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Ordinance 02-1609ORDINANCE NO. 02-1609 AN ORDINANCE Of THE CITY OF LONGWOOD, FLORIDA, DELETING SECTION 14.11 OF THE CITV CODE ENTITLED LONGWOOO ARTS AND CRAFTS FESTIVAL AND HISTORIC FOUNDERS' DAY SPRING ARTS AND CRAFTS FESTIVAL IN ITS ENTIRETY AND REPLACING IT WITH A NEW SECTION 14.11 ENTITLED SPECIAL EVENTS; PROVIDING FOR IN GENERAL WHICH INCLUDES INTENT, PERMIT REQUIRED AND DEFINITIONS; PROVIDING FOR AN APPLICATION AND APPROVAL PROCESS: PROVIDING FOR SPECIAL EVENT TERMS AND CONDITIONS; PROVIDING FOR SPECIAL EVENT SCHEDULE OF FEES; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE WHEREAS, the City Commission of the City of Longwood has tleterminetl it is desirable to provide regulations for special events held on City property in the City of Longwood: NOW, THEREFORE, BE f7 ORDAINED BV THE CITY COMMISSION OF THE CITV OF LONGWOOD, FLORIDA, AS FOLLOWS: cFr•TIDN t~ That Chapter 14, PEDDLERS AND SOLICITORS, Section 14.11, Longwood Arts antl Craffs Festival and Historic Founders Day Sprang Arts &nd C2Rs Festival be deleted in its entirety antl replacing it with a new Section 14.11 as follows: ec 14 tt ~na~ aka^f= ARTICLE I. IN GENERAL A. Intent It is the intent of this ordinance to provltle m sfantlartls for the regulation of mlmum feetlvals end other special events field on City property In the City of Longwood for the protection of the health, safety antl welfare of the participants as well as the residents and taxpayers of the City of Longwpotl. $. Permit required. Any special event held within the corporate limits of the City of Longwootl shall obtain a special event permt All special evente shall conform to the provlslons set (odh in this chapter and with all terms, conditions, and requirements identified in an issued permit ~. oallmnone. .L Applicant is the individual(s) or entity who makes application to the CiN to hold a special event. The applicant is responsible for compliance with terms antl contlitions set forth in the permit and requirements set forth herein. 2 Attendance shall be computed and calculatetl based on historical data. If no attendance data exists. then the minimum "attendance fee" shall be assessed. ,2 Atlentlance Formula means the total attentlance divitletl by the number of days of operation. For purposes of this calculation, any part of a tlay shall be consideretl an entire tlay. 2 Booth m a stantl or tent for the sale of goods, footl antl beverages or containment of games and other indNitlual entertainment activities associatetl with the special event. 5. Classifications: Special events shall be classifetl in the below-listed categories antl subject to certain terms and conditions basetl on the impact the event may have on Longwood resitlents and City services. _Class-A" Those events which by design are inientled to attract a minimum of 1,000 patrons on any peak attentlance tlay from both within and outside Seminole County. These events ar monly referretl to as festivals and may Include: (1) Paitl advertisement (2) food and beverage c s', (3) amplifed entertainment; (4) sireeUSidewalk entertainment; (5) Multiplenstagesn antl (6) Itinerant erchantlising. Such events rent space to ventlors for food and/or merchandise sales and requir icipal public safety and public works services beyontl those that ate regularly provitletl by the City. Hours of operation shall be no eadier than 8:00 a.m. and no later than 10:30 p. m. No amplifed sound shall be permitted before 12:30 p.m. on Sundays or before 10:00 a.m. on any other day. 1Jass&~ Those public or private events which by design are intentletl to attract less than 1,000 patrons o spectators o any peak attentlance tlay, and/or where advertisement ii done, ris usually limitetl to a local target market These events shall inclutle but are not limited to certain cultural events, arts and craft shows, athlefic vents, co unity celebrations, tlances, car shows, competitions, re ivals, concerts, and paratles These events may Include amplifed s untl antl footl 8 beverage s. Hours of operation should be no eadier than 8:00 a.m. antl no later than 10:30 p'm No amplifed sound shall be permitted before 12:30 p.m. on Sundays or before 10:00 a.m. on any other day. "D,7a5;~=These events are characterized by their limitetl impact on tratFC, parking and untling neighborhoods, antl do not exceed the capacity of the public prooperty or other property proposetl in be usetl. These activities include events that volve the private u e of Cily-ownetl o ontrolletl property antl a not open to the general public, including, but not Iimitetlcto, picnics, family re and birthday parties. These events will also inclutle block parties, contests, certain types of low- impact c certs. and fund-raising {ootl c s for the bene{rt of nationally cognizedncharities, local service clubs or other local organizations. These events may elude serving of tootl antl/or beverages, o e of amplified sound, up to eight hours of activities, and shall operate no earlieer than 8:00 a.m. antl no later than 10:30 p.m. No ampli{etl sound shall be permitted before 12:30 p.m. on Suntlays or before 10:00 a. m. on any other day. fi. City operd[etl event. The Cily reserves the right to operate special events. City operated events are exempt from the procetlural and fee requirements contained herein. Z Ezemptions. in the case of any special event of less than eight (O) hours in tluration, which involves no commercial benefit to any enterprise, any or all fees for City services may be waivetl by the City Atlministrator. B Commercial activity means the sale of any item or service, tangible or intangible, ncluding but not limited to food and beverages, the charging of admission. the charging of fees for any service, entertainment or amusement, including but not limitetl to carnival rides. 2 Day means a 24-hour period beginning at 12:01 a.m. 1Q. Fees. All fees are located in Article IV, Special Events Eee Schedule 11 Public property Is any public street, sitlewalk, park, city property, a ent, o outside structure ownetl, tledicated, controlled or otherwise untler the jurisd coon and control of the City. 12 Special event is any public or private event heltl within the City, in which it can be anticipated that the number of persons attending the event will exceetl the on-site parking available at the premises upon which the event will take place; or any public or private event in which it can be re nably expected that se will be requiretl beyontl those that are regularly provitletl by the City such as additional police services, traffc control, c owtl control, fre antl/or emergency metlical se ,street closures. garbage cleanup, or other municipal services which may be necessary to service the ant. Additionally. those public er private events that involve m ical groups o amplified sound, high intensity lighting. fireworks, e action of temporary stmatures on City-owned o contrelletl property, tlisplays or other activities of such a nature that impinge upon any atljacent public. business or residential area shall be considered as a special event. This may include, but not be limited to athletle evente, contests, ivals, concerts, religious events, walk-a-thous, competitions, festivals, block parties. street tlances, parades, car shows, art/craft shows, bazaars, freworks tlisplays, motion and still photography protluctions Or other similar activities which meet the tlefnition listed herein for special events. 11 Special events committee is comprisetl of City tlepartment representatives whose department or tlivision may be impactetl by [he special event. ]2 Special events cooNinator is a staff person appointetl by the City Administrator to oordinate management of special events In relation to permit applications, approvals. and the impact of the event on Clty services. The special events coordinator shall serve as the liaison between the applicant, and the special events committee. 15. Vendor/concession/business is any person, corporation, entity enterprise, o charitable organization providing the sale of goods or services for profit and/or the promotion, protluciion, operation or management of any activities related to a special event as defined above. ARTICLE II. APPLICATION AND APPROVAL PROCESS A. Application for Special Events; time for submission; contents 1. Any person or entity tlesiring to hold a "special event" within the City of Longwood, shall submit an application to the special events coordinator. No application will be nsitlered for approval unless it is fletl in a timely fashion. An application is not filed in a timely fashion unless for "Class A" special events it is submittetl ai least 90 days but ore than 365 tlays prior to the event; for "Class B" special events it Is submittetl at least 30 tlays but no more than 365 days prior to the event; and for"Class C" special events it is submitted at least 7 days but no more than 180 days prior to the event. The application shall be upon a form approvetl by the City and available al City Hall. 2. In order to be considered for approval, an application submittetl to the special events oordinator must contain the following information: a) Name, adtlress and telephone number of applicant. b) Type of proposetl event antl description of planned activities. c) Date antl times of major event activities, including daily beginning and ending times. tl) Estimatetl number of people expected to attend the event each day. e) Location of event, including tletailed site plan specifying location of major event anmctiona antl aeemnaa. '~ fj Whether "stages" ate to be utilizetl, antl B so, how many. g) W hether amplifetl sound is to be utilized and, if so, from how many sources. h) Whether tents and canopies are to be utilizetl and, if so, how many. i) Whether footl antl beverages will be sold by event ventlors. j) Whether memhandise other than footl cr beverages will be soltl by event ventlors. 3. Upon receipt of a wmpletetl application, the special events coordinator shall review and tleiernine if the pmposetl event should be classifed as a Class A event, a Class B event, or a Class C event, as these categories are defined in Article I, Section 1~ a) If the proposed event is determined by the special a ents coordinator to 6e a Class C event, then the special events coordinator shall decide whether to issue a pernit authorizing the event. In deciding whether to issue a permR authoring the event, the special events coodinator shall be guided by the criteria set forth in Article II, Section A (b) hereof and may request the applicant to provide adtlitional information necessary to the tlecision-making process. The special vent coordinator could schedule a planning meeting with the applicant and special event comminee'rf tleemed appropriate. b) If Ne proposed event is tleterninetl by the special events coordinator to be a Class 8 event, the City Administrator shall decide wheher to issue a permit authorizing the a ent. In deciding whether to is a permit authorizing the - vent. the Cily Administrator shall be guidetl by the criteria set forth in Article II, Section A (5) hereof and may request additional information n sary to the decision-making process. The special event coordinator erould schedule a planning meeting with the applicant antl special event wmmittee 'rf tleemetl appropriate. c) If the pmposetl a ent is delertnined by the special events coodinator to be a Class A event, then the special events coodinator shall schedule a "planning meeting". to be attentletl by the special events committee, the applicant's authorized representatives (inclutling the applicant's tlesignatetl a ent planner and designated safety offcer [if any]) and the special events coordinator. At the planning meeting, all aspects of the proposed event antl its impact upon the City shall be discussetl. As a result of the planning meeting, the special events mittee shall, within seven (T) days of the meeting's wnclusion, prepare a written report which: 1. Specifes any concems heltl by the committee regartling the potential impact of the event upon any City department or City ZerviceSpecifes any concerns held by the committee regarding the ability of any City Department to furnish the level of se ices requiretl to satisfy any need which the event will likely create. rv 3. Makes specific re endations or findings regarding the umber of City employees and "employee hours" i of 'staffing requirements, which each City tlepartmentswiil likely be raqulretl to tlevote [o servicing the evaM, antl the expected cost to each tlepartmenl of the addltiondl stalling requirements. 4. Details any otters made by the applicant al the planning eating to modify thB dpplioatlon fe atltlress concerns raisetl during the planning meeting. 5. Makes specific re entlafions regarding any terms o Ilmltatlons which ehoultl be required as a contliiien of event permit approval and which are necessary for fha protection of the public antl its health and safety. The report of the special events committee shall be foervardetl to the City Commission. 4. All applications for Glase A event permits shall be e nsitlered by the Ci[y Commission a1 the firs) available City Commission meeting held after the planning eating, provitled the written report of the special events committee has been preparetl and furnished to the City Commission and the agentla antl public notice requirements of the Commission have been satisfied. Otherwise, the e ant application shall be nsidered at the first regularly schetluled City Commission meeting held after the Commissions receipt of the written reperl and for which the Commission's agentla antl public notice requirements can be satielied. 5. 8efere granting an application for a spacial even9 permit, [he C'Ry Commission must find that: a) Tho propesetl event wll not untluly etlversely impact neighboring businesses or esidents. b) The proposed even[ will not present an unacceptable risk to the safety o! the public. c) The proposed event will not generate unacceptable levels of noise. faking into unt the loceticn ai which Iha nclse Is to be generated the tlma when the is to be generated and the impact upon those who may be affected. d) Theepropcsetl event will not e ceetl the Ciys ability to provitle n sary es, In chiding but not timltetl to police, Care, medical, and sanitation ervlces. a) The proposed event will net unduly etlversely Impact City-owned or publlcly- wned property. f) The proposetl event will not tllsrupt vehicular traffic (low antl/er pedestrian traffic flow to the extent that the safety or convenience of the public is unreasonably rmpactetl. g) Condtlons, terms, or limllafione can be fashioned which, if Implemented will satisfy the City's obligation 1e safeguertl the public's health, safety, antl welfare; antl, the applicant is willing to accept antl comply with saitl contlitiens, terms, or limitations. s. upon a nndme by Ina city commission teal me cdtede sat roan in paragraph s above have been satisfietl, the City Commission shall approve issuance of a special ant permit, subject to those conditions. terms or limitations which the Commission finds necessaryfor the protection of the public s health, safety, antl welfare, which may nclutle but not be limitetl to the applicant s payment of lees antllor costs provided for herein. In the event the Commission determines [haI one or more o(the criteria set forth in paragraph 5 above has not been satisfed, the Commission shall tleny the permit but shalt sp¢clfy the Issuance crlterls which the Commission has deteeminetl the applicant failetl to satisfy. ~. All special evens permit applications shall be consitleretl for approval in Ina ertler in which the completed applications are submittetl. However, if applications for Class A, Class 8. and Class C special events are simultaneously pending, and the approval of e o(the applications will adversely impact one or more of the others, preference shall be given first to the application for the Class A event, next to the application for the Close B event, end {natty to the applicafion for the Close G event. g. Permit Issuance; Fees 1_ I(a application fora special sent permit la epprovetl, the special e ants oortlinetor shell notify the applicant of same in writing antl shell provitle the applicant witn a written s mary of the permit's terms, contlitlons, and limitations, which shall nclutle but not be limitetl to, a listing of all fees antl costs to be assessetl in conjunction I with th¢ issuanc¢ of the permit If the application for a special event permit is denied, the speclel events ¢oortlinelor shell netlfy the eppll¢enf In writing of earns antl of the reason specified as the basis for [he tlenlal. 2. If a special event permit is approved, the applicant may be assessetl fees which shall inclutle. but not be limitetl to, the following: a) daily fee for each day of the event. For purposes of this section, "tlay of the ant" shall inclutle any portion of a tlay. b) Police fees c) Fire/EMS d) Public Works lees e) Vehi Ae fe¢s i) Any other fee which the Clty Commission fnds reasonable antl necessary to provitle for the public health, safety, antl welfare_ 3. All "categories' of fees a seed as described in paragraph 2 above shall be itemized at the time ¢f permit approval. The amount of the tees shall be calculated i( possible. or estimated if of a type which oan not be precisely calculated in advance, at the time the applicant is notified of permit approval by the speclel events coordinator_ 4. Payment of all fees and "estimated" fees shall be due at leas) seven (])days prior to the Nra9 day of the event. Any tee which is "estimated" ehell be precisely caleulatetl as Information ne sary to said calculation is vailable, but not later than 3Q days after the event haseconclutletl. The special events coordinator shall then notify the applicant of the variance between the estimated (ee and the actual fee. and shall wl9hin 30 days thereafter refund to tho applioant the e unt of any "surplus' fos collected or. collect kom the apptlcant the amount of any fee'deficit". 5. If an entire special event is canceled due to a weather emergency as declared by Seminole County Emergency Management, all fees. other than them m fee Inimu aesassed for services already rendered by the City shall be refunded to the applicant. 6. The applicant is solely responsible for acquiring any/all permits and authorization required by city, state. c unty, or federal authorities for the conduct of activities oclated with the special event which may be In etldldon to the special event permit described herein. Proof of issuance of any such 'additional" permits or authorizations shall be provided to the special events coordinator at least q$_ppytg prior to the first day of the special event. ARTICLE III. SPECIAL EVENT TERMS AND CONDITIONS A. Pertormance bond; security for damage to public property. Security for damage to public property shall be provided by the "Class A" permit applicant(s) in a tech bond in the amount of $600 to secure restoration of any public property damaged within six hundred (600) feet o! all property Ilne boundaries of the special e ant, and within twenty-four (24) hours of the conclusion of the event, to ant that the same shall be free o! trash, garbage, litter and any other debris and that the said property shall be placed in the same eontlitional state existing peior to the special event. The Director of Public Safety or his designee shall inspect the public property impacted by the special event on the days immediately prior to and following the conclusion of the event to confirm compliance. The performance bond shall also be ondltionetl to co any non-paid expenses In rred by the City for any additional any (eevdeficit between the estimatetlufae end the actual tae. additional personnel costs due to schedule adjustments and any other impact to existing City not approved prior to the special event. The applicant(s)' liabillry for damages to Ci(y property as described above is not limited to 3500.00. 8. Intlemnificationlinsurance; liquor liability insurance. 1. Prior to the issuance of a special event permit the applicant(s) shall execute an indemnification form which provides [haY the applicant(s) agreee to hold harmless and indemnify the City, its officers, agents and employee against any loss, damage or expense (including all costs and reasonable attorneys fees) suffered by the City for: a) Any breach of the terms of [he permit or any inaccuracy in or breach of any representation, warranty or covenant made by the applicant(s) to the City as an intlucement to the granting of the permit. bJ Any claims, suite, actions, tlamages or cause o! aGlons for any personal in]ury, loss of life or tlamages to personal or reel property sustained by reason of, result of. or by presence o! the applicant on public property by applicant's agents, employees, invitee andlor any ocher persons. 2. At least 14 tlays prior to the first day of any special event, the applicant shall furnish to the special events coordinator proof of liability insurance protection. In an amount of not less than one million tlollars (51.000,000.00) per person for bodily injury or tleath, two million dollars (52,000.000.00) per occurrence for bodily injury or death and fve huntlretl thousantl tlollars ($500 000.00) per occurrence for property tlamage, naming the City as "adtli[ional insured". The City may waive this requirement for Class B or Class C special events. 3. If alcoholic beverages are to be tlispensed, served, sold or distributed at an outdoor ant, the applicant(s) shall In atltlition provide liquor liability insurance in the amount of fve hundred thousand dollars (8500,000.00) which shall name the City as additional insured. 4. Nothing in this section shall be construetl to effect in any way the City's rights, privileges and im unities as set forth in Floritla Statutes, section 188.28 (Waiver of sovereign immunity). ~. Alcoholic beverage regulations. The City Commission may grant special permission for the, sale, co umption, o pos n of beer andlor wine in open containers tluring special events within defined a of any public park, re ea[ion area, street, sidewalk, or public parking facility and for specihe times. Thla specrial permission is not intended to authorize the violation of state statutes and shall not be so 'interpreted. In addition to any statutorily imposed obligations of the seller of alcoholic beverages, it shall be the obligation of the applicant to Insure that the terms o! any'special permission" gantetl by fhe City Commission, as well as State. County, entl Municipal laws regarding the sale, c umption o possession of alcoholic beverages are striotly complletl with In conne,Glon with the conduct of event activities. During the co e of the event, if the terms of the "special permission' a violated entl/or violationsso( municipal, state, county or federal law are noted which are relatetl to alcoholic beverages sales o umption at the e ant, entl w pings of no omplla not co acted by thane ant organizer antllor his s[affethe Director of Public Safety or his tlesignee may issue a cease sale order, entl no further alcoholic beverage may be soltl or consumed in connection with the event. ~. Noise COntrot The City Commission may Issue a special permit to exceetl noise levels established by Longwood Code of Ordinances, in conjunction with any special event. The special permit may be limitetl to speclfc Mmes and spocifi~ed areas. f. Public law enforcement. t. Unless otherwise authorized by the City Commission, the Pollee Division shall be the sale provider for public law enforcement s s. The number of public law enforcement personnel required to service the speciai event shell be determined in the planning meeting with final approval by the City. 2. The Director of Public Safety or his designee shall tletermine the number of officers required for soeunty at the planning meeting based on City requirements. applicant(s) seas, traffic control, parking and required protection of adjacent sites wifhin o fhoueand five huntlred (1,600) feet of the property of which the special event is held. Additional eHlcers may be authorized or requiretl.. depending upon the character and risk (actor of the proposetl special event. 3. The City, in sultetion with the applicant(s), shall establish the appmpnete time frames in which public law enforcement is neetletl for each aspect of the special event. The applicant(s) will provitle a tenlatlvo sehetluls of activities for each day of the oven( at the planning meeting. Because the final activities schedule may change, the Director of Publlc Safety shell have tho authority to adjust the work schedule to oo any actlJtlee that may require atlditional or fewer public law enforcement services. Fees for police services may vary tlue to scheduling adjustments determined antl approvetl on- slte by the Director of Public Safety and the applicant(s) during the e ant Any adtlitional fees genera[etl by scheduling adjustments shall be the responsibility of the applicant(s). 4. If the scope of the event exceeds the Longwood Police Department's manpower capacity, the Clty Adminietralor may contract with other law enfercement agenciee to provide additional resources- All contractual law anforcamen( personnel will work under the supervision of the Director of Public Sateiy or his designee, antl will be assigned accortlingly. 5. Fees for police offcer personnel antl equipment, to be paid by applicant(s) of event, is as set fodh in Article IV. Special Events Fee Schedule. E. Fire Department services. 1. Unless otherwise authorized by the Ciiy Commission, the Longwootl Fire Division shall be the sole provider (or fire end EMS services. The number of certified fire antl EMS personnel antl the level of services required to servioe any special even[ shall be determined by the Cify in the planning meeting with final approval by the City. Fire protection shall also be requiretl tluring the event, or certain aspects of the event. for any structure in which any type of explosive, open Flame, spark-producing device or Flammable solid, liquitl or gaseous material is used, The Fre Division shall determine what is necessary to provide atlequa[e fire antl EMS protection and safety for each event. 2 The City shell also establish the eppropnate time frames lire and EMS personnel are eeded for (ire protection servioos for each ripest of the special event. The applicant(s) wlil provide a tentative schedule of activities for each day of the event et the planning meeting Fees for fire antl EMS personnel and equipment to be paltl by applicant(s) of event ae sal forth in Article IV -Special Events Fee Schetlule. j~. Public Works services. 1. Shoultl the services of the Public Works department be requiretl. the number of personnel, type of equipment and the type of public works services required to service the event shall be determinetl by the applicant(s) antl the city in the planning meeting. Public works department services shall generally be limltetl to the tasks dmclly relatetl to City participation in the event 2. The number of Public Works Department personnel antl equipment required shall be based on the type of tasks requiretl and tlelermined by the Cily at the planning meeting. 3. Fee for Public Works personnel and equipment crosls to be paid by applicant(s) of event, is set (odh in Article IV -Special Events Fee Schetlule. Sec,L Building ~epartmen[services. 1. The number of Builtling Department personnel and services required 1o service the special event shall be limited M inspection services required in the initial seWp of the event. 1. Electrical Contractor o{Recortl Prior to the start of the special e enl, unless otherwise authorized by the Builtling Official, the applicant(s) shall provltle the City building department with a letter from a state cedifietl elecinoal contractor accepting responsibility for the gustily and cotle ompliance of all electrical work performetl on behalf of the applicant(s) with regard to the special event. .K. Portable toilets; number requiretl; locations; servicing. t. Any event requiring temporary restreom facilities will be requiretl to obtain any required permit(s) for these facilities from the Seminole County Health Department before the start of activities. 2. The number and location of portable toilets locatetl on-site and on public property within six huntlred (600)feel of the property qn which the special event is conducted, shall be tleterminetl in the planning meeting and shall be approved by the City. 3. Any units locatetl on public property shall be removed no later 48 hours following the last day of the event. 1. Garbage pickup; servicing; fees. i. The number and location of portable roll-out garbage containers, stationery garbage ontainers and dumps[ers located on public property within six huntlred (600j feet of the property on which the special e en[ Is conducted, shall be detarminetl in the planning meeting antl shall be approved by the City. 2. Transportation of all portable containers to the dumpstees shall be the responsibility of the applicant. Emptying of ell portable oonteiners into the sanitary waste collection truck shall be the responsibility of the sanitation provitler. Atltlitional empties shall be tleterminetl in the planning meeting. Dumpsier(s) may be serviced as nestled by the Sanitation Provitler. It shall he the responsibility of the applicant to empty all permanent decorative garbage ontainers antl any other stationary waste receptacles ownetl by antl provitletl by the City. All garbage containers not owned by the City which a temporarily located on public property shell be re Quad no later then the first tlay following the fast day of the evont. Fees for the tlmpofflpickup or cleaning of all containers shall be the responsibility of the applicant(s). 3. Applicant(s) shall be responsible for maintaining the event site and public property from trash, garbage, litter and any other debris within six hundred (600) feet of the boundaries of the property Ilne o which the special event takes place. This esponsibility shall extend from the first calendar day of the special event consecutively through the first twenty-four hour periotl aHer the last day of the special event. The properly shall be maintained In the same or better conditional state existing prior to the ant of the apeclal even[. The applicant(s)is responsible for removing all ning trash or tlebns gathered or relocatetl on the property as a result of the event. If it Is sary for the City to affect a cleanup of the area, the coat for the City to perform ethe work shall be tletlucied from the performance bontl or paitl by [he applicant. 1d.. Location of public parking; transportation services. If required, the applicant(s) shall be responsible for submitting a plan that allows for adequate public peeking and transportation services to the even9 airs. Attention shall be given to traffic circulation antl emergency access for police, fire, antl medical personnel. The applicant(s) may be requiretl to post approved signage at all tlesignatetl parking. All slgna will be removed within twenty-four (24) hours of the event cloeing. Written permission irom properly ow approving off-site parking shall be provided. The applioant(s) shall daeignate nhandioeppedaccesslble perking pursuant to Flonde Statutes. The applicant(s)shall designate antl maintain adequate and easily accessible parking location for all pollee, fire protection antl emergenoy medical service vehioles on site- Failure to provide (er adequate parking antllor transportation services shall be grounds for event disapproval. 2g.. Public street barricatleslstreet closuresldetours. The sty span have me full apmcdry m agate me oloanre of any airy sveat cr roadway andmr the demhr of ao aarrlp eow on any city semot or roadway m relation ro me negemenl of a permitted special event. The applicant(s) is responsible ter submitting a plan at the planning meeting detailing the proposed street closure. Barricades antl es for approved locatiens provided by the city should be returned within 27 hours after Ne close of the special even9. Appllcant(s)aheil be responsible for replacement of all m sing or broken barricades antl co s; the cost shall be deducted from the performance bond or paid by the applicant. It shall be the responsibility of the applicant(s) to provide setup and breakdown at tYle approved times es determined in the planning meeting. Q. Proposed traffic flow. Traffic flow and direction !or all aspects of the event, Including public preperly antl on- sife event Iecation, shall be determined by the City. The Glty shall determine those es that may require temporary "no parking' and the applies offs) will so designate with approved signage as necessary. P. Emergency vehicle access. Access, traftlc lanes and parking for emergency vehicles shall be determined and approved by the City. Sl. Pedestrian traffic access. Pedestrian traffic access from parking areas to the evert shell be designated on the site sketch and approved by the City_Pedestrlan traffic access Involving the crossing of major thoroughfare may require additional traffc control measures [o be inmplemented. as determined In the planning meeting. 8. Temporary structures; integrity, location. It shall be the responsibliity cf the applioent(s) of the spacial event tc ensure that all temporary structures e acted for the special e ant a safe, structurally sound and atlequafe, based on the number of persons specified to use the structure, All temporary structures shall have a Clase 111 type ladder or eteps for each elevatton level. The ocetion of all temporary structures, erected for the pu rpoae of fhe special event, shell be approved by fhe City antl shall not be located so as to damage fhe environment. All temporary structures shall be properly anchored to guard against tailure in event of otlverse weather contlitions. Applicant(s) shall submlta written cartliica[ion from a atate- sed structural engineer that all temporery structures In whloh soaHolding andlor e[aging equipment is utilized in oneiruc9ion, is deemed safe entl has the structural integrity necessary end appropriate for the use for which it is intended. No spectators, ompetitors entl/or participants of the special event shall be permittetl on the temporary structures a9 any time unless approved by the applicant(s) stall. $. Number entl location of vendors(concessionlapplicaM(s) stands/booths. t_ All proposed vendor, c and/or applicant(s) stands/boolhe or tlaelgnated sites for same shall be notadcons'tho site plan sketch and approvetl by the Clty_ It is ecognizetl chat additional vendors and concessionaires may tlecide to participate after the planning meeting. It shell be the responsibility of the applicant(s) to notify the City of ell atldltional vendors and their proposetl locations, prior fo co ant of the special event entl pay ell eppropnata faes_ The City reserves thanrightnto alter the site plan In ortler to aceommoddte businesses or residents that require easier access to that[ property_ 2. No ventler who is authorizetl to sell memYlandise, food or beverages at rite special ant by the applicant will be requiretl to obtain en occupational license from the City as condition of selling merchandise, feed or beverages tluring the special event. The applicant will is cgpency permits to all their food, beverage and merchandise enders The permits shall be prominenty displayed so that City stall can identify all legitimate vendors. 3. Any resitlent, organization or holder of an occupational licence Issued by the Clty to the boundaries of the special event shall be exempt from any fee requirement imposed by the applicant as a condition of selling any goods or merchandise at the special event so Tong as the sale is conduotetl on their property and no[ on the rlgh9of-way. The Clfy es the right to exempt others in the bountleries of the special event from fee requirements Impoaetl by [he applicant. 4. The applicant is responsible for the safe operation of food and beverage vendors. The epplioant should obtain copies of all Ilcenses, certificate of Insurance end any pre- approval of vendor s equipment by the Seminole County Health Department. Fcotl and beverage ventlors must follow all rules set forth In the "GUldellnee for Tempoary Events' protlucetl by the Florida Department of Business entl Professional Regulation's Division of Hotels and Restaurants. S. Major Suppliers All major suppliers of yoods entl servloes to the applicant such es, but not Ilmltetl to, beverages for sale, t-shills, entertainment entl equipment leasing shall be notetl on the application. 11. Number antl location of static and mobile tlisplays. The number and location of all static and mobile tlisplays shall be approvetl by the City. Displays shell meat all health end safety regulations. ,L Location of staff m nagement headquartersltelephone numberslsountl system location/uniform identification. Applicant(s) shall provide the City with the lopation of the special event management team heatlquedera antl telephone number(s) at whlrh the management team can be achetl tluring the a ant. Name(s) of on-site contact person(s) antl telephone umbers) of same shall be listed on the site plan sketch. Applicant(s) stall personnel shall w r identification to intlicate a en[ aHlliallon dudng the hours of the event. Location of public address spuntl system shall be designatetl, if applicable. ~pL. Number and location of special neetls. The number antl location of activities creating special neetls tluring the special even) shall be tliscussed and determinetl during [he planning meeting. Specific proposetl locations shell be tlesignetetl on the site plan sketch- These shall inclutle such activities s pet antl animal attractions, active equipment operations, car shows antl any other activities unique to (he special event. X. Temporary signslbanners. Temporary atlvertisement banners may be erected no more than 45 days prior to the special event on the property of the applicant(s) and on temporary structures erected for the even) for the duration of the apeclal event only, Event parking signs may be placetl at approvetl parking areas during the tluratlan of the event. The applicant(s) is responsible for obtaining permission from the properly owner for sign placement. All temporary signs/banners should be removed 48 hours aHer the close of the special evens. Y~ Promotional visual effects. All special lighting andlor visual effects such as high powered lighting units erfireworks attractions must be approvetl by the City. The location o! visual effects shall be approved by the City. Z. Fireworks tlisplays. 1. Any applicant desiring a freworks tlisplay will be requiretl to obtain any required Fireworks Permit from the appropriate authority having jurisdiction prior to the beginning of the event. 9A. Tents. It shall be unlawful for any person to erect a temporary structure for use by the general public as a tent without having made application for antl re ving a permit to do so in accortlance with the conditions and limitations as established by Clty builtling. antl land vse laws, ordinances and regulations. .8H_. CarnivalslAmusements/Ritles 1. It shall be unlawful for any person to erect, cause to be erected, operate or maintain lust In conjunction with any spacial avant within the City of Longwood without hav ng matle application for antl re ving a special event permit and to do so in eccortlance with [he conditions and lim tattoos set forth in thin article- 2. Carnivals held in conjunction with festivals or other special events shall constitute activity in the course antl scope of the event, and the operating days will be treated the any day of operation. If the carnival is held within the bountlaries of the specealaevent. and not ai a separate location, a carnval occupational license shall not be required. 3. Other than as stipulatetl herein, all provisions of the ordinances of the City of Longwootl, plus all applicable fees and occupational licensure, shall apply to carnival operatlons- ~. Miscellaneous requi ants. The following requir ants shall be discussed and approved In Ne planning meeting in regard to epaclflc activities antl/or opereYlons related to the special event 1. ProteLtion of property. Prior to any special event in which state proiecietl property may ba impacted. applicant(s) shell obtain written permit approval from the Flodda Department of Environmental Protection antllor any other regulatory agency that may have Jurisdiction over such matters. The permit shall be submil(ed in accordance with requirements set forth herein. 2. Notificallon o! neighboring properties. Prior to the meeting at which an application for speclal event ie considered by the City Commission, applicant(s) may be required to provide written notification to all property ownare located wihin o e thousand five huntlretl (1.500) feet of the property o which the spacial s ant will o r. Thle notification shall include the date, type and location of the event, estimated number of spectators for each tlay of event, propesed applicant(s) security measures and any other activities of the e ant that may impact the property o of neighboring propadles- The Cily may requiee applicant(s) to conduct a eating with interested property owners to tliscuss management of the event. tf a meeting Is scheduled, it shall be conducted by the applicant(s). 3. Helicopters, fixed, rotary wing or ocher aircraft. I( helicopters. lxed or rotary winged craft, hot air balloons, ultralighis, and/or any other type of aircraft are to be used in any aspect of the speclal event, the location of landing, activities and/or display site(s) shall be approved by the Clty. The area(s) shall be appropriately marked antl designated as "Aircraft Landing Zone'. Times of landings. takeoff and all aircraft relatetl eptivitios shell be approved by the Clty. All aircraft landings shall be. FAA approvetl. All refueling opere9lone shell be peROrmed according to FAA requiremsnfs. 4. All opemtore of any type of aircraft being used for am ant purposae shall provide the City with a certificate of Insurance coverage. Insv ranee coverage shall provide liability in e protection for the City. in unt of not less fhan e millicn tlollers (51,000,000.00) per person for bodily injury o~tleafh, two million dollars (52.000,000.00) per occurrence for botlily inlury or tleath antl fve hundretl thousand tlollere ($500,000.00) per occurrence for property tlemege, naming [he City as "additional insured". 5. Accessibility for the handicappetl. All applicable laws antl requirements for ssibility ontl ec matlations for Iha handicapped shall be met by the applicant mgerding struoNres_ site locations antl event eetlvitles, All existing curb cuts shall remain unblocked, unimpetled and open for use by the public. .lIQ_. Permit nontransferable. A permit Is ued untler this chapter shall be nontransferable from o organization, ciational group or individual to another. Thla prohibition shall not be construed to psrevent a parmlttee from changing the n set fodh in the original 'application'. however, an amendment to the original application for tho license shell be filed with the City. EE. Suspension antl Termination. 1. The special events coordinator or the Director of Public Safety or his designee can suspend the special event for any ono of the following: a) Falure to comply with the terms and conditions of the special event permit b) Violation of any law or ortllnance c) Entlengerment to any parson d) Threatening the peace or dignity of the Ctty of Longwood a) Creating an nagaable problem for polico or bra pereonnel whereby the proper execution of their duties are endangered. Notice of suspension shall he communicated lmmetllately to the applicant or his daeignes by the special events coortlinator or the Director of Publle Safety or his designee. Saltl uspension shall continue until such time as the noncompliance is remedied. The special event may be terminated If then ompliance is not remedied. The applicant is not entitled to any refund of fees (or suspension or termination tlue to non- compliance. Article IV. SPECIAL EVENT SCHEDULE OF FEES The following fee schetlule is hereby establishetl far all special events unless otherwise waived by the Ctty Commission or Clly Adminlstmlor. r'al Fvanfc ~~ The fee schetlule for Class A Special Evsnts are categorized as attentlance basetl, attendancelconcession based or concession basetl. The appropriate tee schedule will bo determinetl basetl upon fhe submittetl application. At andanre Racers Attontlance is basetl on historical data. In a case where no hisbrioel tlate Is available, the minimum fee shall be based on the lowest per tlay fee. Aitentlance (ormula means the total attendance dlvitletl by the number of days of operation. There are less than 10 ventlorlconcession/slantlsPoooths. A tentlanre Per !]av Up to 10.000 Fea Per lieu S 250.00 10,000 io 40,000 500.00 40,000 to 80 000 ]50.00 BO OOO antl more AttenrlanrelCnnre on Bacetl 1,000.00 Attantlance is based on historical data- In a case where no historical data ie available, the minimum fee shall be basetl on the lowest per tlay Fee. Altentlance formula means the total attendance dlvitletl by the number of days of operation. There are more than 10 but less Than 50 vendorslconcassionletantls!booths. One Tlm Atlendanre P Qay Fee Per I]ay ('nnrecs nn Fee. Up to 10.000 $100.00 $15lcanceaslon 10.000 to 40,000 35000 St 5lwncession 40,oooroao,ooo sao.oo $isrconceaamn so.ooo and more aso.oo $lsrooncesaion There are more thao so vendoralconeeaaionlstantlsroootna $25 for each ventlor/concessionlstantllbooth for the tluration of the event ('lace R $100 per day rla~c c ff50 per day The following fees are for police personne! assignetl to special tluty Ie provide law enforcement services (or all special events: $20 per hour (4 hour minimum) pee person EI[2 and FMC F>ac The !ollowing fees are for fire and EMS personnel assignetl to special duty to provide fire antl metlicai services for all special events: $20 per hour (4 hour minimum) per person P ~h'r. Wnrkc FP.pc The following fees are for public works personnel assignetl to special tluty fo provide appropriate, services far all special events: $15 per hour per person e a Faa= The [ollowing foes are for city vehicles assigned to special tluty to provide appropriate servces for all special events: Pollee cars $1.00 per hour per vehicle Fire trucks 31.00 per hour per vehicle EMS unit $1.00 per hour per vehicle Ste; Conflicts. All ordinances or portione of ordinances in conflict herewith are hereby repealed. _.. ~N~: ~ -~ ~ redemarad ._ ~...~. ,. ~~ ordmzeco 0 auy ,nail noI arren~ s~cuaN_4i er ~ Tnia, ,I n ~,I ~mmod~atoN ~,~o~ ~Proo. FIRST READING: i SECOND R)~Ef~A~QDING:~-, ~( PASSED AND ADOPTED THISij=DAY OFD A.D 2002 Paul love ~... , maYar .wpm'. __ __ _ arm antl I,_, y forihe use and reliance oft`- ~Iv.