Ordinance 97-1346ORUWANCE NO. 9'1-1346
AN ORDINANCE OF TIiS CITY OF LONGW OOD. FLORIDA.
AMENDWG THE' COMPASSIONATE LEAVE BANK"
RULES AND PROCEDURES; PROVIDING FOR CONFLICTS:
SEVERABILPI'Y AND EFPECITVE DA'[E.
W HEREAS. it is in tltc public interut of the citizens o[ Longwood and its City
employees Nat dtc Peronnel Policies and Procedures be continually reviewed vnd updated:
W IiEREAS, the City of Longwood desires to allow employees the ability to
donate sick leave to Nose employees who due to extended illness may need additional paid sick
leave.
NOW THERER~RE. BE IT ORDAINED BY THE CITY OF L.ONGW GOD,
F10RIDA. AS FOLLOWS:
SECTION I: That the Ciry o[LOngwood Personnel Policies and Procedures.
Chapser ]-06 Q, C mpassionete Leave Hank Rules and Procedures be amended-
SEC'1'ION2 't'hat there Personnel Policies om adop[edasnpplicnblctoelinon-
ba nainingunit employees. and sworn certified low enforcement per.,onnel unless superseded by
State Statutes. These policies ere not adoped or applicable to:
A. Members ~f the Longwood City Commission and perrons appcinteq to fill
.n dtc Longwood City Commision_
H. mmnbe~:~ ponverl nr met~nawood city eotnmEaion w.erve on
advisory..~inmit - I boards and commissions.
C ~. I fey v~. er basis.
D. Emplc) .. oast employecc
xcept as o._~_v specittaalll ~.-. ~ nthe Personnel Policies and
Procedure.
E Volunteers receiving nu salary or non-monemry compensation.
SECTION 3: That these polieicsam adopted ns applicahle to all bnrgnininE Unit
employees except for those provisions which ore contained in a collenive bargaining unit
SECTION 4~ Thatnll ordinances or partsof ordinances in conflict herewith are
hereby repealed.
om~~~~,~Y V>-lane . _ m
COMPASSIONATE LEAVE BANK
Purpos
The Compassionate Leave Rank Program is a voluntary program which provides employees
with additional leave should a catastrophic illness or accident occur.
Since there no provisionsfnrthe volunmrytransPer of leave from one employce to another
neither Ordinance Y55, Personnel Policies and Procedures, I.U.O.C. I.oca16]3 Agreement,
L.P.F.F.A. 3163 Agreement, nor Police Benevolent Association (PBA) and there is general
agreement and interest among both geuenl employes and bargaiuiog unit members to do sq
the foilowinR voluntary~parlicipation program is recommended.
Process:
A. MRMBBRSEfIP RL[GIBILCPY
Any City employee who ha.s accrued a minimum of forty (40) sick hours may elect to
nnibute a minimum of eight (g) hours each fiscal year to [he Compassionate Ixave Baok
A~cral"hoarsmpstbe on thehdoksat fimeoFdonhtiomantl time of detluction.
1, An employee may loin the Compass Hate Leave Bank, after oper roilmeut,
oNy upon accrual of 40 hours sick leave and is not eligible W use benefiU until
otter completion of a 90 day awaiting period.
2. Sick ~OUrs contributed will not be included in income and therefore, will not be
taxable to the contributing employee, however, the hours upon conversion for
use by the receiving employee will be taxed.
3. Therash value oP the hours contributed will be computed based oo the donating
employee's rate of pay. This cash value will be deposited in the bank. ponds
moved from the bank will be determined by the rate of pay of the individual
receiving Compassionate leave.
4. Once depositetl in the bank, contrihutions canvot be refunded.
e. Contributions to the bank will oot be considered as a use of sick leave by the
eontrtbating individml in determining eligibility of beneFlts or iucev[ivu
according m Ordivanne 955, Pemonnel Policin' antl Procedures.
B. ELIGIBILITY FOR BENRFITS
In order to appiY for compassionate leave, an eligible individual will have used all accrued
Ieavos (Sick, anration and holiday) due to a prolonged and hove fide illvess(es) or ioryry(ies)
and their subsequent medical treatment, all of which not being covered under Workman's
Compensation. The following must apply or be selectively waived nv a case by cave basic by
the committee for approval of request for the use of the bank:
1. Applicant mart lreapermavent Nll-time employee.
2. All other have options mast have been exhausted.
3. The employee cannot be receiving Worker's Compensation or other City
disability beneFlis.
5. benefits from the Compassionae Leave Bank shall not exceed 240 working
hours (Por non-shift) per Illness or injury.
5. Medical documentation must be provided at (he time of the application.
6. Any member of the Compassionate Leave bank who has not met all of the
eligibility requirements may Petition the Compassionate Leave Bank Committee
for special mnsideratiun M the 90 day waitin6 period.
G COMPASSIONATE LEAVE COMMITTEE
A Compassionate Leave Commfttee will be appointed by the Gty Administrator, from
tlepartmevt bend nomivationc,orcaannvaWaz}x elpetion to be made by December3lsi wRh
[o begin Jsnvary lst,and seTVO for two (L) years. This committee will be comprised o[
finef5} serea(~ members,Hmee(3y five (5) nfwhich must M1eoon-exempt (ELBA) employees.
The Committee Chnirman will be elected by the Committee, and serve for one(i-} two (2)
years.
D. GUIDELINES FOR~COMMI7TEE MEETINGS
The Committee Chairman will call meetings as needed m review applications for the use of the
Compassionate Leave Bank. EmPioyees receiving Compassionate Leave must meet ail of the
criteria in B. above. However, meeting that criteria does not obligate the Committee to
approve the use of leave from [he Compazsionate Leave bank. Additional items which should
be mken mto nccovnt include, but are not Iim0etl to:
1. The cash value of time available in the Compassionate Leave Bank.
2. The employee's use of Sick Leave prior to the illness or injury.
F,. APPLICATION FOR COMPASSIONATE LEAVE
Applications for Compassionate leave may be made by completing the application form, which
will be tlesigoed by the committce, and contain tM1U following information:
1. Name and employee number of the applicant.
2. The nature of the illness or injury, nntl the date it was diagnosed.
]. The number of Compassionate Leave hours requested and the period to be
covered.
Q. Aphysieianssmtemeut describing the illness or Injury and the estimated time
of his/her rGUm to work, either Por limited uu thejob injuries or full day.
5. History from the Payroll Division certJying the amount of leave utilized during
[he previous year.
The completed application Porm should be sent fo the Personnel Officer for transmittal fo the
Committee.
F. RESTRICTIONS FOIL COM1IPASSIONATE LEAVE
The following restrictions will apply to Compassionate Loave granted by the Committee:
1. Compassionate Leave in combination with any other benefits will not exceed
t00 0 of the employee's normal gross pay at the time of the iajury or illness.
2. Employees shall have no entitlement to Compassionate leave grant b, but not
used.
3. A maximum of eigbty (RO) hours per request will be considered, mt to exceed
a total oP 240 hours per incident.
4. Each subsequent request will require fully updated documentation with all
necessary signatures.
G. RCCORDS
If any employee is granted Compassionate Leave by the Committee, the City's Payroll Division
will be ootiF i by the Pen net Officer by use of the Compas Hate Leave Determination
Form to uthorize co on of funds in the Compassionate Leave bank, based nn the
gra tee's base rate of payrs
AGENDA MEMORANDUM
ra~. Nono,~nla Mdyo~and ~y commr~ron
FROM'. W. ShHton Smilh, CityAtlmu~ietra~ir
D0.TE Aprll21, 199]
SU&IECT~ /unendny Ue ROles & ~mcetlure~. ~ eava Bank
HE^"NM"'^"TION_
i I~ ohange 3a the
rt nbe
saving term 3tl from
~r
-' hlr represen(a6or.
_.._ ~......_t_~ecoma comiorla6e ~+im Ne
La..~~.,. ~.
W. She;ton. ,CII