P&R10-02-12Min IAISTOR1C
LONGWOOD
FLORIDA
PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING
DATE: Tuesday, October 2, 2012
TIME: 7:00 P.M.
LOCATION: Longwood Commission Chamber
175 West Warren Avenue
Longwood, FL 32750
Minutes
Present„ Lori Rice, Chair
Dave Putz, Member
Anna Rivera - Laguer, Member left 8:00 pm
Judi Coad, Member
Scott Bevis, Member
Abigail Shoemaker, Member
Brian Sackett, Mayor
Fran Meli, Leisure Services Director
Karen Behling, Recording Secretary
Absent: Nikki Bright, Vice Chair
1. (CALL TO ORDER— Chair Rice called the meeting to order at 7:05 p.m.
2. :PUBLIC INPUT- None
3. STAFF REPORT
a. Downtown Longwood Cruise In — Second Saturday of the month from 5:00 p.m. until
8:00 p.m. on Church Avenue. In November the event will be moved to 4:00 p.m. until
7:00 p.m.
lb. The Food Truck Bazaar will be this Saturday in front of the old hotel.
c. Halloween — Saturday, October 27th from 3:30 p.m. until 6:00 pm. There will be trunk
or treat, bounce houses, balloon guys, costume contest, Police Department and Fire
Department. Various businesses will set up and will be handing out candy.
d. Need to reschedule the November meeting due to voting. The available dates are
Thursday, November 8th or Thursday November 15th.
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Member Shoemaker made a motion to meet on 11/8/12. Seconded by Member Rivera -
Laguer and carried by a unanimous voice vote with Member Putz abstaining and Vice
Chair Bright Absent
4. ACTIONS ITEMS
A. Approve minutes of the September 6, 2012 meeting.
Member Shoemaker moved to approve the minutes of the September 6, 2012
meeting. Seconded by Member Rivera - Laguer, and the motion passed 6 -1 with
Member Bright absent.
B. Approve minutes of the Joint Bike -Ped work session — October 25, 2011 &z March
21, 201.2
Member Shoemaker moved to approve the Joint Bike -Ped Work Session Minutes.
Seconded by Member Coad, and the motion passed 6 -1 with Vice Chair Bright
absent.
C. DISCUSSION ON CHILI COOK OFF
Mayor Sackett entered at 7:35p.m.
Ms. Meli suggested hosting the first "Chili Cook Off' on the second Saturday in
conjunction with the City's Car Show.
Member Coad moved to host the "Chili Cook Off' during the car show on
September 14, 2013. Seconded by Member Shoemaker. Passed 6 -1 with Vice Chair
Bright Absent.
Discussion ensued about what to do if the weather turns bad. If rain occurs the
backup plan would be to move the "Chili Cook Off' to Longwood Elementary
School.
Member Rivera - Laguer left the meeting at 8:00 pm.
Member Shoemaker will research how prizes are handled for the "Chili Cook Off'.
Member Coad asked what cost are we required to have, for example: electrical and
city employees, in addition to the ones working the car show? Ms. Meli replied we
have $5000 budgeted for the event plus $500 for banners. Ms. Meli stated we will
have a shared expense with the car show employees with the Chili Cook Off. We
could have a band playing which would cost us, the DJ for the car show would start
at 5:00 p.m. and he could announce the winners. The fire extinguisher will be
supplied by the City.
Member Bevis asked who would inspect for complies? Ms. Meli replied this would
be the city's Fire Marshal.
Member Bevis will research rules and guidelines for the Chili Cook Off.
Ms. Meli will find out the cost to place an insert in the City's utility bill for
advertising.
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Chair Rice is going to research categorizes and entry fees for the Chili Cook Off.
Member Putz will research participate advertising for the Chili Cook Off.
Member Coad will research the applications process for the Chili Cook Off.
Member Coad asked if Ms. Meli has looked into the Kaboom Playgrounds. Ms. Meli replied yes, no
grants will be available until 2013. These playgrounds have to be installed in an area that has a
need based on free and reduced lunches. Ms. Meli suggested maybe Arbor or Raven Park as a
location.. This grant would be in the amount of $15,000.
Member Coad wants to put on the agenda for the first of the ,year, expanding the Christmas
decorations throughout the City of Longwood.
5. BOARD UPDATES
Member Shoemaker updated the board that the next step on her project is for the Finance
Director and I to find out what the cost would be to add rounding up your utility bill and
the funds will be used for parks.
6. ADJOURNMENT — 9:15 p.m.
Member Shoemaker moved for adjournment, seconded by Member Putz.
Chair Rice adjourned the meeting at 9:15 p.m.
Lori Rice, Chair
ATTEST:
�M
Karen Belling, Rec4 ing Secretary
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