Charter06-08-10Min City of Longwood
2010 Charter Advisory Committee
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
June 8, 2010
7:00 P.M.
Present: Vice Chair JoAnne Rebello
Member Greg Cetera
Member Doug Damerst
Giffen Chumley, Fishback, Dominick, et al.
Linda F. Goff, Recording Secretary
Absent: Chair Bruce Kubec
Member Mark Weller
1. CALL TO ORDER. Vice Chair Rebello called the meeting to order at 7:15 p.m.
2. Approval of Minutes — May 11, 2010.
Member Cetera moved to approve the Minutes of May 11, 2010 as
presented. Seconded by Member Damerst and carried by a three /zero
voice vote with Chair Kubec and Member Weller absent.
3. Public Participation. None.
4. Old Business.
Mrs. Goff received an email from Chair Kubec that he will not be able to
attend the meeting, and Chair Kubec did not have any language changes
for tonight's agenda items.
5. Review of : Charter.
A. Article V. Administrative Department.
Section 5.01. General provisions. Reviewed with no recommendations.
Section 5.02. Personnel policies. Reviewed with no recommendations.
B. Article VI. Financial Procedures.
Section 6.01. Fiscal Year. Reviewed with no recommendations.
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Section 6.02. Submission of budget and budget message. Reviewed
with no recommendations.
Section 6.03. Budget message. Reviewed with no recommendations.
Section 6.04. Budget. Vice Chair Rebello asked Mr. Chumley if it is
appropriate to place a mid -year review of the budget and budget
adjustments as necessary in Section 6.04 Budget or should it be placed
under the duties of the City Administrator under Section 4.07. Mr.
Chumley responded that the Charter is more difficult to change due to the
process a referendum versus an Ordinance which is a policy decision. Mr.
Chumley stated it is appropriate to place it under 6.03 or under 6.04.
Request was made to invite the City Administrator to the next meeting to
discuss mid -year budget review or other options, and to prepare questions
for the Administrator. Also, extend an invitation to Financial Services
Director Jon Williams.
By a majority consensus the Advisory Committee, request the City
Administrator and Financial Services Director to attend the next meeting,
July 13, 2010.
Section 6.05. Capital program. Discussion regarding capital program
and operating budget sections. There are concerns that items are in the
capital program that are not started or completed. When the budget is
being created does it encompass the costs of the five year capital program?
Members would like seek direction from the City Administrator and
Finance Director at the next meeting, concerning projects in the budget are
not started. Reviewed with no recommendations.
Section 6.06. Commission action on budget. Reviewed with no
recommendations.
Section 6.07. Commission action of capital program. Reviewed with
no recommendations.
Section 6.08. Amendments after adoption. Members discussed Section
6.08 and had concerns as to whether this covers emergency appropriations
or is it done by Ordinance? This is found in Section 3.12? Mr. Chumley
read the Emergency Ordinance Procedures that are in place and statutory
regulations as well. No recommendations.
Section 6M9. Lapse of appropriations. Members stated that as long as
there is movement on a project within three (3) years and /or some sort of
disbursement that the project remains active, otherwise the project would
be deemed abandoned. No recommendations.
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Section 6.10. Administration of budget. Discussion occurred. Vice
Chair Rebello also noted that emergency disbursements during disasters, .
etc...are covered. Reviewed with no recommendations.
C. Article VII. Land Planning.
Section 7.01. Land planning agency. Members would like to discuss
issues with the City Administrator relating to funding and SunRail.
Members would like any staff (Ms. Bower and /or Mr. Peters) relating to
SunRail to attend a meeting. Mrs. Goff will send request. Members
discussed role of LPA. Reviewed with no recommendations.
Section 7.02. Board of adjustment. Discussion regarding variances and
waiver of fees. This is located in the Land Development Code not the
Charter. Should it be placed in the Charter? Is it covered in statute? Mr.
Chumley replied not necessarily. This is placed in Code to allow for
flexibility in fees, uses and changes in economic conditions. If placed in
the Charter it becomes difficult to change or update. Further reviewed
with no recommendations.
D. Article VIII. Nominations and Elections.
Section 8.01. City Elections. Discussion occurred regarding language
consistency. No recommendations.
Section 8.02. Candidate qualifying procedures. Discussion occurred
regarding the qualifying fees. There is a petition process in Florida Statute
that allows for an individual not pay the qualifying fee. The filing fee is
mandatory, but the assessment can be waived due to hardship. Check with
Clerk's Office on how fees are assessed. Mr. Chumley will review
Election Laws and item will be placed on Old Business for ,the next
meeting for review.
Section 8.03. Form of ballots. Reviewed with no recommendations.
Section 8.04. Elections. Reviewed with no recommendations.
6. New Business. None.
7. Agenda items for next meeting.
Mrs. Goff stated that Mr. Kubec asked the Members to review the remaining
sections of the Charter. Consensus was to move forward with reviewing the
remaining sections of the Charter.
8. Adjourn. Vice Chair Rebello adjourned the meeting at approximately 9:00 p.m.
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Bruce Kubec, Chair
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Patricet. lur iy, 'A, Acting Deputy City Clerk
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