. - Lakeview Dr to Grant St.
400,000
Magnolia Ave. - Oleander St. to Oak St. (including Oleander St. - Magnolia Ave. to Orange Ave.)
210,000
East Bay Ave. - CR-427 to Grant St.
362,800
East Pine Ave. - CR-427 to Oleander St.
181,200
Jessup Ave. - Oleander St. to Lakeview Dr (including Oleander St. - Church Ave. to Jessup Ave.)
524,700
Oak St. - Warren Ave. to Orange Ave.
217,000
Myrtle St. - Bay Ave. to SR-434
81,000
Total paving
2,476,700
Sidewalks:
East Palmetto Ave. - Grant St. to railroad
85,000
Other -
Parking lot for new Community Building (on site of old Ed Myers Community Building) 70,000
Total capital outlay $ 2,631,700
f
— Adopted Budget
Ord. No. 02-1620
I ,
94
O
o
0 0
c, cl
v o
Scl
U
� H
� o
o U o y ISR
G7R? p ^¢+
O H Irl-y ¢, az a y
13 w
_T m o o
of Cl) CD a �
M 3 Q r N N
N
Y►1 jz +U+ in R
a
Oy `n U 'i A T O G d
d) t a
o
Q, 0j)
H
Qo y
> 3 c E a
Uj 7� '� � ''. '� U 0 N W• C O W
o S v toEn
a 0 H d
A
H U 3 0 0
NU U w
W o$ .� •cs � c�'a U W �
M.
O r
O
O
O
C
o A
o
0
o � C
3 O " � 3 '�
o
OU �. O N O
o mH
N+ f p
(� O P N O v
°
CDC+
O
O
o W�
y :n Tcz
W V
x
W y O
WA
W a3i c � � •o
O
o cC p o O
O
C
oo
-0 CA
46q
w
cd
W bA , n,
O
G
O
N
H O
Cl
sU 3$ M Y
oo
N
r.
C o N r
W o 3 0 3
-t3
_
d ow'o
on
W�
U c
G N 'd
W' O
0
h=.
a m
"-'tL o o cd a
W
—
HaoA
o
o
A
cz
w C+
a� 0 W
0
0
0
c*i
t!3
0
0
d
0
M
4fe
0
0
M
H
O
00
•C� C�
w
N
�9
� •Y
O
�
Y
U to
p
❑ 'CS
p
00
O
)
�
N
� •.r
6R
6b
cd
'O
O
c�V
V'1 bA
p
W
O
O.
00
N
U Q
bS
O
00
y .d
o b
3 �
o
O
O
2
N
M
CO
LO .m
b4
Cd Cd
O N
fn >
w
Y �
C w
Y
� Y
M
OO
N
�
O
N
O
M
w
V Y
M
L
cz
t
Q a
o
z
0
Y
cz
`O
"b�
O..
E O r v
oz
v�
0
u
D O
U
0� 4
"
S
U
�% a.0
O U
¢
W
6s
4, En
1- Ln u— Q)
W
o
GLOSSARY OF BUDGET TERMS
ACCOUNTING AND AUDITING: All services received from independent Certified
Public Accountants, including the annual audit.
ACCRUAL BASIS OF ACCOUNTING: Revenues and expenses are recognized in the
period in which they occur, regardless of when the cash is received or disbursed.
AD VALOREM TAXES: Property taxes computed as a percentage of the net value of
real or personal property, expressed in mills. Ad valorem taxes are recorded "net" of
discounts, penalties and interest. The millage rate is set durmg the budget process and is
adopted by ordinance.
ADMINISTRATIVE TRANSFERS: See Operating Transfers.
ADOPTED BUDGET: The official budget as approved by the City Commission prior to
the start of each fiscal year
APPROPRIATION: The legal authorization by a legislative body to make expenditures
and to incur obligations for specific purposes. An appropriation is usually limited in
amount and to the time when it may be expended.
i�
BALANCED BUDGET: A budget in which revenues equal expenditures. The state or
local government may set the legal requirements for a balanced budget.
BOOKS, PUBLICATIONS, SUBSCRIPTIONS AND MEMBERSHIPS: Books,
except those purchased for library use, subscriptions to various publications,
memberships to professional associations, and renewal fees for professional licenses.
BUDGET: A spending plan that balances revenues and expenditures over a fixed period
j of time, usually a fiscal year that includes, at least by implication, a work plan.
_ BUDGET AMENDMENT: A revision of the adopted budget that replaces the original
! provision. Budget amendments may occur frequently throughout the fiscal year, as
spending priorities shift.
CAPITAL IMPROVEMENT PROGRAM: A plan for capital improvements to be
implemented each year over a fixed period of years to meet the capital needs ansing from
the assessment of long -tern needs. It sets forth each project in which the government is
to have a part, and specifies the resources estimated to be available to finance the
projected expenditures.
CAPITAL OUTLAY: Expenditures resulting in the acquisition or addition of fixed
assets. Examples include land, buildings, machinery, equipment and vehicles.
CASH BASIS OF ACCOUNTING: Revenues are recognized when cash is received,
and expenditures are recognized when cash is disbursed. The balance sheet reflects only
i
i
GLOSSARY OF BUDGET TERMS
Lcash and fund balance, and the activity statement reflects only cash receipts and
li
disbursements.
L COMMISSION DEVELOPMENT: Seminar and conference registration fees, as well
as travel and per diem and other incidental travel expenses incurred in attending seminars
and conferences.
COMMUNICATIONS: Includes all telephone, cellular telephone, intereet access
charges and T-1 lines used in the city-wide computer network, as well as communications
charges for the Police Department's laptop computer project.
COMMUNICATIONS SERVICE TAX: Adopted by the Florida Legislature and
effective beginning October 1, 2001, this revenue source is intended to replace revenues
previously collected from telecommunications franchise fees, cable service franchise
fees, and the municipal public service tax on telecommunications services. The program
is administered by the Florida Department of Revenue.
COMMUNITY RELATIONS: Costs to offer programs such as the Halloween carnival,
Annual Fun Dog Show, Spring Egg Hunt, Holiday Tree Lighting, National Night Out,
bluegrass pick-ms, etc.
CONTINGENCY ACCOUNT: An account set aside to meet unforeseen circumstances.
I This type of account protects the local government from having to issue short-term debt
VJ, to cover such needs.
DEBT SERVICE: Annual principal and interest payments that the local government
u owes on money it has borrowed.
DEPARTMENT: A major organizational group within the City with overall
management responsibility for an operation or a group of related operations within a
functional area.
DIVISION: An organizational subgroup of a department.
EDUCATION INCENTIVES: Per LPFFA collective bargaining agreement,
compensation paid for achieving certain educational levels related to the fire service.
Associates Degree - $600 per year, and Bachelor's Degree - $1,320 per year
EMPLOYEE DEVELOPMENT: Seminar and conference registration fees, as well as
travel and per diem and other incidental travel expenses incurred in attending seminars
and conferences.
ENCUMBRANCE: Budget authority that is set aside when a purchase order is
approved. It assures the supplier that funds will be available when the order is fulfilled.
100
GLOSSARY OF BUDGET TERMS
EXPENDITURES: Decreases in net financial resources. Expenditures include current
operating costs requiring the current or future use of net current assets, debt service and
capital outlays.
-, EXPENSES: Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of the related expenditures.
FINES AND FORFEITS: Includes revenues received from fines and penalties imposed
for the commission of statutory offenses, violation of lawful administrative rules and
regulations, and for neglect of official duty Forfeits include revenues resulting from
confiscation of deposits or bonds held as performance guarantees and proceeds from the
Lsale of contraband property seized by law enforcement agencies.
FICA: Employer portion (7 65%) of Social Security and Medicare matching
contributions.
FISCAL YEAR: A designatedl2-month period for budgeting and financial reporting
purposes. The City of Longwood's fiscal year is from October 1 to September 30
FIXED ASSET: Vehicles and equipment costing $750 or more, including shipping and
installation, which has a useful life of more than one year
f - FRANCHISE FEES: Fees levied on a corporation or individual by the local government
in return for granting a privilege, sanctioning a monopoly, or permitting the use of public
property, subject to regulation. Contracts between the City and the individual franchisees
are adopted by ordinance.
FUND: An independent fiscal and accounting entity with a self -balancing set of
accounts. Governmental accounting information is organized into funds, each with
separate assets, liabilities, revenues, expenditures and fund balances.
FUND BALANCE: A term used to express the equity (assets minus liabilities) of
governmental and fiduciary fund types. Portions of a fund balance may be reserved for
specific purposes, such as contingencies or encumbrances.
GENERAL FUND: The general operating fund of the City All general tax revenues
and other receipts that are not allocated by law or contractual agreement to another fund
are accounted for in this fund.
HOLIDAY PAY: Per LPFFA and Teamsters collective bargaining agreements, to be
paid to police officers and firefighters as each City -observed holiday occurs.
INFORMATION AND EVIDENCE: Payments made to reward individuals and to
purchase specific undercover operations equipment.
i
I
101
I
GLOSSARY OF BUDGET TERMS
L_' — INSURANCE DEDUCTIBLE: Amounts paid for replacement of lost, stolen or
damaged property when there is a deductible amount not reimbursed by insurance.
Usually $500 per occurrence.
INTERFUND TRANSFER: The transfer of money from one fund to another within the
governmental unit, including operating transfers and residual equity transfers.
INTERGOVERNMENTAL REVENUE: Includes all revenue from federal, state and
other local government sources in the form of grants, shared revenues, and payment in
J lieu of taxes.
INVESTMENT INCOME: Includes interest earned on funds invested pursuant to
Chapter 218 415, Florida Statutes, the net increase (decrease) in the fair value of
- investments, and gains (losses) realized from the sale of investments.
IUOE: International Union of Operating Engineers, Local 673
LEGAL ADVERTISING: Payments to newspapers and other publications for printing
L public disclosures, notices of public hearing, advertisements for bids and employment
opportunities.
LIABILITY INSURANCE: Premiums paid for all insurance carried for the protection
of the City such as fire, theft, casualty, general and professional liability, and auto
i� coverage. Rates are determined by Public Risk Management.
LIFE AND HEALTH INSURANCE: City's share of premiums, in accordance with
Personnel Policy and collective bargaining agreements.
- LOCAL OPTION FUEL TAX / ALTERNATIVE FUEL: A 1,2,3,4,5 or 6-cent local
option fuel tax which can be utilized by the county and municipal governments for
transportation expenditures or revenue received from the sale of an annual decal fee
imposed on motor vehicles operating on alternative fuel. This is distributed to counties
and municipalities in accordance with Chapter 336 025 and Chapter 206 877, Florida
Statutes.
LONGEVITY PAY: Payment of up to $75 per year of service, up to maximum of
$1,000, in accordance with Personnel Policy and collective bargaining agreements. For
police officers and sergeants represented by the Teamsters Union, a "service bonus" is
paid on the anniversary date of hire based on years on service in accordance with the
schedule approved in the collective bargaining agreement.
LPFFA: Longwood Professional Fire Fighters Association (Union), Local 3163
MODIFIED ACCRUAL BASIS OF ACCOUNTING: A mixture of the cash and
accrual bases of accounting. Revenues are recognized when they are susceptible to
accrual, i.e., both measurable and available to finance expenditures of the current period.
i
102
LJ
GLOSSARY OF BUDGET TERMS
Expenditures are recorded on the accrual basis because they are measurable when
incurred.
OFFICE SUPPLIES: Materials and supplies utilized in normal office operations,
including stationery, preprinted forms, paper, charts and maps.
_ OPERATING SUPPLIES: All types of supplies consumed in the conduct of operations,
such as food, fuel, lubricants, chemicals, laboratory supplies, household items,
institutional supplies, computer software, uniforms and small furniture and equipment
items costing under $750 Does not include materials and supplies unique to construction
or repair of roads and bridges.
OPERATING TRANSFERS: Ongoing operating subsidies between funds.
OTHER CONTRACTUAL SERVICES: Custodial, janitorial, and other services
procured independently by contract or agreement with persons, firms, corporations, or
other governmental units. Includes maintenance and service contracts on office
equipment.
OTHER CHARGES AND OBLIGATIONS: Includes all current charges not otherwise
classified.
OVERTIME: Payment for additional hours worked in accordance with the Fair Labor
i Standards Act.
PARAMEDIC INCENTIVE PAY: Per LPFFA collective bargaining agreement,
j compensation paid to certified paramedics.
POSTAGE: Charges for postage meters, and other shipping charges such as UPS and
Federal Express.
PRINTING AND BINDING: Costs of printing, binding, and other reproduction services
which are contracted for or purchased from outside vendors.
PROFESSIONAL SERVICES: Legal, medical, dental, engineering, architectural,
appraisal, and other services procured as independent professional assistance.
REGULAR SALARIES AND WAGES: Includes salaries and wages for all full-time
and part-time employees who are members of the regular work force.
RENTALS AND LEASES: Amounts paid for the lease or rent of land, buildings or
equipment, including vehicles, except for capital leases with a buy-out provision.
REPAIRS AND MAINTENANCE: Costs incurred for services and supplies used for
the repair and maintenance of buildings and equipment, except custodial and janitorial
services.
103
GLOSSARY OF BUDGET TERMS
RESIDUAL EQUITY TRANSFERS: Non -routine and non -recurring transfers of equity
- between funds, such as the transfer of residual balances from a discontinued fund to the
J general fund.
RETIREMENT CONTRIBUTIONS: Employer contributions to the Florida Retirement
System (for employees hired before 12/31/95) and the Florida Municipal Pension Trust
Fund (for employees hired after 1/1/96), for general and high -risk (police and fire)
employees, as well as the City Commission. The City Administrator's retirement
provision is negotiated and approved by contract.
REVISED BUDGET: The official budget as adopted and subsequently amended
through the course of the fiscal year
ROAD MATERIALS AND SUPPLIES: Materials and supplies used exclusively in the
repair and reconstruction of roads and bridges.
SAFETY SUPPLIES: Includes items such as barricades, safety gear, first aid kits,
respirators, fire extinguishers and safety lighting.
SOLID WASTE DISPOSAL: Payment made to a third -party contractor for residential
solid waste and recycling services. Commercial customers contract individually with the
company of their choice, from those operating with a franchise in the City
SUPPLIES / PROGRAM RELATED: All sports event trophies, shirts, nets, balls,
backboards, goals, standards, etc used in recreational league programs.
TEMPORARY EMPLOYMENT: Includes wages for full-time and part-time
employees who are not members of the regular work force.
TRAVEL AND PER DIEM: Costs of public transportation, lodging, mileage
- reimbursements and per diem paid in accordance with Florida Statutes, tolls, parking, and
' other incidental travel expenses, including car allowance.
UTILITY SERVICE TAXES: Taxes levied by the local government on the purchase of
utility services within the jurisdiction, in accordance with Chapter 166.231, Florida
Statutes, and Chapter 21 of the Longwood City Code. Also known as the Municipal
Public Service Tax.
UTILITY SERVICES: Electricity, gas, water, sewer, and other utilities services, except
telecommunications.
WORKERS' COMPENSATION: Premiums paid for workers' compensation
- insurance. Rates are determined by Public Risk Management.
I'
104
l