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Charter03-18-10Min Cn>ty ®f ~.,ongwood ~0~® ~~fla~ler Advflsory ~®flflflflrflfl>t$ee Longwood. City Conunission Chambers 175 West Warren Avenue Longwood, Florida l~I[~T~T'T~~ , March 1~, 2010 7:00 P.M. • ®RGANI~ATIONAL MEETING - Present: Member Greg Cetera ~ - Member l~ruce Kubec 1VIember .fenny Lasslett Member .lo~lnne Rebello Member Mark Weller - . . Daniel l.,angley, City Attorney . Giffen Chumley, ~Fishback Dominick Katrina Powell, City Administrator , , • ]Linda F. Goff, Recording Secretary . 1. Call to ®rder. Mr. Langley called the meeting to order at 7:03 p.m. 2. Election of ®ffcers.,- _ , , . t~. Chair. , Mr. Langley opened the floor for nominations of Chair. He advised any • Member may nominate anyone, including themselves. Member Lasslett nominated herself for Chair. t~ , ~ • . • Mr. Langley closed the floor for nominations.of,Char. Nomination for Member Lasslett as Chair cai~ied by a unanimous voice vote. . Mr. Langley turned the~gavel over to Chair .Lasslett. - D. Vice Chair. Chair: Lasslett opened~the floor for nominations of Vice Chair. Member Kubec; nominated himself for Vice Chair. , U Chair Lasslett closed the- floor for nominations of Vice Chair. Charter 03-1'8-10/1 Nomir.~atioii for Member Kubec as Vice Chair carried by a unanimous voice ~~ote. ~ 3. Establish Date of 1VIeetings and Procedure(s). Discussion was held regarding establishing a meeting date. It was the consensus of the Committee to hold monthly meetings on the second Tuesday of the month at 7:00 p.m. Vice Chair Kubec inquired if there was a timeframe for the Committee to come up with any recommendations. Member Rebello said the Charter Advisory Committee would sunset after one year. 1VIr. Langley said the other matter to keep in mind was that any recommendation from this CorTUnittee would go to the City Commission and from there the Commission will consider the Committee's recommendations and whether to accept their recommendations or make modifications. He stated the amendments have to be in the form of an Ordinance in order to be placed on t:he ballot. He said there was an additional process after the. Charter Advisory C'omrnittee was fiiushed that needs to be accounted for. Mr. Langley suggested the Members discuss how they would like to proceed. He said they may want to take certain Sections of the Charter to review at a time and bring forth reeonnnendations or discuss certain areas of the Charter at each meeting. Member Rebello said one of the first things she feels they need to look at would be to have the reconunendations of the previous three Charter Committees and what actually made it to the ballot. She stated if recommendations have been made in the pest over and over and it was voted down, then they could eliminate those recommendations.' ~ ~ ' ~ • • ~ ' ~ ~ • Chair Lasslett said she has not served on a Charter Advisory Committee previously and would not know what has been brought up ins the past. Member Rebealo inquired if the last tliree=Charter Advisory Corrgmittee recommendations could be provided. The Recordin;; Secretary responded in the affirmative. Vice Chair Kubec said he also would like to see past recommmendations. However, he would be reluctant'to say if it failed the last time to just forget about it. He stated he would like to keep an open mind and if the Committee desires to recommend a repeat amendment, they should do so. ~ `'J Charter 03-18-10/2 ~ Member Cetera agreed using those documents as a reference was wise, but it was still their job to review everything. He said. using that as a reference would be 'good background information for everybody. " Chair Lasslett asked if there was a way to use this as-they go through the Charter to bring up what happened in the past. rather than bringing forward all of these ''matters in the begini~ing.~ ` " ' Member Rebello affirmed she just wanted thisinfoi-ination as areference point. Chair Lasslett said as the Committee is going through the Charter they should usE; ' the past elections as reference points. She suggested they just start working on the Charter rather than focusing too much on what has happened in the past. She said she would like to hear suggestions on where to start from those who have gone through this. ' Member Rebello said they 'should start at the beginning of the Charter. She stated. they couldn't do much with the Creation and Power and Corporate Limits. She said Articles III and IV could take some time. Mr. Langley said~if the Committee desired, they could decide at this•thme what Sections to place on the next Agenda and focus on just those Sections. for the next meeting. Each Member could review-that material and come prepared to the next meeting with ideas on potential amendments. He stated at each meeting "they could pre-determine what Sections to place on the Agenda for the next meeting. He suggested 'the Committee may want to consider having staff come in so to asl<: for their input on particular provisions. Discussion was held regarding~a timeframe for the meetings. ' It was the consensus of the Committee to set a target time of 7:00 p.m. to 8:30 p.in. and if needed, they could extend. Vice Chair Kubec moved~to cover Article I, Article TI, and Article III up through Section 3.05, Prohibitions. Seconded by Member Rebello and carried by a unanimous voice vote. ' Mr. Langley inquired if the, Committee wanted staff input on any of these matters to be discussed at each meeting, or would they like to designate a particular meeting where they would like staff to attend and provide input. Chair Lasslett suggested they determine at the time of their review if they need or desv-e staff input. ' . ~ ' Member Rebello inquired. if they should set a format for the Agenda. She suggested having Old Business on the Agenda. She said if they don't have the Charter 03=18=10/9 answer to sorr.~ething and will be bringing in a staff member at the next meeting it could.be placF,d under Old Business. ~ Mr. Langley said Member Rebello made an excellent point that the Cormnittee may desire to postpone discussion on a particular Article or Sectiion and bring it back at a later meeting.. Member Cetera said if staff was willing to make recommend~atioxls, it would be his intention to request that infornlation beforehand so Cormnitte~e Members can review this ini,'ormation and be prepared for the meeting on these issues and how they might approach a solution. Mr. Langley said to clarify, for the. next. Agenda, they would like staff to prepare something in `vrting to be included in the Agenda Packet. Ms. Powell said staff or she can come to the meetings to discuss matters openly, but she did not think it necessary to put it in writing. She stated staff can provide input with regards to .matters that affect. them on a daily oasis. Sh.e stated the City Attorney has been .through several Charter Reviews and will be here to help guide the Committee through their review. Mr..Langley said either he or Mr. Chumley will be attendingjthe meetings. Mr. Langley provided a brief overview of the basics of Gove-nnient-in-the- Sunshine Law and Public Records Law. He advised that.pers'onal notes. were not generally considered a public record, but if they intend to convey messages and put those ideas concerning public business into writing, then they are considered public record. Member Rebe to affirmed the next Meeting will be held on April 13,.2010. 4. Adjourn. _ Memb~>r Rebello moved to adjourn the meeting. Seconded by Member Cetera and carried by a unanimous voice vote. Chair Lasslett adjourned the meeting at 7:43.p.m. ; . Jenny,)Lassflett, Clfnair AT"1['ES'I': inda F. Goff, C1VIC, >[2eco f g Secretary .Charter 03-18-10/4