Ordinance 10-1938 ORDINANCE NO. 10-1938
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, ADOPTING A BUDGET FOR THE CITY
OF LONGWOOD, FLORIDA, FOR THE FISCAL YEAR
BEGINNING OCTOBER1, 2010 AND ENDING
SEPTEMBER 30, 2011, APPROPRIATING
AND ALLOCATING REVENUE OF THE CITY FOR
THE FISCAL YEAR 2010/2011, PROVI.DING FOR
AMENDMENT BY ORDINANCE, PROVIDING FOR
CONFLICTS, SEVERABILITY AND EFFECTIVE
DATE.
WHEREAS, pursuant to Section 6.04 of the City Charter of the City of Longwood, Florida,
and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures
and complete financial plan of all city funds and activities for Fiscal Year 2010/2011 has been
prepared and reviewed; and
WHEREAS, the City Commission is of the opinion that all of the items of anticipated
revenues and expenditures for the said fiscal year are reasonable, necessary and proper for the
administration of the affairs of and the proper conduct of the business of the City of Longwood; and
WHEREAS, pursuant to Section 3.1.0 of the City Charter of the City of Longwood, Florida,
the City Commission can by ordinance adopt or amend an administrative code or establish, alter or
abolish any City department, office or agency; and
WHEREAS, after further review, the City Commission desires to adopt said budget;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY
COMMISSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION 1: There is hereby adopted a budget for the fiscal year 2010/2011 for the City of
Longwood, Florida, for the period beginning October 1, 2010 and ending September 30;2011 .
SECTION 2: A complete copy of the entire budget for fiscal year 2010/2011 consisting of
estimated revenues and expenditures is attached to this ordinance and specifically incorporated
herein along with all amendments thereto made by this Commission on the date of adoption.
Ordinance No. 10 -1938
Page 2
SECTION 3: Longevity Pay, Employee Raises, and Service Bonuses are hereby frozen as a
part of the budget, as adopted, for all city employees who are not members of a collective
bargaining unit and those employees designated by the Florida Public Employees Commission as
being within the collective bargaining units represented by Longwood Professional Firefighters'
Association, Local No. 3163, the International Union of Operating Engineers (AFL -CIO) Local 673
and the Teamsters Local. Union No. 385.
SECTION 4: The Departments of Human. Resources and Information Technology is hereby
created by altering in title only the Divisions of Human Resources and Information Technology.
SECTION 5: If any ordinance or parts thereof are in conflict herewith, this Ordinance shall
control to the extent of the conflict.
SECTION 6: This Ordinance may be amended in accordance with section 6.08 of the City
Charter of the City of Longwood, Florida.
SECTION 7: If any section, sentence, clause or phrase of this ordinance is held to be
invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way affect
the validity of the remaining potions of this ordinance.
SECTION 8: This ordinance shall become effective on October 1, 2010.
FIRST READING (ADOPTED TENTATIVE): 6.*) y 40/0
D
SECOND READING (ADOPTED FINAL): qe_ 4 7 , / 0
PASSED AND ADOPTED THIS DAYF'� J- A.D.,2010
John C. N•.. got, Mayor
Attest
, V
Sarah M. Mirus, MMC, MBA, City Clerk
Approved as to form and legality for the use and reliance of the City of Longwood,
Florida, only.
Darnel Langley, ' a or
i I
1
City of Longwood, Florida
%ISTORJC
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LONGWOOD
FLORIDA
EST 1878
Proposed Operating Budget
Fiscal Year 2010 -2011
City of Longwoo Florida
2010 -2011 Proposed Budget
October 1, 2010 - September 30, 2011
City Commission
John C. Maingot, Mayor District 1
Joe Durso, Deputy Mayor District 2
Bob Cortes, Commissioner District 3
H. G. "Butch" Bundy, Commissioner District 4
Brian D. Sackett, Commissioner District 5
HISTORIC
.. LONGWOOD
FLORIDA
EST 1878
City Administrator
Katrina Powell
Director of Financial Services
Jon C. Williams
MISSION STATEMENT
"To foster citizen trust by practicing open,
accountable, and responsive government;
providing quality core services; promoting
long -term prosperity; encouraging smart
growth in harmony with the City's unique
heritage and urban surroundings;
strengthening the City's standing as a
preeminent destination for commercial
endeavors; and promoting livability by
enhancing and protecting our
neighborhoods"
CITY OF LONGWOOD
TABLE OF CONTENTS
BUDGET SUMMARY
CITY ADMINISTRATOR'S BUDGET MESSAGE
SUMMARY OF RESOURCES GRAPH 1
SUMMARY OF APPROPRIATIONS GRAPH 2
BUDGET SUMMARY - ALL FUNDS 3
SUMMARY OF STAFF GRAPH 4
ORGANIZATIONAL CHART 5
BUDGET CALENDAR 6
STATISTICAL DATA 7
GENERAL FUND
GENERAL FUND - REVENUE AND EXPENDITURES GRAPH 8
GENERAL FUND BUDGET SUMMARY 10
ADMINISTRATION:
CITY COMMISSION 14
CITY CLERK 17
CITY ADMINISTRATOR 20
CITY ATTORNEY 23
GENERAL SERVICES 25
HUMAN RESOURCES 28
INFORMATION TECHNOLOGY 31
FINANCIAL SERVICES:
PURCHASING 34
FINANCE 37
UTILITY BILLING 40
POLICE 43
FIRE 46
COMMUNITY DEVELOPMENT SERVICES:
PLANNING/ECONOMIC DEVELOPMENT 49
BUILDING 52
LEISURE SERVICES: 55
PUBLIC WORKS:
STREETS 58
PROPERTIES MAINTENANCE 61
3010.110-40 InPoIio10 i. /51/5010
CITY OF LONGWOOD
TABLE OF CONTENTS
PUBLIC UTILITIES FUND
PUBLIC UTILITIES FUND - REVENUE AND EXPENSES GRAPH 64
PUBLIC UTILITIES FUND 66
OTHER FUNDS
CEMETERY FUND - REVENUE AND EXPENDITURES GRAPH 70
CEMETERY FUND 72
HISTORIC DISTRICT FUND - REVENUE AND EXPENDITURES GRAPH 76
HISTORIC DISTRICT FUND 78
POLICE EDUCATION FUND - REVENUE AND EXPENDITURES GRAPH 82
POLICE EDUCATION FUND 84
SPECIAL LAW ENFORCEMENT TRUST FUND - REVENUE AND
EXPENDITURES GRAPH 88
SPECIAL LAW ENFORCEMENT TRUST FUND 90
SPECIAL ASSESSMENT FUND - REVENUE AND EXPENDITURES GRAPH 93
SPECIAL ASSESSMENT FUND 94
STORMWATER MANAGEMENT FUND - REVENUE AND
EXPENDITURES GRAPH 97
STORMWATER MANAGEMENT FUND 99
PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND
EXPENDITURES GRAPH 103
PUBLIC FACILITIES IMPROVEMENT FUND 105
CAPITAL IMPROVEMENT PROGRAM
PUBLIC FACILITIES 109
PARKS FACILITIES 110
PUBLIC WORKS /STORM WATER 111
PUBLIC UTILITIES/WATER 112
PUBLIC UTILITIES/WATER PLANTS 113
PUBLIC UTILITIES /WASTEWATER 114
LONGWOOD MEMORIAL GARDENS 115
PAY PLAN 117
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City of Longwood, Florida
September 7, 2010
CITY ADMINISTRATOR'S BUDGET MESSAGE
Honorable Mayor and Commissioners:
I am pleased to present to you the proposed fiscal year 2010/11 annual budget for your consideration.
As the Governing Body of the City of Longwood, you are charged with providing municipal services, which help to
improve the quality of life of our residents, in turn, making Longwood a good place to live, work and raise a family.
Our responsibility, as City staff, is to assist you in that endeavor. This budget presents the full impact of the economic
recession and recognizes that even if the local economy improves, local government revenues will still lag for years to
come.
The importance of the budget extends far beyond compliance with a legal mandate. The budget is not only a
compilation of numbers, but also a plan for a program of services. Each appropriation equates to a level of service that
the City will provide. This document is a comprehensive financial and operational plan for the coming year, which
provides both generalized and detailed data on the financial status of all funds, and a specific accounting of all revenues
and expenditures.
Like all local and state government agencies, we have been placed in the unique position of drastically reducing our
budget as the economy continues to spiral. This is the second year we have looked to staff to provide major reductions
and changes to our operations in order to meet revenue restrictions. The reductions we have made over the past two (2)
years were major cost cutting measures whose goal was to minimize the impact on direct citizen services. These
included examining areas of potential waste, reducing overtime /using flextime when possible, implementing tighter
control 011 cell phones, vehicles, operating/office supplies and taking over contracted services with existing personnel.
In 2008, the McKinsey and Company consulting firm issued a report coining the phrase `new normal' which describes
the long -term reality of the financial collapse that felled the world's economy. Ian Davis, Managing Director of
McKinsey and Company stated, "For some organizations, near -term survival is the only agenda item. Others are
peering through the fog of uncertainty, thinking about how to position themselves once the crises has passed and things
return to normal. The question is, `What will normal look like ?' While no one can say how long the crises will last,
what we find on the other side will not look like the normal of recent years. The new normal will be shaped by the
confluence of powerful forces -some arising directly from the financial crises and some that were at work long before it
began.
OVERVIEW
Service Delivery
As we continue trying to do more with less, staff has sought to maintain and improve the City's capability to efficiently
and effectively, keep up with the demand for services and the activities necessary to ensure responsive service delivery.
The role of local government however, is ultimately limited by its ability to pay for services. As a result of less
revenue projected, this budget does not include everything requested by the Departments, nor wished for by the public
or the Commission. As our residents have changed their lifestyles to reflect the economy, we too must change the way
we do business in order to survive the `new normal'. A Financial Times article recently stated that the fmancial crisis
is redefining local governments, particularly as officials realize there is less money to fund service delivery. It is
commonly misunderstood that, unlike private sector business, the demand for services grows while our revenues
decrease. As unemployment grows and business slows, both demands for service grows, as do the complaints about
the costs of those services. For example, there is an increase in Code Enforcement calls due to problems associated
with homes in foreclosure, as these properties sit in neighborhoods with overgrown vegetation and in disrepair. People
struggle to keep their businesses, their jobs and pay their mortgages. Local governments are rethinking the services
they provide and how much citizens are willing to pay for those services. Living within our means is balancing our
budget each year. Our expenditures cannot exceed the revenues we receive from our taxes, fees and assessments.
City of Longwood, Florida
Critical to the `new normal' is the understanding that constraints on local government revenues are increasing and if we
live within our means, this must be followed by constraints on citizen expectations on government service delivery.
Financial Well -Being
The City continues to propose a spending plan that is extremely fiscally responsible and ensures, to the greatest extent
possible, the fmancial well being of the City. This budget is the result of combining a variety of policy directives from
the Commission with prudent business practices and decisions of the Administration. Recent steps to reduce
expenditures and identify inefficiencies have made the current spending plan possible; however, to ensure our financial
wellbeing into the future, additional revenues will be necessary or the City will need to greatly reduce expenditures
further, thus ultimately affecting services to our residents.
In attempting to project our revenues for the upcoming year, the Director of Financial Services has taken a very
conservative approach where necessary in estimating revenues, so that we don't fmd ourselves in a position of
insufficient resources to pay for services offered to the public. Current indicators show that recovery to the economy is
still further off and we must continue to prepare for its possibly lengthy recovery. Reduced revenue resulting from
property tax reform, a slowing economy and federal/state unfunded mandates has necessitated the use of cash reserves
to provide for a balanced budget as required by State Statute.
BUDGET HIGHLIGHTS
Property Taxes
The proposed budget calls for a maximum property tax millage rate of 4.99 mills, as directed by the City Commission.
This combined with a decrease in taxable value of 11.1 %, has resulted in a loss of revenue from Ad Valorem taxes of
$546,340; State and other revenue sources decreased $158,606 from FY 2009/10 adopted budget and is exclusive of the
projected capital lease proceeds. Over the past three (3) years, budgeted operating revenues have decreased
$2,076,447.
Personnel Changes
There are no new full time employees (FTE) added to the budget. However, there are part time employees added to
this budget. They consist of one (1) building inspector, two (2) event specialist paid for by patrons of our Longwood
Community Building, and one (1) park service specialist paid for by the Longwood Babe Ruth Baseball organization.
Various titles have been changed to reflect job duties and the philosophy of the management team and some employees
have been moved to other departments to meet those service delivery needs. This budget reflects a hold on longevity,
wages and service bonuses at FY 2008/09 rates for all employees.
Capital Projects for FY 2010/11
Park Projects:
Reiter Park
Public Facilities Projects:
Oxford Street (Bistline Ave. to Wildmere)
Evergreen Ave. (CR 427 to D.E.)
Tullis Ave. (CR 427 to D.E.)
Public Utilities/Water and Wastewater Projects:
Water Main Loop (Georgia)
Water Main Loop (Marvin Ave. & Columbus Cir.)
Water Main Loop (Lake Ave. & Reider)
ii
City of Longwood, Florida
Debt Position
The City has no outstanding debt, in accordance with City Charter, which requires voter approval for all debt derived
from any source for the purpose of construction of any capital improvement or lease or purchase of real property that
cannot be paid off before the end of the fiscal year.
FUTURE CONSIDERATIONS
Due to the uncertainty of the amount of property tax and shared revenues available in years to come, this budget is one
of maintenance. We must continue to seek opportunities to operate more efficiently and to lower costs. We must
create Public- Private partnerships where possible. The new normal requires that we work to make citizens partners and
it emphasizes community. It means encouraging and empowering our residents to solve problems without government
expenditures. However, the old slogan of `doing more with less' ignores the reality of the new normal. Efforts to
improve technology, training and our systems will continue, but the new normal slogan may well be `doing less with
less'. This thought does not suggest that we should no longer care about customer service, but to hold out the
possibility that in this new normal era, it is essential for our local government and our residents to define their contract
with each other. The taxes citizens pay are directly proportional to the services they receive.
While the issues that face us seem grim -they are just challenges. With the proper approach to dealing with them over
the years to come, Longwood can continue to provide the level of service that the public expects and is willing to pay
for. Regardless of the challenges that face us, our future continues to look bright and we are confident that these issues
can be addressed over the next several years with the recovery of the housing market and the economy.
CONCLUSION
The intent in providing this budget message is to offer some insight into the operation and management of the City
government of Longwood. While complex, a budget of this size does not have to be difficult to understand. Therefore,
rather than just providing a list of numbers, this budget presents useful, summary information which should assist in
determining whether programs and proposed spending authorities meet the expectations of the City Commission. It is a
pleasure to serve as the City Administrator of this great organization and community and I look forward to guiding it
through this `new normal' reality for years to come.
Respectfully submitted,
Katrina Powell
City Administrator
111
1 FISCAL YEAR 2010 -2011
GENERAL FUND
70.5%
OTHER FUNDS
0.3%
STORMWATER PUBLIC UTILITIES
MANAGEMENT 13.8 /o
7.2% PUBLIC FACILITIES
IMPROVEMENT
8.1%
TOTAL RESOURCES $ 27,229,022 1
PERCENT OF
TOTALS BUDGET
GENERAL FUND $ 19,201,132 70.5%
PUBLIC UTILITIES 3,764,147 13.8%
PUBLIC FACILITIES IMPROVEMENT 2,205,636 8.1%
STORMWATER MANAGEMENT 1,968,227 7.2%
OTHER FUNDS 89,880 0.3%
TOTAL RESOURCES $ 27,229,022 100%
1 of118
FISCAL YEAR 2010 -2011
GENERAL FUND
78.7%
OTHER FUNDS
0.7%
STORMWATER
MANAGEMENT
2.7%
PUBLIC 11
PUBLIC UTILITIES
IMPROVEMENT 13.6%
4.3%
TOTAL APPROPRIATIONS S 20,054,856
PERCENT OF
TOTALS BUDGET
GENERAL FUND $ 15,788,585 78.7%
PUBLIC UTILITIES 2,721,765 13.6%
PUBLIC FACILITIES IMPROVEMENT 872,000 4.3%
STORMWATER MANAGEMENT 536,430 2.7%
OTHER FUNDS 136,076 0.7%
TOTAL APPROPRIATIONS $ 20,054,856 100%
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CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS
FISCAL YEAR 2010 -2011
OPERATING BUDGET EXPENDITURES OF THE CITY OF LONGWOOD, FLORIDA
ARE 3.7% LESS THAN LAST YEARS TOTAL OPERATING EXPENDITURES
SPECIAL CAPITAL
GENERAL REVENUE PROJECTS ENTERPRISE
FUND FUNDS FUND FUND TOTAL
CASH BALANCES BROUGHT FORWARD $5,220,141 $1,258,112 $1,234,638 $570,428 $8,283,319
ESTIMATED REVENUES:
Ad Valorem Taxes - Millage 4.99 4,388,754 - - - 4,388,754
Sales and Use Taxes - - 530,000 - 530,000
Franchise Fees 1,627,000 - - - 1,627,000
Utility Service Taxes 1,406,800 - - - 1,406,800
Communications Services Tax 1,144,550 - - 1,144,550
Licenses and Permits 327,150 - - - 327,150
Intergovernmental 1,292,340 - 388,998 - 1,681,338
Charges for Services 1,836,305 670,500 - 3,177,319 5,684,124
Fines and Forfeitures 172,000 44,000 - - 216,000
Miscellaneous 106,510 85,495 52,000 16,400 260,405
Other Financing Sources 1,679,582 - - - 1,679,582
Total Estimated Revenues and
Cash Balances Brought Forward 19,201,132 2,058,107 $2,205,636 $3,764,147 27,229,022
ESTIMATED EXPENDITURES / EXPENSES:
General Government $3,342,258 - - - $3,342,258
Public Safety 8,371,992 28,076 - - 8,400,068
Physical Environment 1,020,000 644,430 - 2,040,897 3,705,327
Transportation 1,501,557 - 872,000 - 2,373,557
Culture & Recreation 1,170,651 - - - 1,170,651
Debt Service 382,127 - - - 382,127
Other Uses - - - 680,868 680,868
Total Expenditures / Expenses 15,788,585 672,506 872,000 2,721,765 20,054,856
Reserves 3,412,547 1,385,601 1,333,636 1,042,382 7,174,166
Total Appropriated Expenditures / Expenses
and Reserves $19,201,132 $2,058,107 $2,205,636 $3,764,147 $27,229,022
Note regarding Funds included by Type:
General Fund: The primary governmental operating fund.
Special Revenue Funds consist of the following governmental type funds:
Fund Name Purpose
Cemetery Fund City owned and operated cemetery operation
Historic District Fund Revenues and expenditures for Historic District special projects
Police Confiscation Fund Confiscated assets required to be accounted for separately
Special Law Enforcement Trust Fund Police special purpose revenues required to be accounted for separately
Stormwater Management Fund Revenues and expenditures for construction and maintenance of stormwater system
Special Assessments Fund Special Assessments for Neighborhood Improvement Program
3 of 118
SUMMARY OF STAFF
0 FLSCAL YEAR 2010 -2011
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lul,. ,:fo 2010 2011
•
2008 2009 2010 2011
-FIRE DEPARTMENT 40 40 40 40
POLICE DEPARTMENT 47 47 47 48
I PUBLIC WORKS 38 38 28 28
COMMUNITY DEVELOPMENT 11 11 6 7
FINANCIAL SERVICES 12 12 11 11
ADMINISTRATION 8 8 9 7
LEISURE SERVICES 0 0 11 15
TOTAL STAFF 156 156 152 156
Note: For Fiscal 2011. FTEs Total 152 and PTEs Total 4
,,,..,..,.».�..... 4 of 118
Organizational Chart
Citizens of Longwood
Elected Officials
John C. Maingot, Mayor, District 1
Joe Durso, Deputy Mayor, District 2
Bob Cortes, Commissioner, District 3
H.G. "Butch" Bundy, Commissioner, District 4
Brian Sackett, Commissioner, District 5
City Clerk's Office City Administrator's Office City Attorney
Sarah Mirus, MBA, MMC Katrina Powell Fishback Dominick
(407) 260 -3441 (407) 260 -3440 (407) 262 -8400
Financial Services Community Development Services
Jon C. Williams, Director of Financial Sheryl L. Bower, Community _
Services 1 Development Director _ Building Division&
P urnhasng,iBusines s (407) 260-3475 (407) 263-2320 Planning
Purchasing, Business
Tax
Fire Department Public Works
Anthony P. Stravino, Fire Chief John A. Peters III, City
(407) 260 -3485 Engineer /Director of Public Works
(407) 263-2387
Police Department Leisure Services
Troy K. Hickson, Chief of Police Fran Meli, Leisure Services Director
(407) 260 -3402 j (407) 260 -3447
Information Technology Human Resources
Craig Dunn, IT Manager Dawn Jackson, Human Resources
(407) 260 -2333 Manager
(407) 260 -3481
5 of 1 I8
CITY OF LONGWOOD
BUDGET CALENDAR
RESPONSIBLE REQUIRED REQUIREMENT
DATE PARTY ACTIVITY REFERENCE
Distribute budget worksheets to departments
3/30/2010 Financial Services Director for developing preliminary 2010/11 budget.
Departments preliminary budget worksheets
5/24/2010 Department Directors for all funds are due.
On or before Estimated taxable values are submitted
6/1/2010 Property Appraiser to the City. Florida Statutes
Discussions with each department concerning
6/1- 6/30/2010 City Administrator their requests.
On or before. Certified taxable values are submitted
7/1/2010 Property Appraiser to the City. Florida Statutes
Not later than Proposed budget is submitted to
8/1/2010 City Administrator the City Commission. City Charter
Tentative millage rate is set, and public
8/2/2010 City Commission hearing dates are determined.
Not later than DR -420 is submitted to the Property
8/4/2010 Financial Services Director Appraiser. Florida Statutes
Budget work session with City Commission
8/6/2010 City Administrator (All Fund Types).
First reading and first public hearing
9/7/2010 City Commission on proposed budget. Florida Statutes
Second reading second public hearing;
9/27/2010 City Commission Adoption of budget for FY 2010/11. Florida Statutes
Copies of adopted budget are distributed
10/1/2010 Financial Services Director to City staff.
AMENDMENTS AFTER ADOPTION:
In accordance with the City Charter, Section 6.08, the City Commission may make supplemental
appropriations to the extent of a revenue surplus, make a reduction of appropriations to the
extent of a revenue deficit, or make budget transfers between programs or departments.
All appropriations, to the extent they are not expended or encumbered, lapse at the end of
the fiscal year.
x010-11Th4 t 19%9'9611911m% 94QOIO
6 of 118
CITY OF LONGWOOD
STATISTICAL DATA
Date of incorporation 1923
Form of government Commission /Administrator
Number of municipal employees (including police and fire) 156
Population 13,855
City of Longwood facilities and services:
Miles of streets:
Paved 59.25
Unpaved 1.38
Parks and recreation:
Park acreage 42
Community Center 1
Athletic Fields 7
Tennis Courts 4
Racquetball Courts 0
Basketball Courts 5
City playgrounds and passive parks 9
Fire Protection:
Stations 2
Employees 40
Police Protection:
Stations 1
Employees 47
Wastewater collection system:
Miles of sanitary sewers 22.27
Lift Stations 31
Daily average treatment *
Plants(s) capacity (MGD) *
Disposal plants *
Water distribution system:
Miles of water mains 68.6
Daily average:
Consumption (Million Gallons) 2.1
Plant capacity (Million Gallons) 7 .2
Service connections 5853
Deep wells 5
Fire hydrants 560
Facilities and services not included in the reporting entity:
Education:
Number of elementary schools 2
Number of elementary school instructors 77
Number of high schools 1
Number of high school instructors 174
Hospitals:
Number of hospitals 1
Number of patient beds 206
* No treatment plant within the City. Flow to Seminole County 466,000 gallons per day.
)n Thfr &Hevng 9I112010
7 of 118
GENERAL FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2010 -2011
FUND BALANCE,
TRANSFERS -IN OCTOBER 1,2010
8.75% 27.19%
MISCELLANEOUS
REVENUE
0.55%
FINES AND FORFEITS
0.90%
CHARGES FOR SERVICES
9.56%
11111111111
44.62%
INTERGOVERNMENTAL_
REVENUE
6.73% LICENSES AND PERMITS
1.70%
TOTAL REVENUES $ 19,201,132
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 5,220,141 27.19%
TAXES 8,567,104 44.62%
LICENSES AND PERMITS 327,150 1.70%
INTERGOVERNMENTAL REVENUE 1,292,340 6.73%
CHARGES FOR SERVICES 1,836,305 9.56%
FINES AND FORFEITS 172,000 0.90%
MISCELLANEOUS REVENUE 106,510 0.55%
TRANSI JRS - IN 1,679,582 8.85%
TOTAL REVENUE $ 19,201,132 100%
FINANCIAL SERVICES
15.65% PUBLIC SAFETY
44.40%
ADMINISTRATION
4.69% COMMUNITY
DEVELOPMENT
2.93%
FUND BALANCE, LEISURE SERVICES
SEPTEMBER30, 2011 PUBLIC WORKS 6.10%
17.77% 7.82%
TOTAL EXPENDITURES $ 19,201,132
PERCENT
TOTALS EXPENDITURES
ADMINISTRATION $ 899,904 4.69%
FINANCIAL SERVICES 3,005,126 15.65%
PUBLIC SAFETY 8,524,493 44.40%
COMMUNITY DEVELOPMENT 686,854 3.58%
LEISURE SERVICES 1,170,651 6.10%
PUBLIC WORKS 1,501,557 7.82%
FUND BALANCE, SEPTEMBER 30, 2011 3,412,547 17.77%
TOTAL EXPENDITURES $ 19,201,132 100%
_�. 8of118
- %STOR!C
LONGWOOD
FLORIDA
CST 1875
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Igt Iz Public Nur. SI/IDIO
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CITY OF LONGWOOD
I GENERAL FUND BUDGET SUMMARY
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 6,880,009 5,812,620 5,812,620 5,220,141
ADD REVENUES:
TAXES:
311 -0000 AD VALOREM TAXES 4.99 5,595,564 4,935,094 4,964,957 4,388,754
312 -0000 SALES & USE TAXES 63 - - -
313 -1000 FRANCHISE FEES / ELECTRIC 1,373,822 1,320,000 1,341,426 1,335,000
313 -2000 FRANCHISE FEES / TELEPHONE - - - -
313 -4000 FRANCHISE FEES / GAS 27,186 27,000 27,000 27,000
313 -5000 FRANCHISE FEES / CABLE TELEVISION - - - -
313 -7000 FRANCHISE FEES / SOLID WASTE 301,754 255,000 275,284 265,000
314 -1000 UTILITY TAX /ELECTRIC 1,159,863 1,115,000 1,171,362 1,160,000
314 -3000 UTILITY TAX / WATER 142,560 158,900 130,975 156,800
314 -4000 UTILITY TAX / GAS 83,500 90,000 94,227 90,000
315 -0000 COMMUNICATIONS SERVICES TAX 1,319,697 1,283,121 1,210,003 1,144,550
TOTAL 10,004,009 9,184,115 9,215,234 8,567,104
LICENSES AND PERMITS:
321 -1000 CITY OCCUPATIONAL LICENSES 190,441 195,000 180,324 180,000
322 -0000 BUILDING PERMITS 178,181 165,000 125,305 125,000
322 -1000 RADON GAS FEES - - - -
322 -3000 RE- INSPECTIONS 1,700 1,500 8,115 8,000
322 -8000 SITE PLAN REVIEWS 4,050 4,500 9,944 10,000
329 -1000 ARBOR PERMITS 3,220 3,500 4,353 4,000 -
329 -2000 PAINT COLOR - - 150 150
TOTAL 377,592 369,500 328,190 327,150
INTERGOVERNMENTAL REVENUES:
331 -2100 LOCAL LAW ENFORCEMENT BLOCK GRANT - - - -
331 -2200 H.I.D.T.A. GRANT 18,290 4,000 20,969 22,250
331 -2400 FEDERAL GRANTS/U.S. DEPT. OF JUSTICE 22,750 - - -
331 -2500 OJP/BULLETPROOF VEST GRANT - - - -
331 -6200 ASSIST FIREFIGHTERS GRANT - - - -
334 -1000 TECHNICAL ASSISTANCE GRANT - - - -
334 -2400 FL DEPARTMENT OF LAW ENFORCEMENT 63,298 109,350 109,350 -
334 -4200 F.D.O.T. JOINT PARTICIPATION AGREEMENT 304,179 - 112,860 -
334 -4900 F.D.O.T. ROAD MAINT. AGREEMENT 65,147 45,000 47,479 65,000
334-5000 FERDAP GRANT (REITER PARK) - - - -
334 -5200 DEPT OF AGRICULTURE GRANT - - -
334 -5500 FHWA EMERG RELIEF PROGRAM - - - -
334 -8000 F.E.M.A. - - - -
335 -1200 STATE REVENUE SHARING 377,410 366,575 369,360 363,850
335 -1400 MOBILE HOME LICENSE TAX 1,345 1,200 1,256 1,200
335 -1500 ALCOHOLIC BEVERAGE LICENSES 26,191 26,000 21,720 22,000
335 -1800 HALF -CENT SALES TAX 787,531 733,303 744,141 757,240
335 -2300 FIREFIGHTERS SUPPLEMENTAL COMPENSATION 11,660 10,500 11,186 10,500
335 -4100 MOTOR FUEL TAX REBATES 8,148 7,000 7,773 7,000
337 -2000 SCHOOL RESOURCE OFFICER 34,317 34,317 34,317 34,300
337 -4100 CITY /COUNTY INTERLOCAL LANDSCAPE AGREEMENT - - - -
338 -2000 COUNTY OCCUPATIONAL LICENSES 12,846 8,500 9,832 9,000
338 -5000 COUNTY CDBG GRANT -
TOTAL 1,733,111 1,345,745 1,490,243 1,292,340
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CITY OF LONGWOOD
I GENERAL FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
CHARGES FOR SERVICES:
341 -2000 LAND DEVELOPMENT FEES 3,600 3,500 3,460 3,500
341 -3000 SALES OF MAPS AND PUBLICATIONS 6 10 5 5
342 -1000 POLICE SERVICES 9,780 10,000 5,260 5,000
342 -4000 POLICE SERVICES - COST RECOVERY 26,086 - - -
342 -4200 FIRE SERVICES - COST RECOVERY 9,563 - - -
342- 6000 AMBULANCE FEES 476,682 500,000 444,569 576,650
343 -4500 GARBAGE BILLING FEES 1,047,669 1,100,000 1,079,829 1,100,000
343 -4510 RECYCLING REVENUES 2,296 5,500 2,722 2,500
347 -2010 SOFTBALL FEES 2,650 3,000 3,000 3,000
347 -2020 SOFTBALL FEES / NON - RESIDENT - - - -
347 -2025 SPECIAL EVENT FEES 2,223 3,000 3,853 3,000
347 -2027 CITY EVENTS - NEEDY FAMILIES - - - -
347 -2028 DONATIONS 1,150 - 1,800 1,000
347 -2030 COMMUNITY BUILDING RENTALS 65,206 68,000 62,343 62,000
347 -2045 BALL FIELD RENTALS 7,764 4,000 3,998 4,000
347 -2050 CHEERLEADING / SELF DEFENSE / BOWLING LESSONS 15,638 16,000 12,656 12,500
347 -2060 LBR - FIELD USE AGREEMENT 11,400 9,000 11,400 11,400
347 -2065 BABE RUTH LEAGUE DONATION - - - -
347 -2070 CONCESSIONS / BABE RUTH 3,000 3,000 3,000 3,000
347 -2080 SUMMER CAMP PROGRAM 54,086 50,000 43,945 43,000
347 -2090 YOUTH BASKETBALL LEAGUE - - - -
347 -5000 BUILDING ATTENDANT FEE - - 5,393 5,000
349 -1000 DEVELOPMENT IMPACT FEES - 500 650 500
_ 349 -1011 COUNTY ROADS & LIBRARY IMPACT FEES 86 500 250 250
TOTAL 1,738,885 1,776,010 1,688,132 1,836,305
FINES AND FORFEITS:
354 -1000 PARKING FINES 849 1,200 773 700
354 -2000 SECURITY ALARM FINES 1,650 2,000 1,300 1,300
354 -3000 OTHER FINES 127,950 260,000 157,496 170,000
TOTAL 130,449 263,200 159,569 172,000
MISCELLANEOUS REVENUES:
361 -1000 INTEREST EARNINGS 45,263 65,000 18,217 16,000
361 -3000 INCREASE (DECREASE) IN FAIR VALUE OF INVESTMENTS (48,644)
- -
362- 3000 RENTS AND ROYALTIES 13,011 13,010 13,010 39,010
364 -4000 SALE OF SURPLUS EQUIPMENT 385,343 10,000 25,880 20,000
366 -2000 FIREMAN'S HERITAGE GRANT - - - -
369 -0000 OTHER MISCELLANEOUS REVENUES 42,912 78,548 27,941 27,000
369 -3000 REFUND OF PRIOR YEAR EXPENDITURES 15,970 - 4,570 4,000
369 -9100 CANDIDATE QUALIFYING FEE 481 - 600 500
TOTAL 454,335 166,558 90,218 106,510
LEASE PROCEEDS - - - -
TRANSFERS - IN:
382 -1000 PUBLIC UTILITIES FUND 594,576 656,093 656,093 680,868
382 -3000 STORMWATER MANAGEMENT FUND - 119,682 119,682 193,680
383 -0000 CAPITAL LEASE PROCEEDS - - - 805,034
TOTAL 594,576 775,775 775,775 1,679,582
TOTAL REVENUES AVAILABLE 21,912,966 19,693,523 19,559,981 19,201,132
11 of 118
CITY OF LONGWOOD
I GENERAL FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
TOTAL REVENUES AVAILABLE 21,912,966 19,693,523 19,559,981 19,201,132
DEDUCT EXPENDITURES:
ADMINISTRATION:
CITY COMMISSION 38,101 42,617 41,294 41,103
CITY CLERK 294,889 297,353 262,841 143,190
CITY ADMINISTRATOR 467,435 301,224 272,624 421,893
CITY ATTORNEY 188,819 150,000 188,045 140,000
GENERAL SERVICES 262,926 272,944 218,024 153,718
HUMAN RESOURCES 421,862 542,719 479,444 413,900
INFORMATION TECHNOLOGY 454,886 473,973 484,185 858,769
FINANCIAL SERVICES:
PURCHASING 137,892 74,243 73,874 74,241
FINANCE 258,137 271,473 272,092 393,912
UTILITY BILLING 1,272,386 1,287,265 1,243,165 1,264,304
POLICE 4,497,331 4,069,803 3,927,174 3,767,341
FIRE 3,788,634 3,887,942 3,715,046 4,757,152
COMMUNITY DEVELOPMENT:
PLANNING/ECONOMIC DEVELOPMENT 620,329 367,154 293,561 523,386
BUILDING 213,668 166,028 157,972 163,468
LEISURE SERVICES: 456,469 1,442,819 849,352 1,170,651
PUBLIC WORKS:
STREETS 1,868,617 1,678,662 1,861,147 1,501,557
PROPERTIES MAINTENANCE 857,963 - - -
TRANSFERS -OUT:
STORMWATER FUND - - - -
TOTAL - - - -
TOTAL EXPENDITURES 16,100,346 15,326,219 14,339,840 15,788,585
FUND BALANCE, SEPTEMBER 30 5,812,620 4,367,304 5,220,141 3,412,547
�.��� 12 of 118
tSTORic
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,YJ
LONGWOOD
FLORIDA
ES I 1878
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WI/l0
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ADMINISTRATION
!PROGRAM: CITY COMMISSION
GOALS: To provide all citizens of Longwood with legislative representation by enacting
ordinances, resolutions, policies and programs that improve and protect the community,
promote desirable levels of municipal services and plan for the future.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 38,101
2010 BUDGET 42,617
2010 ESTIMATE 41,294
2011 PROPOSED 41,103
OBJECTIVES:
Adopt policies and programs that improve the quality of life in the community and promote
desirable levels of municipal services.
Encourage continued participation in community activities and governmental affairs.
Support a strong commercial and industrial tax base in the City.
RESULTS:
Continued responsiveness to citizen needs.
Maintain a presence to promote and improve the image of the City
Maintain a viable and balanced tax base in the City.
1010.11 Saga 1. Pb4.N.cry mn_UI0
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ADMINISTRATION
I PROGRAM: CITY COMMISSION
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1100 EXECUTIVE SALARIES 24,024 24,024 24,024 24,024
2100 F.I.C.A. 1,838 1,838 1,838 1,838
2200 RETIREMENT CONTRIBUTION 2,402 2,402 2,402 2,402
2400 WORKERS COMPENSATION 284 353 353 89
TOTAL 28,548 28,617 28,617 28,353
SUPPLIES AND SERVICES: -
3400 OTHER CONTRACTUAL SERVICES - -
4020 COMMISSION DEVELOPMENT 5,874 5,000 5,000 5,000
4800 COMMUNITY RELATIONS 40 1,500 184 250
4900 OTHER CHARGES & OBLIGATIONS 628 2,500 2,471 2,500
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 3,010 5,000 5,022 5,000
6400 CAPITAL EQUIPMENT
TOTAL 9,552 14,000 12,677 12,750
TOTAL COST 38,101 42,617 41,294 41,103
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ADMINISTRATION
(PROGRAM: CITY COMMISSION I
MANPOWER ANALYSIS
POSITION 2009 2010 2011
MAYOR 1 1 1
COMMISSIONERS 4 4 4
TOTAL 5 5 5
3010.113 4 1. PU64'c B. g 9%12010
16 o` ♦ 118
ADMINISTRATION
'PROGRAM: CITY CLERK
GOALS: To authenticate, record, index and maintain the City's official legislative acts,
thus preserving the history of the City of Longwood; to issue all required permits which
fall under the jurisdiction of the City Clerk's authority; to provide required advertising
in accordance with state and local laws; and to supervise all City elections.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 294,889
2010 BUDGET 297,353
2010 ESTIMATE 262,841
2011 PROPOSED 143,190
OBJECTIVES:
Record and preserve City Commission actions.
Maintain City Codes.
Maintain the official records of the City Commission in accordance with legal requirements.
Review compliance with current election code requirements.
RESULTS:
Permanent documentation of all action taken by the City Commission.
City Codes kept current with regular supplements.
Continued records storage and retention/retrieval systems for accessibility of data for staff
and public inquiries.
Conduct elections in strict compliance with state statutes.
MID II S .t Istr.cliesang A'I
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ADMINISTRATION
I PROGRAM: CITY CLERK I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 186,296 172,835 172,941 68,500
1230 LONGEVITY PAY 5,442 6,150 6,150 450
1320 ELECTION OFFICIALS - 2,000 1,508 -
1400 OVERTIME 299 - - -
2100 F.I.C.A. 14,312 13,692 13,195 5,275
2200 RETIREMENT CONTRIBUTION 17,616 15,604 16,537 6,895
2300 LIFE AND HEALTH INSURANCE 9,159 16,299 6,304 6,453
2400 WORKERS COMPENSATION 947 282 666 255
TOTAL 234,069 226,862 217,301 87,828
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES - 1,500 211 -
3400 OTHER CONTRACTUAL SERVICES 5,702 5,850 5,597 5,850
4020 EMPLOYEE DEVELOPMENT 7,334 7,000 1,503 2,950
4,100 COMMUNICATIONS 895 625 653 462
4200 POSTAGE 14,033 20,000 11,837 16,000
4400 RENTALS AND LEASES 420 466 343 550
4600 REPAIR AND MAINTENANCE - 1,000 - 500
4700 PRINTING AND BINDING 6,070 9,600 8,270 9,500
4800 COMMUNITY RELATIONS 4,790 1,250 1,166 400
4900 LEGAL ADVERTISING 11,087 15,000 11,924 15,000
5100 OFFICE SUPPLIES 2,219 2,300 879 500
5200 OPERATING SUPPLIES 2,592 2,600 192 2,600
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,035 1,300 1,052 1,050
6400 EQUIPMENT 4,641 2,000 1,913 -
TOTAL 60,819 70,491 45,541 55,362
TOTAL COST 294,889 297,353 262,841 143,190
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ADMINISTRATION
'PROGRAM: CITY CLERK
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
CITY CLERK 1 1 1
DEPUTY CITY CLERK 1 1 0
RECEPTIONIST 1 0 0
CLERICAL WORKER (PART -TIME) 1 1 0
ADMINISTRATIVE SECRETARY 1 1 0
TOTAL 5 4 1
CAPITAL OUTLAY
6400 - Equipment
Total Capital Outlay $ -
Note: Deputy City Clerk Position Unfunded
for FY 2011.
Note: Beginning with FY 2011, Personnel Costs reflect
reclassification of the Administrative Secretary and
Clerical Worker to City Administrator, which is consistent
with the Charter.
19 of 118
ADMINISTRATION
'PROGRAM: CITY ADMINISTRATOR
GOALS: To efficiently and effectively implement and administer the policies, programs and
services approved by the City Commission.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 467,435
2010 BUDGET 301,224
2010 ESTIMATE 272,624
2011 PROPOSED 421,893
OBJECTIVES:
Proper allocation of City resources and manpower in conformance with City Commission
policy.
Maintain a fiscally sound organization.
Continue to communicate with citizens and employees.
RESULTS:
Effective execution of City Commission policy.
Visible organization.
Informed citizenry.
1010.11 Budg l I.: P h Hemvy 2002010
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ADMINISTRATION
I PROGRAM: CITY ADMINISTRATOR
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 347,852 200,000 196,202 296,835
1230 LONGEVITY PAY 975 300 300 5,400
1400 OVERTIME - - - -
2100 F.I.C.A. 17,732 15,323 14,384 23,121
2200 RETIREMENT CONTRIBUTION 53,950 20,030 18,439 28,326
2300 LIFE AND HEALTH INSURANCE 9,377 17,035 14,853 31,531
2400 WORKERS COMPENSATION 3,942 3,144 3,080 5,270
TOTAL 433,828 255,832 247,258 390,483
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES - 14,500 95 -
4010 TRAVEL AND PER DIEM 2,350 - - -
4020 EMPLOYEE DEVELOPMENT 3,233 5,000 5,000 4,000
4100 COMMUNICATION - 250 282 1,060
4200 POSTAGE 40 100 - 100
4700 PRINTING AND BINDING 21,975 20,042 14,660 10,750
4800 PROMOTIONAL ACTIVITIES - - - 10,000
4900 OTHER CHARGES - - - -
5100 OFFICE SUPPLIES 577 1,000 821 1,500
5200 OPERATING SUPPLIES 1,910 1,500 1,781 1,500
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 2,085 3,000 2,726 2,500
6400 EQUIPMENT 1,438 - - -
TOTAL 33,607 45,392 25,365 31,410
TOTAL COST 467,435 301,224 272,624 421,893
21 of 118
ADMINISTRATION
'PROGRAM: CITY ADMINISTRATOR
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
CITY ADMINISTRATOR 1 1 1
ASSISTANT TO CITY ADMINISTRATOR 1 1 1
ADMINISTRATIVE SECRETARY (Assigned to City Clerk) 0 0 1
CLERICAL WORKER PART -TIME (Assigned to City Clerk) 0 0 1
EXECUTIVE ASSISTANT TO CITY ADMINISTRATOR 0 0 1
RECEPTIONIST 0 1 1
TOTAL 2 3 6
Note: Beginning with FY 2011, Personnel Costs reflect
reclassification of the Administrative Secretary
and Clerical Worker from City Clerk.
Note: Beginning with FY 2011, Personnel Costs reflect
reclassification of a Code Enforcement Officer
to Executive Assistant to City Administrator.
x012-112242 laniILSHWry WIRU14
22 of 118
ADIMIINISTRATION
'PROGRAM: CITY ATTORNEY
GOALS: To provide legal advice to the City Commission and City staff, to review all
legal instruments of the City and to coordinate all litigation and other legal services for the
City.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 188,819
2010 1 BUDGET 150,000
2010 ESTIMATE 188,045
2011 1 PROPOSED 140,000
OBJECTIVES:
Respond to requests from the City Commission and City staff for legal opinions on specific
matters.
Draft local ordinances in response to state and federal legislation concerning the City.
Provide defense /prosecution involving matters of litigation concerning the City.
Provide other legal services on specific matters.
RESULTS:
Ensure conformance to the law.
Provide the City Commission and staff with the best possible legal information on which to
base decisions.
Protect the City's interest in matters of litigation.
Protect the City's interest in specific matters.
MOII Budget la PubUe H ®q 9g2010
23of118
ADMINISTRATION
I PROGRAM: CITY ATTORNEY
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SERVICE COSTS:
3100 PROFESSIONAL SERVICES 188,819 150,000 188,045 140,000
TOTAL 188,819 150,000 188,045 140,000
TOTAL COST 188,819 150,000 188,045 140,000
24 of 118
ADMINISTRATION
'PROGRAM: GENERAL SERVICES
GOALS: To provide preventive maintenance of City -owned buildings to prolong their
usefulness and prevent more costly repairs.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 262,926
2010 BUDGET 272,944
2010 ESTIMATE 218,024
2011 PROPOSED 153,718
OBJECTIVES:
Provide ongoing preventive maintenance of properties.
Respond to all building emergencies promptly.
Monitor and repair minor building deficiencies.
RESULTS:
Properties and buildings which are maintained in a respectable and safe condition.
Reduce damage and down time.
Provide a safe, clean and well maintained buildings for City use.
2010.11 Buten In Pblo Henn{ 91h00
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ADMINISTRATION
I PROGRAM: GENERAL SERVICES I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 34,477 75,000 75,630 34,000
1230 LONGEVITY PAY 525 2,175 2,175 525
1400 OVERTIME - - - -
2100 F.I.C.A. 2,719 5,904 5,595 2,641
2200 RETIREMENT CONTRIBUTION 3,587 7,718 7,630 3,453
2300 LIFE AND HEALTH INSURANCE 4,652 11,387 7,199 6,219
2400 WORKERS COMPENSATION 6,478 4,795 5,244 4,968
TOTAL 52,438 106,979 103,473 51,806
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES 34,781 45,000 31,232 17,250
3100 COMMUNICATIONS - 865 2,245 462
4300 UTILITY SERVICES 46,949 45,000 44,524 24,100
4600 REPAIR AND MAINTENANCE 66,382 50,000 13,067 43,000
4610 REPAIR AND MAINTENANCE - VEHICLES 194 - - -
5510 FUEL - 100 100 100
5200 OPERATING SUPPLIES 22,818 25,000 23,383 17,000
6300 IMPROV. OTHER THAN BUILDINGS 18,487 - -
6400 EQUIPMENT 20,877 - - -
9800 RESERVE FOR CONTINGENCY - - -
TOTAL 210,488 165,965 114,551 101,912
TOTAL COST 262,926 272,944 218,024 153,718
26 (4'118
ADMINISTRATION
(PROGRAM: GENERAL SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
FACILITIES CONST. & MAINT. SPECIALIST 1 1 1
PROGRAM/CMTY. BUILDING COORDINATOR 0 1 0
TOTAL 1 2 1
Note: Beginning with FY 2011, Personnel Costs reflect
reclassification of the Prograrn/Cmty. Building Coordinator
to Leisure Services.
0010113 Q010 WEL.H.ov'0 N/1010
27 of 118
ADMINISTRATION
'PROGRAM: HUMAN RESOURCES
GOALS: To provide personnel management that anticipates and responds to changes in
the nature and composition of the workplace, external social and economic pressures,
organizational structures and technology.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 421,862
2010 BUDGET 542,719
2010 ESTIMATE 479,444
2011 PROPOSED 413,900
OBJECTIVES:
To coordinate benefits and employee incentives, such as the Employee Assistance Program,
the Employee of the Year Program, and the Drug -Free Workplace Program.
To coordinate the annual Employee Benefit Fair.
To manage workers compensation, liability insurance and unemployment claims issues.
RESULTS:
To encourage and assist employees to reach their full potential as members of the City.
To educate employees of the benefits available so they may make informed decisions.
To provide the City with the administrative services necessary to protect and insure the City's
assets.
301011 BA. IntdUc H.vq 0.14010
28 of 118
ADMINISTRATION
I PROGRAM: HUMAN RESOURCES I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 104,262 126,340 123,756 52,500
1230 LONGEVITY PAY 8,200 9,175 9,175 4,000
1400 OVERTIME 3,821 - - -
2100 F.I.C.A. 8,471 10,367 9,411 4,322
2200 RETIREMENT CONTRIBUTION 11,651 13,348 13,173 6,085
2300 LIFE AND HEALTH INSURANCE 10,730 15,882 15,412 5,984
2400 WORKERS COMPENSATION 555 212 503 209
2500 UNEMPLOYMENT COMPENSATION - 25,000 15,820 25,000
2800 EMPLOYEE PROGRAMS 7,494 6,500 2,240 3,100
TOTAL 155,184 206,824 189,489 101,200
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 25,061 43,450 15,400 28,200
4020 EMPLOYEE DEVELOPMENT 8,641 5,675 5,463 2,000
4100 COMMUNICATIONS - 250 - -
4200 POSTAGE 106 100 296 100
_ 4500 LIABILITY INSURANCE 215,293 269,525 251,786 269,525
4520 INSURANCE DEDUCTIBLE 8,374 5,000 6,454 5,000
4600 REPAIR AND MAINTENANCE - - - -
4700 PRINTING AND BINDING 1,387 2,000 92 500
4900 OTHER CHARGES AND OBLIGATIONS 3,001 5,000 6,823 5,000
5100 OFFICE SUPPLIES 1,434 2,000 1,632 500
5200 OPERATING SUPPLIES 1,823 2,000 913 1,550
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 399 895 1,094 325
6400 EQUIPMENT 1,160 - -
TOTAL 266,678 335,895 289,955 312,700
TOTAL COST 421,862 542,719 479,444 413,900
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ADMINISTRATION
'PROGRAM: HUMAN RESOURCES
MANPOWER ANALYSIS
NUMBER OF FULL - TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
HUMAN RESOURCES MANAGER 1 1 1
PAYROLL CLERK 1 1 0
BUSINESS TAX/HR SPECIALIST 0 1 0
TOTAL 2 3 1
CAPITAL OUTLAY
6400 - Equipment
$ -
Total Capital Outlay $ -
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
the Business Tax/HR Specialist and Payroll Clerk Positions to
Financial Services.
201611 Hn.vy 990010
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ADNIINISTRATION
'PROGRAM: INFORMATION TECHNOLOGY
GOALS: To utilize the most innovative, effective and efficient forms of technology for
optimal service delivery and communication, and to maintain all hardware and software
utilized for the City's computer and telecommunications systems.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 454,886
2010 BUDGET 473,973
2010 ESTIMATE 484,185
2011 PROPOSED 858,769
OBJECTIVES:
Increase the manageability of computer workstations.
To continue to offer employees a comprehensive training program to enable them to
achieve a level of proficiency with the City's hardware and software.
Improve and enhance the City's internet presence and website
Continue to maintain a high level of reliability and minimal downtime with regard to
technology infrastructure and mission critical systems.
Replace older technology telephone and communication system with newer
technology, while improving communication services and reliability and providing
platform for outsourcing provision of data sources.
Complete implementation of a comprehensive document imaging service.
RESULTS:
Maximize the benefit of information technology expenditures.
Enable employees to improve their efficiency and processes by utilizing new technologies.
Increase levels of communication with the citizens of Longwood.
Ensure minimal productivity losses and minimal impact of mission critical systems.
Maximize the benefit of technology and reduce the need for on -site storage of documents.
31 of 118
ADMINISTRATION
I PROGRAM: INFORMATION TECHNOLOGY
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 70,200. 70,000 70,188 70,000
1230 LONGEVITY PAY 1,650 1,500 1,650 1,650
2100 F.I.C.A. 5,460 5,470 5,365 5,481
2200 RETIREMENT CONTRIBUTION 7,185 7,150 7,184 7,165
2300 LIFE AND HEALTH INSURANCE 4,707 5,710 5,739 6,471
2400 WORKERS COMPENSATION 319 71 269 265
TOTAL 89,520 89,901 90,395 91,032
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 5,700 10,000 - 7,500
3400 OTHER CONTRACTUAL SERVICES 195,772 198,265 187,186 329,561
4020 EMPLOYEE DEVELOPMENT 75 - - 6,000
4100 COMMUNICATIONS 39,525 36,025 35,394 36,000
4200 POSTAGE - 1,000 22 250
4400 RENTALS AND LEASES 55,746 49,200 59,223 76,184
4600 REPAIR AND MAINTENANCE 739 15,000 1,245 15,000
5200 OPERATING SUPPLIES 14,364 18,400 10,673 11,100
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - 125 125 275 _
7100 CAPITAL LEASE PRINCIPAL 36,056 37,651 37,651 58,818
7200 CAPITAL LEASE INTEREST 5,002 3,406 3,406 7,340
6400 EQUIPMENT 12,387 15,000 58,865 219,709
TOTAL 365,365 384,072 393,790 767,737
TOTAL COST 454,886 473,973 484,185 858,769
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ADMINISTRATION
'PROGRAM: INFORMATION TECHNOLOGY
MANPOWER ANALYSIS
NUMBER OF FULL - TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
INFORMATION TECHNOLOGY MANAGER 1 1 1
TOTAL 1 1 1
CAPITAL OUTLAY
6400 - Equipment
Virtualization of servers, desktop computers $ 219,709
and phone system.
Total Equipment $ 219,709
Total Capital Outlay $ 219,709
33 of 118
FINANCIAL SERVICES
(PROGRAM: PURCHASING
GOALS: To procure goods and services in the most efficient and effective way to
achieve the best value while meeting the quality and delivery requirements of the City, and to
maximize the purchasing power of public funds, while promoting fair and open competition.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 137,892
2010 BUDGET 74,243
2010 ESTIMATE 73,874
2011 PROPOSED 74,241
OBJECTIVES:
Conduct surplus property disposals.
Combine Purchasing Polices, Chapter 16.5, with operating procedures manual to revise bid
protest procedures and update bid thresholds and signature authority levels.
Continue to improve processes and the current service level through product research and
implementation of innovative methods.
RESULTS:
Increase revenues while eliminating the need for storage of rolling stock and other equipment.
Simplify the revision process through the implementation of unified policies and procedures.
Improve efficiency of operations and reduce process time.
2010.11 Budget In Pb9cH. 9/14010
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FINANCIAL SERVICES
PROGRAM: PURCHASING
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 93,878 52,500 53,308 52,500
1230 LONGEVITY PAY 2,050 400 400 400
1400 OVERTIME 1,081 - - -
2100 F.I.C.A. 6,724 4,047 4,077 4,047
2200 RETIREMENT CONTRIBUTION 9,457 5,290 5,344 5,290
2300 LIFE AND HEALTH INSURANCE 9,353 5,585 5,617 6,344
2400 WORKERS COMPENSATION 456 71 202 196
TOTAL 122,999 67,893 68,948 68,777
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICE - 600 - 350
4020 EMPLOYEE DEVELOPMENT 7,847 2,500 2,441 2,500
4100 COMMUNICATION 2,046 625 242 -
4200 POSTAGE 76 125 - 250
4600 REPAIR AND MAINTENANCE 322 100 - 100
4700 PRINTING AND BINDING 333 500 - 300
4900 LEGAL ADVERTISING 316 400 310 400
`- 5100 OFFICE SUPPLIES 598 600 459 375
5200 OPERATING SUPPLIES 672 300 418 350
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 363 600 1,055 839
6400 EQUIPMENT 2,321 - -
TOTAL 14,894 6,350 4,926 5,464
TOTAL COST 137,892 74,243 73,874 74,241
35 of 118
FINANCIAL SERVICES
(PROGRAM: PURCHASING
MANPOWER ANALYSIS
NUMBER OF FULL - TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
PURCHASING MANAGER 1 1 1
BUYER 1 0 0
TOTAL 2 1 1
CAPITAL OUTLAY
6400 - Equipment
$ -
Total Capital Outlay $
31116119u$nin➢ub4o Hvuvy A4INIV
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FINANCIAL SERVICES
!PROGRAM: FINANCE
GOALS: To provide and control fiscal programs to meet all legal, professional and
management requirements.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 258,137
2010 BUDGET 271,473
2010 ESTIMATE 272,092
2011 PROPOSED 393,912
OBJECTIVES:
To invest City funds to ensure safety of investment principal, provide for liquidity and
maximize yield.
To provide complete and accurate financial data on a timely basis.
To continue to produce a Comprehensive Annual Financial Report that the meets the GFOA
Award for Excellence guidelines.
To continue to produce a high quality Annual Budget document that meets the GFOA
award standards.
RESULTS:
To safeguard the City's liquid assets while earning interest to provide additional operating
capital.
To provide data for staff to control costs, increase revenues and plan for the effects of
change.
To maintain a positive image from the community on the City's finances.
To communicate effectively with the citizens of Longwood regarding results of operations as
well as planning for the future.
2010 II Bud.. In PAld Nem.. 91 rm10
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FINANCIAL SERVICES
I PROGRAM: FINANCE I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 163,249 172,620 173,084 246,460
1230 LONGEVITY PAY 4,000 3,825 4,000 9,175
1400 OVERTIME 6,436 - 58 -
2100 F.I.C.A. 12,760 13,498 12,776 19,556
2200 RETIREMENT CONTRIBUTION 14,190 17,556 17,678 26,628
2300 LIFE AND HEALTH INSURANCE 5,606 11,812 11,924 31,377
2400 WORKERS COMPENSATION 763 212 664 946
TOTAL 207,004 219,523 220,184 334,142
SUPPLIES AND O'1'11ER SERVICES:
3200 ACCOUNTING AND AUDITING 24,900 31,000 32,900 39,200
3400 OTHER CONTRACTUAL SERVICES 800 - - -
4020 EMPLOYEE DEVELOPMENT 24 2,500 2,108 2,475
4100 COMMUNICATION 888 625 590 400
4200 POSTAGE 41 100 48 50
4600 REPAIR AND MAINTENANCE 93 100 51 100
4700 PRINTING AND BINDING 1,554 2,500 1,462 2,500 -
4900 OTHER CHARGES AND OBLIGATIONS 17,532 13,000 13,000 12,500
5100 OFFICE SUPPLIES 741 500 4'79 450
5200 OPERATING SUPPLIES 1,626 1,000 695 500
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 417 625 575 1,595
6400 EQUIPMENT 2,517 - - -
TOTAL 51,133 51,950 51,908 59,770
TOTAL COST 258,137 271,473 272,092 393,912
38 of 118
FINANCIAL SERVICES
'PROGRAM: FINANCE
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
FINANCIAL SERVICES DIRECTOR 1 1 1
ACCOUNTING MANAGER 1 1 1
ACCOUNTING CLERK II 1 1 1
BUSINESS TAX/HR SPECIALIST 0 0 1
PAYROLL CLERK 0 0 1
TOTAL 3 3 5
CAPITAL OUTLAY
6400 - Equipment
$ -
Total Capital Outlay $ -
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
the Business Tax/HR Specialist and Payroll Clerk Positions
from Human Resources.
N10A1 Bucdw I.POticHrq SM/1Ui4
39 of 118
FINANCIAL SERVICES
'PROGRAM: UTILITY BILLING
GOALS: To provide meter reading, monthly billing and collection services to customers
who utilize the City's water, sewer and solid waste collection services by efficiently providing
timely and responsive support to their needs concerning their utility account. To assist
customers with various services, complaints and problems while ensuring compliance with
department processes and City ordinances. To identify, bill and process all business license
revenue services.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 1,272,386
2010 BUDGET 1,287,265
2010 ESTIMATE 1,243,165
2011 PROPOSED 1,264,304
OBJECTIVES:
To continue to increase utilization of electronic meter reading and recording for those
subdivisions equipped with encoder registers.
Insure the complete collection of business fees from both in and out of the City.
Process renewals and collect delinquents in a timely manner.
RESULTS:
Increased efficiency and accuracy in the meter reading and billing process.
Continued collections of business fees from both in and out of the City.
Continued processing of new applications and renewals.
2010118u;nIn F461io8.um, 412O10
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FINANCIAL SERVICES
I PROGRAM: UTILITY BILLING I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 127,109 109,500 100,168 128,964
1230 LONGEVITY PAY 5,175 4,025 4,200 3,800
1400 OVERTIME 59 - - -
2100 F.I.C.A. 9,568 8,685 7,610 10,156
2200 RETIREMENT CONTRIBUTION 13,745 11,874 11,405 14,981
2300 LIFE AND HEALTH INSURANCE 15,736 16,619 14,979 18,962
2400 WORKERS COMPENSATION 657 212 399 491
TOTAL 172,048 150,915 138,761 177,354
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES 71,568 61,500 40,457 18,000
4020 EMPLOYEE DEVELOPMENT 681 1,000 - 1,500
4100 COMMUNICATION 1,172 700 674 800
4200 POSTAGE 28,320 30,000 31,504 30,000
4310 SOLID WASTE DISPOSAL 983,816 1,020,000 1,011,319 1,020,000
4600 REPAIR AND MAINTENANCE - - - 100
4610 REPAIR AND MAINTENANCE - VEHICLES 912
- -
4700 PRINTING AND BINDING 800 500 552 500
4900 OTHER CHARGES AND OBLIGATIONS 5,997 15,000 13,648 14,000
5100 OFFICE SUPPLIES 958 1,500 283 300
5200 OPERATING SUPPLIES 2,984 2,000 2,585 1,750
5510 FUEL 40 1,000 815 -
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 770 150 - -
6400 EQUIPMENT 2,321 3,000 2,567 -
TOTAL 1,100,338 1,136,350 1,104,404 1,086,950
TOTAL COST 1,272,386 1,287,265 1,243,165 1,264,304
41 of 118
FINANCIAL SERVICES
'PROGRAM: UTILITY BILLING
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
UTILITY BILLING MANAGER 1 1 1
OCCUPATIONAL LICENSE CLERK 1 0 0
ACCOUNTING CLERK 2 2 2
TOTAL 4 3 3
CAPITAL OUTLAY
6400 - Equipment
$ -
Total capital outlay $ -
Note: Beginning with FY 2011, Customer Service Representative
title changed to Accounting Clerk.
3010.11 B 4 1I$l Pob2e H., S 00/2010
42 of 118
POLICE
!PROGRAM: LAW ENFORCEMENT
GOALS: To provide management and organizational support to all levels of operations
to facilitate goal attainment. To manage and supervise all personnel and program functions
in support of police operations. Enhance training for individuals and develop modern crime
fighting techniques utilizing advanced and innovative equipment and procedures to protect
and serve the citizens of Longwood. Enforce laws and City codes.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 4,497,331
2010 BUDGET 4,069,803
2010 ESTIMATE 3,927,174
2011 PROPOSED 3,767,341
OBJECTIVES:
Provide training consistent with current procedures to update job skills and promote acceptable
performance levels.
Provide programs that promote police operations by utilizing proper managerial and
supervisory skills.
Administer effectively and maintain a high level of service and professionalism for the public
good.
Compliance with all pertinent City codes.
RESULTS:
A proficient police organization capable of maintaining law and order and providing those
special services the community requires of a municipal police department.
To insure the community receives the highest caliber police officer capable of performing to
their expectations with the available budgetary considerations.
To provide the latest in resources and equipment to accomplish the goals of law and order
and service to the community in accordance with available funding constraints.
To provide a safe, clean and high quality community.
2410 p Bu4.c Pub. Hewy 912010
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POLICE
I PROGRAM: LAW ENFORCEMENT I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 2,102,387 2,251,331 2,271,877 2,212,091
1230 LONGEVITY PAY 61,950 66,950 66,950 52,050
1240 HOLIDAY PAY 108,354 102,203 103,303 102,082
1250 COMMUNITY BUILDING DETAIL 8,978 15,000 3,912 5,000
1260 SPECIAL ASSIGNMENT PAY 44,136 35,000 45,914 35,000
1400 OVERTIME 199,622 150,000 140,220 150,000
1520 EDUCATION INCENTIVE 31,436 30,120 33,595 34,080
2100 F.I.C.A. 187,411 202,771 195,760 198,158
2200 RETIREMENT CONTRIBUTION 279,667 307,046 290,486 297,321
2300 LIFE AND HEALTH INSURANCE 234,184 273,447 236,138 312,876
2400 WORKERS COMPENSATION 102,896 79,172 89,390 88,522
TOTAL 3,361,021 3,513,040 3,477,546 3,487,180
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES - 12,000 10,000 6,000
3400 OTHER CONTRACTUAL SERVICES 32,159 51,865 32,836 4,720
4020 EMPLOYEE DEVELOPMENT - - - -
4100 COMMUNICATIONS 52,875 38,760 45,190 35,761
4200 POSTAGE 49 250 118 100
4300 UTILITY SERVICES 37,828 35,000 30,036 28,000
4400 RENTALS AND LEASES 17,923 17,100 15,120 10,800
4600 REPAIR AND MAINTENANCE 25,836 45,000 55,260 43,291
4610 REPAIR AND MAINTENANCE - VEHICLES 77,957 - - - _
4700 PRINTING AND BINDING 2,546 4,000 1,069 1,500
4800 COMMUNITY RELATIONS 5,998 6,500 1,361 6,500
5100 OFFICE SUPPLIES 4,582 8,500 2,689 2,750
5200 OPERATING SUPPLIES 142,902 91,174 50,462 39,300
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 4,344 2,064 2,004 1,439
5500 FUELS AND LUBRICANTS 93,006 122,000 106,364 100,000
6300 IMPROV. OTHER THAN BUILDINGS 2,450 - - -
6400 EQUIPMENT 635,853 112,550 97,120 -
9800 CONTINGENCY - 10,000 - -
TOTAL 1,136,311 556,763 449,628 280,161
TOTAL COST 4,497,331 4,069,803 3,927,174 3,767,341
44 of 118
POLICE
'PROGRAM: LAW ENFORCEMENT
MANPOWER ANALYSIS
NUMBER OF FULL - TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
POLICE CHIEF 1 1 1
POLICE COMMANDER 3 3 1
POLICE SERGEANTS 6 6 8
POLICE CORPORALS 0 0 6
POLICE OFFICERS 30 30 24
RECORDS CLERK 1 1 1
EVIDENCE CUSTODIAN 1 1 1
CODE ENFORCEMENT OFFICER
•
2 3 2
CRIME ANALYST /GRANTS /CMTY. RELATIONS 0 0 1
SECRETARY 2 1 1
ADMINISTRATIVE SECRETARY 1 1 1
TOTAL 47 47 47
CAPITAL OUTLAY
6400 - Equipment:
$ -
Total capital outlay $ -
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
two Police Commanders to Police Sergeants.
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
the Planner /Grant Writer from Planning/Economic Development.
Title Changed to Crime Analyst/Grants /Community Relations.
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
a Code Enforcement Officer to Executive Assistant to City Administrator
2010.11 ewp� I th X..4 snamo
45 of 118
FIRE
,PROGRAM: FIRE AND RESCUE
GOALS: To provide comprehensive services for the protection of citizens from the
damages of fire and medical emergencies and to provide prevention and education services
that are responsive to the needs of the community.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 3,788,634
2010 BUDGET 3,887,942
2010 ESTIMATE 3,715,046
2011 PROPOSED 4,757,152
OBJECTIVES:
Provide a high level of fire prevention and related services commensurate with community
expectations through effective administration.
Continue evaluating Fire Department Accreditation.
Improve commercial pre -fire planning process and documentation.
RESULTS:
A well trained staff capable of providing a wide range of information and services responsive
to the community's needs.
Encourage quality improvement through a continuous self assessment process.
Increase positive contact with the businesses and keep up to date with any changes to the
interior of buildings.
2010.11 Budget la Pu64.Nun E/2o10
46 of 118
FIRE
I PROGRAM: FIRE AND RESCUE I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 1,704,143 1,800,125 1,759,916 1,772,199
1230 LONGEVITY PAY 29,792 23,700 23,700 33,900
1240 HOLIDAY PAY 80,424 81,789 85,172 82,246
1250 PARAMEDIC PAY 142,333 147,000 181,772 175,000
1400 OVERTIME 370,481 374,860 320,225 377,970
1520 EDUCATION INCENTIVE 11,949 12,120 13,075 12,720
2100 F.I.C.A. 171,416 186,629 171,850 187,734
2200 RETIREMENT CONTRIBUTION 285,055 322,509 273,403 351,209
2300 LIFE AND HEALTH INSURANCE 200,292 234,521 219,246 268,102
2400 WORKERS COMPENSATION 132,627 79,613 107,794 121,254
TOTAL 3,128,511 3,262,866 3,156,153 3,382,334
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES - - - 10,400
3400 OTHER CONTRACTUAL SERVICES 98,609 75,605 63,660 85,300
4020 EMPLOYEE DEVELOPMENT 57,062 6,220 956 30,785
4100 COMMUNICATIONS 12,167 12,230 7,228 16,479
4200 POSTAGE 377 600 71 300
- 4300 UTILITY SERVICES 27,844 27,000 23,136 27,000
4400 RENTALS AND LEASES 5,199 7,700 5,437 750
4600 REPAIR AND MAINTENANCE 16,515 38,250 22,311 36,110
4610 REPAIR AND MAINTENANCE - VEHICLES 2,238 32,000 33,310 46,500
4700 PRINTING AND BINDING 3,133 2,500 1,566 2,500
4800 COMMUNITY RELATIONS - - 160 1,000
4900 OTHER CHARGES AND OBLIGATIONS 63 - -
5100 OFFICE SUPPLIES 1,996 1,000 975 1,000
5200 OPERATING SUPPLIES 101,171 111,774 66,652 133,005
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5,307 1,720 1,539 2,455
5510 FUEL 30,177 30,000 30,000 32,000
6200 BUILDINGS - - - -
6400 EQUIPMENT 76,245 56,458 79,873 633,265
7100 PRINCIPAL 173,854 181,086 181,086 265,009
7200 INTEREST 48,165 40,933 40,933 50,960
TOTAL 660,123 625,076 558,894 1,374,818
TOTAL COST 3,788,634 3,887,942 3,715,046 4,757,152
2010-11B,.x.s.. ,0" 47 of 118
FIRE
'PROGRAM: FIRE AND RESCUE
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
FIRE CHIEF 1 1 1
FIRE MARSHAL 1 0 1
BATTALION CHIEF 3 3 3
LIEUTENANT 6 6 6
FIREFIGHTER 27 27 27
TRAINING OFFICER 1 0 1
DIVISION CHIEF TRAINING 0 1 0
DIVISION CHIEF FIRE PREVENTION 0 1 0
ADMINISTRATIVE SECRETARY 1 1 1
TOTAL 40 40 40
CAPITAL OUTLAY
6400 - Equipment
Engine 15 Replacement $ 325,000
Rescue 15 Replacement 260,325
Thermal Imagine Camera (2) 16,500
Firefighter Bunker Gear (13) 28,340
E115 & E117 Suction Units (2) 1,600
E117 Jaffrey Valve 1,500
Total capital outlay $ 633,265
M10.11 HW{a In P64s Hec"v@ 9'1/2010
48 of 118
COMMUNITY DEVELOPMENT
(PROGRAM: PLANNING/ECONOMIC DEVELOPMENT
GOALS: To promote the physical and economic development/redevelopment of property
within the City in a manner consistent with PROPOSED plans, regulations and policies. To provide
the planning, organization, direction and supervisory services necessary to implement the functions
managed under the jurisdiction of the program.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 620,329
2010 BUDGET 367,154
2010 ESTIMATE 293,561
2011 PROPOSED 523,386
OBJECTIVES:
Keep the City in compliance with state and county planning and development requirements.
Process applications for development and redevelopment, voluntary annexations, comp plan
amendments and variances in a timely manner.
Protect and preserve the City's natural environment.
Aid and advise citizens, organizations and City staff in engineering and other matters requiring
engineering expertise
RESULTS:
Maintain strict compliance with all applicable regulations.
Continued ability to provide a variety of services which stimulate the development and
redevelopment of property in the City.
Promote the City as a desirable place to live and work.
Provides better services to the public and staff regarding their engineering needs.
Manage budget and resources for their maximum potential.
3010.118An W (...Hamm 94 /2010
49 of 118
COMMUNITY DEVELOPMENT
PROGRAM: PLANNING/ECONOMIC DEVELOPMENT I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 240,199 219,000 212,917 222,000
1230 LONGEVITY PAY 5,800 300 600 200
1400 OVERTIME 289 - 52 -
2100 F.I.C.A. 18,580 16,776 16,784 16,998
2200 RETIREMENT CONTRIBUTION 25,961 21,930 22,574 22,220
2300 LIFE AND HEALTH INSURANCE 23,732 22,583 22,298 25,656
2400 WORKERS COMPENSATION 5,722 3,215 4,852 4,252
TOTAL 320,283 283,804 280,078 291,326
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 218,983 20,000 - 220,000
3400 OTHER CONTRACTUAL SERVICES 49,828 50,100 8,356 -
4020 EMPLOYEE DEVELOPMENT 1,706 4,000 634 4,500
4100 COMMUNICATION 563 650 652 660
4200 POSTAGE - - 23 100
4400 RENTALS AND LEASES - - - -
4600 REPAIRS AND MAINTENANCE 189 250 66 150
4610 REPAIRS AND MAINTENANCE - VEHICLES 1,317 - - - -
4700 PRINTING AND BINDING 669 1,000 76 1,250
4800 PROMOTIONAL ACTIVITIES - - - 1,200
5100 OFFICE SUPPLIES 1,104 1,500 211 400
5200 OPERATING SUPPLIES 1,816 3,850 1,309 1,800
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,442 1,500 1,049 1,500
5500 FUEL 1,085 500 1,106 500
6400 EQUIPMENT 21,346 - - -
TOTAL 300,046 83,350 13,483 232,060
TOTAL COST 620,329 367,154 293,561 523,386
50 of 118
COMMUNITY DEVELOPMENT
'PROGRAM: PLANNING/ECONOMIC DEVELOPMENT
MANPOWER ANALYSIS
NUMBER OF FULL- TEM/PART -TIME PERSONNEL
POSITION 2009 2010 2011
COMMUNITY DEVELOPMENT DIRECTOR 1 1 1
SECRETARY 1 1 1
ENGINEER 1 0 0
PLANNER 1 0 1
PLANNER/STORMWATER 1 1 1
PLANNER/ED /GRANTS WRITER 1 1 0
TOTAL 6 4 4
CAPITAL OUTLAY
6400 - Equipment
Total Capital Outlay $ -
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
the Planner /Grant Writer to the Police Department.
Title Changed to Planner.
3010 -I1 Budg t lrtP tb NUm{ 9'112010
51 of 118
COMMUNITY DEVELOPMENT
(PROGRAM: BUILDING
GOALS: To organize the services necessary to implement the functions managed under
the jurisdiction of the Building Division. To ensure that all construction within the City
conforms to all applicable state and local codes and improve the image, reputation and
attractiveness of the City to its current and potential residents.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 213,668
2010 BUDGET 166,028
2010 ESTIMATE 157,972
2011 PROPOSED 163,468
OBJECTIVES:
Conduct the Building Division in a professional and efficient manner which benefits
the community.
Review all building plans to ensure compliance with all applicable codes.
Issue permits in the City where required by applicable codes.
Provide comprehensive inspections and ensure proper construction practices are followed.
RESULTS:
A professional and expeditious operation of the Building Division.
Construction plans that maintain compliance with applicable codes.
Promotion of health, safety and welfare through the permitting process.
To provide inspections to ensure safe and proper installations.
2DIO.11 BUEOx IUPabeH.vmg 91/:01O
52of118
COMMUNITY DEVELOPMENT
I PROGRAM: BUILDING I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 49,323 119,000 108,431 116,880
1230 LONGEVITY PAY 500 500 500 -
1400 OVERTIME - - 250 -
2100 F.I.C.A. 3,719 9,142 8,250 8,941
2200 RETIREMENT CONTRIBUTION 4,963 11,950 10,936 9,400
2300 LIFE AND HEALTH INSURANCE 4,565 11,263 10,386 12,444
2400 WORKERS COMPENSATION 275 3,073 2,810 3,785
TOTAL 63,346 154,928 141,563 151,450
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES 147,642 6,600 14,684 2,000
4020 EMPLOYEE DEVELOPMENT - 1,000 82 1,500
4100 COMMUNICATIONS - - 831 2,280
4200 POSTAGE - 150 - 50
4600 REPAIR AND MAINTENANCE 368 500 - 250
4700 PRINTING AND BINDING 450 600 91 200
5100 OFFICE SUPPLIES 982 1,000 41 300
5200 OPERATING SUPPLIES 94 500 500 -
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 787 750 181 500
5500 FUEL AND LUBRICANTS - - - 3,800
6400 EQUIPMENT - - - 1,138
TOTAL 150,322 11,100 16,409 12,018
TOTAL COST 213,668 166,028 157,972 163,468
53 of 118
COMMUNITY DEVELOPMENT
(PROGRAM: BUILDING
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
BUILDING OFFICIAL 1 1 1
BUILDING ASSISTANT 0 0 0
BUILDING INSPECTOR PART TIME 0 0 1
BUILDING DEPARTMENT COORDINATOR 1 1 0
PERMIT CLERK 1 0 1
TOTAL 3 2 3
CAPITAL OUTLAY
6400 - Equipment:
Laptop Computer $ 1,138
Total equipment $ 1,138
Note: Beginning with FY 2011, Personnel Costs reflect reclassification of
the Building Coordinator to Permit Clerk and the addition of a Part Time
Building Inspector, which was previously approved contractual position.
2012-119Wgn Inpthk Hmmg A'Iro10
54 of 118
LEISURE SERVICES
`PROGRAM: LEISURE SERVICES
GOALS: To promote the public welfare by providing opportunities for wholesome and
affordable recreation, and offer the citizens active /passive leisure activities that are essential
to their well- being.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 _ ACTUAL 456,469
2010 BUDGET 1,442,819
2010 ESTIMATE 849,352
2011 PROPOSED 1,170,651
OBJECTIVES:
Provide an environment that encourages educational, recreational and cultural opportunities
through cost efficient programming and facilities.
Continue implementation of the Parks and Recreation Master Plan.
RESULTS:
To provide programs, resources and facilities which are relevant, attractive and affordably
accessible to the public.
To update all existing facilities in the parks.
31O41 Bud,elnAbbeHee
55 of 118
LEISURE SERVICES
I PROGRAM: LEISURE SERVICES I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 143,889 379,537 367,263 464,291
1230 LONGEVITY 800 2,075 2,075 3,350
1400 OVERTIME 203 20,000 19,143 24,500
2100 F.I.C.A. 10,842 30,723 28,389 37,649
2200 RETIREMENT CONTRIBUTION 10,983 36,609 31,731 38,333
2300 LIFE AND HEALTH INSURANCE 11,661 60,819 50,594 69,867
2400 WORKERS COMPENSATION 5,445 17,156 14,153 17,365
TOTAL 183,823 546,919 513,349 655,355
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 18,600 - - -
3400 OTHER CONTRACTUAL SERVICES 8,811 48,500 46,139 26,350
3410 INSTRUCTOR FEES 8,024 12,800 12,282 20,850
4020 EMPLOYEE DEVELOPMENT 1,585 2,750 2,143 5,600
4100 COMMUNICATIONS 2,238 4,750 6,729 8,896
4200 POSTAGE 8 100 - 100
4300 UTILITY SERVICES - 90,000 72,127 115,500
4400 RENTALS AND LEASES 7,977 14,100 6,042 13,100
4600 REPAIR AND MAINTENANCE 20,610 87,000 76,758 92,350
4610 REPAIR AND MAINTENANCE - VEHICLES - - - -
4700 PRINTING AND BINDING 4,390 2,000 968 2,000
4800 COMMUNITY RELATIONS 38,205 17,500 8,305 16,000
5100 OFFICE SUPPLIES 8 400 121 300
5200 OPERATING SUPPLIES 669 73,850 40,005 73,800
5210 PROGRAM SUPPLIES 18,759 10,450 13,159 10,550
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,583 900 1,367 1,750
5500 FUEL 510 10,000 10,000 12,000
6300 IMPROVEMENTS 135,509 500,000 20,000 81,750
6400 EQUIPMENT 5,162 20,800 19,858 34,400
TOTAL 272,646 895,900 336,002 515,296
TOTAL COST 456,469 1,442,819 849,352 1,170,651
56 of 118
LEISURE SERVICES
'PROGRAM: LEISURE SERVICES I
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
LEISURE SERVICES DIRECTOR 1 1 1
PARKS SERVICE SUPERVISOR 0 1 1
PARKS SERVICE SPECIALIST I 0 5 6
PARKS SERVICE SPECIALIST I PART TIME 0 0 1
PARKS SERVICE SPECIALIST II 0 3 2
RECREATION PROGRAM COORDINATOR 1 1 1
REC. PROGRAM/ COMM. COORDINATOR 0 0 1
EVENT SPECIALIST PART TIME 0 0 2
TOTAL 2 11 15
CAPITAL OUTLAY
6300 - Improvements
Reiter Park 80,000
Removable Fencing (Futsal Court) 1,750
Total Improvements $ 81,750
6400 - Equipment
Pull Type Aerator for Ball fields 2,500
Spreader /Sprayer 9,500
New Sound System (Comm. Building) 20,000
Buffer (Comm. Building) 1,400
Steam Cleaner (Comm. Building) 1,000
Total Equipment $ 34,400
Total Capital Outlay $ 116,150
N10.11 Buhl In PS4e Heuvy 9.010
57 of 118
PUBLIC WORKS
PROGRAM: STREETS
GOALS: To maintain the City's Stormwater system, streets, sidewalks and rights
of way efficiently within the allotted financial and labor resources.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 1,868,617
2010 BUDGET 1,678,662
2010 ESTIMATE 1,861,147
2011 PROPOSED 1,501,557
OBJECTIVES:
Use innovative ideas and processes that will improve maintenance programs, plans and
direction which ensure that City resources and personnel are trained and educated at their
most efficient and productive level.
Regular maintenance, cleaning procedures and repairs of the City's stormwater system
RESULTS:
Better maintained rights of way.
Efficient and productive use of City personnel, equipment and materials to accomplish
inunediate goals and long range planning of these resources.
Allow maximum efficiency of stormwater run -off.
City property that is safe and attractive.
2010-11 Budget 1,1 Pms. Hew, AI /7.010
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PUBLIC WORKS
I PROGRAM: STREETS
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 506,694 612,110 611,487 592,917
1230 LONGEVITY PAY 9,025 9,800 10,025 7,800
1400 OVERTIME 31,309 20,000 34,256 22,000
2100 F.I.C.A. 40,552 49,106 46,405 47,638
2200 RETIREMENT CONTRIBUTION 54,267 64,076 64,209 65,085
2300 LIFE AND HEALTH INSURANCE 66,363 91,750 81,841 104,706
2400 WORKERS COMPENSATION 49,661 32,370 43,151 40,999
TOTAL 757,870 879,212 891,374 881,145
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 319,007 30,000 255,333 20,000
3400 OTHER CONTRACTUAL SERVICES 223,332 118,750 152,038 60,700
4020 EMPLOYEE DEVELOPMENT 4,871 4,500 5,273 2,000
4100 COMMUNICATIONS 7,057 6,250 6,571 6,862
4200 POSTAGE 40 100 58 100
4300 UTILITY SERVICES 295,101 296,500 309,244 296,500
4400 RENTALS AND LEASES 3,714 5,000 3,235 3,500
4600 REPAIR AND MAINTENANCE 129,868 149,500 90,679 85,500
4610 REPAIR AND MAINTENANCE - VEHICLES 25,081 75,000 52,235 75,000
4700 PRINTING AND BINDING 1,068 500 492 500
4900 OTHER CHARGES AND OBLIGATIONS - - - -
5100 OFFICE SUPPLIES 1,565 750 1,506 500
5200 OPERATING SUPPLIES 36,164 34,250 27,186 14,250
5230 SAFETY SUPPLIES 14,599 20,000 8,751 10,000
5300 ROAD MATERIALS AND SUPPLIES 9,734 20,000 6,258 15,000
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,227 2,600 3,779 3,750
5500 FUEL 21,640 20,000 20,500 25,000
5540 LUBRICANTS - 1,000 2,520 1,250
6300 IMPROVEMENTS - - 8,545 -
6400 EQUIPMENT 16,678 14,750 15,572 -
9800 RESERVE FOR CONTINGENCY -
Total 1,110,746 799,450 969,774 620,412
Total Cost 1,868,617 1,678,662 1,861,147 1,501,557
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PUBLIC WORKS
(PROGRAM: STREETS I
MANPOWER ANALYSIS
NUMBER OF FULL- TEVIE/PART -TIME PERSONNEL
POSITION 2009 2010 2011
ADMINISTRATIVE ASSISTANT 1 1 1
PUBLIC WORKS DIRECTOR/CITY ENG 0 1 1
PUBLIC WORKS FIELD SUPERINTENDENT 1 0 0
PUBLIC WORKS FLEET SUPERVISOR 0 1 1
MECHANIC 0 1 1
PUBLIC WORKS MAINT. SPECIALIST I 7 6 6
PUBLIC WORKS MAINT. SPECIALIST II 3 3 3
PUBLIC WORKS STREETS SUPERVISOR 1 1 1
HORTICULTURE SPECIALIST I 0 1 1
STREETS DIVISION MANAGER 1 1 1
TOTAL 14 16 16
CAPITAL OUTLAY
6400 - Equipment:
$ -
Total Equipment $ -
2010.1100 .1l.lPthb2H.vwg 94/MO
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PUBLIC WORKS
'PROGRAM: PROPERTIES MAINTENANCE
GOALS: To consistently fulfill maintenance requirements to keep all active /passive parks,
grounds and cemetery facilities in a well - groomed condition.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 857,963
2010 BUDGET -
2010 ESTIMATE -
2011 PROPOSED -
OBJECTIVES:
Provide attractive, safe grounds in which various leagues and the City can conduct recreational
activities throughout the year.
Continue to implement improved methods of maintenance that are safe and aesthetically
pleasing for all parks used by the public for leisure activities.
Improve planning and scheduling of maintenance and landscaping for all City grounds and
other rights -of -way.
RESULTS:
Fields and grounds that are suitable for recreational sports and general use.
A high level of maintenance that attracts residential use of City parks.
City grounds and rights -of -way that are safe and attractive.
D)10.11 Bo{mnmpWlie Hearty 9V2010
61 of 118
PUBLIC WORKS
I PROGRAM: PROPERTIES MAINTENANCE I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS: - - -
1200 REGULAR SALARIES AND WAGES 329,062 - - -
1230 LONGEVITY PAY 4,425 - - -
1400 OVERTIME 30,857 - - -
2100 F.I.C.A. 25,420 - - -
2200 RETIREMENT CONTRIBUTION 33,762 - - -
2300 LIFE AND HEALTH INSURANCE 48,813 - - -
2400 WORKERS COMPENSATION 20,662 - - -
TOTAL 493,000 - - -
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES 52,578 - - -
4020 EMPLOYEE DEVELOPMENT 5,011 - - -
4100 COMMUNICATIONS 5,730 - - -
4200 POSTAGE - - - -
4300 UTILITY SERVICES 83,802 - - -
4400 RENTALS AND LEASES 3,620 - - -
4600 REPAIR AND MAINTENANCE 103,907 - - -
4610 REPAIR AND MAINTENANCE - VEHICLES 18,034 - - - •
5100 OFFICE SUPPLIES 405 - - -
5200 OPERATING SUPPLIES 38,399 - - -
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 854 - - -
5500 FUEL 12,444 - - -
6300 IMPROVEMENTS 36,419 - - -
6400 EQUIPMENT 3,761 - - -
9800 RESERVE FOR CONTINGENCY - - - -
TOTAL 364,964 - - -
TOTAL COST 857,963 - - -
62 of 118
PUBLIC WORKS
'PROGRAM: PROPERTIES MAINTENANCE
MANPOWER ANALYSIS
NUMBER OF FULL - TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
PARK ATTENDANT (PART -TIME) 0 0 0
PUBLIC WORKS MAINT. SUPERVISOR 1 0 0
PUBLIC WORKS MAINT. SPECIALIST I 9 0 0
PUBLIC WORKS MAINT. SPECIALIST II 1 0 0
TOTAL 11 0 0
Note: Beginning FY 2010, this Program
was combined with Recreation and renamed
Leisure Services.
}010.11 BuE;e. lu Puh112 0101.2010
63 of 118
PUBLIC UTILITIES FUND — REVENUE AND EXPENSES
FISCAL YEAR 2010 -2011
CHARGES FOR__-
SERVICES
84.4%
MISCELLANEOUS
REVENUE
CASH RESERVES, 0.4%
OCTOBER 1, 2010
15.2%
TOTAL REVENUE $ 3,764,147
PERCENT
TOTALS REVENUES
CASH RESERVES, OCTOBER 1, 2010 $ 570,428 15.2%
CHARGES FOR SERVICES 3,177,319 84.4%
MISCELLANEOUS REVENUE 16,400 0.4%
TOTAL REVENUE $ 3,764,147 100%
TRANSFERS -OUT
18.1%
CAPITAL OUTLAY
3.5%
CASH RESERVES,
EPTEMBER 30, 2011
27.7%
SUPPLIES AND OTHER
SERVICES
34.2%
PERSONNEL COSTS
16.5%
TOTAL EXPENSE $ 3,764,147
PERCENT
TOTALS EXPENSES
PERSONNEL COSTS $ 621,969 16.5%
SUPPLIES AND OTHER SERVICES 1,285,928 34.2%
CAPITAL OUTLAY 133,000 3.5%
TRANSFERS - OUT 680,868 18.1%
CASH RESERVES, SEPTEMBER 30, 2011 1,042,382 27.6%
TOTAL EXPENSES $ 3,764,147 100%
`�� 64 of 118
STOR lc
LONGWOOD
FLORIDA
EST 1878
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91R010
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PUBLIC WORKS
(PROGRAM: PUBLIC UTILITIES FUND
GOALS: To provide the planning, organization, coordination and supervisory services
which are necessary to implement and control the functional programs which are the
responsibility of the Public Utilities Division.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 3,287,493
2010 BUDGET 3,728,091
2010 ESTIMATE 3,292,753
2011 PROPOSED 2,721,765
OBJECTIVES:
Provide proper maintenance of the water and sewer systems.
Inspect, test, certify and document backflow devices annually in accordance with F.A.C.
regulations.
Continue to install water and wastewater infrastructure in the commercial and industrial areas
of the City.
RESULTS:
Ensure the health, safety and welfare of the public.
Ensure water quality through the installation and maintenance of backflow prevention devices.
Comply with City Commission directive to have all commercial and industrial customers
connected to the City's utility system.
2010 11 Budget 1st PUbLeH.miy mama
66 of 118
PUBLIC WORKS
I PUBLIC UTILITIES FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
CASH RESERVES, OCTOBER 1 1,501,134 1,132,955 1,132,955 570,428
ADD REVENUES:
CHARGES FOR SERVICES:
343 -6110 WATER REVENUE / BILLED 1,444,946 1,588,753 1,350,612 1,568,094
343 -6115 WATER SURCHARGE 4,971 5,500 3,980 4,000
343 -6120 WATER METER CONNECTIONS 3,090 4,500 1,260 1,300
343 -6125 TURN ON AND TURN OFF FEES 28,380 30,000 23,277 23,500
343 -6130 LATE CHARGES 99,156 102,000 93,006 95,000
343 -6135 SPRINKLERS / BILLED 11,535 12,000 11,632 11,500
343 -6140 SEWER REVENUE / BILLED 1,229,495 1,454,525 1,210,545 1,454,525
343 -6145 SEWER CONNECTION (TAP) FEES 2,050 3,000 1,850 2,000
343 -6510 OTHER CHARGES 18,839 17,000 17,446 17,400
TOTAL 2,842,462 3,217,279 2,713,608 3,177,319
MISCELLANEOUS REVENUES:
361 -1000 INTEREST EARNINGS 6,938 13,000 2,950 2,900
363 -2010 WATER DEVELOPMENT ASSISTANCE FEES 12,070 17,000 1,570 1,500
363 -2020 SEWER DEVELOPMENT ASSISTANCE FEES 33,704 65,000 6,599 6,500
363 -2390 SEWER DEVELOPMENT ASSISTANCE INTEREST 17,035 35,000 5,500 5,500
364 -4000 SALE OF SURPLUS EQUIPMENT 7,106 10,000 - -
TOTAL 76,852 140,000 16,618 16,400
TOTAL REVENUES AVAILABLE 4,420,448 4,490,233 3,863,180 3,764,147
DEDUCT EXPENSES:
PUBLIC UTILITIES 2,692,917 3,071,998 2,636,660 2,040,897
TRANSFERS - OUT:
GENERAL FUND 594,576 656,093 656,093 680,868
TOTAL EXPENSES 3,287,493 3,728,091 3,292,753 2,721,765
CASH RESERVES, SEPTEMBER 30 1,132,955 762,142 570,428 1,042,382
67 of 118
PUBLIC WORKS
I PROGRAM: PUBLIC UTILITIES
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES 394,473 403,963 399,309 404,283
1230 LONGEVITY PAY 7,675 5,675 5,675 4,675
1400 OVERTIME 51,634 60,000 41,096 32,000
2100 F.I.C.A. 32,902 35,927 32,000 33,733
2200 RETIREMENT CONTRIBUTION 42,948 46,525 42,128 45,842
2300 LIFE AND HEALTH INSURANCE 48,366 68,455 71,158 78,129
2400 WORKERS COMPENSATION 27,293 28,613 22,826 23,307
TOTAL 605,291 649,158 614,191 621,969
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 76,029 69,000 47,859 69,000
3400 OTHER CONTRACTUAL SERVICES 234,492 234,500 233,128 15,000
4020 EMPLOYEE DEVELOPMENT 5,407 16,000 6,974 10,000
4100 COMMUNICATIONS 5,279 4,200 4,353 6,400
4200 POSTAGE 221 500 196 500
4300 UTILITY SERVICES 167,781 190,000 158,450 190,000
4400 RENTALS AND LEASES 272 3,500 1,339 2,500
4600 REPAIR AND MAINTENANCE 290,086 245,000 81,991 291,300
4610 REPAIR AND MAINTENANCE - VEHICLES 12,290 15,000 3,704 12,500
4700 PRINTING & BINDING - - - -
4900 OTHER CHARGES AND OBLIGATIONS 492,263 544,240 436,603 560,268
5200 OPERATING SUPPLIES 28,647 79,000 17,950 103,000
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 2,505 3,500 3,468 3,800
5500 FUEL 17,144 18,000 17,990 21,660
6200 BUILDINGS - - - -
6300 IMPROVEMENTS 736,287 925,000 925,000 125,000
6400 EQUIPMENT 18,923 55,400 83,463 8,000
9800 RESERVE FOR CONTINGENCY - 20,000 - -
TOTAL 2,087,626 2,422,840 2,022,468 1,418,928
TOTAL COST 2,692,917 3,071,998 2,636,660 2,040,897
r
„oR� 68of118
PUBLIC WORKS
(PROGRAM: PUBLIC UTILITIES I
MANPOWER ANALYSIS
NUMBER OF FULL- TIME/PART -TIME PERSONNEL
POSITION 2009 2010 2011
UTILITIES DIVISION MANAGER 1 1 1
UTILITIES FIELD SUPERVISOR 1 1 1
UTILITIES PLANT SUPERVISOR 0 0 0
BACKFLOW PROGRAM COORDINATOR 1 1 1
UTILITIES MAINTENANCE SPECIALIST I 5 5 4
UTILITIES MAINTENANCE SPECIALIST II 4 4 4
PLANT OPERATOR 0 0 1
TOTAL 12 12 12
CAPITAL OUTLAY
6300 - Improvements:
Water Main Loop (Georgia) $ 55,000
Water Main Loop (Marvin Ave. & Columbus Cir.) 30,000
Water Main Loop (Lake Ave. & Reider) 40,000
Total improvements $ 125,000
6400 - Equipment
Truck Mounted Crane $ 8,000
Total equipment $ 8,000
Total capital outlay $ 133,000
itlO l HWSa la Wilk Hem'vg OV,O O
69 of 118
CEMETERY FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2010 -2011
MISCELLANEOUS
REVENUE
5.44%
FUND BALANCE,
OCTOBER 1, 2010
94.56%
TOTAL REVENUE $ 162,810
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 153,960 94.56%
MISCELLANEOUS REVENUE 8,850 5.43%
TOTAL REVENUE $ 162,810 100%
FUND BALANCE,
SEPT. , 2011
94.78
CAPITAL OUTLAY
0.00%
OPERATING
EXPENDITURES
5.22%
TOTAL EXPENDITURES $ 162,810
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 8,500 5.22%
CAPITAL OUTLAY - 0.00%
FUND BALANCE, SEPT. 30, 2011 154,310 94.78%
TOTAL EXPENDITURES $ 162,810 100%
70 of 118
1STOR
on
00,
LONGWOOD
FLoRIDA
ES'F 1878
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91 0010
71 of 118
CITY CLERK
'PROGRAM: CEMETERY FUND
GOALS: To provide quality service to the public in making final resting place arrangements
along with the highest standards of maintenance possible for existing and future cemetery/
columbarium facilities and preservation of all burial and historical records.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 25,117
2010 BUDGET _ 8,500
2010 ESTIMATE 2,923
2011 PROPOSED 8,500
OBJECTIVES:
Provide attractive and safe grounds in which individuals and families can visit.
Maintain official records of the cemetery in accordance with legal requirements.
RESULTS:
Grounds that are suitable for paying respects to loved ones.
Continued records retention / retrieval system for accessibility of data for staff and public
inquiries.
2010.11 Budgn In PuG4e Hemn 9071010
72 of 118
CITY CLERK
CEMETERY FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 145,409 147,786 147,786 153,960
ADD REVENUES:
334 -7000 URBAN FORESTRY GRANT - - - -
361- 1000 INTEREST EARNINGS 894 1,300 377 350
364 -1000 CEMETERY LOTS 26,600 25,000 8,720 8,500
TOTAL REVENUES AVAILABLE 172,903 174,086 156,883 162,810
DEDUCT EXPENDITURES:
OPERATING EXPENSES 25,117 8,500 2,923 8.500
TOTAL EXPENDITURES 25,117 8,500 2,923 8
FUND BALANCE, SEPTEMBER 30 147,786 165,586 153,960 154,310
73 of 118
CITY CLERK
I PROGRAM: CEMETERY FUND
I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 20,137 - - -
4300 UTILITY SERVICES - - - 4,500
5200 OPERATING SUPPLIES 2,345 5,000 2,580 2,500
5220 REPURCHASE OF UNUSED LOTS 2,635 1,500 343 1,500
6300 IMPROVEMENTS - - - -
6400 EQUIPMENT - - - -
9800 RESERVE FOR CONTINGENCY - 2,000 - -
TOTAL 25,117 8,500 2,923 8,500
TOTAL COST 25,117 8,500 2,923 8,500
6400 - Equipment
$ -
Total equipment $ -
Total capital outlay $ -
74 of 118
-oiSTORic
ono
LONGWOOD
FLORIDA
EST MTh
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VI 1 9 Putbc Hum, 912010
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HISTORIC DISTRICT FUND - REVENUE AND EXPENDITURES
$ FISCAL YEAR 2010 -2011
MISCELLANEOUS
REVEN
0.24%
FUND BALANCE,
OCTOBER 1, 2010
99.76%
TOTAL REVENUE $ 50,567
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 50,447 99.76%
MISCELLANEOUS REVENUE 120 0.24%
TOTAL REVENUE $ 50,567 100%
ea
FUND BALANCE,
CAPITAL SEPT. 30, 2011
EXPENDITURES , 86.16%
0.00 %.,..
OPERATING
EXPENDITURES
13.84%
TOTAL EXPENDITURES $ 50,567 I
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 7,000 13.84%
CAPITAL EXPENDITURES - 0.00%
FUND BALANCE, SEPT. 30, 2011 43,567 86.16%
TOTAL EXPENDITURES $ 50,567 100%
.- . 76 of 113
N AAS T 0 R
c\nt)
LONGWOOD
FLORIDA
EST 1 8,7S
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Ipt I Palk Nearing 91/2010
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ADMINISTRATION
'PROGRAM: HISTORIC DISTRICT FUND ,
GOALS: To preserve, improve and revitalize the historic district, and to promote the
community's historical resources and reclaim the community's historical heritage.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 2,400
2010 BUDGET 27,000
2010 ESTIMATE 4,753
2011 PROPOSED 7,000
OBJECTIVES:
To work with the City to create a cohesive plan of improvements for the Historic District.
To administer the Historic District Matching Grant Program.
RESULTS:
Provide more opportunities for public use and enjoyment of the Historic District.
Provide financial assistance to property owners in the Historic District in order to improve
contributing and supporting structures.
mta» aa,,l.*P( H..= nnamo
78 of 118
ADMINISTRATION
I HISTORIC DISTRICT FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 52,777 55,074 55,074 50,447
ADD REVENUES:
347 -2025 SPECIAL EVENT FEES 4,375 4,500 - -
361- 1000 INTEREST EARNINGS 322 200 126 120
366 -1000 DONATIONS - -
TOTAL REVENUES AVAILABLE 57,474 59,774 55,200 50,567
DEDUCT EXPENDITURES:
OPERATING EXPENSES 2,400 27,000 4,753 7,000
TOTAL EXPENDITURES 2,400 27,000 4,753 7,000
FUND BALANCE, SEPTEMBER 30 55,074 32,774 50,447 43,567
1OIb11 Bdpn Iu WNieH thg 91 :O,U
79 of 118
ADMINISTRATION
I PROGRAM: HISTORIC DISTRICT FUND
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
4900 OTHER CHARGES AND OBLIGATIONS 2,400 7,000 4,753 7,000
6300 IMPROVEMENTS - 20,000 - -
TOTAL 2,400 27,000 4,753 7,000
TOTAL COST 2,400 27,000 4,753 7,000
Capital Outlay
6300 - Improvements
Total Capital Outlay $ -
80 of 118
vaSTORic
cf •
LONGWOOD
FLORIDA
EST IR7S
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POLICE EDUCATION FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2010 -2011
•
MISCELLANEOUS .ate
REVENUE
0.20%
BALANCE,
CTOBER I, 2010
FINES AND FORFEITS 67.75%
32.06%
TOTAL REVENUE $ 28,076
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 19,021 67.75%
FINES AND FORFEITS 9,000 32.06%
MISCELLANEOUS REVENUE 55 0.20%
TOTAL REVENUE $ 28,076 100%
i
OPERATING
EXPENDITURES
100.00%
FUND BALANCE, SEPT.
30, 2011
0.00%
•
TOTAL EXPENDITURES $ 28,076
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 28,076 100.00%
FUND BALANCE, SEPT. 30, 2011 (0) 0.00%
TOTAL EXPENDITURES $ 28,076 100%
�~� 82 of 118
iST ORJ 0
LONGWOOD
FLORIDA
EST 1g7R
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POLICE
(PROGRAM: POLICE EDUCATION FUND
GOALS: To provide job specific state mandated training, and provide for
individual and organizational development while reducing potential liabilities.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 28,923
2010 BUDGET 42,700
2010 ESTIMATE 26,982
2011 PROPOSED 28,076
OBJECTIVES:
To complete the following core courses within the recommended time frames.
Officers with 6 to 18 months of employment:
- F.C.I.C. Basic Telecommunications
- Radar Operations
- Domestic Violence
- Community Policing
- Firearms Training
Officers with 18 to 30 months of employment:
- Interview and Interrogation
- Narcotic Identification
- Criminal Law
- Crisis Identification
- Firearms Training
Officers with 30 to 48 months of employment:
- Field Training Officer
- Special Tactical Problems
- First Response Negotiations
- Writing Interviews and Reports
- Firearms Training
x2.22 2040 mwn0.h..!a 994010
84 of 118
POLICE
'PROGRAM: POLICE EDUCATION FUND
Officers with 48+ months of employment:
- Advanced Report Writing
- Advanced Investigative Review
- Instructor Techniques
- Firearms Training
Supervisors:
- Line Supervision
- Middle Management
- Managing the Patrol, Traffic or Field Training Function
- Firearms Training
RESULTS:
To ensure that police personnel are similarly trained and educated, providing a base from
which they will each be able to identify specific training related direction and needs, during
the course of their career.
]01011 NuE,n In PA4o Nee, 9!1/3910
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POLICE
1 POLICE EDUCATION FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 54,732 35,174 35,174 19,021
ADD REVENUES:
351 -3000 LAW ENFORCEMENT EDUCATION 9,133 9,000 10,768 9,000
361 -1000 INTEREST EARNINGS 232 500 60 55
TOTAL REVENUES AVAILABLE 64,097 44,674 46,002 28,076
DEDUCT EXPENDITURES:
OPERATING EXPENSES 28,923 33,000 26,982 28,076
TOTAL EXPENDITURES 28,923 33,000 26,982 28,076
FUND BALANCE, SEPTEMBER 30 35,174 11,674 19,021 (0)
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POLICE
PROGRAM: POLICE EDUCATION FUND
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
4020 EMPLOYEE DEVELOPMENT 25,812 24,500 12,000 15,000
5200 OPERATING SUPPLIES 3,111 14,500 14,982 13,076
6400 EQUIPMENT 3,700 - -
TOTAL 28,923 42,700 26,982 28,076
TOTAL COST 28,923 42,700 26,982 28,076
2011ll Bl* inwwe0 0 2,112010
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SPECIAL LAW ENFORCEMENT TRUST FUND - REVENUE AND EXPENDITURES
1 FISCAL YEAR 2010 -2011
MISCELLANEOUS
REVENUE
0.10%
FUND BALANCE,
OCTOBER 1, 2010
68.65%
FINES AND FORFEITS
31.25%
•
TOTAL REVENUE $ 112,012
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 76,892 68.65%
FINES AND FORFEITS 35,000 31.25%
MISCELLANEOUS REVENUE 120 0.10%
TOTAL REVENUE $ 112,012 100%
OPERATING
EXPENDITURES
41.96%
FUND BALANCE, SEPT.
30,2011
58.04%
TOTAL EXPENDITURES S 112,012
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 47,000 41.96%
FUND BALANCE, SEPT. 30, 2011 65,012 58.04%
TOTAL EXPENDITURES $ 112,012 100%
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vAiST 0 Rie
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POLICE
!PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND
GOALS: To provide a strong commitment to the effort of reducing the threat of crime and
conditions that would adversely affect the public safety of our community.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 28,850
2010 BUDGET 29,000
2010 ESTIMATE 27,090
2011 PROPOSED 47,000
OBJECTIVES:
To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at
least 15% of the annual accrual of seized funds to the support of community crime prevention
programs.
To fund the police mission in areas where there are no budgeted provisions.
RESULTS:
To assist the community in providing safe altematives for the area youth in a drug and alcohol
free environment promoting crime prevention through education.
To enhance the working environment of the Criminal Investigation Unit with more efficient
equipment without using tax dollars.
MID 11 Silgn i.t PUbbe Hmm, 9gR010
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POLICE
SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET SUMMAR
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 51,713 37,285 37,285 76,892
ADD REVENUES:
351 - 2000 CONFISCATED PROPERTY 14,169 10,000 66,521 35,000
361 -1000 INTEREST EARNINGS 254 500 175 120
TOTAL REVENUES AVAILABLE 66,136 47,785 103,982 112,012
DEDUCT EXPENDITURES:
OPERATING EXPENSES 28,850 26,000 27,090 47,000
TOTAL EXPENDITURES 28,850 26,000 27,090 47,000
FUND BALANCE, SEPTEMBER 30 37,285 21,785 76,892 65,012
xwatt ee,ntat*,mmxwo snrmto
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POLICE
[PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
4020 EMPLOYEE DEVELOPMENT - - - -
4800 COMMUNITY RELATIONS - - - -
4900 DONATIONS 28,850 29,000 27,090 47,000
5200 OPERATING SUPPLIES - - - -
6400 EQUIPMENT - - - -
TOTAL 28,850 29,000 27,090 47,000
TOTAL COST 28,850 29,000 27,090 47,000
OUTLAYS
4900 - Donations:
Special Program Support for Local Schools $ 5,000
Kids Safe House of Seminole 4,000 —
Reading Counts Programs 5,000
Project Graduation 1,500
Longwood Babe Ruth 1,500
Other Law Enforcement Programs 15,000
Police Memorial Week participation funding 4,000
DARE program support 5,000
Playground equipment donations 3,000
Donations contingency for mid - budget community events 3,000
Total donations $ 47,000
Total outlays $ 47,000
]010. 1182),.) I.l Puth.H th39'1,.014
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SPECIAL ASSESSMENT FUND - REVENUES AND EXPENDITURES
1 FISCAL YEAR 2010 -2011 J
INTEREST EARNINGS,
$400 FUND BALANCE,
SPECIAL
ASSESSMENTS, OCTOBER 1, 2010,
$73,000 ($336,984)
•
TOTAL REVENUE $ (263,584)
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ (336,984) 127.85%
SPECIAL ASSESSMENTS 73,000 - 27.70%
INTEREST EARNINGS 400 -0.15%
TOTAL REVENUE S (263,584) 100%
OPERATING
EXPENDITURES, -
45,500 " "• -
FUND BALANCE,
SEPT. 30, 2011,
(309,084)
TOTAL EXPENDITURES $ (263,584) I
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 45,500 - 17.26%
FUND BALANCE, SEPT. 30, 2011 (309,084) 117.26%
TOTAL EXPENDITURES $ (263,584) 100%
_..M�, 93 of 118
PUBLIC WORKS
'PROGRAM: SPECIAL ASSESSMENTS
NEIGHBORHOOD IMPROVEMENTS
GOALS: To provide for capital improvements and maintenance to subdivisions through
non -ad valorem special assessment programs.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL (338,890)
2010 BUDGET (302,602)
2010 ESTIMATE (303,584)
2011 PROPOSED (263,584)
OBJECTIVES:
Assist homeowner associations and residents of subdivisions in developing capital improvement
projects to enhance their community.
Continue maintenance programs for property owners in subdivisions
RESULTS:
Creation of an improved residential environment for residents within the community.
A high level of maintenance that attracts people to the subdivision.
0 0.11 Budge In HSllt Nemf 0'l OO10
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PUBLIC WORKS
I SPECIAL ASSESSMENT FUND BUDGET SUMMARY
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 (419,739) (377,102) (377,102) (336,984)
ADD REVENUES:
363 -1030 SPECIAL ASSESSMENTS 73,009 73,500 73,082 73,000
361 -1000 INTEREST EARNINGS 7,840 1,000 436 400
80,849 74,500 73,518 73,400
OPERATING TRANSFERS - IN:
PUBLIC FACILITIES FUND - - - -
GENERAL FUND - - -
TOTAL REVENUES AVAILABLE (338,890) (302,602) (303,584) (263,584)
DEDUCT EXPENDITURES:
OPERATING EXPENSES 38,212 45,500 33,400 45,500
TOTAL EXPENDITURES 38,212 45,500 33,400 45,500
FUND BALANCE, SEPTEMBER 30 (377,102) (348,102) (336,984) (309,084)
IDtbll Bud,ei l; Th Hmmy 9/1/010
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PUBLIC WORKS
I PROGRAM: SPECIAL ASSESSMENTS FUND I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 17 - 354 -
3400 OTHER CONTRACTUAL SERVICES 26,641 25,000 25,000 25,000
4300 UTILITIES 9,242 9,000 7,970 9,000
4600 REPAIRS & MAINTENANCE 949 1,500 76 1,500
5200 OPERATING SUPPLIES - - - -
6300 IMPROVEMENTS 1,364 - - -
9800 RESERVES - 10,000 - 10,000
TOTAL 38,212 45,500 33,400 45,500
TOTAL COST 38,212 45,500 33,400 45,500
96 of 118
STORMWATER MANAGEMENT - REVENUE AND EXPENDITURES
FISCAL YEAR 2010 -2011
FUND BALANCE,
OCTOBER 1, 2010
65.78%
MISCELLANEOUS
REVENUE
34.22%
TOTAL REVENUE S 1,968,227
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 1,294,777 65.78%
MISCELLANEOUS REVENUE 673,450 34.22%
TOTAL REVENUE S 1,968,227 100%
TRANSFER OUT
RESERVE FOR 9.84%
CONTINGENCY
CAPITA9 0
EXPENDITURES 5 2055
5.20%
OPERATING
EXPEND
12.22%
FUND BALANCE, 5E1
2011
72.74%
TOTAL EXPENDITURES $ 1,968,227
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 240,500 12.22%
CAPITAL EXPENDITURES 102,250 5.20%
RESERVE FOR CONTINGENCY - 0.00%
TRANSFER OUT 193,680 9.84%
FUND BALANCE, SEPT. 30, 2011 1,431,797 72.74%
TOTAL EXPENDITURES $ 1,968,227 100%
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IkFt Iv Publx .ump 91.310
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PUBLIC WORKS
'PROGRAM: STORMWATER MANAGEMENT FUND
GOALS: To provide for the health, safety and welfare of residents by regular maintenance
programs to insure the proper functioning of drainage systems and facilities.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 1,171,014
2010 _ BUDGET 645,404
2010 ESTIMATE 461,349
2011 PROPOSED 536,430
OBJECTIVES:
Continue with inspection, monitoring, and cleaning procedures of all City catch basins, open
channels, storm drains and other stormwater conveyance facilities to meet new Federal
regulations as established by the NPDES Stormwater Permit Program.
Inspect underground facilities for leaks and repairs as needed.
Utilize private contractors to maintain retention ponds.
Continue the development of a city wide drainage infrastructure map.
RESULTS:
Cleaner and safer storm drains, catch basins, and open channels will reduce the amount of
pollutants entering the City's drainage system and retention ponds.
Maximum efficiency of nuisance water run -off.
Highly attractive and functional retention ponds at the least possible cost.
Provide an inventory of city -wide public and private drainage systems to ensure future flood
protection.
1611 Budget in WbLe Neuiry 9P2010
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PUBLIC WORKS
I STORMWATER MANAGEMENT FUND BUDGET SUMMARY I
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 1,569,393 1,082,701 1,082,701 1,294,777
ADD REVENUES:
331 -3900 FEMA GRANT -
381- 2000 TRANSFER FROM GENERAL FUND -
361 -1000 INTEREST EARNINGS 8,063 14,500 3,047 2,900
363 -1250 STORMWATER SERVICE FEES 676,159 672,000 670,328 670,500
363 -1260 INSPECTION FEES 100 500 50 50
TOTAL REVENUES AVAILABLE 2,253,715 1,769,701 1,756,126 1,968,227
DEDUCT EXPENDITURES:
OPERATING EXPENSES 1,171,014 525,722 341,667 342,750
TRANSFERS OUT: -
GENERAL FUND - 119,682 119,682 193,680
TOTALEXPENDITURES 1,171,014 645,404 461,349 536,430
FUND BALANCE, SEPTEMBER 30 1,082,701 1,124,297 1,294,777 1,431,797
5110.11 Bu�e1 Ie1PW1KRee $9V2OO
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PUBLIC WORKS
I PROGRAM: STORMWATER MANAGEMENT FUND
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 49,708 205,000 203,389 20,000
3400 OTHER CONTRACTUAL SERVICES 109,252 105,722 78,838 42,500
4020 EMPLOYEE DEVELOPMENT - - - 8,000
4300 UTILITY SERVICES 11,364 15,000 10,880 15,000
4600 REPAIR AND MAINTENANCE 240,790 200,000 28,789 135,000
5200 OPERATING SUPPLIES 5,486 - 4,232 10,000
5500 FUEL AND LUBRICANTS - - - 10,000
6100 LAND ACQUISITION - - - -
6300 IMPROVEMENTS 754,413 - 675 100,000
6400 EQUIPMENT - - 14,864 2,250
9300 ADMINISTRATIVE TRANSFER - 119,682 119,682 193,680
9800 RESERVE FOR CONTINGENCY - -
TOTAL 1,171,014 645,404 461,349 536,430
TOTAL COST 1,171,014 645,404 461,349 536,430
CAPITAL OUTLAY
6300 - Improvements:
To be determined upon completion of the Master Plan $ 100,000
Total Improvements $ 100,000
6400 - Equipment:
30 Gallon Tank for Aquatic Maintenance $ 2,250
Total Equipment $ 2,250
Total Capital Outlay $ 102,250
101 of 118
vAIST ott ie
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EST1g7g
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kpt Pub& liamag W1/2010
102 of 118
PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2010 -2011
MISCELLANEOUS
REVENUE
2.36%
FUND BALANCE,
OCTOBER 1, 2010
55.98%
TAXES
41.67%
TOTAL REVENUE $ 2,205,636
PERCENT
TOTALS REVENUES
FUND BALANCE, OCTOBER 1, 2010 $ 1,234,638 55.98%
TAXES 918,998 41.67%
MISCELLANEOUS REVENUE 52,000 2.36%
TOTAL REVENUE $ 2,205,636 100%
CAPITAL
EXPENDITURES
36.04%
FUND BALANCE,
OPERATING SEPT. 30, 2011
EXPENDITURES 60.47%
3.49%
l TOTAL EXPENDITURES $ 2,205,636
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 77,000 3.49%
CAPITAL EXPENDITURES 795,000 36.04%
FUND BALANCE, SEPT. 30, 2011 1,333,636 60.47%
TOTAL EXPENDITURES $ 2,205,636 100%
103 of 118
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Isi.A.Ilearma 9/112010
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PUBLIC WORKS
'PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND
GOALS: To provide safer and pedestrian- friendly streets, sidewalks and rights -of -way.
FISCAL YEAR CLASSIFICATION TOTAL COST
2009 ACTUAL 1,513,102
2010 BUDGET 968,600
2010 ESTIMATE 869,542
2011 PROPOSED 872,000
OBJECTIVES:
Continue implementation of the City's model street paving program for soil based streets.
Provide modifications to the sidewalk and roadway system.
RESULTS:
To provide for the safe movement of pedestrian and vehicular traffic.
To provide the least interruption to the flow of pedestrian and vehicular traffic.
221011 D41llu Pw'li.H.uiq 20/3010
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PUBLIC WORKS
PUBLIC FACILITIES IMPROVEMENT FUND BUDGET SUMMARY
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1 1,566,377 1,109,304 1,109,304 1,234,638
ADD REVENUES:
312 -2000 1 -CENT LOCAL OPTION SALES TAX 576,814 1,000,000 556,436 530,000
312 -4100 LOCAL OPTION GAS TAX 416,123 396,000 395,883 388,998
338 -5000 C.D.B.G. GRANT - - - -
361 -1000 INTEREST EARNINGS 21,603 7,000 2,796 2,500
363 -1110 STREET PAVING ASSESSMENTS 41,489 50,000 39,761 49,500
369 -0000 MISCELLANEOUS REVENUE - -
TOTAL REVENUES AVAILABLE 2,622,406 2,562,304 2,104,180 2,205,636
DEDUCT EXPENDITURES:
OPERATING EXPENSES 1,513,102 968,600 869,542 872,000
TRANSFER OUT TO SPECIAL ASSESSMENTS - - - - _
TOTAL EXPENDITURES 1,513,102 968,600 869,542 872,000
FUND BALANCE, SEPTEMBER 30 1,109,304 1,593,704 1,234,638 1,333,636
.,-- 106 of is
PUBLIC WORKS
I PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND I
LINE ITEM DETAIL
2009 2010 2010 2011
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 113,000 30,000 28,000 75,000
5200 OPERATING SUPPLIES 15,371 2,000 1,542 2,000
6300 IMPROVEMENTS 1,384,731 936,600 840,000 795,000
TOTAL 1,513,102 968,600 869,542 872,000
TOTAL COST 1,513,102 968,600 869,542 872,000
CAPITAL OUTLAY
6300 - Improvements:
Oxford Street (Bistline Ave. to Wildmere) $ 300,000
Evergreen Ave. (CR 427 to D.E.) 200,000
Tullis Ave. (CR 427 to D.E.) 295,000
Total capital outlay $ 795,000
201b11Hw'9n 1.PUbtie Newµ SM1201D
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Fulkc Rcolr4 9/1/2012
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PUBLIC WORKS
(PUBLIC FACILITIES CAPITAL IMPROVEMENT PROGRAM
PROJECT
The City Commission approved the paving of all soil based streets utilizing the model street paving prototype which includes:
sidewalks, driveway aprons, drainage improvements and landscaping. Abutting property owners will be assessed $25 per front
foot for soil based streets. With all soil based streets paved, the City will realize a reduction in cost attributed
to operating and maintaining the City's grader (which will no longer be needed) and the cost of shell rock. The project will
also provide for the safe movement of pedestrian and vehicular traffic and improve the overall value of properties abutting
the paving projects.
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2015/16
Florida Ave
(Milwee St to
Freeman St)
West Jessup Ave.
(CR -427 to dead end)
12th (2nd to dead -end)
ESTIMATED
COST
$776,700 $776,700
FUNDING
SOURCES
1 -cent infrastructure surtax
Local option gas tax
$25/ft assessment cost
Interest earnings
TIME 12 months
SCHEDULE
Completion within
the fiscal year of
each project
ESTIMATED ANNUAL
OPERATING
COST
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LEISURE SERVICES
(PARKS CAPITAL IMPROVEMENT PROGRAM
PROJECT
The parks capital improvement program was developed utilizing the master plan for parks and recreation land
and facilities. Each park has been evaluated to determine the necessary improvements needed to enhance the
recreational opportunities for the citizens of Longwood.
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2015/16
ESTIMATED
COST
$0
FUNDING SOURCES
General Fund
TIME
SCHEDULE
Completion within the fiscal year
of each project
ESTIMATED ANNUAL OPERATING
COST
These projects are replacing currently existing facilities and no additional costs will be realized
over and above the current costs.
0010.11 00*.!l0P H.®, 9,,,,000
110 of 118
PUBLIC WORKS
ISTORMWATER CAPITAL IMPROVEMENT PROGRAM
PROJECT
The City Commission approved increasing the stormwater fee in order to address specific localized flooding. Upon completion of
the stormwater master plan, a capital improvement program will be developed and prioritized for the areas that experience the most severe
localized flooding. Each project will entail improving the current drainage system in order to reduce and manage the flooding more effectively.
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2015/16
To be determined To be determined To be deternined To be determined To be determined
upon completion upon completion upon completion upon completion upon completion
of the Stormwater of the Stormwater of the Stormwater of the Stormwater of the Stormwater
Master Plan Master Plan Master Plan Master Plan Master Plan
ESTIMATED
COST
$0
FUNDING SOURCES
Stormwater Fees
TIME
SCHEDULE
Completion within the fiscal year
of each project
ESTIMATED ANNUAL OPERATING
COST
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PUBLIC WORKS
'PUBLIC UTILITIES/WATER CAPITAL IMPROVEMENT PROGRAM
PROJECT
The City's Hydraulic Model identified 19 major loops that contained deteriorating AC pipe. This improvement program
replaces AC pipe with PVC pipe which will improve the overall water pressure of the system, eliminate the likelihood of
pipe failure and reduce maintenance cost.
FISCAL YEARS 2011/12 2012/13 2013/14 2014/2015 2015/2016
Water main loops Water main loops Water main loops
per hydraulic study per hydraulic study Orange - Grant
Seminole - Highland Palmetto - Freeman $20,000
$45,000 $45,000
Replace 4,000 ft Replace 4,000 ft Replace 4,000 ft
AC Pipe AC Pipe AC Pipe
Skylark, Ph 2 Longwood Groves Longwood Groves
$400,000 $400,000 $400,000
1 million gallon
Ground Storage Tank
ESTIMATED $1,200,000
COST
$2,490,000 $445,000 $445,000 $1,600,000
FUNDING SOURCES
Public Utilities Fund Revenues
TIME 12 months 12 months 12 months
SCHEDULE
Completion within the fiscal year
of each project
ESTIMATED ANNUAL OPERATING
COST $2,000 $2,000 $2,000
2a1o11 Mee. 0.17010 112 of 118
PUBLIC WORKS
(PUBLIC UTILITIES/WATER TREATMENT PLANT CAPITAL MAINTENANCE PROGRAM
PROJECT
The City Water Treatment Plants are managed under contract with a service provider. As a part of the contract provisions, the company
is to survey plant condition and needs and recommend a program for capital maintenance projects. Based on the survey report provided,
the following major replacements of plant equipment are scheduled:
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2014/15
Water Plant #1 Ground Storage Tank HSP 1 VFD HSP Motor 2
Inspection & Clean $10,000 $5,000
$35,000
HSP 2 Pump
Well 1 Pump $10,000
$20,000
HSP 2 VFD
Well 1 Pump Motor $10,000
$7,500
Water Plant #2 Ground Storage Tank Well 3 Pump HSP 4 VFD
Inspection & Cleaning $15,000 $10,000
$35,000
HSP 5 VFD Chlorine
HSP 4 Motor $10,000 Generator
$10,000 $150,000
HSP 4 Pump
$15,000
Emergency Generator
$100,000
ESTIMATED
COST
$442,500 $222,500 $35,000 $185,000
FUNDING SOURCES
Public Utilities Fund Revenues
TIME 12 months 12 months 12 months
SCHEDULE
Completion within the fiscal year
of each project
ESTIMATED ANNUAL OPERATING
COST
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PUBLIC WORKS
(PUBLIC UTILITIES/WASTEWATER CAPITAL IMPROVEMENT PROGRAM
PROJECT
The City Commission approved a policy regarding the installation of wastewater facilities to all commercial/industrial areas in the City
and the mandatory hook -up to the wastewater system by the abutting businesses. The projects listed below comply with the City
Commission policy. The installation of wastewater facilities abutting commercial/industrial properties has shown to increase the value of
those abutting properties. Furthermore, the health, safety and welfare of the community is protected by reducing the likelihood of any
public health problems associated with septic system failures. Future projects will be determined based on the recommendations of a
master wastewater study.
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2015/16
Oxford 17 -92 East North Street N Ronald Reagan
$350,000 SR434 to Sunshadow RR - Forest Avenue Vacuum Sewer
$675,000 $80,000 $1,029,440
Evergreen
$180,000
Tullis
$250,000
ESTIMATED COST
$2,564,440 $780,000 $675,000 $80,000 $1,029,440
FUNDING SOURCES
Public Utilities Fund Revenues
TIME 12 months 12 months 12 months 12 months
SCHEDULE
Completion within the
the fiscal year of each project
ESTIMATED ANNUAL
OPERATING
COST $4,500 $5,000 $5,000 $5,000
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PUBLIC WORKS
(CEMETERY CAPITAL IMPROVEMENT PROGRAM
PROJECT
FISCAL YEARS 2011/12 2012/13 2013/14 2014/15 2015/16
ESTIMATED
COST
$ -
FUNDING SOURCES
Public Utilities Fund Revenues
TIME
SCHEDULE
Completion within the fiscal year
of each project
ESTIMATED ANNUAL OPERATING
COST
115 of 118
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City of Longwood
Pay and Classification Plan
Fiscal Year 2010/2011
Hourly Annually
Position Minimum Maximum Minimum Maximum
Clerical Worker (PT) 310.0000
Receptionist 310.0962 $15.3847 $21,000 $32,000
Secretary S10.0962 $15.3847 $21,000 $32,000
Records Clerk $11.0577 $16.3462 $23,000 $34,000
Accounting Clerk $11.0577 $16.3462 $23,000 $34,000
Event Specialist (PT) $11.5385
Permit Clerk $11.5385 $17.3077 $24,000 $36,000
PW Maintenance Specialist I $11.5385 $17.3077 $24,000 $36,000
Park Service Specialist I $11.5385 $17.3077 $24,000 $36,000
Utilities Maintenance Specialist I $11.5385 $17.3077 $24,000 $36,000
Business Tax/ HR Specialist $11.5385 $17.3077 $24,000 $36,000
PW Maintenance Specialist II $12.5000 $18.7500 $26,000 $39,000
Park Service Specialist!! $12.5000 $18.7500 $26,000 $39,000
Mechanic $12.5000 $18.7500 $26,000 $39,000
Utilities Maintenance Specialist II $12.5000 $18.7500 $26,000 $39,000
Administrative Assistant $12.5000 $18.7500 $26,000 $39,000
Accounting Clerk 11 $12.5000 $18.7500 $26,000 $39,000
Police Evidence Custodian $13.4615 $20.1923 $28,000 $42,000
Firefighter $11.6758 $14.7895 $34,000 $43,067
Administrative Secretary $13.9423 $21.1538 $29,000 $44,000
Payroll Clerk $13.9423 $21.1538 $29,000 $44,000
Facilities Const. & Maint. Specialist $14.4231 $21.6346 $30,000 $45,000
Code Enforcement Officer $15.3846 $23.0769 $32,000 $48,000
Recreation Program /Community Bldg. Coordinator $15.8654 $23.5577 $33,000 $49,000
• Backflow Program Coordinator $16.3462 $24.5192 $34,000 $51,000
Executive Assistant to City Administrator $17.7885 $26.9231 $37,000 $56,000
Police Officer $16.0256 $24.2674 $35,000 $53,000
Plant Operator $17.5600 $25.9615 $36,525 $54,000
Police Corporals $16.9414 $25.1832 $37,000 $55,000
.,.w., „�.
117 01118
•
Planner /Planner Stormwater $18.7500 $28.3654 $39,000 $59,000
Crime Analyst/Grants/Community Relations $18.7500 $28.3654 $39,000 $59,000
Recreational Program Coordinator $16.7500 $28.3654 $39,000 $59,000
Horticulture Specialist I $18.7500 $28.3654 $39,000 $59,000
PW Streets Supervisor $18.7500 $28.3654 $39,000 $59,000
Parks Service Supervisor $18.7500 $28.3654 $39,000 $59,000
Utilities Field Supervisor $18.7500 $28.3654 $39,000 $59,000
Fleet Supervisor $18.7500 $28.3654 $39,000 $59,000
Fire Lieutenant $16.2682 $20.5913 $47,373 $59,962
Training Officer $22.7755 $28.8278 $47,373 $59,962
Fire Marshal $22.7755 $28.8278 $47,373 $59,962
Accounting Manager $20.1923 $30.2885 $42,000 $63,000
Human Resource Manager $20.1923 $30.2885 $42,000 $63,000
Purchasing Manager $20.1923 $30.2885 $42,000 $63,000
Leisure Services Director $20.1923 $30.2885 $42,000 $63,000
Utility Billing Manager $20.1923 $30.2885 $42,000 $63,000
Police Sergeant $20.1465 $30.2198 $44,000 $66,000
Building Inspector (PT) $22.0000
Field Superintendent $26.6346 $32.6923 $45,000 $68,000
City Clerk $23.5577 $35.5769 $49,000 $74,000
Police Commander $24.0385 $36.0577 $50,000 $75,000
Fire Battalion Chief $18.2005 $27.1291 $53,000 $79,000
Utility Division Manager $25.9615 $38.9423 $54,000 $81,000
Assistant to City Administrator $26.4423 $39.9038 $54,999 $82,999
Information Technology Manager $26.4423 $39.9038 $55,000 $83,000
Streets /Fleet Division Manager $26.9231 $40.3846 $56,000 $84,000
Community Development Director $33.1731 $49.5192 $69,000 $103,000
Building Official $33.1731 $49.5192 _ $69,000 $103,000
Financial Services Director $33.6538 $50.4808 $70,000 $105,000
Fire Chief $33.6538 $50.4808 $70,000 $105,000
Police Chief $35.5769 $56.7308 $74,000 $118,000
Public Works Director /City Engineer $42.7885 $62.5000 $89,000 $130,000
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