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PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING
DATE: September 3, 2013
TIME: 7:00 P.M.
LOCATION: Longwood Commission Chamber
175 West Warren Avenue
Longwood, FL 32750
Minutes
Present: Lori Rice, Chair
Judi Coad, Member
Cathy Ross, Member
Dave Putz, Member
Nikki Bright, Member (left the meeting at 8:51pm)
Steven Creston, Member
Chris Capizzi, Acting Leisure Services Director
Karen Behling, Recording Secretary
Absent: Scott Bevis
1) CALL TO ORDER. 7:00 pm
2) PUBLIC INPUT. — None
3) STAFF REPORT.
The Dog Park is now open. It is being used by many. Mr. Capizzi stated the gates will be
redone so they are more user - friendly. Chair Rice asked if Mr. Capizzi had an account sheet on
what the project cost. Mr. Capizzi stated he would get this out to the Board. Chair Rice would
like a banner made with the grand opening date and place, on the fence, at the Dog Park.
Reiter Park should be done soon weather permitting. Sod has been installed. More will be
installed soon.
New Lighting project is complete at Candyland Park. Mr. Capizzi stated that we used $220,000
from a grant that was awarded to the City to complete this project on two of the ball fields.
Member Coad motioned to have the Dog Park Grand Opening, Reiter Park Grand Opening and
Trunk or Treat Event to be held on October 26 2013. Seconded by Member Bright or have the
Dog Park Grand Opening and Reiter Park Grand Opening on a Saturday of the Commission
chooses. Passed 6 -0 -1
4) ACTIONS ITEMS.
a) APPROVE MINUTES FROM AUGUST 13, 2013 Regular Meeting. Member Putz
moved to approve the minutes with the corrections. Seconded by Member Coad. Passed 6 -0 -1
b) DISCUSSION AND RECOMMENDATION TO PROCEED WITH THE GRANT
APPLICATION PROCESS FOR $200,000 THROUGH THE FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM FOR PHASE I OF THE CANDYLAND
PARK. Mr. Capizzi explained to the board this is part of a FRDAP grant that we will be
applying for with the City Commission approval. The grant writer is RMPK. The purchase order
would be for $4500 for the grant writer with a possibility of a return of over $300,000.
c) DISCUSSION AND RECOMMENDATION TO PROCEED WITH THE GRANT
APPLICATION PROCESS FOR $112,000 THROUGH THE FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM FOR PHASE II OF THE CANDYLAND
PARK. Member Bright motioned to approve action items "b" and "c" for a purchase order to
RMPK in the amount of $4500 Seconded by Member Coad. Passed 6 -0 -1.
d) DISCUSSION ON SCOUTING GROUPS MEETING AT LONGWOOD ELEMENTARY
SCHOOL. Member Coad made a motion to have all scouts troops to fill out a contract and
provide liability insurance with the City of Longwood listed as additional insured. Seconded by
Member Bright. Passed 6 -0 -1
Chair Rice made a motion to have City Staff work with all scouting groups to meet on a day or
night for free when other City programs are happening or pay the standard hourly rate. Seconded
by Member Coad. Passed 6 -0 -1
e) DISCUSSION ON CHILI -COOK OFF.
The Board agreed to purchase an additional banner to hang with all the sponsor's names on it.
Member Coad made a motion that all donation money for the Chili -Cook Off be turned into
Leisure Services by Thursday September 5, 2013. Seconded by Member Bright.
Passed 6 -0 -1.
Position assignments for the Chili -Cook Off.
i) Site logistics set up coordinator: Member Putz
ii) Event timeline coordinator: Member Creston
iii) Judging coordinator/Event Photography: Member Coad
iv) Tear down coordinator /cleanup: Member Bright
v) Cooks coordinator: Member Rice
vi) Sales coordinator: Member Ross
Each taster will receive a wrist band, a ticket for each cooker and a token.
5) AJOURNMENT. -9:24 pm
Chair Rice motioned to adjourn. Seconded by Member Coad at 9:24 pm.
Lori Rice, Chair
ATTEST:
Karen Behling, Recording Se et�f ary