Loading...
P&R06-07-11Min MINUTES PARKS AND RECREATION ADVISOR' BOARD 175 WEST WARREN AVENUE LONGWOOD, FLORIDA June 7, 2011 COMMISSION CHAMBERS 7:00 PM Present: Lori Rice, Chair Abigail Shoemaker, Vice Chair Anna Rivera- Laguer, Member Nicole Bright, Member Shawn Anastasia, Member Dave Putz, Member Fran Meli, Leisure Services Director Sarah M. Mirus, Recording Secretary Absent: Alex Trauger, Member 1. Call to Order. Chair Rice called the meeting to order at 7:00 p.m, 2. Approval of Minutes — May 3, 2011 Regular Meeting. Member Putz moved to approve the Minutes as submitted. Seconded by Member Anastasia and carried by a unanimous voice vote with Member Trauger absent. 3. Public Participation. None. 4. Old Business. A. Director of Leisure Service's Report. Ms. Meli announced that Summer Camp began this week and it was going well. She said they primarily had returning Counselors, which makes it easier. She noted they have a new Camp Director, but he had been a Counselor for a few years and noted it was working out very well. She stated this week begins Family Movie Night and said she handed out a flyer that included all the, upcoming events. She stated next week was the Father /Daughter Dance and noted it was one of their favorite activities. She said they were looking at a Mother /Son activity for next May. She stated National Night Out was scheduled for August 2 °d . She said plans were underway for the event and were working with the Police Department. She outlined the food that would be provided! at the event. P &R 06- 07 -11 /1 She said there would be the annual softball game between the Police Department and Fire Department. She noted there would also be safety exhibits on display. She outlined the three (3) movies to be shown at Family Movie Night. She stated they did not know anything about Reiter Park and were still waiting. She said regardless of whether or not they get the money, the next step would be the design of the entire Park and noted she was asking for additional monies in next year's budget. She stated they were working on their budget right now and the revenue projections were coming in lower than this year. She said hopefully the City would be seeing property values start going up. She said at Candyland Park they just finished a weekend tournament of twenty five (25) teams, and said that was the largest tournament they held for Babe Ruth. She continued to discuss upcoming tournaments that would be held in the summer at Candyland Park. She then reviewed the dates for upcoming Parks and Recreation Advisory Board meetings. Vice Chair Shoemaker asked Ms. Meli to send by electronic mail her wish list for the upcoming budget. Ms. Meli said she would be asking for the same activities as they do every year. She noted if she was going to add something, she would have to remove something, and there was no guarantee to her having everything she had this year. She said she would be glad to send via electronic mail what she was requesting. Ms. Meli inquired if there were any events they would like to see. Vice Chair Shoemaker asked that Ms. Meli send the actual costs from past events versus budgeted items. Ms. Meli said they try to get donations and they were hard to come by right now. Discussion ensued regarding the next Parks and Recreation Advisory Board meeting. Discussion was held regarding the design of Reiter Park and possible sponsorship for Reiter Park. Ms. Meli stated her priority was Reiter Park and said she would send via electronic mail to the Board Members when she heard about the grant for Reiter Park. She said they applied and received a grant through the Department of Energy to put two (2) car charging stations to be installed at Reiter Park and Candyland Park within the next month and a half. She then outlined the charges the City would be responsible for regarding the car changing stations. P &R 06 -07 -11/2 Discussion ensued regarding the charges the City would be; responsible for with the car changing stations. Discussion continued regarding the next Parks and Recreation Advisory Board meeting. Vice Chair Shoemaker moved to not meet until October 4 and have Ms. Meli update them via electronic mail and telephone, and to have Ms. Meli call a Special Meeting if necessary. Seconded by Member Rivera - Laguer and carried by a unanimous voice vote with Member Trauger absent. Ms. Meli outlined the schedule for the budget. Member Rivera - Laguer expressed concern about the parking for events held at Reiter Park. Ms. Meli said Reiter Park had a parking area and said it was not for a lot of cars. She said for overflow you could. go to the Hospital, and Church. She said there was not much they could do about the parking. Chair Rice noted it was helpful when the police were present at events. Ms. Meli said the parking was going to be a problem. She said they were in the process of completing a Bike and Pedestrian Master Plan. She noted they were looking at other ways of encouraging foot traffic'. Member Anastasia expressed concern about the number of Conceptual Plans for Reiter Park and noted it costs money for those Conceptual Plans. He said the sooner they can have a concrete plan, then they will know what it was going to cost the City. He noted that he will not be able to attend National Night Out due to being at work. Member Bright discussed an article she saw in the Orlando Sentinel regarding private partnerships for sponsorships of parks. Ms. Meli said they were looking at completing the Skate Park. at Candyland Park. She stated they have the equipment, and outlined who she had contacted regarding private sponsorship for the Skate Park. Chair Rice inquired about the status of Raven Park. Ms. Meli said the equipment at Raven Park was removed and scrapped with the exception of the bicycle rack and a bench. She said they were going to put in a picnic table and some trash cans. She said they were P &R 06-07-11/3 going to make it as usable for other things, and it would be included in next year's budget. Chair Rice inquired about an Automated External Defibrillator (AED) being located in the parks. Ms. Meli said it would be in the concession stand at Candyland Park. She noted it would only be available to Babe Ruth. She said the police did not want it on the exterior portion of the Park due to vandalism. Discussion continued on the Automated External Defibrillator (AED). Chair Rice inquired about the status of becoming a Dedication Tree Program. Ms. Meli provided an update and said it was on hold due to Reiter Park. Discussion was held regarding the City becoming a Tree City and the requirements to becoming a Tree City. Member Anastasia outlined in detail his suggestion of having a table available at National Night Out to answer any questions from the residents. He said this would be a way of creating a database to be able to communicate to the residents. Discussion was held in regards to putting a survey together for the residents to complete and the information to be distributed by the Board Members at National Night Out. Vice Chair Shoemaker suggested rounding up the utility bill and the money would'go towards Parks and Recreation. Member Anastasia suggested displaying the Conceptual Plan for Reiter Park at National Night Out. Ms. Meli said she would like to promote the City's website where the information of upcoming events was located. She noted that she would need volunteers to pull the information together. Discussion continued regarding the information to be distributed by the Board Members at National Night Out. Member Bright noted she would have her husband take pictures of the Parks to display. P &R 06 -07 -11/4 Discussion was held regarding the City having shirts made and available to sell. It was a consensus of the Board. to distribute the 2008 Street Map and Resource Guide at National Night Out with business cards attached. Ms. Meli said she received other city's Social Media Policies and said she was working on utilizing Social Media as a way of communication. 5. New Business. None. 6. Adjournment. Chair Rice adjourned the meeting at 8:25 p.m. Lori Rice, Chair Z TTEST. Sarah M. Mirus, MMC, MBA, Recording Secretary P &R 06 -07 -11/5 This Page Left Blank Intentionally. P &R 06 -07 -11/6