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P&R08-04-11Min fills 1 011 /C LONG %VOOD FLORIDA PARKS AND RECREATION ADVISORY BOARD DATE: Thursday, August 4, 2011 TIME: 7:00 P.M. LOCATION: Longwood Commission Chamber 175 West Warren Avenue Longwood, FL 32750 Minutes Present: Lori Rice, Chair Abigail Shoemaker, Vice Chair Shawn Anastasia, Member Dave Putz, Member Anna Rivera - Laguer, Member Alex Trauger, Member Nikki Bright, Member Fran Meli, Leisure Services Director Karen Behling, Recording Secretary 1. Call to Order. Chair Rice called the meeting to order at 7:00 p.m. 2. Public Comments on Action Items. Jeff Hunnicutt, 1007 Cathy Dr., Altamonte Springs, said he wanted to speak in'favor of installing a Skate Park, kids need to get out and interact with other kids and be able to exercise and ride and have someplace to go hangout and be watched and stay active. Austin Hunnicutt, 1007 Cathy Dr., Altamonte Springs, said he wanted to speak, in favor of installing a. Skate Park, would be a lot safer of a place environment where kids can come hang out and be a local spot instead of having kids ride their bikes around the city and destroying property and getting kick out arrested or in trouble that they don't want to be in. Dave Broccalo, Kyle Broccalo, Seth Broccolo, 506 Tulane, Altamonte Springs, said Ile wanted to speak in favor of installing a Skate Park, this is a good community idea to keep them off the streets keep them happy keep them healthy keep them riding in a safe environment, I'm willing to Volunteer. James Covington, 234 Huron Trail, Maitland, there is so many kids in this area, and surrounding area that would be willing to go where ever they could to have a place to ride or skateboard it is literal a place to go there a lot of kids that play basketball and football and tennis there got to be an alternative. There needs to be a place for kids to go. 3. STAFF REPORT Ms. Meli said National Night Out went well_ The weather didn't cooperate; the. lightening detector went off three or four times. The Fire Department defeated the police department again in softball. She thanked board for all their help. Vice Chair Shoemaker questioned what happened to the extra hotdogs, Ms. Meld said that the hotdogs are sold to Babe Ruth and any unopened cases of sodas are returned back to Sams Club. 4. ACTIONS ITEMS P &R 08 -04 -11 /1 A. Approval of Minutes of Previous Meeting — None B. Approve Skate Park Plan Member Trauger asked if BMX bike riding would be allowed at the park. 'Ms. Meli said yes, a lot ofparks allow it at the same time. Member Trauger asked if a contractor has been selected. Ms. Meli explained yes MJS Concrete ]nc.is the contractor for the slab; they are certified to install skate equipment. The contractor will be responsible to take care of any painting, clean off any rust, mildew off the equipment the contractor has already been out to look at the equipment. Member Trauger spoke about the design of the park. Ms. Meli explained that the design has been done with skateboarders. Ms. Meli explained that the equipment can be rearranged if the need comes up. Ms. Meli said the slab would be $23,000. Member Rivera - Laguer asked when the project will be starting. Ms. Meli explained it is based on the Commission's decision on August 15, 2011. All board members are invited to attend. Vice Chair Shoemaker said tonight we are to determine Candyland or Reiter Park, Ms. Meli said Reiter Park was accepted at the budget meeting, Ms. Meli said tonight's meeting is to endorse or not endorse project the project. Ms. Meli explained the skater park isn't going to be manned by staff. According to state statues and our insurance agent the park doesn't have to be manned. Ms. Meli said it is up to the parent of skaters Linder eighteen to sign a waiver to use the facility. Skaters will be required to wear a helmet ' and the city will recommend pads to be worn. Ms. Meli explains there will be no fees charged to use the skate park. Mr. Putz asked that funds be used to post signs on city property abort no skating on city property. Member Putz asked about the safety net behind the ball field to block stray balls from skaters, Ms. Meli explained one would be installed. Chair Rice�asked if we are ready to entertain a motion to approve the skate park. Member Trauger move for the board to approve the skate park with adding of signage on city property about no skating. Member Putz seconds the motion. The approval of the skate park passed unanimously. Vice Chair Shoemaker refereed to "'City Board Members a Helping Hand "'book. Member Bright, Member Putz, Vice Chair Shoemaker and Member Rivera- Laguer need copies of this book. 5. BOARD MEMBER PRESENTATIONS — NONE 6. PROJECT AND PROGRAM UPDATES Member PLItz asked about the 70,000 approved by the city commission with a 4 to 1 vote having to do with Reiter Park does Ms. Meli have any information to share about this. Ms. Meli explained this money has to do with the construction plans. Member Putz asked how much money has been spent on Reiter Park. Ms. Meld explained we have spent money on two conceptual plans not construction plans. Ms. Meli explained we have spent stormwater money to do the first part of phase one which is exactly what needed to be done on the current conceptual plans. Ms. Meli doesn't have any information on the grant yet for Reiter Park. Chair Rice asked about a second retention pond on the plans. Ms. Meli explained the park has a water problem; the second pond is necessary. Member Trauger asked if the conceptual plans would be used for the construction plans. Ms. Meli answer yes, the Commission voted that the current conceptual plan would be used for construction plans. Member Anastasia asked if interest cards were handed out at NNO. Ms. Meli explained the Leisure Services table handed out brochures, had copies of the Reiter Park plan. Member Anastasia questioned what the construction plan would include for Reiter Park. Ms. Meli explained that the construction plans P &R 08-04-11/2 will not include the electrical plans; we have to go to an electrical engineer. We are using Dix - Lathrop for the plans and their forte is gardens and landscaping. Member Anastasia asked if' Candyland had an AED. Ms. ]deli said yes, it is located 4the concession stand, but the city is going to purchase another one to be placed in the parks crew office or installed oil the crew's egUipment that is used around the park. Member Bright asked if'we found out: what our policy is on Facebook or social media yet. Ms. Meli answered that we have no policy yet. Vice Chair Shoemaker asked about the field trip to visit the parks. Chair Rice said this would be discussed at the end right before we adjourned for our:next meeting. Member Putz how are you going to include the public during the field trip? Ms. Meli spoke to the city clerk what we Will do. You will be given pads write down your thoughts about the parks. At the next meeting we can discuss what you saw and what you like and what you don't like and what your concerns are. Our Tuesday meeting night in September is an actual commission meeting night and Thursday night rneeting night is ;,booked for another. The commission chamber is pretty much booked for the month of September.;, We are looking at doing our park visit right before the commission meeting on September 6' from 5 Umtil. T Member Bright said 5:30pm, all agreed. Chair Rice announced the rest of the year's meeting dates. October 8` November I", and December 5 " Chair Rice asked that each board member sign up for a project. For example: Reiter Park, Skate Park, Dog Park, Social Media, Community partnership program, grant opportunity, youth and adult leisure activities, and tree dedication program. The following projects were signed up for by board members: Vice Chair Shoemaker signed up for "Round Ups" to earn money for recreation Member Bright signed up for "Skate Park' and "Social Media" Member Anastasia signed up for '*looking into the grants" Ms. Meli will get name tags and letters to identify each board fi•om the City of Longwood. Any money donated to the City of Longwood should be in a form of checks. If people want to donate cash Ms. Meli would prefer any cash be brought to the city. Chair Rice signed up for "Community partnership program" Member Traeger asked about budget highlights. Ms. Meli stated that Leisure Services; requested budget is out on the city website. Chair Rice explained the audio from the budget: workshop is! online. Member Traeger asked about the inventory of what the parks have. Ms. Meld said this is.found under the Leisure Services area with a drop down menu. Mr. Capizzi handles stuff on the website pertaining to Leisure Services. Member Bright can help with getting up to date pictures of all the parks. Member Putz signed up for "Reiter Park" Member Rivera- Laguer signed up for "Reiter Park' Ms. Meld explained the tree memorial and tree city go hand in hand: The city would provide a plaque or granite piece for the tree memorial. Mernber Traeger would like to sign up for "website plans for the parks" P &R 08-04-11/3 7. AJOURNMTNT- -8:32p Member Traeger moved for adjournment. Member Putz and Shoemaker seconded. Lori Rice, Chair ATTEST: Karen 6ehling, Recording Secretar P &R 08-04-11/4