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Ordinance 85-689ORDINANCE N0. 669 RN ORDINANCE OF THE LITV COP'MISS ION OF THE CITY OF LONGW000, FLORIDA, GREAT [N6 A PARKS ANU RECREATION ADVISORY BOARD OF THE LI iY; DESLRIB [NG UUAL [FICAT IOlIS ANO TERMS OF MEMBERS, pN0 THE JURI SDI LT ION, POWERS AND .^ PROCEDURES FOR THE DOARD; REPEAL iNG ALL OAO [NANCES OR PARTS OF ORDINANCES IN CON FLiCT HEREWITH; PROVIDING AN EFFECTIVE DATE WHEREAS, the Li ty Lommi scion of the City of Lon9wootl, Florida, has determined that a Parks and Recreation Advisory Board is tlesi rable to assist the members of the City Commission and the Director of the Parks and Recreation Department in planning for present and future parks and recreational needs of Che ci tiiens Gf Longwood; NOW, THEREFORE, BE [i ORDAI NEO 6Y THE CITY COMMISSION pF THE CI TV OF LONGWDOD, FLOR [DA, AS FOLLOWS: SECTION 1: Title. This ordinance shall be known and cited as the Parks and Aec rea ti On Advisory Advisory Board Ordinance of the Lity of Longwood, ~..` Fl on tla. SECTION 2: Parks and Recreation Advisor Boa rtl created; membershi terms. there is hereby created a Parks and Recreation Atlvi spry Board of the Li ty of Longwood, flori da, which shall consist of five (5) members to be appointed one each from the five commission districts and approved by the City Commission. All members of the Board shall be residents of the City and shall serve without compensation. The initial appointments to the Parks and Recreation Atlvi spry Board shall be as follows: One (1) members shall serve one (I) year. Two (2) members shall serve two (2) years. _` Two (2) members shall serve three (3) years. Thereafter, each member shall be appoi ntetl fora period of three (3J years. Members of [he Parks and Recreation Advisory Boa rtl may be removed from office by the City Commission for cause upon written charges and after public hearing. Any member who fails to attend two (2) Consecutive meetings Of the Board without cause and without prior approval of the chairman shall automatically forfeit his appointment and the Li ty Lonmi scion shall promptly fill such vac ncy. At the first meeting of the Parks and Aec rea Lion Advisory Board, members of the Board shall elect a chairman and a vice-chaff nnan to presi tle in the absence of the chairman. The presence of three (3) or more members shall constitute a quorum. ~1 Drd. No. 689 Pe9e 2 TM1e Parks and Recreation Advisory Board shall meet every other month on a day and time to be determined by the board. ^. Special meetings ray be held at the call of the Chairman. SECTION 3: dart sdi ction. The Parks and Recreation Advisory board shall assist in the development of plans to meet the present and future parks and recreational needs of the City of tongwopd. The Parks and Recreation Advisory Board shall recommend to the City Commission, prog ra ns, facility regoi cements, parks utilization, beautification proposals and srmi li ar recommentlati ons to provt tle the C1 ty with mnti nual ly upda Ced perks, recreation and leisure and recreation program. The Board, may, after conferring with tM1e City Administrator, make recomendati on to the City Conmi ssion on budget and staffi n9 needs. The Board may request the presence of representatives of the various Li ty department at any r,~ of its meetings through the City Administrator. the Board shall revs en, coimnent and recommeM to the City LDIIY111 ssion on all issues relative to recreation, parks and land acquisition or tli sposal. The Parks and Recreation Atlvi spry Board shall adopt rules and regulations governing the procedures for election of officers, time and place of meetings, agendas, etc. SECTION 4: All ortli na nces or parts of ordinances in conflict herewith be and the sam e hereby repealed. SECT [DN 5: This ordinance shall become effective immediately upon its passage and adoption. ..,.,- FIRST READ [NG: /rt~+~^ ~j. ~ 9f' _____ SECOND READING: ~~..~/ iS i9B.f _____ ~~ PASSED AND ADOPTED TN~ ~D~AY ~OF J'~/QAi//a,../!/n A. D. 1985 ~FIA11/~Y lV'~ILL. ~acli4./~ Mayor,~/i ty of Longwood, Fl or[da 0.TTESt: V Ci [y Clerk I~ PAR%H AND RECREATION ADVISORY BOARD CITY OF LONGWOOD, FLORIDA RDLE$ A REGDLATIONS i^ ARTSCI.x NAME The of this Hoard shall be the Parks and eation Advisory eBOard for City o£ Longwood, Fl o[ida. Thexparks and eation Advisory is hereby authorized by action of the City Commission of the City o£ Longwood and shall perform uch advisory Eu notions appropriate of aid Board designated in the Rules and Regulations governing the B a[d and uthor iz ed by the City Commission of the Ci tyo of Longwooda Fl oz Ida. ARTICLE 2 P~x~P R_E The Barks and x n Advisory e aid shall a ist i development of pl ansit [meet the present and futures packs and r eation activities i the City of Longwood, Florida. The asks and x Advisory a aid shall, by report, end ther eCityn Commisaion~ programs, facility regai~ements~ parks utilization, beaoif ication proposals, and .rmil at endations to provide [he City ith ontinual ly updated parks, recreation, leisure anfl i ecrea[r on progt ams. e. The and may make endations to the City Commission a budget and staffing needs after conferring with the CitynAdministrator. C. To e e inte[departmental cooperation, the a aid may regaest theupiesence o£ representatives of City Departments at any of it's regular or special meetings thi ough the City Administrator. mho aid shall and make endations to the CityeVCOmmissionme all relative to recreation, parks land acquisition of disposal8 E. Special c mittees deemed n ary o advisable by the Board shall be appointed by thecChairmanr and approved by the Board. pRTIc '1 A. The Board shall c of five (5) members appointeo by the City Commissionsr£rom onq the siden is of Longwood. xbe ember o£ the Board shall r the first be appointed s chat o ember shall for a(1) year, two (]) for t (2)myea and twor (2) for thxee (3) years and thereafter uch [smembers shall be appointed to serve fox three yeas term. B. Appointment to this Board shall be made f[om those citizens of the City of Longwood who have expeessed or demons ti ated concern and who are willing to serve. C. No onflict of interest is petmisaibl e. If sa ch ember of this a aid shall s tate theiz on£l ictrrofs interests and refrain from voting on that specific rssue. A. The officers shall be Chairperaon and Vice Chairperson. The Parks and aRec[eat ion -irectoi shal ~~ end all ings of the Board and will perform the duties of secretary. The Chairperson shall preside a all etings and hearings of the Hoard and shall have the duties normally conferred by patl imentary usage. PAGE 2 C. The Chairperson shall be o of the members of the Board and shall have the privilege of discussing all ~,.~ matters sbeforeo the boa[d and snail have the same voting rights a all B and members. ARTICLE V SLECTSON OF OFFICERS A. Nomination of offices shall be made from the membe[ship at the a ual organizational meeting to be held Octobe[ of ach year and the election shall be Held med iately thereafter. A candidate r ing a majority shall be decl aced elected and shall take office. Vacancies in office shall be designated by the Chairperson. e. upgf+aa~ Mew t~'nag special meetings may be held at the call of the Chairperso Membe[s shall be given at leas[ twenty-four (29) Hoots notice of such special meetings. C. The Parks and Recreation Board shall meet at least s (6) times a year (every other m nth) o a day and time decided at the annual meeting each year n 4psyp{a• quorum of three (3) regular memo ers is r.~ nrequired to conduct business. ARTICLE V A. Fail u[e to attend two (2) c cutive m ings without valid a tendered prior eoaeacn eeting shall be sidecedeXautomatic r signation from the Board. In this ent, the Cnairpersonashall inform the City Commission a promptly possible o that the City Commission may appoint a cepl acement tos complete the unexpired term. ART &tl~NP.tl£N1' endat ion for change to these Rules and Regulationsm may be ended to the City Commission through a two-thicds[votemby the Board, a quorum being p[esent. The u ual format of the 6o and will be: (1) Call the I~ meeting t order; (21 reading and approval of minutes from the last reg ul a[ m ing and special m ings that may have taken place; (31 public period doting which t any person attendance may express their opinions, makemauggestions, pos questions; (4) Parks and eation nirector's Repo[t;a (5) old business; (6) Rnew business; ('!) adj oucnment. An agenda snail be prepared prior ach regular eeting• All members of the a and a raged to submit Stems for the agenda to the Parks and Recreation Directo[ to finalize the agenda by Thursday Noon, pc eceeding the meeting.