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CEB_04-27-93_MinThe codes Enforcement Board of the City of Longwood, Florida met on April 27, 1993 at 7:30 P.M. Present: Ernest Tolos Warren Bull Gloria Latoski George Valkenburg Elizabeth Stevens, CEB Attorney's Associate Dawn Jackson, Recording Secretary Absent: Lynette Dennis 1. CALL TO ORDER. Ernest Tolos stated that since he requested the Board call this special meeting, he would call the meeting to order at 7:33 P.M. 2, SELECT CHAIRPERSON PRO TEMP FOR APRIL 27, 1993 SPECIAL MEETING. Mr. Tolos asked the Board members to select a Chairperson for this meeting only. Mr. Bull nominated Ernest Tolos to act as Chairman for this meeting, motion seconded by Ms. Latoski. Motion carried by a unanimous roll call vote. 3. DISCUSSION OF ISSUE THAT DEVELOPED AFFECTING THE LONGWOOD CODES ENFORCEMENT BOARD. Mr. Tolos stated that the issue had to do with the letter from Code Enforcement member, Lynette Dennis to Mayor Paul Lovestrand. This letter affected two members of the Codes Enforcement Board, the Chairperson and the Vice Chairperson. Mr. Tolos read a statement which he prepared prior to the meeting ( copy hereby attached and made a part of the record). Mr. Tolos stated that he had a copy of this statement for Ms. Dennis and he asked that this be noted in the record. Mr. Tolos' statement expressed his distress with Ms. Dennis going directly to the Mayor regarding her concerns instead of proceeding through the prior channels. He further stated that he felt Ms. Dennis should step aside, and remove herself from the Codes Enforcement Board. Mr. Bull stated that he was in agreement with Mr. Tolos' statement. Ms. Latoski expressed that she also agreed, she added that she felt problems within the Board, must first be discussed among the Board members. If at that point; it can not be worked out, then consider other steps. Mr. Valkenburg voiced his disappointment with the way this matter was handled. However, he stated that on the flip side of the coin, some of the things that were brought to light in the letter to Mayor Lovestrand from Lynette Dennis had some validity. He stated that he had attended several Codes Enforcement meetings where there have been numerous questions as to whether procedure has been handled correctly and as to whether or not the proper code was sited. He continued that these things bothered him simple because they delay the process. CEB/04- 27-93 /Page 2 Nevertheless Mr. Valkenburg stated the matter should not have been directed to the Mayor before the Board had the opportunity to discuss and resolve the problems. Mr. Tolos stated that he would like to submit a letter to the Commission from the Codes Enforcement Board regarding this concern. Mr. Tolos questioned if the members were interested in submitting a letter. Ms. Stevens, the acting codes Enforcement Board Attorney expressed her concern with submitting a letter as the "Codes Enforcement Board" due to Ms. Dennis not being present at the meeting. She further stated that the agenda did not include the construction of a letter to be presented to the commission. However, she did feel it would be acceptable to submit a letter as "members" of the Codes Enforcement Board. After continued discussion, Mr. Valkenburg made a motion to recess for 10 minutes and compose a letter, seconded by Mr. Bull. The Board recessed from 8:10 P.M. to 8:20 P.M. Mr. Tolos read the letter (hereby attached and made part of the record) . Each member present was in agreement with the letter and each member signed the letter. 4. ADDITIONAL DISCUSSION. Mr. Tolos advised the Board that he also distributed to each member, proposed changes to the Rules and Regulations. Ms. Jackson also distributed copies of the current Rules and Regulations. Mr. Tolos asked the members to review both the current Rules and Regulations and the proposed changes. He added that if members had any recommendations and/or suggestions to be prepared to discuss them at the next regular Codes Enforcement Meeting. Mr. Tolos informed the Board about a Code Enforcement Work Shop that he attended. He also stated that Marilyn Crotty the Director of the Institute of Government, has stated that she would be willing to meet with our Board for a workshop. There was discussion as to the time and what type of meeting this would have to be. Ms. Stevens advised that this meeting could be a Special Meeting, but must be open to the public due to the Sunshine Law. a. ADJOURNMENT. Ms. Latoski made a motion to adjourn, seconded by Mr. Valkenburg. The meeting adjourned at 8:40 P.M. Respectfully submitted, Dawn B . Jackson. Recording Secretary