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LOtiG WOOD
FLORIDA
PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING
DATE: Tuesday October 4, 2011
TIME: 7:00 P.M.
LOCATION: Longwood Commission Chamber
175 Nest Warren Avenue
Longwood, FL 32750
Minutes
Present: Lori Nice, Chair
Abigail Shoemaker, Vice Chair
Dave Putz, Member
Nikki Bright, Member
Fran Mleli, Leisure Services Director
Karen Behling, Recording Secretary
Absent: Alex Trauger, Member
Shawn Anastasia, Member
Anna Rivera- Laguer, Member
1. CALL TO ORDER.
Chair Rice called the meeting to order at 7:00 p.m.
2. PUBLIC COMMENTS ON ACTION ITEMS: None.
3. STAFF REPORT.
Ms. Meli reported the following:
New Member starting in December — Ms. Judy Coad.
The Leisure Services Brochure was at the printer. The total cost to print the 6,000 brochures
would be $1,500. The cost was fully covered by the business card advertising and the brochure
Should be shipped to the City in seven (7) to ten (10) days.
Downtown Longwood Cruise -In would be held every second Saturday of each month starting
Saturday October 8, 2011 from 5:00 P.M. until 8:00 pm on Church Avenue. There would be six
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(6) food trucks in the parking lot off of Ronald Regan Boulevard and up to 100 cars, including the
Corvette Club.
Senior Matinee — Third Wednesday of the month, October 19, 2011 at 1:30 p.m. in the
Community Building, showing Bridesmaids.
Halloween and Face the Fear — Trick or Treating on October 29, 2011, from 5:00 p.m. until 7:30
p.m. at Reiter Park. There would be a children's costume contest, games, candy, inflatables and
food trucks. Albertsons donated over a $1,000 of candy. This event was sponsored by the City,
Covenant Community Church and Magic 107.7 radio station. Face the Fear would be held at the
Fire Annex Building, October 29, 30, 31, 2011, from 8:00 p.m. until 11:00 p.m. The cost of the
tickets was $8 for adults and $5 for children 10 years old and under. The City would receive $1
from each ticket sold. This event was sponsored by the City and Covenant Community Church.
Electric Car Charging Stations — Installed beside Fire Station 15 and another at Candyland Park.
Working on a "ribbon cutting" event later in October.
Skate Park — Meeting with the concrete contractor on Wednesday October 5, 2011 in the
afternoon.
Reiter Park — Waiting on the purchase order to be issued to Dix- Lathrop to begin the construction
plans.
ID Cards -- Photos would be taken at the Police Department. Go any time and someone would
take your picture.
Member Putz stated his Corvette Club would have many cars at the Cruise -In.
Chair Rice inquired where the general public would park.
Ms. Meli replied they were on their own for parking around the area. She stated the Community
Building parking lot would closed dueto an event in the Building.
Vice Chair Shoemaker stated the City of Longwood should make contact with the old Hotel.
Ms. Meli stated contact was made and they were aware of the event. She stated the City would
not be policing this lot. She stated if the "Longwood Village Inn" desires no parking, they
needed to place barricades.
Member Putz asked how you would access the car charging stations.
Ms. Meli explained, to unlock the charging stations you would need to wave your credit card or
call the 800 number on the machines to gain access. She stated tile City currently was not
charging for power.
Member Bright asked about how the ribbon cutting would go.
Ms. Meli explained the media would be contacted and the electrical car company would have
demo cars there.
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4. ACTIONS ITEMS.
A. APIPROVAL, OF MINUTES OF PREVIOUS MEETINGS —.lady 14, 2011, August 4,
2011and September 7, 2011.
Member Bright moved to approve. Second by Member PLItZ seconded and
carried by a unanimous voice vote with Members Trauger, Anastasia, and
Rivera - Laguer absent.
B. .APPROVE SOCIAL. MEDIA.
Vice Chair Shoemaker moved to approve. Seconded by Member Bright for
discussion.
Ms. Meli explained Member Bright had put together a great policy for Social Media and
the City's Attorneys needed to weigh in on it. She explained the policy was sent via
electronic mail to all the Board Members. She stated she wanted a consensus of the
Board to form a "Facebook" page. She said the Commission would have to approve the
Leisure Services "Facebook" page. She explained the "Facebook" page would be only
one -way of communication.
Chair Rice asked if there were any changes to the draft policy that was sent to the Board.
Motion carried by unanimous voice vote with Members Traeger, Anastasia, and
Rivera - Laguer absent.
Ms. Meli said nothing was changed until the Attorney weighs in. She explained this was
an internal policy. She explained the policy would be on the next Commission Agenda
on October 17, 2011.
Chair Rice asked for Member Bright to speak at the Commission Meeting on behalf of
the Board.
5. BOARD UPDATES.
Vice Chair Shoemaker stated her project was a work in process.
Chair Rice spoke that she was working with Mr. Chris Capizzi, the Recreation Program
Coordinator, in reference to community partnership. She explained that Mr. Capizzi sent out a
letter in reference to Halloween, and a generic friends and neighbors of Longwood sponsorship
package. She asked if any of the Board Members reached out to the community for sponsorship,
that the information was relayed to Mr. Capizzi with the outcome.
Chair Rice asked if the City had an arborist on staff.
Ms. Meli stated they have a staff person who has a great deal of knowledge, but isn't an arborist.
Chair Rice explained that Arbor Park had four (4) big trees that seemed dead.
Ms. Meli stated that she would make contact with Ms. Debbie Renfro.
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Chair Rice asked about the banners on Ronald Reagan Boulevard.
Ms. Meli explained this was something that Public Works took care of.
Member Bright stated that she had no updates.
Member Putz stated there were lots of groups using the open space for play at Reiter Park.
Ms. Meli stated that any organization or group that contacts Leisure Services for open space for
practice, was told that Reiter Park was available only on a temporary basis and it was a first come
first served.
Vice Chair Shoemaker asked about Longwood Elementary, and if the City would be able utilizing
it.
Ms. Meli replied the deal was in the School Board's hands and the City's Attorneys were working
on a contract. She explained the City would not be renting the whole facility. She explained that
Leisure Services would have to cover their cost with revenue. She explained all the exercise
classes would be moving to Longwood Elementary School. She further explained that Summer
Camp would be held at Longwood Elementary School. Ms. Meli explained the School could be
used for meeting space.
Chair Rice announced the next Meeting dates would be November 1, 2011 and December 6,
2011. She asked if the Skate Park rules could be brought back at the next meeting.
Ms. Meli explained the Board could weigh in on the Skate Park rules. She stated in January they
could start coming up with budget stuff. She explained by May 2012 the budget must be pulled
together.
6. AJ®URNMMENT.
Member Putz made a motion for adjournment. Seconded by Vice Chair Shoemaker.
Chair Rice adjourned the meeting at 8:06 p.m.
Dori Rice, Chair
ATTEST:
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'Karen Behling, Recording Se ry
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