Charter07-13-10Min City of Longwood
2010 Charter Advisory Committee
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
July 13 2010
7:00 P.M.
Present: Chair, Bruce Kubec
Member Mark Weller
Member Doug Damerst
Giffen Chumley, Fishback, Dominick, et al.
Katrina Powell, City Administrator
Jon Williams, Director of Financial Services
Patrice C. Murphy, Acting Deputy City Clerk
Dan Langley, City Attorney, Fishback Dominick, et al.
Absent: Member Greg Cetera
Vice Chair JoAnne Rebello
1. CALL TO ORDER. Chair Kubec called the meeting to order at 7:01 p.m.
2. Approval of Minutes — June 8, 2010.
Member Damerst moved to approve the Minutes of June 8, 2010 as
presented. Carried by a three /zero voice vote with Vice Chair Rebello and
Member Cetera absent.
3. Public Participation. None.
4. Old Business.
A. Discussion of Articles with City Administrator, Katrina Powell and
Director of Financial Services, Jon Williams.
Ms. Powell advised the Charter Advisory Committee of a provision within
the Charter made reference to the Charter Committee itself. Article X,
Section C, last paragraph, states the Advisory Committee shall consist of
one member representing each Commission District and continues in
existence for a period not to exceed one (1) year. Unfortunately, we
currently have two (2) Commission Districts represented on this Board.
Mr. Weller as well as Mr. Kubec is representing the same district.
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Mr. Langley stated that if the Board were to take any official action that
the legality of the recommendations made by the time we get to the end of
this process may come into question and therefore may corrupt the entire
process. There is no requirement that each Commissioner appoint
someone from their respective district. Theoretically they could appoint
someone from another district because the appointments are approved by
the Commission as a whole. But at the same time, you could not have two
(2) members from the same district because that is double representation.
Likewise, currently we have one (1) district not being represented. What
may be necessary at the next Commission meeting is to review who has
been appointed to the Board and work out something with the
Commission to retain the majority of the Board and to be sure that the one
(1) hole is going to be filled for the district that is not represented.
Mr. Langley stated the Charter Review Committee has one (1) year, and
since the Committee did not begin until March 2010 it still gives us a few
months, if we have a new member, to get them up to speed and consider
any recommendations they might have for the material already covered by
the Board. We may have one or more new members or end up with the
same members with the exception of one since the other district will be
represented.
Mr. Langley further stated that this is the current situation and we can
move forward with tonight's meeting, but it may not have any effect in the
end until this problem is solved.
Mr. Kubec stated it sounds like we really should not or cannot meet
tonight, and we should postpone the meeting until next month and this
issue has been reworked or settled by the Commission.
Mr. Langley stated that would be his recommendation.
Mr. Kubec asked if the items done in the past will still stand? Will it start
from the beginning again?
Mr. Chumley has a feeling that the Committee will not look too different
and they can refer back to what has already been discussed.
Mr. Damerst stated that the items we may recommend for change can be
reconsidered by a duly constituted group and those ideas for change can be
voted up or down. He does not believe we should start over.
Mr. Kubec stated that if he were coming on to the Committee brand new
he would like to be given the opportunity to start from the beginning to
bring items forward. Mr. Kubec stated that in the end, it is up to the City
Commission.
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Ms. Powell stated that two (2) members are from District 4 and no one (1)
from District 1, but it depends upon who gets reappointed.
Mr. Weller asked how did the Committee end up with two (2) members
from one district and none from another? Ms. Powell stated this was a
question she could not answer. Even the listing of members has two (2)
members listed from the same district.
Mr. Weller requested a copy of the member listing.
Mr. Kubec stated it sounds like the best thing to do is to adjourn the
meeting until the Commission has an opportunity to decide how to
proceed starting next month. He also requested that Ms. Powell and Mr.
Williams be available to answer questions next month. Further, he wanted
to thank Ms. Powell for pointing this out before they got to the end of the
Charter Review.
Ms. Powell stated she cannot take credit; someone brought it to her
attention.
Mr. Kubec suggested the City notify everyone of the current and future
Committee of any changes to the Committee, the next meeting date, and
agenda items. Consensus was that we will notify everyone on the current
Committee of any changes.
5. Review of Charter. Not discussed, postponed until August 10, 2010 meeting.
A. Article IX. Initiative and Referendum.
Section 9.01. Initiative.
Section 9.02. Referendum.
Section 9.03. Commencement of proceedings.
Section 9.04. Petitions.
Section 9.05. Procedures for filing.
Section 9.06. Referendum petitions; suspension of effect of ordinance.
Section 9.07. Action on petitions.
Section 9.08. Results of elections.
Section 9.09. Fee for validation.
Section 9.10. Recall.
B. Article X. Miscellaneous Provisions.
Section 10.01. Charter of Amendments.
Section 10.02. Standard of ethics.
Section 10.03. Prohibitions.
Section 10.04. Separability.
C. Article XI. Transition Schedule.
Section 11.01. Continuation of former Charter provisions.
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Section 11.02. Ordinances preserved.
Section 11.03. Rights of officers and employees.
Section 11.04. Pending matters.
Section 11.05. Schedule.
D. Article XII. Public Safety.
Section 12.01. Created.
Section 12.02. Department heads.
Section 12.03. Members.
Section 12.04. Responsibilities.
Section 12.05. Support.
Section 12.06. Accountability.
6. New Business.
7. Agenda items for next meeting.
8. Adjourn. Chair Kubec adjourned the meeting at 7:16 p.m.
Bru • Kubec, Ch . it
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atrice . Murphy, I' " , •f' g 5 •puty City Clerk
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