Resolution 11-1281RESOLUTION NO. 11-1281
A RESOLUTION OF THE CITY OF LONGWOOD,
FLORIDA, ADOPTING NEW EXHIBITS A AND B TO THE
INTERLOCAL AGREEMENT WITH THE SEMINOLE
COUNTY SUPERVISOR OF ELECTIONS BY PROVIDING
EARLY VOTING SERVICES AND MATERIALS FOR THE
2011 MUNICIPAL ELECTION BY THE SUPERVISOR OF
ELECTIONS; PROVIDING FOR DISTRIBUTION, AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Longwood desires to maintain the highest standards of
adherence to pertinent state election laws and to maintain the utmost integrity regarding
the administration of local municipal elections; and
WHEREAS, the City Commission adopted Resolution No. 09-1218 on July 6,
2009, which adopted an Interlocal Agreement between the City of Longwood and the
Seminole County Supervisor of Elections that has been in effect for several years; and
WHEREAS , the Supervisor of Elections has provided various election services,
such as, ballot set-up, training of election. workers, -providing -elections booths and
materials, ballot counting, issuing absentee ballots, etc., and
WHEREAS, in preparation for the November 8, 2011 General Election, new
Exhibits A and B would need to be included in the Interlocal Agreement between the
City of Longwood and the Supervisor of Elections to provide additional assistance as the
Supervisor of Elections will provide early voting services and materials for the 2011
municipal election.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COMMISSION OF
THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
Section 1: That the City Commission does hereby adopt the new Exhibit A
and B to the Interlocal Agreement between the City of Longwood and the Supervisor of
Elections, attached hereto as though fully contained herein.
Resolution No. 11-1281
Page 1
Section 2: This. Resolution shall take effect upon its adoption.
PASSED AND ADOPTED THIS;P2 DAY O , 2011.
S Il So, Mayor
ATTEST:
Sau•ah M. Mirus, MMC, MBA, City Clerk
Approved as to form and legality for the use and reliance of the City of Longwood,
Florida, only.
Resolution No. 11-1281
Wage 2
1
EXHHT Q TO WERGOVERNMENTAL
AGREEMENT
MEMORANDUM OF AGREEMENT
FOR SERVICES AND MATERIALS FOR MUNICIPAL �ILECTIOM
Election Name: Longwood City Election
Election Date: November 8, 2011
Book Closing Date: October 10, 2011
i
Qualifying Period: Per city charter
Logic at Accuracy Test (Poll/AB Equipment): Date: Oct. 28 Time: 10 a.m.
Location: SOE Office, 1500 E. Airport Blvd. Sanford, FL 32773
Poll Worker `Draining: Dates:TBD Times:TBD
Location: SOE Office, 1500 E. Airport Blvd. Sanford, FL 32773
Parties to Agreement: Seminole County SOE and the City of Longwood
1. The City shall notify political committees of date and time for Logic & Accuracy
tests.
2. The Supervisor of Elections shall design ballot for City approval and place orders
for printing which costs shall be paid by the City. The City shall furnish all ballot
information --including election name —as soon as possible. City shall approve
ballot proof(s). The Supervisor of Elections shall program the voting equipment
to count said ballots, test ballots received from printer, and program DRE
equipment, in accordance with state law.
I
Date ballot information to be provided to Supervisor of Elections Office: Sept. 6
Date anticipated for proof to be submitted for approval: Sept. 10 1
3. The City shall provide number of ballots to be ordered to the Supervisor of
Elections at the time the City approves ballot proof(s)..
4. The City shall pay the printer directly for all ballot'printing and delivery.
5. The Supervisor of Elections shall mail advance notices to overseas electors at no
charge to City.
6. The Supervisor of Elections shall process all candidate petition signature
verification at a cost to the City of 10 cents per signature.
7. The Supervisor of Elections shall process all requests for absentee ballots at a
no cost to the City, except postage. Absentee ballot process includes:
• Accepting all requests for absentee ballots by telephone, mail, or in person.
• Mail absentee ballots.
• Deceive voted absentee ballots:
• Verify signatures on returned absentee ballot certificates.
• Account for all absentee ballots.
• Provide materials for each absentee (envelopes, secrecy sleeves, any
notices)
6. Early Voting, if applicable, shall take place as outlined in Exhibit B of this
contract.
9. The Supervisor of Elections shall provide voting equipment.
10. The City shall determine polling place locations and schedule use of same. The
Supervisor of Elections shall provide list of county polling places upon request by
the City. The City will contract and pay the owner of facilities for their- use.
11. The City shall mail any and all required notices to affected voters if polling
location changes.
12. The County shall hire and schedule poll workers for training classes and shall
make Election Day assignments. The City shall compensate poll workers.
13. The Supervisor of Elections shall train City poll workers.
14. The Supervisor of Elections shall transport equipment to and from polling places,
at no cost to the city. The City shall make arrangements with polling locations for
delivery and pick-up of equipment and shall notify the Supervisor of Elections no
less than 5 days before delivery date.
15. All advertising or other requirements required by the City's charter and state law,
or otherwise, shall be the sole responsibility of the City.
16. The Supervisor of Elections shall update voter records after the City election.
AGREEMENT
MEMORANDUM OF AGREEMENT I
FOR EARLY VOTING SERVICES AND MATERIALS FOR, MUNICIPAL
ELECTION
Election Name: Longwood Election
Election Date: November 8, 2011
Parties to Agreement: Seminole County Supervisor of Elections, City of Longwood
1. The SOE will hold early voting in the SOE Office from:
• Friday, November 4, 10 a.m. — 6 p.m.
• Saturday, November 5, noon - 4 p.m.
• Sunday, November 6, noon — 4 p.m.
2. The County shall hire and schedule early voting poll workers for training classes
and shall make assignments. The City shall compensate early voting poll
workers.
3. The SOE shall invoice the City for all costs due and payable and, within thirty
(30) days of invoicing, the City shall issue a check or warrant made payable to
Seminole County.
Signed:
/ Date
(for S rvis r of ections
Date ell s/
(for City)
17. The Supervisor of Elections shall invoice the City for all costs due and payable
and, within thirty (30) days of invoicing, the City shall issue a check or warrant
made payable to Seminole County.
18. The County shall convene its Election Canvassing Board to determine which
voted absentee and provisional ballots will be counted.
19. The Supervisor of Elections shall provide secure storage for any ballots while
ballots are in his custody.
Signed:
(for Supervisor f Elec ' ns)
(for City)
Date
Date