14-2043 Approving Multi-Year Continuing Maintenance and Support Services Contract With Edmunds & Associates, Inc.ORDINANCE NO. 14-2043
AN ORDINANCE OF THE CITY OF LONGWOOD, FLORIDA,
APPROVING A MULTI -YEAR CONTINUING MAINTENANCE
AND SUPPORT SERVICES CONTRACT WITH EDMUNDS &
ASSOCIATES, INC.; PROVIDING FOR NON -APPROPRIATION;
PROVIDING FOR CONFLICTS, SEVERABILITY AND AN
EFFECTIVE DATE.
WHEREAS, the City of Longwood desires to use a continuing maintenance and
support services contract agreement to provide an integrated financial and operational
software system for the City departments provided by EDMUNDS & ,ASSOCIATES, INC.
("Edmunds"); and
WHEREAS, Edmunds is a proprietary software provider, and the City of Longwood
utilizes its Maintenance and Support services to ensure the continued functionality of the
City's financial and operational software application; and
WHEREAS, the City has provided for the specific needs of all departments by fully
integrating the financial and operational software systems; and
WHEREAS, Edmunds has provided cost effectiveness, custom support, and
improved performance and efficiency for the City of Longwood, Florida.; and
WHEREAS, the Edmunds software maintenance and support contract provides for
complete and timely response to correct reported software problems; and
WHEREAS, the City has compared several financial and operational software
providers and has found the scope of services, prices, and other terms and conditions as set
out in the agreement to be reasonable, acceptable and of benefit to the City's citizens and
City employees; and
WHEREAS, the City ha;3 determined that use ,and procurement of the Edmunds'
proprietary software and system support is cost-effective and in the best interest of the
City, and that procurement of such is exempt from the formal procurement process in
accordance with § 62-36, Longwood City Code; and
WHEREAS, the Charter for the City of Longwood, Florida provides that contracts
that extend beyond the current fiscal year must be approved by Ordinance, and this
Ordinance is being adopted to approve the multi -year Maintenance and Services
Agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF LONGWOOD, FLORIDA:
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Section 1. Recitals. The above "Whereas" clauses are true and correct and are
incorporated herein as the findings of the City Commission.
Section 2. Approval. The City Commission hereby approves the Maintenance
Services Agreement between the City of Longwood and Edmunds attached
hereto (the "Agreement"), and further authorizes its execution by the City
Administrator.
Section 3. Non -Appropriation. The City's payment and performance of obligations
under the Agreement for each and every fiscal year of the City's beyond the
fiscal year when the Agreement is executed shall be subject to discretionary
annual appropriation by the City Commission of funds therefore. When
funds are not appropriated or otherwise made available to support the
continuation of payment and performance in a subsequent fiscal period, the
Agreement shall be deemed terminated on the last day of the fiscal period for
which appropriations were made, without further cost, penalty or obligation
to the City.
Section 4. Conflicts. If any Ordinance part thereof is in conflict herewith, this
Ordinance shall control to the extent of the conflict.
Section 5. Severability. If any section or portion of a section of this Ordinance proves
to be invalid, unlawful or unconstitutional, it shall not be held to invalidate or
impair the validity, force or effect of any other section or part of this
Ordinance. If any part of this Ordinance is found to be preempted or
otherwise superseded, the remainder shall nevertheless be given full force
and effect to the extent permitted by the severance of such preempted or
superseded part.
Section 6. Effective Date. This Ordinance shall be effective upon adoption.
FIRST READING: 44tuast
f�
SECOND READING AND ADOPTION on this day of �eA` e.46er 2014.
CITY COMMISSION
CITY OF LONGWOOD, FLORIDA
i
Robert Cortes, Mayor
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ATTEST:
Michelle > p/ngm, City Clerk
Approved as to form and legality for the use and reliance of the City of Longwood, Florida
only.
Daniel IJV. Langl !, Ci Attr
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