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PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING
DATE: July 9, 2013
TIME: 7:03 P.M.
LOCATION: Longwood Commission Chamber
175 West Warren Avenue
Longwood, FL 32750
Minutes
Present: Scott Bevis, Vice Chair
Judi Coad, Member
Cathy Ross, Member
Dave Putz, Member
Nikki Bright, Member
Chris Capizzi, Acting Leisure Services
Director Karen Behling, Recording Secretary
Absent: Lori Rice, Chair
1) CALL TO ORDER. 7:03 pm
2) PUBLIC INPUT. — None
3) STAFF REPORT.
Father Daughter Dance was on June 12, 2013 and was a great success.
Downtown Longwood Cruise -In — Second Saturday of the month from 4:00 i m until 8:00
pm on Church Avenue.
Reiter Park project is moving right along. The contractor is grading now since the rain has
let up a little. The pavilion has been installed, the playground equipment is starting to be
installed. The court resurfacing will be starting soon.
The Dog Park Project is coming along. All the dog stations and benches have been
installed. One of two dog fountains has been installed. The parking lot is ready once the
mulch settles. The grand opening should be at the end of August.
The field qWe at Candyland Park in undergoing SM renovations. The parks crew has been
removing sod from field one and reinstalling on otlterllelds where crab grass was removed.
Field one renovations includes new sod, new sprinkler system and laser level, once
complete.
Member Bright ask Mr. Capizzi if other dog shops in the area were asked to participant in
the grand opening of the dog park. Mr. Capizzi replied that Longwood Veterinarian
approached Commissioner Durso about being involved and they are also a sponsor in the
Leisure Services guide. Mr. Capizzi will find out what Longwood Veterinarian is planning
on doing and get back to the board for other groups to join in.
4) ACTIONS ITEMS.
a) APPROVE MINUTES FROM June 4, 2013 Workshop Meeting. Member Bright made a
motion to approve the minutes. Seconded by Member Ross. Passed 5-0-1 with Chair Rice
absent. Approve Minutes from June 4, 2013 Regular Meeting. Member Bright moved to
approve the minutes with corrections of dates on 3B, 3C, and 3D. Seconded by Member
Ross. Passed 5-0-1 with Chair Rice absent.
b) DISCUSSION ON CHILI -COOK OFF.
Member Putz has collected funds from several companies and, he will also have more
sponsor money next month. Member Coad has visited many companies and left letters
about the event asking for sponsorship. Member Bright has visited all the companies that
she was assigned and has one possible sponsorship. Member Ross has visited several
business and has received the reply of no. Vice Chair Belvis has visited many of his
assigned businesses.
Member Bright asked the Board to contact ten more businesses in the area to ask for
cookers or cash sponsorship.
Member Bright discussed the banners layout in reference to dates on them. Both road
banner will have a date specific date for the Chili Cook Off. Mr. Capizzi stated the Logo
'needs to be in EPS format.
Mr. Capizzi will advertise the Chili Cook Off in the next water bill.
Member Coad asked for advice on the wording for the trophies. 11 Place 2013 Longwood
Chili Cook Off. Member Putz asked what the money award for the Chili Cook Off is.
Member Ross stated 1' is one hundred dollars, 2°d is seventy five dollars and 3' is fifty
dollars.
Member Coad asked what the board wanted for the sizes on the wrist bands. The choices
are either ten inches or twelve inches. The board agreed on the twelve inches. Member
Coad has chosen orange in color. Member Putz asked about the voting medallion, Member
Bright stated each participant will receive one medallion to vote for their favorite.
Member Coad asked for input on the Chili Cook Off T-Shirts. The Board agreed on 25-xxl,
50 medium, 50 large, 50 x-large. The Board agreed to place the logo on the front of the red
T-shirt. The Board agreed on the following wording "Longwood Chili Cook Off 2013" with
the logo.
Member Coad will order the buttons with Mr. Capizzi.
Member Ross is putting the finishing touches on the rules and regulations and then she will
email it out to the Board.
Member Ross asked if the online ordering fees for the Chili Cook Off tickets are additional
or included in the price. Member Bright stated the city is going to absorb the fees.
Member Bright asked Mr. Capizzi about reserving the parking lot. Mr. Capizzi stated the
Cook Off will happen in the whole City Hall Complex Parking Lot, and he has already
spoken to DJ Don. Mr. Capizzi has spoken to DJ Don about coming in an hour and
half early to play music before the Car Show.
Vice Chair.Belvis made a motion to move September 3, 2013 Parks and Recreation Board
meeting to the Longwood Community Building. Seconded by Member Coad. Motion passed
5-0-1 with Chair Rice absent.
5) AJOURNMENT. -8:33p
Vice Chair Belvis motioned to adjourn at 8:33 pm.
Wou c %
4 ' /
Lori Rice, Chair
ATTEST:
Karen Behling, Recording Sec ary