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P&R06-05-12Min HISTORIC LoNGWOOD PLO R I DA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING DATE: Tuesday June 5, 2012 TIME: 7:00 P.M. LOCATION: Longwood Commission Chamber 175 West Warren Avenue Longwood, FL 32750 Minutes Present: Lori Rice, Chair Nikki Bright, Vice Chair Dave Putz, Member Anna Rivera - Laguer, Member Judi Coad, Member Scott Bevis, Member Brian Sackett, Mayor Fran Meli, Leisure Services Director Karen Behling, Recording Secretary Absent: Abigail Shoemaker, Member 1. CALL TO ORDER — 7:00pm 2. PUBLIC INPUT 3. STAFF REPORT a. The City of Longwood Meals on program is going well. b. City of Longwood "Ball Room Dance Club" meets at the school every Sunday evening. It will be being cancelled on Father's Day. c. Downtown Longwood Cruise In is held the second Saturday of the month. The next event is on June 9, 2012 from 5:00 pm until 8:00 pm on Church Avenue. The July Car Show celebrates "National Collector Car Appreciation Day ". d. The Food Truck Bazaar will be held on the first and third Saturday of the month from 6:00 pm until 9:00 pm on Church Avenue. The City of Longwood started out with thirteen trucks. We have had to cut back to five trucks until our crowd builds. P &R 6/5/2012 Pagel e. City of Longwood "Summer Camp" started the first week in June. We currently have approximately 66 campers enrolled. f. The City of Longwood Leisure Services Department has a "Theater Camp" that is renting space at "Longwood Elementary School" for their Summer Camp program. g. David Steward from "MVP Sports" will be holding sports clinics later this summer and hopefully will be offering a "Mommy and Me" program for preschoolers later this fall. h. City of Longwood will be hosting a "Father/Daughter Dance" on July 12, 2012 from 7 pm until 9 pm. The price is $5 per couple and $2.50 for each additional guest. This will be located at the Longwood Community Building. i. The City of Longwood will hold a "Family Movie Night" at 7 pm at the Longwood Community Building on July 10, 17, 24, 31. This will be a free event. j. The City of Longwood will be raising money to cover the cost to bring the Senator "clone" to Reiter Park. The cost is $12, 500 and all funds will be received thru donations. Member Putz asked why the City of Longwood needed one since Seminole County will be installing one at "Big Tree Park ". He also asked how many clones exist. Ms. Meli replied there were seven originally. Currently the grower has five available. Ms. Meli also stated that installing a tree was Commission's desire. Member Coad asked where the tree was going to be installed. Ms. Meli replied Reiter Park near a pond. Member Coad stated that we need to raise the funds for the tree, but the City needs to hold off until the park is under construction and ready for the installation of the tree, not install the tree then build and have the tree damaged. Mayor Sackett stated that he will personally walk the fliers around to raise funds for installing the tree. He also agreed the tree should be installed after construction is complete. Chair Rice asked what was the deadline to raise the funds to buy the tree. Ms. Meli replied to get the tree for January or February the City has a month to raise the funds. Mayor Sacket also stated there is a process to prepare the root ball; this is usually a four to six month process. Ms. Meli stated that staff met with South Seminole Hospital helicopter staff about the tree being installed, a tree or structure does not need to have a blinking light until it is two hundred feet. k. National Night Out will be held on August 7 2012. The Annual Police/Fire softball game will be played. We will have bounce houses and many vendors handing out free stuff and selling items. Winn Dixie has sponsored all food that will be handed out. 4. ACTIONS ITEMS P &R 6/5/2012 Page 2 A. APPROVE MINUTES OF PREVIOUS MEETING — MARCH[ 6, 2012 AND MAY 1, 2012 Member Coad moved to approve with corrections. Seconded by Vice Chair Bright, carried by a unanimous voice vote with Member Shoemaker absent. Vice Chair Bright made a motion to discuss "A Community Affair" special event at a later date. Seconded by Member Coad. Passed with 6 -0 -1 voice vote. B. DISCUSS CAPITAL IMPROVEMENT PROJECTS FOR BUDGET Ms. Meli asked the Parks and Recreation Advisory Board Members what they want to do with Arbor Park inference to the toddler playground equipment. Member Coad asked if the playground equipment from Arbor Park could be moved to another location. Ms. Meli replied the equipment is old but still safe to be used. Ms. Meli's question is does the board want to replace current equipment or just remove the equipment from this park. Vice Chair Bright asked what the cost would be to replace the current equipment at Arbor Park. Ms. Meli replied about $50,000. Ms. Meli confirmed the Parks and Recreation Advisory Board's discussion to keep a toddler playground area with new equipment at Arbor Park enclosed with a fence. Ms. Meli updated the board about Raven Park, that the city has removed the playground equipment because the equipment was unsafe. Ms. Meli asked the board if the city could remove the fence between the park and city property. Ms. Meli suggested installing the picnic area with benches and a grill. Vice Chair Bright asked what would be the cost to purchase a picnic table, bench and grill? Ms. Meli replied the cost would be under $2000.00 Ms. Meli is going to add one shade structure to the budget. C. DOG PARK Ms. Meli explained to the board that Leisure Services has $33,000 budgeted for building a Dog Park. The grant money was not funded this year. Member Coad asked what the cost would be to do a basic Dog Park. Ms. Meli replied $30,000 for fencing and benches but won't cover the price for a sidewalk. Ms. Meli stated the Dog Park will have a small dog area and large dog area. Member Coad made motion to build a Dog Park at Arbor Park second by Vice Chair Bright passed 5 -1 -1 with Member Putz against. 5. BOARD UPDATES Member Putz asked for the board to be updated on car break -ins at Candyland Park. Ms. Meli replied that the last break -in happen during tournaments and a resident noticed the kids and scared them away. Ms. Meli stated the car break -ins at Candyland Park are not a new issue. This has gone on for years. P &R 6/5/2012 Page 3 'Vice Chair Bright updated the board on the memorial project, would like to try this project iin the dog park. Ms. Meli asked if other cities charge for actual cost for memorial items. 'Vice Chair Bright stated other cities tend to charge more than. they actually cost. Ms. Meli asked for board members to start to think about an "Adopt a Park" program. 6. AJOURNMENT xWember Putz moved for adjournment. (Chair Rice adjourned the meeting at 9:15 p.m. , �e - zx Lori Rice, Chair ATTEST: Karen Behling, Recording Sec tart' P &R .6/5/2012 Page 4