Loading...
P&R01-03-12Min III STORIC LONGWOOD FLORIDA. PARKS AND RECREA'T'ION ADVISORY BOARD REGULAR MEETING DATE: Tuesday, January 3, 2012 TIME: '7:00 P.M. LOCA'T'ION: Longwood City Commission Chambers 175 West Warren Avenue Longwood, FL 32750 Minutes Present: Lori Rice, Chair Nikki Bright, Vice Chair Abigail Shoemaker, Member Dave Putz, Member Anna Rivera - Laguer, Member Judy Coad, Member Commissioner Brian Sackett Fran Meli, Leisure Services Director Karen Behling, Recording Secretary Absent: Alen Trauger, Member 1. CALL TO ORDER. Chair Rice called the meeting to order at 7:05 p.m. 2. ELECTION OF OFFICERS. A. Chair. Member Putz nominated Lori Rice as Chair. Seconded by Member Shoemaker and carried by a unanimous voice vote with Member Traeger absent. B. Vice Chair. Member Bright nominated herself as Vice Chair. Seconded by Member Shoemaker and carried by a unanimous voice with Member Traeger absent. P &R 0 1 -03-12/1 3. ]PUBLIC COMMENTS ON ACTION ITEMS. ]Member Putz would like the wording changed on "Public Comments On Action Items" and stated the public should not be limited to comment on only action items. Ms. Meli stated they could make that change. 4. STAFF REPORT. Ms. Melt reported the following for the Staff Report: Downtown Longwood Cruise -:[n — Second Saturday each month. The next event is going to be Saturday, January 14, 2012 from 4:00 pm until 7:00 pm on Church Avenue. There will be Food Trucks. We had about 75 cars attend the December show. Movie in the Park — "Prancer" was enjoyed by approximately 30 residents. Senior Matinee -Third Wednesday of the month, January 18, 2012 at 1:30 p.m.in the Commission Chambers. Showing "Tile Debt ". ,skate Park — Finishing touches on the installation are being done. The City Attorney and Risk Management have approved the waiver and signage. A temporary sign will go up in the next two (2) weeks and the Skate Park will open. The Grand Opening will follow in a few weeks and we will let you know when the opening of the Park is scheduled. Waivers need to be signed by a parent for children under seventeen in front of City staff, notary, or at the Bikes and Board store. The City will be installing fencing behind the C3 baseball field to catch any fly balls. Additional lighting will be installed also. ID Cards — Ms. Meli asked the Board if anyone has stopped by the Longwood Police Department to have their photo taken for an ID badge. ]Longwood Elementary — Leisure Services will not be able to move until they have computer /phone connections. Some of our programs have begun at Longwood Elementary School. Fire Administration staff will also be moving in to share expenses. Member Coad questioned how bike riders and skate boarders work together. Ms. Melt explained and Vice Chair Bright explained also. Member Coad questioned if the rental money allocated for Lyman High School could be used for ]Longwood Elementary. Ms. Meli explained the money allocated for Lyman High School would be used for the Summer Camp Program at Longwood Elementary School to offset expenses. Member Putz asked if the Board was going to discuss the budget during this meeting. Ms. Meli explained that she wanted the Board to have an overview of the budget so the board could see how staff budgets. Ms. Meli wanted the Board to see what the expenses for park maintenance, the Community Building and recreation are. Member Putz questioned the red line items in the budget prep paperwork. Ms. Meli explained that the red items are funds that have been cut from the Leisure Services Budget from the City Administrator and City Commission. P &R 01 -03 -12/2 Chair Rice questioned Meals on Wheels and the playground equipment at Longwood Elementary School. Ms. Meli explained that staffing has to be worked out in order to open the playground. Meals on Wheels knows the Leisure Services is in the process of moving to the School. Ms. Meli feels they do want to join the City of Longwood. Ms. Meld explained the ball fields will be available two (2) days a week for Babe Ruth to practice for the younger kids. Ms. Meli asked Commissioner Sacket about what tirne T -Ball plays. Commissioner Sackett answered they must be done by 6:30 p.m. Ms. Meli explained the budget in detail. The City budgets for all expenses and hopes to bring in revenues to offset these expenses. Chair Rice would like to start discussing "Events" in the budget at the February meeting then followed by "Programs ". Member Coad asked about the status of office fiu-nihire for the move to the School. Ms. Meli explained that we have furniture in storage. The School Board has several lunch room tables on hold for the City to use. Member Rivera - Laguer asked if the School was going to be Wi -Fi for internet access for when events are going on or classes. Ms. Meli explained that once the City moves into the School we will look into doing computer labs for classes for the seniors. Member Shoemaker asked to discuss capital improvements /park improvements for budgeting purposes in April. 1Vlernber Coad inquired about moving equipment from Arbor Park to Smal lworld Park. She also inquired about enhancing the area with a small pavilion at: Arbor Park. She would like the cross walk between Arbor Park and Candyland Park to be better marked. Ms. Meli explained the equipment at Arbor Park is "toddler equipment" and this equipment is outdated. She also stated that at Smallworld Park the open area is used for open play. Ms. Meli stated that Candyland Park needs to have a solid surface budgeted for next year. This can be discussed during capital improvement time. Member Shoemaker would like to discuss staffing expansion for the next year's budget. Chair Rice stated that during our May Meeting discussions we will deal with personnel, capital and equipment. She also stated that the Board needs to discuss a five (5) year capital. improvement plan. Ms. Meli stated that the Board needs to look at a five (5) year plan for repair and maintenance for the parks. 5. ACTIONS ITEMS. None. 6. 'BOARD UPDATES. Member Shoemaker- No update. Chair Rice - Work in progress. Vice Chair Bright- Lets do a trial run for the tree memorial. Ms. Mel] would like to limit the tree selection to be purchased for the right location.. Member Rivera - Laguer -No update. P &R 01 -03 -12/3 Member Coad - Mentioned having a bench memorial, flower project and adopt a park. Member Putz- Commented on the "Life Style" equipment not being used. Ms. Meli stated trash cans and benches have been installed around the City, the exercise equipment will be installed at Reiter Park. Member Putz asked what happened to installing "no dogs allowed in the park" signs. Ms. Meli explained that signs are in the process of being made. She also stated they mist be "caught" by the City of .Longwood Police Department. Chair Rice asked about a meeting for the Bike /Pedestrian Workshop. Ms. Meli stated this meeting is scheduled for 6:00 p.m. on January 26, 2012 in the Longwood Community Building. 7. AJOURN1VMENT. Member Putz made a motion for adjournment. Seconded by Member Shoemaker. Chair Rice adjourned the meeting at 9:08 p.m. 2� Lori Rice, Chair ATTEST: Karen Behling, Recording Se taffy P &R 01 -03 -12/4