Resolution 11-1294RESOLUTION 11-1294
A RESOLUTION OF THE CITE' COMMISSION OF THE CITY OF
LONGWOO)ID, FLORIDA, AUTHORIZING THE APPROVAL AND
ACCEPTANCE OF A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CENTRAL FLORIDA REGIONAL
TRANSPORTATION AUTHORITY (LYNX), THE CITE' OF
ALTAMONTE SPRINGS, THE CITY OF CASSELBERRY, THE CITY
OF MAITLANID, AND THE CITE' OF LONGWOOID FOR THE, FINAL
DESIGN AND IMPLEMENTATION OF THE FLEXBUS TRANSIT
SYSTEM; PROVIDING FOR CONFLICTS, SEVERABILITY, AND
EFFECTIVE DATE.
WHEREAS, the City of Longwood ("City") understands the importance of mass transit
opportunities and regional transportation options; and
WHEREAS, FlexBus is an on -demand transit service that can provide important transit options
and SunRail connectivity for the City's residents and business owners; and.
WHEREAS, the City is interested in partnering with LYNX and the City of Altamonte Springs,
the City of Casselberry, and the City of Maitland on the final design and implementation of the
Flexl3us system; and
WHEREAS, City staff have reviewed the proposed addendum to the Memorandum of
Understanding and find it to be congruent with the transit needs of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Longwood,
Florida, as follows:
SECTION I. The City Commission of the City of Longwood hereby approves and accepts the
addendum to the Memorandum of Understanding between LYNX, the City of Altamonte
Springs, the City of Casselberry, the City of Maitland, and the City of Longwood (attached as
"Exhibit A") and authorizes the Mayor to execute said document on behalf of the City.
SECTION II: Conflicts. Any resolutions or parts of resolutions in conflict with any of the
provisions of this Resolution are hereby repealed.
SECTION III: SeverabiIity. If any Section or portion of a Section of this Resolution proves to
be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity,
force, or effect of any other Section or part of this Resolution.
SECTION ICI: Effective Date. This resolution shall become effective immediately upon
adoption.
Resolution 09-1239
PASSED BY THE CIT)( C®1l MISSION OF L®IatGWOOD, FLORIDA, IN REGULAR
SESSION 'HIS - AEI ®F 2041.
s ®, Mayor
ATTEST:
Sarah M. I�I1 irus, MI�[1 C, MBA, City Clerk
Approved as to form. and legality for the use and reliance of the City of Longwood, Florida only.
Resolution 09-1239
01
"Exhibit A"
First Addendum to the
Memorandum of Understanding
Final Design and Implementation of the North Orange/South Seminole Intelligent Transportation
Systems (ITS) Enhanced Circulator, now known as "FlexBus"
This First Addendum to the Memorandum of Understanding dated the 315t day of January 2011 is made
and entered into this day of 2011 by and between .;the Central Florida
Regional Transportation Authority (hereinafter "LYNX"), the City. of Altamonte Springs (hereinafter
"Altamonte Springs"), the City of Casselberry (hereinafter "Casselberry"), the City of Longwood
(hereinafter "Longwood"), and the City of Maitland (hereinafter "Maitland").
WHEREAS, Longwood has expressed an interest in partnering on the Final Design and Implementation of
FlexBus; and
WHEREAS, Maitland has expressed an interest in partnering on the Final Design and Implementation of
FlexBus; and
WHEREAS, Altamonte, Casselberry, and LYNX have expressed an interest in Longwood and Maitland
joining in the Final Design and Implementation of FlexBus.
NOW THEREFORE, the parties hereto agree as set forth below:
1. All references to "LYNX, Altamonte Springs, and Casselberry" will be amended to read "LYNX,
Altamonte, Casselberry, Longwood, and Maitland" throughout the Memorandum of
Understanding.
2. Paragraph 1.b.iv. will be amended from "to incorporate Casselberry" to read "to incorporate
Casselberry, Longwood, and Maitland."
3. Paragraph 4 will be amended from "obligates Altamonte Springs or Casselberry" to read
"obligates Altamonte Springs, Casselberry, Longwood, or Maitland.
This Memorandum of Understanding is hereby executed:
Central Florida Regional Transportation Authority ("peyNXIS),
By Date
Printed Name:
Title:
The City of Altamonte Springs ("Altamonte Springs")
By Date
Printed Name:
Title:
Attest Date
Printed Name:
Title:
The City of Casselberry ("Casselberry")
By Date
Printed Name:
Title:
Attest Date
Printed Name:
Title:
The City o - ood ("Longwood")
By Date ) Q tt
Pr' t a e: J a 1i R 57
Atte t Date
Printed Name: ojL-1'ir7 `7�"1Irct5,`iT�'1»C, `%►'z9�4
Title:
The City of Maitland ("Maitland")
By Date
Printed Name:
Title:
Attest Date
Printed Name:
Title:
Memorandum of Understanding
Final Design and Implementation of the North Orange/South Seminole inielligen`c "iransportaiion
Systems- (ITS) Enhanced Circulator, now knov,rn as "FlexBus"
�f ,
This ilrlemorandum s
of Understanding is made and entered into this 31 _ day of ,u
2011. by and between the Central Florida Regional Transportation Acrihori-ty (hereinafter "LYNY"), the
City of Altamonte Springs (hereinafter "Altamonte Springs"), and the City of Casselberry (hereinafter
"Casselberry").
WHEREAS, LYNX previously partnered with the cities of Altamonte Springs and Maitland, ME T ROPLAN
ORLANDO, the Florida Department of Transportation ("FDOT"), Federal Transit Adniinistration ("FTA"),
and Orange and Seminole Counties to conduct a study (the "Study") of the North Orange/South
Semirurle Intelligent Transportation Systems (ITS) Enhanced Circulator (now (mown as the Flex Bus
Transit System) ("FlexBus" or "FlexBus Transit System") which study was concluded in March 2002; and
WHEREAS, LYNX previously partnered with the cities of Altamonte Springs and Maitland to conduct the
Preliminary Design and Engineering and identifying Right -of -Way Acquisition (hereinafter "PD&E") in
relation to the Study, .which was concluded in August 2004; and
WHEREAS, the City of Maitland requested that the first operational phase of service be limited to areas
outside of the incorporated area of Maitland, with the final design service area consisting of the City of
Altamonte Springs; and
WHEREAS, the Fitiol Design and En_gineerring for Implementotion of the FlexBus Tronsi,t System (.the "Final
Design") was completed in April 2007 by TranSystems working with LYNX, Altamonte; Spritigs, and FDOT;
and
WHEREAS, FDOT, Seminole County, Orange County and Volusia County have committed to construct a
regional commuter rail system known as SunRail; and
WHEREAS, SunRail's success is dependent upon, among other things, creating a viable feeder system
that will utilize circulators such as FlexBus and LYMMO to distribute riders; and
WHEREAS, linking Sun'Rail stations to various points throughout the FlexBus Transit System is vital to
providing safe, reliable and efficient transportation options for citizens connecting to employment
centers,_housing, educational -.centers and shopping; and
WHEREAS, reducing vehicle miles traveled, the creation of transit -oriented and bicycle and walkable
everyday travel patterns and the creation of compact development to aid in the protection of natural
resources shall he encouraged; and
WHEREAS, Altamonte Springs and LYNX have suecessfully obtained various federal earmarks in the
amount of $4.1 million, which have or will be used by LYNX to acquire certain hardware and related
software for the FlexBus Transit System; and
roemorandum of Understanding: Finel Design and Implententetion of FlexGus 12/28/2010; 11:14 Aft
{01594575;3)
WHEREAS, the Final Design, which was completed by FDOT in 2007, identified certain physical
improvements to be completed for the System, such as roadway and similar physical improvements; and
WHEREAS, the City of Altamonte Springs has commenced construction of those physical improvements;
thus, construction of portions of the FlexBus infrastructure have advanced past the planning phase and
are now under construction;
WHEREAS, to nov✓ complete the FlexBus Transit System will require funding and final design of the
technical components of the FlexBus Transit System (the "Technical Component") which would include
additional hardware and software to supplement that set forth above, engaging a contractor to update
the Final Design documents, as well the acquisition of the actual buses for said system (all of which
funding is referred to as the "Additional Funding");
WHEREAS, LYNX will serve as the lead agency in this initiative to acquire the Additional Funding, drawing
upon its mission to provide linkages between major activity centers, and now transit points, for its
riders; and
WHEREAS, Casselberry has expressed an interest in joining LYNX and Altamonte Springs in the initial
FlexBus deployment.
NOW, THEREFORE, the parties hereto agree as set forth below:
1. The Final Design of FlexBus requires review and update due to the passage of time since its
completion. in that regard:
a. LYNX, Altamonte Springs, and Casselberry will each assign a project manager as a point
of contact for the update of the Final Design documents. Attach'inent "A" lists the
project managers at the time of execution of this remorandum, however these are
subject to change upon the notification by one party to all other parties to this
agreement.
b. LYNX, Altamonte Springs, and Casselberry will work collaboratively to have the Final
Design documents, (which were completed by TranSysterns in AprR' 2007), updated in
order to prepare for the deployment of FlexBus service. In that regard:
i.- Tiie scope of s&vices for the update of'the Final Design documents will be
developed by the parties to this Memorandum prior- to release.
ii. A contractor will be chosen using an existing contract with one of the parties, or
if the scope does not fit within an existing contract, a scope of services will be
released to competitively procure contractor services to undertake updating the
Final Design documents.
Nlemorandunz of Understanding: Final Design and Implementation of Flex. us January 2011-1
2
iii. All parties to this Memorandum will approve the choice of contractor for the
update of the final design documents prior to issuance of 'a work order. if a
competitive process is used for selection of a contractor, each party to this
Memorandum will be involved in the evaluation of the responses.
iv. Final Design documents will be updated to incorporate Casselberry into the
initial deployment area with connections and operations to be coordinated and
integrated with the proposed SunRail, the commuter rail system. This will
involve the determination of station locations, recommended roadway
improvements, and ridership estimates which will then he utilized to update the
documents.
v. The actual contracting with a contractor to update the Final' Design documents
will be contingent upon obtaining the requisite Additional Funding.
2. LYNX, Altamonte Springs, and Casselberry will work cooperatively to:
a. Obligate existing funding sources and identify any required local match for use of such
funds for the Additional Funding.
b. Identify and secure funding sources for the update of the Final Design documents,
procurement of capital items, construction, implementation, and operating costs of the
FlexBus system.
3. Upon the obtaining of the commitment for the Additional Funding, the parties will then enter
into further agreements which will provide that they will work cooperatively to deploy FlexlBus
on-dernand demand -responsive transit service, as defined in the Final Design documents
including updates following this Memorandum, with an anticipated start of 'operations prior to
or simultaneous with the start of operations of SunRail.
4. LYNX agrees that it shall not execute an agreement with or male a commitment to any federal,
state, or local agency, or a private entity, which commits or obligates Altamonte Springs or
Casselberry in any way without their respective prior written approval, including but not limited
to the type, amount, or proportionate share contributions to the studies o'r project. Nothing
contained in this Memorandum will obligate any party (including LYNX) to incur any cost or
expenses or any commitment to provide any Additional Funding.
S. The parties are independent contractors and are not employees or agents of each other.
Nothing in this agreement shall be interpreted to establish any relationship other than that of an
independent contractor, between the parties, their employees, agents, subcontractors or
assigns, during or after performance of this memorandum.
This Memorandum of Understanding is hereby executed:
Memorandum of Understanding! Final Design and Impfementatic, n of Fleseus January 2011
3
J
By
pri nted �ame:
The City of Altamonte Springs ("Aliar-nonte Springs")
By
Printed Name: Patricia Bates
Title: k4ayur
ATTEST:
Sun va
The City of Casselherry ("Cassel be rry")
By
Printed Name: Charlene nty
Title: Maynr/Cummissinner
DonnaG. Gardner
City Clerk
�
Date '
Dat. o )-q |
Attachment A
Project Managers
The following are the project managers for each party at the time of execution of the Memorandum of
Understanding. Any party can change the project manager by providing written notice to the other
parties.
Central Florida Regional Transportation Authority ("LYNX")
Doug Jamison
Senior ITS Developer
455 North Garland Avenue
Orlando, Florida 32801
(407) 254-6071
djamison@golynx.com
City of Altamonte Springs ("Altan-tonte Springs")
Jamie Coker
Senior Planner
225 Newburyport Avenue
Altamonte Springs, Florida 32701
(407) 571-8146
jcoker@altamonte.org
City of Casselberry ("Casselbervvl
Kelly Brock
City Engineer
95 Triplet Lake Drive
Casselberry, Florida 32707
(407) 262-7725, Extension 1235
I<brocl<@casselberry.org
PAemorandum of Understanding: Final Design and lmplementation of FreuBus January 2011
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