Loading...
P&R09-07-11Min 111 1Oil le Aft A ti LO-,;'G%VOOD FLORIDA PARKS AND RECREATION ADVISORY BOARD REGULAR ME. ET[NG DATE: Wednesday September 7, 2011 TIME: 7 :00 P.M. LOCATION: Longwood Commission Chamber 175 West Warren Avenue Longwood, FL 32750 Minutes Present: Lori Rice, Chair Abigail Shoemaker, Vice Chair Shawn Anastasia, Member Dave Putz, Member Anna Rivera - Laguer, Member Nikki Bright, Member Fran Meli, Leisure Services Director Karen Behling, Recording Secretary Absent: Alex Trauger, Member 1. CALL TO ORDER. Chair Rice called the meeting to order at 7:00 p.m. 2. STAFF REPORT Ms. Meli said the City Commission approved the first reading of the 2011/2012 budget. Events coming up, Longwood Cruise in on the second Saturday of each month starting October 8 " The car show is going to be a monthly event, with set up in front of the old hotel, the city hall parking lot, and cars on Warren and Church Ave. We will have a DJ set up to play mu "sic at the car show. The cost to the City is going to be $300 per event for the car show; the city will try to get sponsorship to offset the cost. Member Bright asked what the times would be for the show. Ms. Meli replied the time would be from 5pm to 8pm. Member Bright asked about food trucks. Ms. Meli explained that staff has researched this already and we are planning on have six trucks to start off with. Member Bright asked if alcohol will be served. Ms. Meli replied that at this time were riot planning on serving alcohol. It was the consciences of the board, six for and one member absent, to hold the car shows on the city streets not at Reiter Park. Member Rivera - Laguer asked about a registration fee for the car show. Ms. Meli said that would be handled with the promoter of the show the city will not be requiring one. Member Putz explained usually for a Cruise in no fees would be required. Chair Rice asked about closing down the streets for the car show. Ms. Meli replied the streets would be closed to display cars; we won't be closing down Wilma Ave or Warren and Church west of Wilma. Ms. Meli explained about Halloween with details on trunk or treat for October 29, 2011 from 5pm- 7:30pm and Face the near on October 29, 30 and 31 from 8pm -1 Ipm. Ms. Meli touched on the 9-11 event this Sunday September 1 1 at 7pm. Ms. Meli updated the board on the Skate Park project status. Ms. Meli updated the board on the car chargers which were installed at Reiter Park and Candyland Park. Member Bright asked to be notified of ground breaking of the skate park. Ms. Meli explained the board and P &R 09 -07- 2011 /1 `.`Bikes and Boards" would be notified on the date and time for the ground breaking of the skate park. 3. PUBLIC COMMEN'T'S ON ACTION ITEMS None. 4. ACTIONS ITEMS A. APPROVAL OF MINUTES OF PREVIOUS MEETINGS — July 14, 2011 and August 4, 20.11 Member Shoemaker moved to approve the minutes at the October 201;1 meeting, seconded by Member Bright. Passed 6 -0. B. DISCUSSION AND RECOMMENDATION TO PROCEED WITH THE GRANT APPLICATION PROCESS FOR $50,000 THROUGH THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM FOR CAPITAL IMPROVEMEN'T'S FOR DOG PARK Member Shoemaker motioned to approve and Member Anastasia seconded the motion for discussion. Ms. Meli handed out a layout of Arbor Park. She explained that Arbor Park is very shady and is a prime location for a Dog Park. She also explained the Dog Park would have fencing, water fountains, benches and doggy bags. She also explained we would be improving the parking area around the current Arbor Park location. Ms. Meli explained the grants we are looking at are funds which don't,require matching funds from the city. Member Putz asked how the funds worked in reference to the grant. Ms. Meli explains the grant is a re- imbursement; for example if we spend 48,000 we receive 48,000 back not the 50,000. Chair Rice re -read grant language. Chair Rice asked for approval of the grant. The motion passed 6 -0. C.. DISCUSSION AND RECOMMENDATION T O PROCEED WITH THE GRANT APPLICATION PROCESS FOR $50,000 THROUGH: THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM FOR CAPITAL IMPROVEMENTS FOR REITER PARK 'Member Shoemaker motioned to approve the grant and Member Anastasia second the motion to approve. Ms. Meli explained this $50,000 grant will need to go towards a specific element at Reiter Park; her recommendation is for the funds to go towards an interactive water feature. Ms. Meli explained this grant is not a matching grant. The board passed 6­0 that they would Like the funds to go towards a water feature at Reiter Park. P &R 09-07-2011/2 Chair Rice asked what the time ftaine is to use the funds. Ms. Meli explained we would have a three year window to spend the funds and the award of the grant would be early summer.bf 2012. Chair Rice reread the grant language; also to include the board recommendation to use the funds towards a water feature at Reiter Park. Chair asked for a voice approval for the grant, the motion passed 6 -0. 5. BOARD MEMBER PRESENTATION None 6. PROJECT AND PROGRAM UPDATES Member Bright spoke on social media. Member PLItZ no update. Member Anastasia no update. Member Rivera - Laguer no update. Member Bright: spoke on Skate Park in reference to the connnission approving,the project for Candyland. Chair Rice spoke on community partnerships. Ms. Meli directed Chair Rice to,contact Mr. Capizzi in reference to this project. Vice Chair Shoemaker spoke on round up. Ms. Meli will contact the City Administrator to set up' a meeting between all parties. Chair Rice mentioned other projects that aren't signed up for yet for example: youth and adult leisure actives, tree dedication program in conjunction with tree city stat0s, Dog Park, or special events. Member Bright would like to sign up for the tree project. Member Bright tabled a brick project for later when Reiter Park gets off the ground. Member Rivera- Laguer asked about a tour of the parks. Ms. Meli explained that the tour is on hold due to the attorneys concern with public participation. Ms. Meli advised that the board members tour the parks on their own and email comments back. Vice Chair Shoemaker talked about each member visit the parks with a city staff member outside the board meeting. 6 Next meetings: October 4, 2011; November 1, 2011; and December 6, 2011 7. AJOURNMENT - 8:28 p.m. Member Putz moved to adjourn the meeting seconded by Vice Chair Shoemaker. C.1J Lori Rice, Chair ATTEST: aren Behling, Recording Selfflary P &R 09-07-2011/3