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14-2046 Adopting Budget FY 2014-2015ORDINANCE NO. 14-2046 AN ORDINANCE OF THE CITY OF LONGWOOD, FLORIDA, ADOPTING A BUDGET FOR THE CITY OF LONGWOOD, FLORIDA, FOR THE FISCAL YEAR BEGINNINCi OCTOBER 1, 2014 AND ENDING SEPTEMBER. 30, 2015, APPROPRIATING AND ALLOCATING REVENUE OF THE CITY FOR THE FISCAL YEAR 2014/2015, PROVIDING :FOR AMENDMENT BY ORDINANCE, PROVIDING FOR CONFLICTS., SEVERABILITY AND EFFECTIVE DATE. WHEREAS, pursuant to Section 6.04 of the City Charter of the City of Longwood, Florida, and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures and complete financial plan of all city funds and activities for Fiscal Year 2014/2015 has been prepared and reviewed; and WHEREAS, the City Commission is of the opinion that all of the items of anticipated revenues and expenditures for the said fiscal year are reasonable, necessary and proper for the administration of the affairs of and the proper conduct of the business of the City of Longwood; and WBEREAS, pursuant to Section 3.10 of the City Charter of the City of Longwood, Florida, the City Commission can by ordinance adopt or amend an administrative code or establish, alter or abolish any City department, office or agency; and WHEREAS, after further review, the City Commission desires to adopt said budget; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COWESSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS: SECTION 1: There is hereby adopted a budget for the fiscal year 2014/2015 for the City of Longwood„ Florida, for the period beginning October 1., 2014 and ending September 30, 2015. SECTION 2: A complete copy of the entire budget for fiscal year 2014/2015 consisting of estimated revenues and expenditures is attached to this ordinance and specifically incorporated herein along with all amendments thereto made by this Commission on the date of adoption.. Ordinance No. 14-2046 Page 2 SECTION 3: Employee raises in the aggregate of 3%, with the exception of the Commissioners, are approved by the City Commission as a part of the budget, as adopted, for all city employees who are not members of a collective bargaining unit and subject to ratification of a CBA by the bargaining units and the City Commission, those employees designated by the Florida Public Employees Commission as being within the collective bargaining units represented by Longwood Professional Firefighters' Association, Local No. 3163, the International Union of Operating Engineers (AFL-CIO) Local 673 and the Teamsters Local Union No. 385. SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 5: This ordinance may be amended by ordinance or resolution. SECTION 6: If any section, .sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way affect the validity of the remaining potions of this ordinance. SECTION 7: This ordinance shall become effective on October 1, 2014. FIRST READING (ADOPTED TENTATIVE): September 3, 2014 SECOND READING (ADOPTED FINAL): September 15, 2014 PASSED AND ADOPTED THIS DAY j OF SP�tt A.D.,2014 Robert Cortes, Mayor Attest Michelle Longo ity rk Approved as to form and legality for the use and reliance of the City of Longwood, Florida, only. Winel Lan y, Ci A r e CITY OF LONGWOOD ANNUAL BUDGET FOR THE 2014-15 FISCAL YEAR 10/01/2014 THROUGH 09/30/2015 ROBERT CORTES JOE DURSO JOHN C. MAINGOT MARK WELLER BRIAN D. SACKETT � T0RIC -,qq*N LONGWO O-D FLOR I D A t-41 IX7& CITY COMMISSION MAYOR DISTRICT 3 DEPUTY MAYOR DISTRICT 2 COMMISSIONER DISTRICT 1 COMMISSIONER DISTRICT 4 COMMISSIONER DISTRICT 5 JON C WILLIAMS, CITY MANAGER PAMELA N. BARCLAY, CPA, DIRECTOR OF FINANCIAL SERVICES l MISSION STATEMENT " To foster citizen trust by practicing open, accountable, and responsive government; providing quality core services; promoting long-term prosperity; encouraging smart growth in harmony with the City's unique heritage and urban surroundings; strengthening the City's standing as a preeminent destination for commercial endeavors; and promoting livability by enhancing and protecting our � neighborhoods " CITY OF LONGWOOD TABLE OF CONTENTS BUDGET SUMMARY BUDGET MESSAGE i SUMMARY OF RESOURCES GRAPH 1 SUMMARY OF APPROPRIATIONS GRAPH 2 FUND STRUCTURE 3 BUDGET SUMMARY - ALL FUNDS 4 SUMMARY OF STAFF GRAPH 5 ORGANIZATIONAL CHART 6 BUDGET CALENDAR 7 STATISTICAL DATA 8 GENERAL FUND GENERAL FUND - REVENUE AND EXPENDITURES GRAPHS 11 GENERAL FUND BUDGET SUMMARY 16 ADMINISTRATION CITY COMMISSION 20 CITY CLERK 23 CITY MANAGER 26 CITY ATTORNEY 29 GENERAL SERVICES 31 HUMAN RESOURCES 34 INFORMATION TECHNOLOGY 37 FINANCIAL SERVICES. PURCHASING 40 FINANCE 43 UTILITY BILLING 46 POLICE 49 FIRE 52 COMMUNITY DEVELOPMENT SERVICES. PLANNING/ECONOMIC DEVELOPMENT 55 LEISURE SERVICES 58 PUBLIC WORKS. STREETS 1 61 CITY OF LONGWOOD TABLE OF CONTENTS ENTERPRISE FUND PUBLIC UTILITIES FUND - REVENUE AND EXPENSES GRAPH 65 PUBLIC UTILITIES FUND 66 SPECIAL REVENUE FUNDS BUILDING PERMITS FUND - REVENUE AND EXPENDITURES GRAPH 71 BUILDING PERMITS FUND 72 GRANTS FUND - REVENUE AND EXPENDITURES GRAPH 77 GRANTS FUND 78 POLICE EDUCATION FUND - REVENUE AND EXPENDITURES GRAPH 83 POLICE EDUCATION FUND 84 SPECIAL LAW ENFORCEMENT FUND - REVENUE AND EXPENDITURES GRAPH 89 SPECIAL LAW ENFORCEMENT FUND 90 SPECIAL ASSESSMENT FUND - REVENUE AND EXPENDITURES GRAPH 95 SPECIAL ASSESSMENT FUND 96 STORMWATER MANAGEMENT FUND - REVENUE AND EXPENDITURES GRAPH 101 STORMWATER MANAGEMENT FUND 102 CAPITAL PROJECTS FUNDS PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND EXPENDITURES GRAPH 107 PUBLIC FACILITIES IMPROVEMENT FUND 108 CAPITAL PROJECTS FUND - REVENUE AND EXPENDITURES GRAPH 113 CAPITAL PROJECTS FUND 114 CAPITAL IMPROVEMENT PROGRAM PUBLIC FACILITIES 119 PARKS FACILITIES 120 PUBLIC WORKS/STORM WATER 121 PUBLIC UTILITIES/WATER 122 PUBLIC UTILITIES/WASTEWATER 123 PAY PLAN 124 HISTORIC It L ONGWOOD FLOKiDA / �., ,.,. September 3, 2014 CITY OF LONGWOOD Fostering citizen trust and cultivating a prosperous comn2unity Honorable Mayor and Commissioners T In accordance with State law and pursuant to the City Charter, I am pleased and honored to present for your consideration the City of Longwood's Proposed Operating Budget for Fiscal Year 2015 This proposed budget represents a balanced spending plan for the delivery of specific services and programs to the residents and businesses of the City of Longwood. BUDGET DOCUMENT This budget is designed to provide the reader with a comprehensive and informative document that includes the policy directives as established by the City Commission and articulates the overall goals and objectives of the City The budget is a plan that provides management with the necessary tools to analyze, diagnose, and evaluate how well appropriated funds are converted into the services desired by our citizens. The General Fund and all other funds except the Public Utilities Fund, are budgeted on the modified accrual basis, which is essentially a combination of accrual -basis accounting and cash basis accounting. Modified accrual accounting recognizes revenues when they become available and measurable and, with a few exceptions, recognizes expenditures when liabilities are incurred. The Public Utilities Fund is budgeted on the cash basis, which is different than the basis of accounting for the governmental funds as this fund is operated in a manner similar to private business enterprise. For example, capital outlays in the Public Utilities Fund are budgeted as an expense. Whereas for annual financial reporting purposes, capital outlays are depreciated over the useful life of the asset and booked as an operating expense. BUDGET HIGHLIGHTS After nearly a decade of declining property values and budgetary cutbacks in general government services, property values have begun to turn slightly positive. The City's final tax. roll from the Semmole County Property Appraiser includes a $19,635,160 (or 2.29%) increase in property values. This is certainly a positive indicator but it looks as if we have a few more years during which we will continue to face challenging economic times even though most economic indicators are pointing toward recovery Over the last four years, City staff has done a tremendous job in reducing expenditures, improving efficiency and accountability, improving customer service, and balancing the priorities of the residents we serve while at the same tune remaining vigilant in their efforts to maintain quality services without impacting costs to our citizens. In order to do this, the use of reserves has been necessary, requiring the use of over $3 Million during the previous four years to supplement the losses in revenues. While the reserves were able to sustain operational costs, much of the capital requirements were curtailed/delayed in hopes the economy would rebound. Unfortunately, this recovery has been slow and it is now time to address our capital needs before irreparable conditions occur /HISTOR I4*i I� O N G W O O D CITY OF LONGWOOD F�otttnn Fostering citizen trust and cultivating a prosperous community BUDGET SUMMARY - ALL GOVERNMENTAL FUNDS 25,000,000 20,000,000 15,000,000 —Expenditures 10,000,000 ®Revenues Reserves 5,000,000 2008 2009 2010 2011 2012 2013 2014 2015 The proposed total budget for FY2015 is $23,911,728 compared to the FY2014 budget of $21,247,913 which represents an overall increase of $2,663,815 or 12 5%. This increase is primarily the result of the undertaking of capital projects that were delayed/curtailed in the past and includes $lmillion in Stormwater projects, $650K in Street Resurfacing, $711K in Public Safety equipment and station improvements and $768K of various public utility projects. OVERVIEW General Fund Special Revenue -Building Permits & Inspections Special Revenue -Grants Fund Special Revenue -Police Education Fund Special Revenue -Confiscation Fund Special Revenue -Special Assessments Special Revenue-Stormwater Mgmt Public Facilities Fund Capital Projects & Equipment Fund Public Utilities TOTAL CITY BUDGET $ 15,201,864 288,367 1,158,753 15,000 50,250 57,104 1,527,841 890,000 711,550 4,010,999 $ 23,911,728 • Capital Projects and Equipment Fund includes plans for the purchase of public safety vehicles and equipment both for the Fire Dept. and the Police Dept. as well as Capital Improvements to the Police Department facility Capital Lease funding, as well as proceeds from the sale of fixed assets, will be used to fund these purchases. gISTORIC LONGWOOD I* FLORIDA CITY OF LONGWOOD Fostering citizen trust and cr.rltivating a prosperous cornnrunity • Stormwater Management Fund includes appropriations for capital improvements totaling $1,015,000 and include the following projects. Stormwater Improvements at Bennett Drive ($650K), Skylark,Outfall ($190K), and Stormwater Pump station at Rock Lake ($175K) • Public Utilities Fund includes additional funds for capital totaling $768,400, which includes Sealed Manholes, Water Main Loop Improvements, Upgrade to Historic District Lift Station, Phase II of the Skylark Pipeline Replacement, Handheld Meter Reading Equipment, Replacement Valve Inserts, 800MHz Radios, and Field Tablet Computers. • General Fund includes capital appropriations totaling $131,796 for various equipment needs of the operational departments which are identified in detail within each department's budget. • The Special Assessments Fund and the Building Permits and Inspections Fund include no funding for capital expenditures in FY2015 • The Law Enforcement Trust Funds include capital appropriations totaling $28,500 for various equipment needs which are identified in detail within each funds budget. GENERAL FUND The General Fund is the primary operating fund of the City It funds a significant portion of the City's programs and departments to include police, fire, streets, leisure services, community development, finance, human resources, purchasing, information technology, and administration. For FY2015, I am pleased and able to recommend a proposed budget that maintains a 22.1% fund balance without any reduction in the level of services currently provided to our citizens. The proposed operating and capital budget for FY2015 totals $15,201,864 As compared to the FY2014 adopted budget of $14,785,231, there is an overall increase of $416,633 or 2.82%. GENERAL FUND REVENUE The proposed General Fund budget revenue is estimated at $14,015,392 and continues to be impacted by the significant losses in property values experienced since 2008 Even though the City recognized a 2.29% increase in taxable value this year, the slight rebound does not equalize the losses sustained during the past 6 years. Poor economic conditions continue to impact the revenues collected by the City The total decrease in taxable value from 2008 is $343,424,866 Ad valorem tax is the single largest revenue producer for the City, accounting for 32% of the current year General Fund revenues. At the proposed millage rate of 5.50 per thousand of taxable value, the City will generate $4,825,467 in property taxes wluch is $107,993 more than in FY2014 Ad valorem taxes are budgeted assuming a 95% collection rate in accordance with Florida Law 000'IAISTORIC\ 1* L ONGWOOD FLOlt IDA CITY OF LONGWOOD Fostering citizen trust and cultivating, a prosperous conlnninio; Franchise fees collected from electric, propane gas sales and commercial solid waste collections in the City comprise 11.2% of the General Fund revenues. Utility service taxes collected from electric, gas and water sales in the City comprise 9 7% of General Fund revenues. Franchise fees and utility service tax estimates are based on historical trends The Communications Service Tax was implemented October 1, 2001 by the Florida Department of Revenue and accounts for 6.9% of the General Fund revenue. Budget estimates are provided by the Office of Economic and Demographic Research. Actual revenue collections have continued to be less than estimated, projected revenues for the 2014-2015 fiscal year have been reduced accordingly Licenses and permit fees make up 1.51 % of the General Fund revenue Local Business Tax Receipts (formerly called Occupational License Fees), make up 1.2% of the General Fund revenues. A person or company doing business within the City must apply and pay for a Local Business Tax Receipt. Other permits make up the balance of the license and permit revenues. Budget estimates are based on historical trends. Intergovernmental Revenue types account for 9 59% of the General Fund revenues. The largest items are the State Revenue Sharing and Half -Cent Sales Tax. Budget estimates are provided by the Office of Economic and Demographic Research. The FDOT Maintenance Agreement provides funding through the Florida Department of Transportation to reimburse the City for a portion of the costs incurred in maintaining the rights -of -way on State Road 434 and US Highway 17/92, as well as traffic signal maintenance. The budget estimate is determined by agreements between the City and the FDOT School Resource Officer funding is provided through an inter -local agreement with the Seminole County School Board, whereby the City provides a police officer at Lyman High School and 50% of the wage and benefit costs are reimbursed. Other intergovernmental revenues, like alcoholic beverage licenses, motor fuel tax rebates, and mobile home licenses provide only a small amount of revenue. Charges for Services account for 13.94% of the General Fund revenues. These revenue estimates are directly tied to services provided. The largest item of this type is the garbage billing fees, which are paid to a private contractor to provide solid waste collection services to Longwood residents. Budget estimates are based on the contractual rate tunes the number of residents served. Ambulance billings are the second largest user fee. A private billing company is utilized for billings and collections. Other revenues in this category include recycling fees, community building rentals, and recreation fees. Budget estimates in this category are based on historical trends. Fines, forfeitures and miscellaneous revenues account for 0 88% of the current General Fund revenues. The largest component of this type of revenue is fines collected by Seminole County for traffic violations and cell tower leases. Transfers comprise 8 81 % of the General Fund revenues. The transfers from Building Inspections & Permitting, Stormwater and Public Utilities Funds are considered reimbursement from these funds to the General Fund for administrative support provided to each function and taxes the general fund would receive if the utility were in private ownership Budget estimates are based upon certain percentages of iv HISTORIC L O N G W O O D CITY OF LONGWOOD FLORIDA �« •>� Fostering Citizen trust and cultivating a prospeWZIS COiniziunity General Fund personnel, capital assets and other expenditures attributed to Building Inspections, Public Utilities and Stormwater PUBLIC UTILITIES FUND The Public Utilities Fund is an enterprise fund that accounts for the activities of the City's water and wastewater services in a business -type manner, where the intention is to recover the cost of providing tlus service through user charges, without subsidy from the City's General Fund revenues. City of Longwood residents and businesses are served by the City, as well as two private utility companies. For FY2015, current user rates and fees are estimated at $3,363,050 which represents a 1.3% decrease from the previous year Current user rates and fees were adopted by the City Commission on July 21, 2010, and were based upon a rate study which recommended adjustments that were necessary to provide for operating expenses and replenishment of a prudent reserve for the Public Utility Fund. This budget provides for continued operations and improvements to City facilities and services totaling $4,010,999, which in comparison to FY2014, represents an overall increase of 23 9%. This increase of $772,425 is primarily due the inclusion of various capital improvements and equipment purchases which have been postponed in the past. STORMWATER MANAGEMENT FUND The Stormwater Fund is responsible for the proper functioning of the City's drainage system. Funds for FY2015, totaling $1,527,841 have been budgeted to maintain the City's NPDES Stormwater Permit Program and to continue the development of a City-wide Stormwater Master Plan. Major improvements for FY2015 include construction of a stormwater pump station, outfall projects and street drainage improvements. PUBLIC FACILITIES IMPROVEMENT FUND The Public Facilities Improvement fund was established to pave all soil -based streets, repave existing streets, install sidewalks and improve the City roadway system. The fund has concentrated on paving all soil -based streets. Funding is derived from street paving assessments, one cent local option tax and the Local Option Gas Tax. Revenue estimates for FY2015 total $994,304 The City has completed a study to create a road repaving master plan and will begin addressing the repaving needs of the city with funding from this fund. CAPITAL PROJECTS AND EQUIPMENT FUND The Capital Projects and Equipment fund was established to account for the acquisition or construction of major capital facilities (i.e. New Public Works Facility), equipment purchases and general capital improvements. The goal of the fund is to accumulate and utilize financial resources in the most efficient v /1IIST0R/C\ V! LONGWOOD FLORIDA CITY OF LONGWOOD 1.1t I... Fostering citizen trust and cultivating a prosperous cornrnunio) manner for the acquisition or construction of major capital facilities, equipment purchases, and general capital improvements. This budget includes appropriations for public safety vehicle for both Police and Fire as well as Capital Improvements to the Police Dept. facility There are plans for securing a capital lease during this _ upcoming budget year and the corresponding lease payments are reflected in the operating budget of the Fire Department. Funding for the purchase of the Police Dept. vehicles and improvements is available from reserves accumulated from prior year surplus sales of vehicles. OTHER FUNDS The Police Education fund is responsible for funding state mandated training. Funds are derived from a portion of municipal traffic citations. Revenue estimates, for FY2015 total $14,995 and include - appropriations for state mandated training totaling $15,000 The Special Law Enforcement Trust fund is responsible for reducing the threat of crime through community crime prevention programs. Funds are derived from the Florida Contraband Forfeiture Act and other Law Enforcement initiatives. Revenue estimates for FY2015 total $90,150 Expenditures for FY2015, total $50,250 which includes appropriations for moving radar units and in -car video camera kits. The Special Assessment fund was established to account for collection of Special Assessment Revenue under the Neighborhood Improvement Special Assessments Program. The City has taken over the provision of maintenance services for participating subdivisions. In accordance with the special assessments legislation, homeowners in these subdivisions are being assessed for the reimbursement of these costs and FY2015 revenue estimates total $101,587 There are currently eight subdivisions participating in this program. For FY2015, total operating and capital expenses are estimated at $57,104 In February of 2012, the City Commission established the Building and Inspection Services Fund to separately account for the revenues and expenditures of the Building Division. One of the goals of the fund is to ensure that the fees collected would entirely cover the costs of providing the service. Revenue estimates for FY2015 total $308,350 Expenditures for FY2015, total $287,338 and includes a transfer to the Capital Projects Fund to reserve momes for vehicle replacement in future years. In August of 2013, Commission approved a new rate structure for building permit fees, which should further ensure costs are covered in this fund. The Grants Fund is established to account for and report momes received through federal, state and local grants. One goal of the fund is to monitor the City's existing open grants and to ensure programmatic compliance with each grantor Revenue and Expenditure estimates for FY2015 total $1,158,753 and includes appropriation for the Bulletproof Vest Program, FDOT Service Development, AFG, HUD Sustainability, Land Water Conservation, JAG and HIDTA grants. WAGES AND BENEFITS Like most municipal budgets, the single largest component of the budget is personnel costs (62.21 %) The budget contains 150 employees (146 Full -Time and 4 Part -Time) across all programs, a net decrease of 6 vi 000'-NISTORIC\ I* L ONGWOOD FLORIDA CITY OF LONGWOOD Fostering citizen trust and cultivating a prosperous connnunio) FTEs from the previous fiscal year A total of ten positions were eliminated, while four new positions were created. The following positions were eliminated. Two fleet maintenance positions (outsourced service), One Lake maintenance position (outsourced service), One executive administrative assistant (combined with another position), and Six firefighter positions (previously funded by SAFER Grant) The following positions were created. One Meter Tech/Customer Service Position, Two Police Officers, and One Fire Inspector This proposed budget includes a recommendation for a 3% wage increase for all employees ($241,162) However, since the City is still engaged in collective bargaining negotiations, the recommended wage increases will only be provided to the non-umon employees until contracts with the unions have been ratified. Additionally, since the City joined the PRM Group Health Trust last year, we are pleased that our health care costs seem to have been contained. Minor increases of 4% for Health Insurance and 15% for Dental Insurance have been factored in the proposed budget, adding $34,856 to the City-wide budget for wages and benefits. CONCLUSION In preparing the Proposed Operating Budget for Fiscal Year 2014-2015 staff objectively focused on the method in which services are delivered with the ultimate goal of balancing the budget and not reducing the level of City services. I am pleased to say that this objective has been met. In order to continue to meet these objectives in the future, staff will need to thoroughly review the method by which City services are delivered. Strategically, staff will be encouraged to evaluate changes to operations as the traditional way is not the most efficient and cost effective way to provide services to a diverse community Given the economic uncertainty of the future ahead, the City must create and maintain an environment that encourages change and fosters creativity In closing, I wish to extend a special thanks to the Mayor, Commission, Department Directors and Staff for their dedication and unfailing support in preparing the budget. Respectfully Submitted, Jon C Williams City Manager vii FISCAL YEAR 2014-2015 GENERAL FUND 61.0% OTHER FUNDS 5.8% STORMWATER MANAGEMENT 3.7% CAPITAL PROJECTS 3.3% PUBLIC FACILITIES RAPROVEMENT 8.2% PUBLIC UTILITIES 18.0% TOTAL RESOURCES $ 30,426,566 GENERAL FUND PUBLIC UTILITIES PUBLIC FACILITIES IMPROVEMENT CAPITAL PROJECTS STORMWATER MANAGEMENT OTHER FUNDS TOTALS PERCENT OF BUDGET $ 18,558,562 61.0% 5,471,963 18.0% 2,488,009 8.2% 1,009,647 3.3% 1,126,152 3 7% 1,772,233 5.8% TOTAL RESOURCES $ 30,426,566 100% FUND BALANCE RESERVES 21 4% OTHER Fi 5.2% FISCAL YEAR 2014-2015 MANAGEMENT 5.0% GENERALFUND 50.0% PUBLIC UTILITIES 13.2% PUBLIC FACILITIES IMPROVEMENT 2.9% L PROJECTS 2.3% TOTAL APPROPRIATIONS & RESERVES $ 30,426,566 PERCENT OF TOTALS BUDGET GENERAL FUND $ 15,201,864 50.0% PUBLIC UTILITIES 4,010,999 13.2% PUBLIC FACILITIES IMPROVEMENT 890,000 2.9% CAPITAL PROJECTS 711,550 2.3% STORMWATER MANAGEMENT 1,527,841 5.0% OTHER FUNDS 1,569,474 5.2% FUND BALANCE - RESERVES 6,514,838 214% TOTAL APPROPRIATIONS $ 30,426,566 100% CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS FISCAL YEAR 2014-2015 1 SPECIAL CAPITAL GENERAL REVENUE PROJECTS ENTERPRISE FUND FUNDS FUNDS FUND TOTAL CASH BALANCES BROUGHT FORWARD $4,543,170 $557,945 $2,011,802 $2,029,913 $9,142,830 ESTIMATED REVENUES: Ad Valorem Taxes - Millage 5.5000 4,584,194 - - - 4,584,194 Sales and Use Taxes 100 - 567,000 - 567,100 Franchise Fees 1,642,000 - - - 1,642,000 Utility Service Taxes 1,454,500 - - - 1,454,500 Communications Services Tax 897,131 - - - 897,131 Licenses and Permits 229,500 - - - 229,500 Intergovernmental 1,458,028 1,037,453 375,429 - 2,870,910 Charges for Services 2,118,800 973,300 - 3,363,050 6,455,150 Fines and Forfeitures 133,100 14,995 - - 148,095 Miscellaneous 158,000 103,392 79,000 422,267 Other Financing Sources 1,340,039 211,300 61,550 - 2,012,889 Total Estimated Revenues 14,015,392 2,340,440 3,442,050 21,283,736 Total Estimated Revenues and V�,485,,68556 Cash Balances Brought Forward 18,558,562 2,898,385 , 5,471,963 30,426,566 ESTIMATED EXPENDITURES / EXPENSES - General Government 3,379,684 - 711,550 - 4,091,234 Public Safety 7,795,643 748,219 - - 8,543,862 Physical Environment 1,020,000 1,963,371 - 2,856,685 5,840,056 Transportation 1,309,125 - 890,000 - 2,199,125 Culture & Recreation 1,213,769 200,000 - - 1,413,769 Debt Service 483,643 - - - 483,643 Other Uses - 185,725 - 1,154,314 1,340,039 Total Expenditures / Expenses 15,201,864 3,097,315 1,601,550 4,010,999 23,911,728 Reserves 3,356,698 (198,930) 1,896,106 1,460,964 6,514,838 Total Appropriated Expenditures / Expenses and Reserves $18,558,562 $2,898,385 $3,497,656 $5,471,963 $30,426,566 Note regarding Funds included by Type: General Fund: The primary governmental operating fund Special Revenue Funds consist of the following governmental type funds: Fund Name Purpose Building and Inspections Fund Revenues and expenditures associated with Building permits and inspections Grant Fund Revenues and expenditures associated with grants Police Confiscation Fund Confiscated assets required to be accounted for separately Special Law Enforcement Trust Fund Police special purpose revenues required to be accounted for separately Stormwater Management Fund Revenues and expenditures for construction and maintenance of stormwater system Special Assessments Fund Special Assessments for Neighborhood Improvement Program 3 FUND STRUCTURE GENERAL FUND $15,201,864 COMMISSION $38,212 CITY CLERK $144, 952 MANAGER $292, 897 ATTORNEY $150, 000 GENERALSVCS $140, 030 HUMAN RESOURCES $588, 833 INFO TECH $738, 089 PURCHASING $71,384 FINANCE $284,620 UTILITY BILLING $1,333,698 POLICE $4,287,537 FIRE $3,905,748 COMM DEVEL $702, 970 LEISURE SERVICES $1,213,769 STREETS $1,309,125 -44 SPECIAL CAPITAL REVENUE FUNDS PROJECT FUNDS $3,097,315 $1,601,550 BUILDING PERMITS $288, 367 GRANTS $1,158,753 POLICE EDUCATION $15,000 CONFISCATION $50,250 SPEC ASSESSMTS $57,104 STORMWATER $1, 527,841 PUBLIC FACILITIES $890, 000 CAPITAL PROJECTS $711, 550 PUBLIC UTILITIES $4,010,999 4 SUMMARY OF STAFF FISCAL YEAR 2014-2015 .- r. Fj® FAA 2012 2013 2014 2015 2012 2013 2014 2015 POLICE DEPARTMENT 47 47 46 48 FIRE DEPARTMENT 40 46 46 41 PUBLIC WORKS 28 27 26 23 LEISURE SERVICES 15 10 12 12 ADMINISTRATION 11 10 11 10 COMMUNITY DEVELOPMENT 7 8 8 8 FINANCIAL SERVICES 7 7 7 8 TOTAL STAFF 155 155 156 150 Note: For Fiscal 2015, FTEs Total 146 and PTEs Total 4 5 Organizational Chart Citizens of Longwood Elected Officials Robert Cortes, Mayor, District 3 Joe Durso, Deputy Mayor, District 2 John C. Maingot, Commissioner, District 1 Mark Weller, Commissioner, District 4 Brian D Sacket, Commissioner, District 5 City Clerk City Attorney Michelle A. Longo Fishback Dominick (407) 260-3441 City Manager (407) 262-8400 Jon C. Williams (407) 260-3440 Financial Services Fire Department Pamela N. Barclay, CPA Police Department William Gulbrandsen (407) 260-3475 Troy K. Hickson (407) 260-3485 (407) 260-3402 Human Resources — Community Development Lee Ricci Leisure Services Sheryl L. Bower (407) 260-3481 Chris Capizzi (407) 263-2320 (407)260-3447 Information Technology Public Utilities Craig Dunn Public Works Richard Kornbluh (407)260-2333 Tom Smith (407)263-2388 (407)263-2387 11 CITY OF LONGWOOD BUDGET CALENDAR RESPONSIBLE REQUIRED REQUIREMENT DATE PARTY ACTIVITY REFERENCE Distribute budget worksheets to departments 5/15/2014 Financial Services Director for developing preliminary 2014/15 budget. Departments preliminary budget worksheets 6/2/2014 Department Directors for all funds are due. On or before Estimated taxable values are submitted 6/1/2014 Property Appraiser to the City Florida Statutes Discussions with each department concerning 6/17-27/2014 City Manager their requests. On or before Certified taxable values are submitted 7/1/2014 Property Appraiser to the City Florida Statutes Budget work session with City Commission 7/29/2014 City Manager (All Fund Types). Not later than Proposed budget is submitted to 8/1/2014 City Manager the City Commission. City Charter Tentative millage rate is set, and public 8/1/2014 City Commission hearing dates are determined. Not later.than DR-420 is submitted to the Property 8/4/2014 Financial Services Director Appraiser. Florida Statutes First reading and first public hearing 9/3/2014 City Commission on tentative millage and proposed budget. Florida Statutes Second reading and second public hearing; 9/15/2014 City Commission Adoption of millage and budget for FY 2014/15 Florida Statutes Copies of ADOPTED budget are distributed 10/1/2014 Financial Services Director to City staff. AMENDMENTS AFTER ADOPTION In accordance with the City Charter, Section 6.08, the City Commission may make supplemental appropriations to the extent of a revenue surplus, make a reduction of appropriations to the extent of a revenue deficit, or make budget transfers between programs or departments. All appropriations, to the extent they are not expended or encumbered, lapse at the end of the fiscal year 7 CITY OF LONGWOOD STATISTICAL DATA -- Date of incorporation 1923 Form of government Commission/Manager Number of municipal employees (including police and fire) 150 Population 13,733 City of Longwood facilities and services: Miles of streets: Paved 61 1 Unpaved 0.13 Parks and recreation: Park acreage 42 Community Center 1 Athletic Fields 7 Tennis Courts 5 Futsal Courts (soccer) 0 Basketball Courts 6 City playgrounds and passive parks 10 Fire Protection: Stations 2 Employees 41 Police Protection. Stations 1 Employees 48 Wastewater collection system: Miles of sanitary sewers 22.7 Lift Stations 30 Daily average treatment Plants(s) capacity (MGD) Disposal plants Water distribution system: Miles of water mains 69 Daily average. Consumption (Million Gallons) 2.0 Plant capacity (Million Gallons) 7.2 -- Service connections 5829 Deep wells 4 Fire hydrants 548 Facilities and services not included in the reporting entity - Education: Number of elementary schools 0 Number of elementary school instructors 0 Number of high schools 1 Number of high school instructors 143 Hospitals: Number of hospitals 1 Number of patient beds 206 *No treatment plant within the City Flow to Seminole County 466,000 gallons per day 8 P 0R i 1 V LONGWO01. F1.OR 1 DA tea U-04 GENERAL FUND 10 GENERAL FUND - REVENUE AND EXPENDITURES Total Revenues: TRANSFER FROM RESERVES 7.80% TRANSFERS -IN� 8.81 MISCEEOUS1 REVENUE \ 1.04% FINES AND FORFEITS 0.88% CHARGES FOR SERV] 13.94% FISCAL YEAR 2014-2015 INTERGOVERNMENTAL REVENUE 9.59% TAXES � PERMITS a.�a iV TOTAL REVENUES $ 15,201,864 PERCENT TOTALS REVENUES TAXES 8,577,925 56 43% LICENSES AND PERMITS 229,500 1.51% INTERGOVERNMENTAL REVENUE 1,458,028 9.59% CHARGES FOR SERVICES 2,118,800 13.94% FINES AND FORFEITS 133,100 0.88% MISCELLANEOUS REVENUE 158,000 1 04% TRANSFERS - IN 1,340,039 8.81% TRANSFER FROM RESERVES 1,186,472 7 80% TOTAL REVENUE $ 15,201,864 100% 11 GENERAL FUND - REVENUE AND EXPENDITURES (continued) FISCAL YEAR 2014-2015 Expenditures by Function: TOTAL EXPENDITURES $ 15,201,864 PERCENT TOTALS EXPENDITURES ADMINISTRATION $ 2,093,013 13 77% FINANCIAL SERVICES 1,689,701 11 12% PUBLIC SAFETY 8,193,285 53.90% COMMUNITY DEVELOPMENT 702,970 4 62% LEISURE SERVICES 1,213,769 7.98% PUBLIC WORKS 1,309,125 8.61% TOTAL EXPENDITURES $ 15,201,864 100% 12 GENERAL FUND - REVENUE AND EXPENDITURES (continued) FISCAL YEAR 2014-2015 Expenditures by Type: TRANSFERS TO OTHER ---PERSONALSERVICES FUNDS 62.63% 1.50 0 CONTINGENCY 0.53% DEBT SERVICE 3.18% CAPITAL OUTLAY 1.08% OPERATING EXPENSES 31.09% TOTAL EXPENDITURES $ 15,201,864 PERCENT TOTALS EXPENDITURES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE CONTINGENCY TRANSFERS TO OTHER FUNDS TOTAL EXPENDITURES $ 9,520,406 62.63% 4,726,944 31 09% 163,651 1 08% 483,643 3 18% 79,920 0.53% 227,300 1.50% $ 15,201,864 100% 13 GENERAL FUND - REVENUE AND EXPENDITURES (continued) FISCAL YEAR 2014-2015 General Fund Personnel Expenditures by Dept: FIRE 33.1 39.20% COMMUNITY DEVEL/PLANNING LEISURE 4.12%N I4.69% STREETS 5.32% Personnel Costs COMMISSION /-0.30% CLERK ^CITY MANAGER / 2.99% GENERAL SERVICES 0.53% HUMAN RESOURCES 1.96% 2.50% UTILITY BILLING 1.84% [ATION TECH 1.82% .PURCHASING 0.68% TOTAL PERSONNEL COSTS $ 9,520,406 PERCENT TOTALS EXPENDITURES COMMISSION $ 28,312 0.30% CLERK 82,539 0.87% CITY MANAGER 285,127 2.99% GENERAL SERVICES 50,210 0.53% HUMAN RESOURCES 186,871 1.96% INFORMATION TECH 173,452 1.82% PURCHASING 65,134 0 68% FINANCE 237,770 2.50% UTILITY BILLING 175,163 1 84% POLICE 3,732,069, 39.20% FIRE 3,158,436 33 18% COMMUNITY DEVEL/PLANNING 391,840 4 12% LEISURE 446,913 4 69% STREETS 506,570 5.32% TOTAL PERSONNEL COSTS $ 9,520,406 100% 14 GENERAL FUND - REVENUE AND EXPENDITURES (continued) FISCAL YEAR 2014-2015 General Fund Supply & Services Expenditures: Supplies and Services 25 00% 20.00% 15 00% 10 00% 5 00% 0.00% SPv G4`' G4s G45 Gw O JS Jti J� Z' 4ti ��4 544 S44 Sw4 S 4J4 4 GeS °PS OR, Jq16, 4 °gS J�ti S� J44 O�vti Ovti �& J44�SStiv�P��vtiO4�v�4P�� 4� �Pv GO 4°DSO ��Pvs S 4G0 44 4 G 4QSGy�4 �,P �) �Q GGO 4 TOTAL OPERATING EXPENDITURES $ 4,726,944 PERCENT TOTALS EXPENDITURES 4310 SOLID WASTE DISPOSAL $ 1,020,000 21.58% 3400 OTHER CONTRACTUAL SERVICES 854,018 18 07% 4300 UTILITY SERVICES 486,850 10.30% 3100 PROFESSIONAL SERVICES 388,895 8.23% 4500 LIABILITY INSURANCE 334,000 7 07% 5200 OPERATING SUPPLIES 307,700 6.51 % 5500 FUELS AND LUBRICANTS 227,420 4 81 % 4800 COMMUNITY RELATIONS 184,650 3.91% 4600 REPAIR AND MAINTENANCE 178,850 3 78% 4610 VEHICLE REPAIR/ MAINTENANCE 168,680 3.57% 4400 RENTALS AND LEASES 126,094 2.67% 4100 COMMUNICATIONS 103,809 2.20% 4900 OTHER CHARGES & OBLIGATIONS 94,600 2.00% 4020 EMPLOYEE DEVELOPMENT 61,765 1.31% 5300 ROAD MATERIALS AND SUPPLIES 55,000 1 16% 4200 POSTAGE 39,325 0 83% 3200 ACCOUNTING AND AUDITING 33,000 0 70% 4700 PRINTING AND BINDING 24,800 0.52% 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 24,039 0.51 % 5100 OFFICE SUPPLIES 13,450 0.28% TOTAL SUPPLIES AND SERVICES $ 4,726,944 100% 15 CITY OF LONGWOOD GENERAL FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE PROPOSED FUND BALANCE, OCTOBER 1 ADD REVENUES. TAXES: 311-0000 AD VALOREM TAXES 5.5000 mills 312-0000 SALES & USE TAXES 323-1000 FRANCHISE FEES / ELECTRIC 323-4000 FRANCHISE FEES / GAS 323-7000 FRANCHISE FEES / SOLID WASTE 314-1000 UTILITY TAX / ELECTRIC 314-3000 UTILITY TAX / WATER _ 314-4000 UTILITY TAX / GAS 315-0000 COMMUNICATIONS SERVICES TAX TOTAL = LICENSES AND PERMITS: 321-1000 LOCAL BUSINESS TAX RECEIPTS 322-7000 PLAN APPLICATION REVIEWS 322-8000 SITE PLAN REVIEWS - 329-1000 MISC PERMITS 329-2000 PAINT COLOR PERMITS 329-2800 FIRE INSPECTIONS 329-2810 FIRE PLANS REVIEW TOTAL INTERGOVERNMENTAL REVENUES: 334-2400 CONTRACTS/CERT 334-4900 F.D 0 T ROAD MAINT AGREEMENT 335-1200 STATE REVENUE SHARING 335-1400 MOBILE HOME LICENSE TAX 335-1500 ALCOHOLIC BEVERAGE LICENSES 335-1800 HALF -CENT SALES TAX 335-2300 FIREFIGHTERS SUPPLEMENTAL COMPENSATION 337-2000 SCHOOL RESOURCE OFFICER 338-2000 COUNTY OCCUPATIONAL LICENSES TOTAL $ 5,042,988 $ 4,550,627 $ 4,550,627 $ 4,543,170 4,489,430 4,483,144 4,600,000 4,584,194 104 100 100 100 1,136,706 1,250,000 1,300,000 1,325,000 26,021 27,000 27,000 27,000 299,409 290,000 290,000 290,000 1,133,005 1,130,000 1,200,000 1,205,000 147,838 15 5, 000 166,250 167,000 70,193 80,000 82,000 82,500 989,526 972,424 905,000 897,131 8,292,232 8,387,668 8,570,350 8,577,925 166,036 170,000 174,000 175,000 100 - - - 7,620 7,500 6,650 6,500 9,970 12,500 350 500 425 400 1,700 1,500 - - - 40,000 - 6,000 6,000 184,151 190,400 188,700 229,500 3,569 - - - 78,973 69,010 67,000 67,000 390,753 395,342 394,000 412,044 1,097 1,100 725 1,000 13,338 42,000 34,500 35,000 818,819 838,805 840,000 887,127 15,950 13,500 13,500 13,500 34,558 36,636 36,635 32,557 10,354 11,500 9,800 9,800 1,367,411 1,407,893 1,396,160 1,458,028 CHARGES FOR SERVICES. _ 341-2000 LAND DEVELOPMENT FEES - 3,000 3,000 3,000 341-3000 COMMUNITY DEVELOPMENT -COST RECOVERY - - - 45,000 342-1000 POLICE SERVICES 587 1,000 650 700 342-1010 POLICE SERVICES 9,059 - 22,650 21,000 - 342-2000 OFF DUTY DETAIL 30,557 35,000 26,250 27,000 342-6000 AMBULANCE FEES 716,432 680,000 709,000 710,000 343-4500 GARBAGE BILLING FEES 1,080,543 1,100,000 1,082,000 1,085,000 343-4510 RECYCLING REVENUES 15,136 35,000 16,500 17,000 - 347-2010 SOFTBALL FEES 3,260 3,500 8,750 8,800 347-2025 SPECIAL EVENT FEES 11,712 6,500 5,150 5,200 347-2028 DONATIONS 2,186 4,000 350 400 347-2030 COMMUNITY BUILDING RENTALS 64,459 70,000 75,500 76,000 347-2040 840 ORANGE - MISC RENTALS 15,272 10,000 21,200 21,500 347-2045 BALL FIELD RENTALS 2,785 4,500 685 1,000 347-2050 CHEERLEADING / SELF DEFENSE / BOWLING LESSONS 20,419 21,000 17,000 17,000 347-2060 LBR - FIELD USE AGREEMENT 4,800 11,000 4,830 5,000 347-2070 CONCESSIONS / BABE RUTH 1,500 3,000 1,500 1,500 347-2080 SUMMER CAMP PROGRAM 41,856 45,000 43,200 45,000 16 CITY OF LONGWOOD GENERAL FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE PROPOSED _ 347-5000 BUILDING ATTENDANT FEE 349-1011 COUNTY ROADS & LIBRARY IMPACT FEES TOTAL FINES AND FORFEITS. 354-1000 PARKING FINES 354-2000 SECURITY ALARM FINES 354-3000 OTHER FINES 354-3010 OTHER FINES - INVESTIGATIVE COST RECOVERY 354-3020 COURT ORDERED RESTITUTION TOTAL MISCELLANEOUS REVENUES. 361-1000 INTEREST EARNINGS 361-3000 INCREASE (DECREASE) IN FAIR VALUE OF INVESTMENTS 361-4000 GAIN/LOSS - SALE OF LAND 362-3000 RENTS AND ROYALTIES 364-1000 CEMETERY LOTS 364-4000 SALE OF SURPLUS EQUIPMENT 369-0000 OTHER MISCELLANEOUS REVENUES 369-3000 REFUND OF PRIOR YEAR EXPENDITURES 369-6000 OTHER MISCELLANEOUS REVENUES -DONATIONS 369-9100 CANDIDATE QUALIFYING FEE TOTAL TRANSFERS -IN 382-1000 PUBLIC UTILITIES FUND 382-3000 STORMWATER MANAGEMENT FUND 382-4000 BUILDING FUND TOTAL 22,837 25,000 26,540 26,500 1,649 1,100 2,125 2,200 2,045,049 2,058,600 2,066,880 2,118,800 329 900 75 100 ' 2,240 2,500 2,750 2,000 112,847 120,000 110,500 115,000 3,105 7,200 400 500 11,762 2,500 15,500 15,500 130,283 133,100 129,225 133,100 8,531 15,000 6,625 7,000 13,272 - 3,600 - (93,399) - - - 65,942 68,291 75,800 76,000 10,850 13,000 17,700 15,000 - 820 - 25,000 - 150 60,000 75,000 60,000 64,292 - - - 3,751 - 350 - - - 720 - 74,209 156,291 204,795 158,000 1,103,668 1,062,714 1,062,714 1,154,314 191,755 155,837 155,837 163,017 20,552 21,674 21,674 22,708 1,315,975 1,240,225 1,240,225 1,340,039 ©T L REVFiN ES AV i AB E 18,452,298 18 124 $04 8, 46 962 18,558,562 17 CITY OF LONGWOOD GENERAL FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE PROPOSED TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES: ADMINISTRATION CITY COMMISSION CITY CLERK CITY MANAGER CITY ATTORNEY GENERAL SERVICES HUMAN RESOURCES INFORMATION TECHNOLOGY TOTAL ADMINISTRATION FINANCIAL SERVICES: PURCHASING FINANCE UTILITY BILLING TOTAL FINANCE POLICE FIRE COMMUNITY DEVELOPMENT PLANNING/ECONOMIC DEVELOPMENT LEISURE SERVICES PUBLIC WORKS: STREETS CAPITAL OUTLAY CITY CLERK GENERAL SERVICES INFORMATION TECHNOLOGY FINANCE POLICE FIRE LEISURE SERVICES STREETS TOTAL CAPITAL OUTLAY TRANSFERS -OUT POLICE - FIRE LEISURE SERVICES TOTAL TRANSFERS -OUT $ 18,452,298 $ 18,124,804 $ 18,346,962 $ 18,558,562 35,450 37,055 36,723 38,212 142,265 142,028 127,624 144,952 298,497 309,320 249,720 292,897 147,709 130,000 162,000 150,000 108,492 139,723 116,241 140,030 470,622 513,970 541,175 588,833 549,278 708,363 648,002 738,089 1,752,313 1,980,459 1,881,485 2,093,013 71,114 74,102 88,002 71,384 267,052 277,479 261,609 284,620 1,216,542 1,252,603 1,254,120 1,333,698 1,554,708 1,604,184 1,603,731 1,689,701 3,793,071 4,350,949 3,994,222 4,285,237 3,661,764 3,808,251 3,413,574 3,801,998 398,361 468,975 410,225 702,970 772,505 945,695 944,464 973,223 1,411,166 1,494,098 1,379,368 1,296,625 - 12,145 - - 36,992 - 7,978 - 82,085 - 39,912 - 1,441 - - - 41,327 - - - 45,901 42,550 41,608 78,750 232,823 39,025 80,725 40,546 13,550 1,400 12,500 454,119 95,120 170,223 131,796 3,483 4,500 4,000 2,300 181 33,000 2,500 25,000 100,000 - - 200,000 103,664 37,500 6,500 227,300 T(!l L A ENDI S 13,901,67 14 85 231 1 ,803, 92 15 20�1 864 FUND BALANCE, SEPTEMBER 30 FUND BALANCE TO EXPENDITURE PERCENTAGE $ 4,550,627 $ 3,339,573 $ 4,543,170 $ 3,356,698 32.7% 22.6% 32.9% 22.1 % 18 N'1 PAGE LEFT INTENTIONALLY BLANK. 19 ADMINISTRATION PROGRAM: CITY COMMISSION GOALS: To provide all citizens of Longwood with legislative representation by enacting ordinances, resolutions, policies and programs that improve and protect the community, promote desirable levels of municipal services and plan for the future. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 35,450 2014 BUDGET 37,055 2014 ESTIMATE 36,723 2015 ADOPTED 38,212 OBJECTIVES: - Adopt policies and programs that improve the quality of life in the community and promote desirable levels of municipal services. Encourage continued participation in community activities and governmental affairs. Support a strong commercial and industrial tax base in the City RESULTS: Continued responsiveness to citizen needs. Maintain a presence to promote and improve the image of the City Maintain a viable and balanced tax base in the City 20 ADMINISTRATION PROGRAM: CITY COMMISSION LINE ITEM DETAIL -- 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1100 EXECUTIVE SALARIES 24,167 24,024 24,024 24,024 2100 F.I.C.A. 1,480 1,838 1,838 1,838 2200 RETIREMENT CONTRIBUTION 2,417 2,403 2,403 2,402 2400 WORKERS COMPENSATION 64 40 58 48 _. TOTAL 28,128 28,305 28,323 28,312 SUPPLIES AND SERVICES. 3400 OTHER CONTRACTUAL SERVICES - - - - 4020 COMMISSION DEVELOPMENT 4,220 5,000 5,000 6,550 4800 COMMUNITY RELATIONS 96 250 150 250 4900 OTHER CHARGES & OBLIGATIONS 187 500 250 600 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 2,819 3,000 3,000 2,500 6400 CAPITAL EQUIPMENT - - - - TOTAL 7,322 8,750 8,400 9,900 TOTAL COST 35,450 37,055 36,723 38,212 21 ADMINISTRATION PROGRAM: CITY COMMISSION STAFFING ANALYSIS POSITION 2013 2014 2015 MAYOR 1 1 1 COMMISSIONERS 4 4 4 TOTAL 5 5 5 CAPITAL OUTLAY 6200 - Building $ _ 6400 - Equipment Total Capital Outlay $ - 22 ADAIINISTRATION PROGRAM: CITY CLERK GOALS: To authenticate, record, index and maintain the City's official legislative acts, thus preserving the history of the City of Longwood, to issue all required permits which fall under the jurisdiction of the City Clerk's authority; to provide required advertising in accordance with state and local laws; and to supervise all City elections. FISCAL YEAR CLASSIFICATION TOTAL COST 2012 ACTUAL 142,265 2013 BUDGET 154,173 2013 ESTIMATE 127,624 2014 ADOPTED 144,952 OBJECTIVES: Record and preserve City Commission actions. Maintain City Codes. Maintain the official records of the City Commission in accordance with legal requirements. Review compliance with current election code requirements. RESULTS: Permanent documentation of all action taken by the City Commission. City Codes kept current with regular supplements. Continued records storage and retention/retrieval systems for accessibility of data for staff and public inquiries. Conduct elections in strict compliance with state statutes. I L 23 ADMINISTRATION PROGRAM: CITY CLERK LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 80,095 69,114 60,800 65,000 1230 LONGEVITY PAY 450 - - - 1320 ELECTION OFFICIALS - - - - 2100 F.I.C.A. 5,994 5,287 4,651 4,973 2200 RETIREMENT CONTRIBUTION 8,056 6,911 6,250 6,500 2300 LIFE AND HEALTH INSURANCE 1,222 1,212 6,130 5,936 2400 WORKERS COMPENSATION 214 116 116 130 TOTAL 96,031 82,640 77,947 82,539 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 1,540 1,725 - 1,725 3400 OTHER CONTRACTUAL SERVICES 4,947 6,850 7,850 3,400 4020 EMPLOYEE DEVELOPMENT 1,334 2,650 2,650 5,550 4100 COMMUNICATIONS 1,380 1,200 1,050 1,153 4200 POSTAGE 10,020 11,000 11,000 11,000 4300 UTILITY SERVICES 4,965 5,500 2,580 5,000 4400 RENTALS AND LEASES 774 822 822 1,584 4600 REPAIR AND MAINTENANCE 92 500 - 100 4700 PRINTING AND BINDING 7,190 9,375 7,250 11,650 4800 COMMUNITY RELATIONS 370 500 300 500 4900 LEGAL ADVERTISING 9,733 11,000 10,000 12,000 5100 OFFICE SUPPLIES 1,272 1,900 700 1,500 5200 OPERATING SUPPLIES 1,251 2,400 1,900 3,600 5220 REPURCHASE OF LOTS 100 2,875 2,875 2,500 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,266 1,091 700 1,151 6300 IMPROVEMENTS OTHER THAN BLDG - 12,145 - - 6400 EQUIPMENT - - - - TOTAL 46,234 71,533 49,677 62,413 TOTAL COST 142,265 154,173 127,624 144,952 24 ADMINISTRATION PROGRAM: CITY CLERK STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 CITY CLERK 1 1 1 TOTAL 1 1 1 CAPITAL OUTLAY 6200 - Building 6400 - Equipment Total Capital Outlay $ - 25 ADMINISTRATION PROGRAM: CITY MANAGER GOALS: To efficiently and effectively implement and administer the policies, programs and services approved by the City Commission. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 298,497 2014 BUDGET 309,320 2014 ESTIMATE 249,720 2015 ADOPTED 292,897 OBJECTIVES: Proper allocation of City resources and manpower in conformance with City Commission policy Maintain a fiscally sound organization. Continue to communicate with citizens and employees. RESULTS: Effective execution of City Commission policy Visible organization. Informed citizenry 26 ADMINISTRATION PROGRAM: CITY MANAGER LINE ITEM DETAIL i- 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 230,215 234,354 195,000 217,300 1230 LONGEVITY PAY 1,100 - - - 1400 OVERTIME - - - - 2100 F.I.C.A. 16,995 17,928 14,500 16,623 2200 RETIREMENT CONTRIBUTION 22,209 22,291 19,500 21,730 2300 LIFE AND HEALTH INSURANCE 23,729 24,684 16,500 24,431 2400 WORKERS COMPENSATION 614 4,223 1,500 5,043 TOTAL 294,862 303,480 247,000 285,127 SUPPLIES AND OTHER SERVICES. 3400 OTHER CONTRACTUAL SERVICES - - - - 4010 TRAVEL AND PER DIEM - - - - 4020 EMPLOYEE DEVELOPMENT 607 1,000 500 1,000 4100 COMMUNICATION 1,478 1,440 720 720 4200 POSTAGE - 250 - 250 4610 REPAIRS AND MAINTENANCE -VEHICLES - - - 1,000 4700 PRINTING AND BINDING 345 1,000 - 1,000 4800 PROMOTIONAL ACTIVITIES 400 1,000 500 2,000 4900 OTHER CHARGES - - - - 5100 OFFICE SUPPLIES 75 400 400 800 5200 OPERATING SUPPLIES 625 500 400 500 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 105 250 200 500 - 6400 EQUIPMENT - - - - TOTAL 3,635 5,840 2,720 7,770 TOTAL COST 298,497 309,320 249,720 292,897 27 ADMINISTRATION PROGRAM: CITY ADMINISTRATOR STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 CITY MANAGER 1 1 1 - ASSISTANT TO CITY MANAGER 1 0 0 ADMINISTRATIVE SECRETARY (Assigned to City Clerk) 1 1 1 CLERICAL WORKER PART-TIME (Assigned to City Clerk) 1 1 0 EXECUTIVE ASSISTANT TO CITY MANAGER 1 1 1 RECEPTIONIST (Assigned to City Clerk) 1 1 1 TOTAL 6 5 4 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 28 ADMINISTRATION PROGRAM: CITY ATTORNEY GOALS. To provide legal advice to the City Commission and City staff, to review all legal instruments of the City and to coordinate all litigation and other legal services for the City FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 147,709 2014 BUDGET 130,000 2014 ESTIMATE 162,000 2015 ADOPTED 150,000 OBJECTIVES: Respond to requests from the City Commission and City staff for legal opinions on specific matters. Draft local ordinances in response to state and federal legislation concerning the City Provide defense/prosecution involving matters of litigation concerning the City Provide other legal services on specific matters. RESULTS: Ensure conformance to the law Provide the City Commission and staff with the best possible legal information on which to base decisions. Protect the City's interest in matters of litigation. Protect the City's interest in specific matters. 29 ADMINISTRATION PROGRAM: CITY ATTORNEY LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED SERVICE COSTS. 3100 PROFESSIONAL SERVICES GENERAL 147,107 110,000 140,000 140,000 3110 PROFESSIONAL SERVICES LITIGATION 602 20,000 22,000 10,000 TOTAL 147,709 130,000 162,000 150,000 TOTAL COST 147,709 130,000 162,000 150,000 30 ADMINISTRATION PROGRAM: GENERAL SERVICES GOALS. To provide preventive maintenance of City -owned buildings to prolong their usefulness and prevent more costly repairs. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 145,484 2014 BUDGET 139,723 2014 ESTIMATE 116,241 2015 ADOPTED 140,030 OBJECTIVES: Provide ongoing preventive maintenance of properties. Respond to all building emergencies promptly Monitor and repair minor building deficiencies. RESULTS. Properties and buildings which are maintained in a respectable and safe condition. Reduce damage and down time. Provide a safe, clean and well maintained buildings for City use. ffd ADMINISTRATION PROGRAM. GENERAL SERVICES LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 34,466 35,121 35,121 36,174 1230 LONGEVITY PAY 525 - - - 1400 OVERTIME - - - - 2100 F.I.C.A. 2,624 2,687 2,687 2,767 2200 RETIREMENT CONTRIBUTION 3,499 3,512 3,512 3,617 2300 LIFE AND HEALTH INSURANCE 5,731 6,031 6,031 5,909 2400 WORKERS COMPENSATION 3,973 2,052 2,052 1,743 TOTAL I 50,818 49,403 49,403 50,210 SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 9,841 12,460 12,000 11,960 4020 EMPLOYEE DEVELOPMENT - - - - 4100 COMMUNICATIONS 360 360 360 360 4300 UTILITY SERVICES 26,650 33,000 30,000 33,000 4600 REPAIR AND MAINTENANCE 8,888 10,000 6,000 10,000 4610 REPAIR AND MAINTENANCE - VEHICLES - - - 1,500 5200 OPERATING SUPPLIES 8,507 10,000 6,000 8,500 5510 FUEL 3,428 4,500 4,500 4,500 6300 IMPROV OTHER THAN BUILDINGS - - - - 6400 EQUIPMENT 36,992 - 7,978 - 9800 RESERVE FOR CONTINGENCY - 20,000 - 20,000 TOTAL 94,666 90,320 66,838 89,820 TOTAL COST 145,484 139,723 116,241 140,030 32 ADMINISTRATION PROGRAM: GENERAL SERVICES STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 FACILITIES CONST & MAINT SPECIALIST 1 1 1 TOTAL 1 1 1 CAPITAL OUTLAY 6200 - Building 6400 - Equipment Total Capital Outlay $ 33 ADNIINISTRATION _ 1PROGRAM: HUMAN RESOURCES GOALS. To provide personnel management that anticipates and responds to changes in the nature and composition of the workplace, external social and economic pressures, organizational structures and technology FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 470,628 2014 BUDGET 513,970 2014 ESTIMATE 541,175 2015 ADOPTED 588,833 OBJECTIVES. To coordinate benefits and employee incentives, such as the Employee Assistance Program, the Employee of the Year Program, and the Drug -Free Workplace Program. To coordinate the annual Employee Benefit Fair To manage workers compensation, liability insurance and unemployment claims issues. _7 RESULTS: 4 To encourage and assist employees to reach their full potential as members of the City To educate employees of the benefits available so they may make informed decisions. To provide the City with the administrative services necessary to protect and insure the City's assets. 34 / I ADMINISTRATION PROGRAM. HUMAN RESOURCES LINE ITEM DETAIL PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT COMPENSATION 2800 EMPLOYEE PROGRAMS TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4500 LIABILITY INSURANCE 4520 INSURANCE DEDUCTIBLE 4600 REPAIR AND MAINTENANCE 4700 PRINTING AND BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 6200 BUILDING 6400 EQUIPMENT TOTAL TOTAL COST 2013 2014 2014 2015 9 8, 063 118,246 118,246 121,794 4,200 - - - 7,529 9,046 9,046 9,317 8,346 10,517 10,517 10,832 11,397 12,304 11,597 12,034 272 199 199 244 13,407 25,000 25,000 25,000 6,170 7,400 7,400 7,650 149,384 182,712 182,005 186,871 36,688 35,650 51,000 58,150 4,739 - - - 1,217 2,906 2,900 3,656 720 720 720 720 42 100 50 100 272,528 281,546 300,000 329,000 1,403 5,000 1,000 5,000 608 1,000 500 1,000 1,595 1,500 1,000 1,500 742 1,200 500 1,200 265 500 500 500 697 1,136 1,000 1,136 321,244 331,258 359,170 401,962 470,628 513,970 541,175 588,833 35 ADMINISTRATION PROGRAM: HUMAN RESOURCES STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 HUMAN RESOURCES MANAGER 1 1 1 PAYROLL CLERK 1 1 1 TOTAL 2 2 2 CAPITAL OUTLAY 6200 - Building 6400 - Equipment Total Capital Outlay $ - 36 ADMINISTRATION PROGRAM: INFORMATION TECHNOLOGY GOALS: To utilize the most innovative, effective and efficient forms of technology for optimal service delivery and communication, and to maintain all hardware and software utilized for the City's computer and telecommunications systems. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 631,363 2014 BUDGET 708,363 2014 ESTIMATE 687,914 2015 ADOPTED 738,089 OBJECTIVES. Increase the manageability of computer workstations. To continue to offer employees a comprehensive training program to enable them to achieve a level of proficiency with the City's hardware and software. Improve and enhance the City's internet presence and website. Continue to maintain a high level of reliability and minimal downtime with regard to technology infrastructure and mission critical systems. Replace older technology telephone and communication system with newer technology, while improving communication services and reliability and providing platform for outsourcing provision of data sources. Complete implementation of a comprehensive document imaging service. RESULTS. Maximize the benefit of information technology expenditures. Enable employees to improve their efficiency and processes by utilizing new technologies. Increase levels of communication with the citizens of Longwood. Ensure minimal productivity losses and minimal impact of mission critical systems. Maximize the benefit of technology and reduce the need for on -site storage of documents. 37 ADMINISTRATION PROGRAM. INFORMATION TECHNOLOGY LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 72,510 130,366 101,486 136,912 1230 LONGEVITY PAY 1,650 - - - 2100 F.I.C.A. 5,615 9,973 7,764 10,474 2200 RETIREMENT CONTRIBUTION 7,416 13,037 10,149 13,691 2300 LIFE AND HEALTH INSURANCE 5,988 12,470 7,042 12,101 2400 WORKERS COMPENSATION 197 219 287 274 TOTAL 93,376 166,065 126,728 173,452 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 16,288 5,000 3,000 4,000 3400 OTHER CONTRACTUAL SERVICES 224,561 308,705 300,828 321,106 4020 EMPLOYEE DEVELOPMENT 6,195 1,000 1,000 3,095 4100 COMMUNICATIONS 33,999 38,540 30,000 36,740 4200 POSTAGE - - 18 - 4400 RENTALS AND LEASES 78,081 92,116 92,116 92,365 4600 REPAIR AND MAINTENANCE 3,313 5,000 1,000 5,000 5200 OPERATING SUPPLIES 50,487 8,100 9,500 16,130 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 175 200 175 200 7100 CAPITAL LEASE PRINCIPAL 39,357 77,822 77,822 81,150 7200 CAPITAL LEASE INTEREST 3,446 5,815 5,815 4,851 6400 EQUIPMENT 82,085 - 39,912 - 9800 RESERVE FOR CONTINGENCY - - - - TOTAL 537,987 542,298 561,186 564,637 TOTAL COST 631,363 708,363 687,914 738,089 38 ADMINISTRATION PROGRAM. INFORMATION TECHNOLOGY STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 INFORMATION TECHNOLOGY MANAGER 1 1 1 IT BUSINESS ANALYST TOTAL 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 1 2 2 39 FINANCIAL SERVICES PROGRAM: PURCHASING GOALS: To procure goods and services in the most efficient and effective way to achieve the best value while meeting the quality and delivery requirements of the City, and to maximize the purchasing power of public funds, while promoting fair and open competition. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 71,:114 2014 BUDGET 74,102 2014 ESTIMATE 88,002 2015 ADOPTED 71,384 OBJECTIVES. Conduct surplus property disposals. Combine Purchasing Policies, Chapter 16.5, with operating procedures manual to revise bid protest procedures and update bid thresholds and signature authority levels. Continue to improve processes and the current service level through product research and implementation of innovative methods. RESULTS: Increase revenues while eliminating the need for storage of rolling stock and other equipment. Simplify the revision process through the implementation of unified policies and procedures. Improve efficiency of operations and reduce process time. 40 FINANCIAL SERVICES PROGRAM: PURCHASING LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 52,937 53,369 64,967 50,000 1230 LONGEVITY PAY 400 - - - 1400 OVERTIME - - - - 2100 F.I.C.A. 3,822 4,083 4,745 3,825 2200 RETIREMENT CONTRIBUTION 5,334 5,337 6,497 5,000 2300 LIFE AND HEALTH INSURANCE 5,856 6,154 6,981 6,209 2400 WORKERS COMPENSATION 142 90 179 100 TOTAL 68,491 69,033 83,369 65,134 SUPPLIES AND OTHER SERVICES. 3400 OTHER CONTRACTUAL SERVICE - - - - 4020 EMPLOYEE DEVELOPMENT 809 2,200 2,683 3,800 4100 COMMUNICATION - - - - 4200 POSTAGE 71 200 - 200 4600 REPAIR AND MAINTENANCE - - - - 4700 PRINTING AND BINDING - - - - 4900 LEGAL ADVERTISING 700 1,000 850 1,000 5100 OFFICE SUPPLIES 99 350 100 250 5200 OPERATING SUPPLIES 60 300 300 300 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 884 1,019 700 700 6400 EQUIPMENT TOTAL 2,623 5,069 4,633 6,250 TOTAL COST 71,114 74,102 88,002 71,384 41 FINANCIAL SERVICES PROGRAM: PURCHASING STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 PURCHASING MANAGER 1 1 1 TOTAL 1 1 1 CAPITAL OUTLAY 6200 - Building 6400 - Equipment Total Capital Outlay $ _ 42 FINANCIAL SERVICES PROGRAM: FINANCE GOALS: To provide and control fiscal programs to meet all legal, professional and management requirements. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 268,493 2014 BUDGET 277,479 2014 ESTIMATE 261,609 2015 ADOPTED 284,620 OBJECTIVES: To invest City funds to ensure safety of investment principal, provide for liquidity and maximize yield. To provide complete and accurate financial data on a timely basis. To continue to produce a Comprehensive Annual Financial Report that meets the GFOA Award for Excellence guidelines. To continue to produce a high quality Annual Budget document that meets Florida statutory requirements. RESULTS: To safeguard the City's liquid assets while earning interest to provide additional operating capital. To provide data for staff to control costs, increase revenues and plan for the effects of change. To maintain a positive image from the community on the City's finances. To communicate effectively with the citizens of Longwood regarding results of operations as well as planning for the future. 43 FINANCIAL SERVICES PROGRAM: FINANCE LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 167,366 171,979 174,635 190,825 1230 LONGEVITY PAY 4,000 - - - 1400 OVERTIME - - - - 2100 F.I.C.A. 12,711 13,156 13,194 14,598 2200 RETIREMENT CONTRIBUTION 14,535 15,380 15,889 19,083 2300 LIFE AND HEALTH INSURANCE 11,906 18,589 7,141 12,882 2400 WORKERS COMPENSATION 454 290 472 382 TOTAL 210,972 219,394 211,331 237,770 SUPPLIES AND OTHER SERVICES: 3200 ACCOUNTING AND AUDITING 35,450 32,500 32,500 33,000 3400 OTHER CONTRACTUAL SERVICES - - - - 4020 EMPLOYEE DEVELOPMENT 803 2,000 2,000 2,000 4100 COMMUNICATION 1,147 1,200 1,200 1,200 4200 POSTAGE 18 935 200 200 4600 REPAIR AND MAINTENANCE 30 100 78 100 4700 PRINTING AND BINDING 424 2,500 2,000 2,500 4900 OTHER CHARGES AND OBLIGATIONS 15,921 16,500 10,000 5,500 5100 OFFICE SUPPLIES 583 750 750 750 5200 OPERATING SUPPLIES 903 850 800 850 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 801 750 750 750 6400 EQUIPMENT 1,441 - - - TOTAL 57,521 58,085 50,278 46,850 TOTAL COST 268,493 277,479 261,609 284,620 44 FINANCIAL SERVICES PROGRAM: FINANCE STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 FINANCIAL SERVICES DIRECTOR 1 1 1 ACCOUNTING MANAGER 1 1 1 ACCOUNTING CLERK Il 1 1 1 TOTAL 3 3 3 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 45 FINANCIAL SERVICES PROGRAM: UTILITY BILLING GOALS: To provide meter reading, monthly billing and collection services to customers who utilize the City's water, sewer and solid waste collection services by efficiently providing timely and responsive support to their needs concerning their utility account. To assist customers with various services, complaints and problems while ensuring compliance with department processes and City ordinances. To identify, bill and process all business license revenue services. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 1,216,542 2014 BUDGET 1,252,603 2014 ESTIMATE 1,254,120 2015 ADOPTED 1,333,698 OBJECTIVES. n i. To continue to increase utilization of electronic meter reading and recording for those ` - subdivisions equipped with encoder registers. Insure the complete collection of business fees from both in and out of the City Process renewals and collect delinquents in a timely manner RESULTS: Increased efficiency and accuracy in the meter reading and billing process. Continued collections of business fees from both in and out of the City Continued processing of new applications and renewals. 46 FINANCIAL SERVICES PROGRAM. UTILITY BILLING LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 105,160 120,318 123,147 124,590 1230 LONGEVITY PAY 4,457 - - - 1400 OVERTIME - - - - 2100 F.I.C.A. 8,131 9,204 9,110 9,531 2200 RETIREMENT CONTRIBUTION 9,772 12,830 13,787 14,711 2300 LIFE AND HEALTH INSURANCE 11,788 17,675 13,373 23,545 -- 2400 WORKERS COMPENSATION 290 203 1,380 2,786 TOTAL 139,598 160,230 160,797 175,163' SUPPLIES AND OTHER SERVICES: 3400 OTHER CONTRACTUAL SERVICES 20,745 25,723 25,723 19,660 4020 EMPLOYEE DEVELOPMENT - 3,000 - 3,000 4100 COMMUNICATION - - - 480 4200 POSTAGE 20,325 25,000 25,000 27,000 4310 SOLID WASTE DISPOSAL 1,004,545 1,015,000 1,020,000 1,020,000 4600 REPAIR AND MAINTENANCE 195 350 350 350 4610 REPAIR AND MAINTENANCE - VEHICLES - - - 4,000 4700 PRINTING AND BINDING 115 1,000 - - 4900 OTHER CHARGES AND OBLIGATIONS 21,125 20,000 20,000 38,000 5100 OFFICE SUPPLIES 473 1,000 1,000 1,000 5200 OPERATING SUPPLIES 9,356 1,000 1,000 2,000 - 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 65 300 250 270 5510 FUEL - - - 10,920 6200 BUILDINGS - - - 6300 IMPROV OTHER THAN BUILDINGS - - 6400 EQUIPMENT - - 31,855 TOTAL 1,076,944 1,092,373 1,093,323 1,158,535 TOTAL COST 1,216,542 1,252,603 1,254,120 1,333,698 47 FINANCIAL SERVICES PROGRAM: UTILITY BILLING STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 UTILITY BILLING MANAGER 1 1 1 METER TECH/CUSTOMER SVC REP 0 0 2 ACCOUNTINGBTR CLERK 2 2 1 TOTAL 3 3 4 CAPITAL OUTLAY 6300 - Improv Other than Buildings 6400 - Equipment Meter Reading - Hand Held Device $ 3,695 Meter Reading - Vehicle $ 20,000 Meter Reading - Software Upgrade & Docking Station 8,160 Total Caital Equipment 31,855 Total Capital Outlay $ 31,855 Note:In FY2014 the Meter Reading Function was transferred from the Public Works Dept - Utilities Division to the Utility Billing Dvision of Financial Services. I 48 POLICE PROGRAM: LAW ENFORCEMENT GOALS: To provide management and organizational support to all levels of operations to facilitate goal attainment. To manage and supervise all personnel and program functions in support of police operations. Enhance training for individuals and develop modern crime fighting techniques utilizing advanced and innovative equipment and procedures to protect and serve the citizens of Longwood. Enforce laws and City codes. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 3,825,663 2014 BUDGET 4,355,449 2014 ESTIMATE 3,998,222 2015 ADOPTED 4,287,537 OBJECTIVES: Provide training consistent with current procedures to update job skills and promote acceptable performance levels. - Provide programs that promote police operations by utilizing proper managerial and supervisory skills. Administer effectively and maintain a high level of service and professionalism for the public good. Compliance with all pertinent City codes. RESULTS: A proficient police organization capable of maintaining law and order and providing those special services the community requires of a municipal police department. To insure the community receives the highest caliber police officer capable of performing to their expectations with the available budgetary considerations. To provide the latest in resources and equipment to accomplish the goals of law and order and service to the community in accordance with available funding constraints. To provide a safe, clean and high quality community 49 POLICE PROGRAM. LAW ENFORCEMENT LINE ITEM DETAIL I � 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 2,127,989 2,357,976 2,215,784 2,470,898 1230 LONGEVITY PAY 41,350 24,050 19,480 19,800 1240 HOLIDAY PAY 94,397 106,464 94,793 110,685 1250 COMMUNITY BUILDING DETAIL - 5,000 - 5,000 1260 SPECIAL ASSIGNMENT PAY 28,921 46,000 28,921 46,000 _ 1400 OVERTIME 145,958 135,800 145,958 135,800 1520 EDUCATION INCENTIVE 24,310 24,120 21,062 22,550 2100 F.LC.A. 184,015 206,505 186,709 215,021 2200 RETIREMENT CONTRIBUTION 212,458 269,755 240,008 280,157 2300 LIFE AND HEALTH INSURANCE 242,532 306,270 231,090 281,380 2400 WORKERS COMPENSATION 89,342 165,890 178,128 144,778 TOTAL 3,191,272 3,647,830 3,361,933 3,732,069 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4600 REPAIR AND MAINTENANCE 4610 REPAIR AND MAINTENANCE - VEHICLES 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5500 FUELS AND LUBRICANTS 6300 IMPROV OTHER THAN BUILDINGS 6400 EQUIPMENT 7100 PRINCIPAL 7200 INTEREST 9300 TRANSFER TO GRANT FUND 9800 CONTINGENCY NX1y14-11 1I 4,462 18,100 29,178 32,400 4,387 - 30,221 37,300 73 100 24,975 29,000 20,699 15,000 1,329 3,000 4,033 4,500 3,473 3,500 40,423 46,000 2,820 2,020 125,470 120,000 41,327 - 279,370 364,431 18,668 15,768 3,483 4,500 - 12,000 634,391 707,619 5,200 33,000 37,000 50 25,000 12,500 500 1,000 2,500 40,000 2,000 93,340 364,431 15,768 4,000 636,289 TOTAL COST 3,825,663 4,355,449 3,998,222 5,500 30,200 32,900 100 23,500 13,000 57,500 2,000 4,500 3,500 46,000 1,936 120,000 191,091 8,441 2,300 13,000 555,468 4,287,537 50 POLICE PROGRAM: LAW ENFORCEMENT STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 POLICE CHIEF POLICE COMMANDER POLICE SERGEANT POLICE CORPORAL POLICE OFFICER RECORDSCLERK EVIDENCE CUSTODIAN CODE ENFORCEMENT OFFICER CRIME ANALYST/GRANTS/CMTY RELATIONS SECRETARY ADMINISTRATIVE SECRETARY SR ADMINISTRATIVE ASSISTANT TOTAL ** includes two(2) grant funded positions 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 1 1 1 1 2 2 8 6 6 6 6 6 24 25 27 1 0 0 1 1 1 2 2 2 1 1 1 1 1 0 - 1 1 0 0 0 2 47 46 48 IT. FIRE i PROGRAM: FIRE AND RESCUE GOALS: To provide comprehensive services for the protection of citizens from the damages of fire and medical emergencies and to provide prevention and education services that are responsive to the needs of the community FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 3,707,846 2014 ' BUDGET 3,883,801 2044 ESTIMATE 3,489,124 2015 ADOPTED 3,905,748 OBJECTIVES: Provide a high level of fire prevention and related services commensurate with community expectations through effective administration. Continue evaluating Fire Department Accreditation. Improve commercial pre -fire planning process and documentation. RESULTS: A well trained staff capable of providing a wide range of information and services responsive to the community's needs. Encourage quality improvement through a continuous self assessment process. Increase positive contact with the businesses and keep up to date with any changes to the interior of buildings. 52 PROGRAM. FIRE AND RESCUE PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 1230 LONGEVITY PAY 1240 HOLIDAY PAY 1250 PARAMEDIC PAY 1400 OVERTIME 1520 EDUCATION INCENTIVE 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL FIRE LINE ITEM DETAIL 2013 A !`TT i A T 2014 2014 2015 2015 BUDGET ESTIMATE ADOPTED PROPOSED w/ 3rd Rescue 1,747,284 1,776,697 1,517,252 1,869,033 2,067,896 15,325 19,575 19,800 16,200 16,200 60,472 59,585 72,376 67,358 76,883 193,833 182,000 176,958 181,999 223,999 223,041 234,101 239,070 234,989 271,874 15,496 13,920 11,936 10,680 10,680 164,550 174,870 148,930 182,090 204,066 197,148 251,513 196,680 254,310 275,762 223,162 259,956 211,452 248,586 286,909 107,668 81,476 100,442 93,190 104,595 2,947,979 3,053,693 2,694,896 3,158,436 3,538,864 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 20,734 21,800 21,800 19,520 22,460 3400 OTHER CONTRACTUAL SERVICES 89,629 112,427 111,000 103,437 128,247 4020 EMPLOYEE DEVELOPMENT 18,143 26,439 25,450 19,784 20,174 4100 COMMUNICATIONS 9,689 15,356 14,980 14,186 14,186 4200 POSTAGE 83 275 255 275 275 4300 UTILITY SERVICES 20,380 27,250 27,000 21,250 27,250 4400 RENTALS AND LEASES 7,385 9,058 9,050 7,945 7,945 4600 REPAIR AND MAINTENANCE 14,906 7,750 7,550 9,500 9,500 4610 REPAIR AND MAINTENANCE - VEHICLES 27,334 24,470 28,500 45,600 45,600 4700 PRINTING AND BINDING 1,191 750 745 950 950 4800 COMMUNITY RELATIONS 1,991 2,000 1,950 3,800 3,800 4900 OTHER CHARGES AND OBLIGATIONS - - - - - 5100 OFFICE SUPPLIES 1,648 2,250 2,125 1,850 1,850 5200 OPERATING SUPPLIES 95,941 104,150 99,150 109,010 136,190 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 4,830 5,015 5,000 7,925 8,315 5510 FUEL 46,834 42,500 42,500 42,500 48,500 6200 BUILDINGS - - - 17,500 104,650 6300 IIvTROV OTHER THAN BUILDING 14,723 6,000 5,058 - - 6400 EQUIPMENT 31,178 36,550 36,550 61,250 61,250 7100 PRINCIPAL 308,755 320,409 320,408 166,128 166,128 7200 INTEREST 44,311 32,659 32,657 31,982 31,982 9300 TRANSFER TO GRANT FUND 182 33,000 2,500 25,000 25,000 9800 CONTINGENCY - - - 37,920 37,920 TOTAL 759,867 830,108 794,228 747,312 902,172 TOTAL COST 3,707,846 3,883,801 3,489,124 3,905,748 4,441,036 53 FIRE PROGRAM: FIRE AND RESCUE STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 FIRE CHIEF 1 1 1 - FIRE MARSHAL 1 1 1 BATTALION CHIEF 3 4 4 LIEUTENANT 6 6 6 - FIREFIGHTER 27 32 ** 26 FIRE INSPECTOR 0 0 1 TRAINING OFFICER 1 1 1 ADMINISTRATIVE SECRETARY I 1 1 1 TOTAL 40 46 41 _ ** includes 6 SAFER Grant funded positions CAPITAL OUTLAY 6200 - Buildings Vinyl Siding/Stucco - Station 15 $ 5,000 �— Exit Door - Station 17 2,500 Network Cabling & Relocation of IT Rack - Station 17 4,500 Conversion of Supply Room - Station 17 5,500 Total Improvements $ 17,500 6400 - Equipment Atmospheric Monitoring Equipment- (2-$1,150 ea) $ 2,300 Adv Life Support Level AED for 3 staff vehicles (2-$3,000 ea) 6,000 Annual Battery Replacement Auto Pulse (2-$2,475) 4,950 Mobile Data Computers/MDTs & Mounts- (2-$4000 ea) 8,000 PCR Computer Tablets - (2-$2450 ea) 4,900 Training Mannequin 800 I.V Training Arm and Hand 500 0.13 Training Mannequin w/ Baby 600 _ Turnout Gear - Replacement (12 @ $2350 ea) 28,200 Fire Hose - Replacement 5,000 Total Equipment $ 61,250 Total Capital Outlay $ 78,750 54 COMMUNITY DEVELOPMENT PROGRAM: PLANNING/ECONOMIC DEVELOPMENT GOALS: To promote the physical and economic development/redevelopment of property within the City in a manner consistent with PROPOSED plans, regulations and policies. To provide the planning, organization, direction and supervisory services necessary to implement the functions managed under the jurisdiction of the program. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 398,361 2014 BUDGET 468,975 2014 ESTIMATE 410,225 2015 ADOPTED 702,970 OBJECTIVES: Keep the City in compliance with state and county planning and development requirements. Process applications for development and redevelopment, voluntary annexations, comp plan amendments and variances in a timely manner Protect and preserve the City's natural environment. Aid and advise citizens, organizations and City staff in engineering and other matters requiring engineering expertise RESULTS. Maintain strict compliance with all applicable regulations. Continued ability to provide a variety of services which stimulate the development and redevelopment of property in the City Promote the City as a desirable place to live and work. Provides better services to the public and staff regarding their engineering needs. Manage budget and resources for their maximum potential. 55 COMMUNITY DEVELOPMENT PROGRAM. PLANNING/ECONOMIC DEVELOPMENT LINE ITEM DETAIL PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATION 4200 POSTAGE 4600 REPAIRS AND MAINTENANCE 4610 REPAIRS AND MAINTENANCE - VEHICLES 4700 PRINTING AND BINDING 4800 PROMOTIONAL ACTIVITIES 4810 PROMOTIONAL ACTIVITIES - REEP 4900 OTHER CHARGES AND OBLIGATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5500 FUEL 6300 IMPROV OTHER THAN BUILDINGS 6400 EQUIPMENT TOTAL TOTAL COST 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED 278,340 282,733 225,000 303,552 200 - - - 101 - - - 20,694 21,629 16,650 23,222 27,854 28,273 22,500 30,355 29,573 24,911 30,000 30,321 3,200 3,619 3,000 4,390 359,962 361,165 297,150 391,840 6,975 40,000 20,000 90,000 700 6,700 700 9,100 2,523 7,980 5,600 8,680 1,497 1,750 1,300 2,300 - 100 25 100 357 750 350 750 - - - 1,080 116 700 400 700 12,425 30,000 75,000 139,500 5,557 7,000 7,000 17,000 4,074 7,000 - 36,000 693 1,000 500 1,000 70 - - - 3,120 3,830 2,000 3,920 292 1,000 200 1,000 38,399 107,810 113,075 311,130 398,361 468,975 410,225 702,970 56 COMMUNITY DEVELOPMENT PROGRAM: PLANNING/ECONOMIC DEVELOPMENT STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 COMMUNITY DEVELOPMENT DIRECTOR COMMUNITY DEVELOPMENT COORDINATOR ECONOMIC DEVELOPMENT PROG COORD PLANNER PLANNER/STORMWATER TOTAL 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 1 1 1 1 1 61 2015 1 1 1 1 1 1 2 2 0 0 5 5 57 LEISURE SERVICES PROGRAM: LEISURE SERVICES GOALS: To promote the public welfare by providing opportunities for wholesome and affordable recreation, and offer the citizens active/passive leisure activities that are essential to their well-being. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 1,105,328 2014 BUDGET 984,720 2014 ESTIMATE 1,025,189 2015 ADOPTED 1,213,769 OBJECTIVES: Provide an environment that encourages educational, recreational and cultural opportunities through cost efficient programming and facilities. Continue implementation of the Parks and Recreation Master Plan. RESULTS: To provide programs, resources and facilities which are relevant, attractive and affordably accessible to the public. To update all existing facilities in the parks. 58 LEISURE SERVICES PROGRAM: LEISURE SERVICES LINE ITEM DETAIL 2013 2014 ACTUAL BUDGET PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 1230 LONGEVITY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 3410 INSTRUCTOR FEES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4610 REPAIR AND MAINTENANCE - VEHICLES 4700 PRINTING AND BINDING 4800 COMMUNITY RELATIONS 5100 OFFICE SUPPLIES 5200 OPERATING SUPPLIES 5210 PROGRAM SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5500 FUEL 6300 INTROVEMENTS 6400 EQUIPMENT 9300 GRANT MATCHING FUNDS 9800 CONTINGENCY TOTAL TOTAL COST 2014 2015 ESTIMATE ADOPTED 291,121 323,569 310,000 333,277 2,825 375 750 375 10,191 14,000 14,000 14,000 22,534 25,853 23,715 26,595 22,578 26,114 26,114 26,855 30,331 37,167 35,000 33,808 7,202 11,987 11,987 12,003 386,782 439,065 421,566 446,913 15,386 20,000 40,000 30,000 108,102 120,430 120,000 123,300 6,726 3,000 3,000 3,000 1,605 2,650 2,300 2,650 9,034 8,600 8,600 8,650 27 100 50 100 83,120 104,100 104,100 92,100 15,775 21,000 20,000 21,700 46,090 99,700 110,348 102,550 - - - 15,000 3,170 4,500 4,200 4,500 15,908 15,100 12,100 17,100 575 800 800 800 52,334 69,100 69,100 68,310 16,402 21,000 15,000 22,000 325 1,550 800 1,050 11,145 15,000 12,500 13,500 219,981 12,300 54,000 3,800 12,841 26,725 26,725 36,746 100,000 - - 200,000 718,546 545,655 603,623 766,856 1,105,328 984,720 1,025,189 1,213,769 0 59 LEISURE SERVICES PROGRAM: LEISURE SERVICES MANPOWER ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 LEISURE SERVICES DIRECTOR 1 0 1 PARKS SERVICE SUPERVISOR 0 1 1 PARKS SERVICE SPECIALIST I 3 3 3 PARKS SERVICE SPECIALIST I (PART TIME) 0 2 2 PARKS SERVICE SPECIALIST II 2 1 1 RECREATION PROGRAM COORDINATOR 1 1 0 REC. PROGRAM/ COMM. COORDINATOR 1 1 1 EVENT SPECIALIST (PART TIME) 2 3 3 TOTAL 10 12 12 CAPITAL OUTLAY 6300 - Improvements CandyLand Renovation - Overhead netting $ 3,800 _ (safety issues with foul balls) Total Improvements $ 3,800 6400 - Equipment Workman HD ACG-Replacement $ 28,732 SOD Cutter -Ball Field turf maintenance 4,400 APX 4000 II - 800 MHz Radio 2,614 Laptop Computer - Community Bldg & Field Svcs 1,000 Total Equipment $ 36,746 Total Capital Outlay $ 40,546 0 60 PUBLIC WORKS PROGRAM: STREETS GOALS: To maintain the City's Stormwater system, streets, sidewalks and rights of way efficiently within the allotted financial and labor resources. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 1,424,716 2014 BUDGET 1,495,498 2014 ESTIMATE 1,379,368 2015 ADOPTED 1,309,125 OBJECTIVES: Use innovative ideas and processes that will improve maintenance programs, plans and direction which ensure that City resources and personnel are trained and educated at their most efficient and productive level. Regular maintenance, cleaning procedures and repairs of the City's stormwater system. RESULTS. Better maintained rights of way Efficient and productive use of City personnel, equipment and materials to accomplish immediate goals and long range planning of these resources. Allow maximum efficiency of stormwater run-off. City property that is safe and attractive. 61 PUBLIC WORKS PROGRAM. STREETS LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 482,886 443,073 378,038 340,606 1230 LONGEVITY PAY 7,800 5,425 5,425 2,600 1400 OVERTIME 38,787 32,000 31,252 32,000 2100 F.I.C.A. 37,793 36,758 30,276 28,703 2200 RETIREMENT CONTRIBUTION 39,902 44,646 34,148 36,928 - 2300 LIFE AND HEALTH INSURANCE 68,100 73,894 57,102 49,117 2400 WORKERS COMPENSATION 31,191 20,747 26,092 16,616 TOTAL 706,459 656,543 562,333 506,570 SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES 18,316 20,000 26,339 30,000 - 3400 OTHER CONTRACTUAL SERVICES 209,670 222,755 222,755 228,855 4020 EMPLOYEE DEVELOPMENT 1,047 1,500 1,500 2,000 4100 COMMUNICATIONS 6,361 4,900 4,900 4,400 4200 POSTAGE 14 100 100 - 4300 UTILITY SERVICES 308,407 312,000 312,000 312,000 4400 RENTALS AND LEASES 2,918 3,500 3,000 2,500 4600 REPAIR AND MAINTENANCE 25,902 25,000 40,000 37,500 -- 4610 REPAIR AND MAINTENANCE - VEHICLES 70,459 92,000 92,000 43,000 4700 PRINTING AND BINDING 591 500 500 500 4900 OTHER CHARGES AND OBLIGATIONS 6 - - - _ 5100 OFFICE SUPPLIES 691 800 700 800 5200 OPERATING SUPPLIES 19,986 23,000 15,741 21,000 5230 SAFETY SUPPLIES 5,312 6,500 6,500 6,500 5300 ROAD MATERIALS AND SUPPLIES 3,110 55,000 25,000 55,000 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 1,760 3,000 1,000 2,000 5500 FUEL 25,136 45,000 45,000 35,000 5540 LUBRICANTS 5,020 13,000 11,000 - 6100 LAND - - - - 6300 IMPROVEMENTS - - - - 6400 EQUIPMENT 13,551 1,400 - 12,500 9800 RESERVE FOR CONTINGENCY - 9,000 9,000 9,000 Total 718,257 838,955 817,035 802,555 - Total Cost 1,424,716 1,495,498 1,379,368 1,309,125 62 PUBLIC WORKS PROGRAM: STREETS STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 ADMINISTRATIVE ASSISTANT 1 1 1 PUBLIC WORKS DIRECTOR/CITY ENG 1 0 0 PUBLIC WORKS FLEET SUPERVISOR 1 1 0 MECHANIC 1 1 0 PUBLIC WORKS MAINT SPECIALIST I 5 4 4 PUBLIC WORKS MAINT SPECIALIST II 3 3 2 PUBLIC WORKS STREETS SUPERVISOR 1 1 1 HORTICULTURE SPECIALIST 1 1 1 1 STREETS DIVISION MANAGER 1 1 1 TOTAL 15 13 10 6300 - Improvements CAPITAL OUTLAY Total Improvements 6400 - Equipment: Utility Bed for Truck Motorola Emergency Radios (2) Total Equipment 6,100 6,400 $ 12,500 63 '' lq-� F-4 ONGWO 1 F[_0RiDA V.,l M04 ENTERPRISE FUNDS PUBLIC UTILITIES FUND 64 PUBLIC UTILITIES FUND - REVENUE AND EXPENSES FISCAL YEAR 2014-2015 CHARGESFOR SERVICES MISCELLANEOUS 83.8% REVENUE 2.0% TRANSFER FROM RESERVES 14.2/ TOTAL REVENUE $ 4,010,999 CHARGES FOR SERVICES MISCELLANEOUS REVENUE TRANSFER FROM RESERVES TOTAL REVENUE PERCENT TOTALS REVENUES $ 3,363,050 83.8% 79,000 2.0% 568,949 14.2% $ 4,010,999 100% TOTAL EXPENSE $ 4,010,999 PERCENT TOTALS EXPENSES PERSONNEL COSTS $ 689,574 17.2% SUPPLIES AND OTHER SERVICES 1,398,711 34.9% CAPITAL OUTLAY 768,400 19 1% TRANSFERS - OUT 1,154,314 28.8% TOTAL EXPENSES $ 4,010,999 100% 65 PROGRAM: PUBLIC UTILITIES FUND GOALS: To provide the planning, organization, coordination and supervisory services which are necessary to implement and control the functional programs which are the responsibility of the Public Utilities Division. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 3,952,474 2014 BUDGET 3,238,574 2014 ESTIMATE 3,618,192 2015 ADOPTED 4,010,999 OBJECTIVES: Provide proper maintenance of the water and sewer systems. Inspect, test, certify and document backflow devices annually in accordance with F.A.C. regulations. Continue to install water and wastewater infrastructure in the commercial and industrial areas of the City RESULTS: Ensure the health, safety and welfare of the public. Ensure water quality through the installation and maintenance of backflow prevention devices. Comply with City Commission directive to have all commercial and industrial customers connected to the City's utility system. 66 PUBLIC UTILITIES FUND BUDGET SUMMARY CASH RESERVES, OCTOBER 1 ADD REVENUES. CHARGES FOR SERVICES. 343-6110 WATER REVENUE / BILLED 343-6115 WATER SURCHARGE 343-6120 WATER METER CONNECTIONS 3.43-6125 TURN ON AND TURN OFF FEES 343-6130 LATE CHARGES 343-6135 SPRINKLERS / BILLED 343-6140 SEWER REVENUE / BILLED 343-6145 SEWER CONNECTION (TAP) FEES 343-6510 OTHER CHARGES TOTAL MISCELLANEOUS REVENUES: 361-1000 INTEREST EARNINGS 363-2010 WATER DEVELOPMENT ASSISTANCE FEES 363-2020 SEWER DEVELOPMENT ASSISTANCE FEES 369-0000 MISCELLANEOUS REVENUE' 364-4000 SALE OF SURPLUS EQUIPMENT I telfI7117 TOTAL REVENUES AVAILABLE DEDUCT EXPENSES. PUBLIC UTILITIES TRANSFERS - OUT GENERALFUND TOTAL EXPENSES CASH RESERVES, SEPTEMBER 30 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED 2,986,234 2,288,389 2,288,389 2,029,913 1,464,156 1,650,000 1,555,777 1,600,000 5,333 4,000 4,795 4,800 17,150 3,500 11,480 11,500 47,257 50,000 51,800 52,000 93,865 110,000 100,632 105,000 11,643 11,500 11,654 11,750 1,404, 875 1,550,000 11529,363 1,550,000 14,950 2,000 750 1,000 21,970 27,000 23,680 27,000 3,081,199 3,408,000 3,289,931 3,363,050 3,889 4,000 4,157 4,000 24,679 25,000 20,652 25,000 152,742 50,000 44,976 50,000 3 - - (7,883) - - - 173,430 79,000 69,785 79,000 6,240,863 5,775,389 5,648,105 5,471,963 2,848,806 2,175,860 2,555,478 2,856,685 1,103,668 1,062,714 1,062,714 1,154,314 3,952,474 3,238,574 3,618,192 4,010,999 2,288,389 2,536,815 2,029,913 1,460,964 67 PROGRAM: PUBLIC UTILITIES PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 1230 LONGEVITY PAY 1400 OVERTIME 2100 F.I.C.A. 2200 RETIREMENT CONTRIBUTION 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION i1laYr1to SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 4020 EMPLOYEE DEVELOPMENT 4100 COMMUNICATIONS 4200 POSTAGE 4300 UTILITY SERVICES 4400 RENTALS AND LEASES 4600 REPAIR AND MAINTENANCE 4610 REPAIR AND MAINTENANCE - VEHICLES 4700 PRINTING & BINDING 4900 OTHER CHARGES AND OBLIGATIONS 5200 OPERATING SUPPLIES 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 5500 FUEL 6200 BUILDINGS 6300 IMPROVEMENTS 6400 EQUIPMENT 7100 PRINCIPAL 7200 INTEREST 9300 ADMINISTRATIVE TRANSFERS 9800 RESERVE FOR CONTINGENCY TOTAL TOTAL COST LINE ITEM DETAIL 2013 2014 2014 ACTUAL BUDGET ESTIMATE 2015 ADOPTED 412,099 411,633 374,534 438,097 4,975 3,675 7,350 3,675 59,248 62,000 61,718 62,000 33,565 36,514 31,508 38,539 36,674 44,317 38,602 46,921 69,900 70,385 69,056 75,961 19,441 23,252 18,978 24,381 635,902 651,776 601,746 689,574 71,275 141,000 160,000 119,000 101,292 46,150 60,000 62,300 2,174 8,000 3,000 5,000 5,412 4,380 4,380 5,460 74 250 100 250 139,060 160,000 150,000 145,000 1,075 2,000 1,500 1,000 95,431 191,000 140,000 201,500 10,945 15,000 3,000 15,000 865 - - - 520,158 559,251 540,000 581,142 64,426 56,000 185,000 184,000 4,406 4,500 4,752 4,800 36,255 35,650 34,000 35,650 500,958 - - - 313,715 99,000 568,000 714,000 138,297 73,000 100,000 54,400 207,086 127,000 - 34,500 - 1,903 - 4,109 1,103,668 1,062,714 1,062,714 1,154,314 3,316,572 2,586,798 3,016,446 3,321,425 3,952,474 3,238,574 3,618,192 4,010,999 68 PROGRAM: PUBLIC UTILITIES STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION UTILITIES DIVISION MANAGER UTILITIES FIELD SUPERVISOR BACKFLOW PROGRAM COORDINATOR UTILITIES MAINTENANCE SPECIALIST I UTILITIES MAINTENANCE SPECIALIST II UTILITIES MAINTENANCE SPECIALIST III PLANT OPERATOR TOTAL 2013 2014 2015 1 1 1 1 1 1 1 1 1 4 4 4 4 3 3 0 1 1 1 1 1 12 12 12 CAPITAL OUTLAY 6300 - Improvements. Seal Manholes Water Main Loops per hydraulic study Upgrade Historic District Lift Station Skylark Pipe Replacement - Phase 2 Total Improvements 6400 - Equipment Handheld Meter Reading Equipment (2) Valve Inserts to Replace Broken Valves 800MHz Radios (3) GETAC Tablets (Field tablets) (2) Total Equipment $ 24,000 60,000 30,000 600,000 $ 714,000 $ 10,000 30,000 6,400 8,000 $ 54,400 Total Capital Outlay $ 768,400 T I00"'-jIST 0R-I 4-*- ONGWOO ) FLORIDA El"T ®SIX -1900 SPECIAL REVENUE FUNDS BUILDING PERMITS & INSPECTIONS FUND 70 BUILDING AND INSPECTION SERVICES FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 MISCELLANEOUS REVENUE 0.05 PERMITS AND FEES IL 99.95 TOTAL REVENUE $ 308,350 PERCENT TOTALS REVENUES PERMITS AND FEES MISCELLANEOUS REVENUE TOTAL REVENUE $ 308,200 99.95% 150 0.05% $ 308,350 100% 1 VIAL EXPENI)H'U"h $ 308,35U PERCENT TOTALS EXPENSES OPERATING EXPENDITURES $ 255,659 82.92% ADMINISTRATIVE TRANSFER 22,708 7.36% TRANSFER TO CAPITAL PROJ FUND 10,000 3.24% TRANSFER TO RESERVES 19,983 6.48% TOTAL EXPENDITURES $ 308,350 100% 71 COMMUNITY DEVELOPMENT BUILDING AND INSPECTIONS SERVICES FUND GOALS: To organize the services necessary to implement the functions managed under the jurisdiction of the Building Division. To ensure that all construction within the City conforms to all applicable state and local codes and improve the image, reputation and attractiveness of the City to its current and potential residents. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 224,653 2014 BUDGET 240,603 2014 ESTIMATE 235,689 2015 ADOPTED 288,367 OBJECTIVES: Conduct the Building Division in a professional and efficient manner which benefits the community Review all building plans to ensure compliance with all applicable codes. Issue permits in the City where required by applicable codes. Provide comprehensive inspections and ensure proper construction practices are followed. RESULTS. A professional and expeditious operation of the Building Division. Construction plans that maintain compliance with applicable codes. Promotion of health, safety and welfare through the permitting process. To provide inspections to ensure safe and proper installations. 72 COMMUNITY DEVELOPMENT BUILDING AND INSPECTION SERVICES FUND 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 70,987 43,312 43,312 155,863 ADD REVENUES. 322-0000 BUILDING PERMITS 183,900 200,000 330,600 300,000 322-3000 RE -INSPECTIONS 5,460 10,000 5,310 5,500 322-4000 PLAN REVIEWS 1,850 2,000 2,500 2,500 329-1000 MISC PERMITS 4,910 2,000 200 200 361-1000 INTEREST EARNINGS 84 20 130 50 _ 369-0000 OTHER MISC REVENUE 774 100 9,500 100 TOTAL REVENUES 196,978 214,120 348,240 308,350 TOTAL REVENUES & RESERVES AVAILABLE 267,965 257,432 391,552 464,213 DEDUCT EXPENDITURES. OPERATING EXPENSES 224,653 240,603 235,689 288,367 TOTAL EXPENDITURES 224,653 240,603 235,689 288,367 FUND BALANCE, SEPTEMBER 30 43,312 16,829 155,863 175,846 73 COMMUNITY DEVELOPMENT BUILDING AND INSPECTIONS SERVICES FUND LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS: 1200 REGULAR SALARIES AND WAGES 134,079 144,356 144,356 148,687 - 1400 OVERTIME 95 - - - 2100 F.I.C.A. 9,896 11,043 11,043 11,375 2200 RETIREMENT CONTRIBUTION 13,408 14,436 14,436 14,868 2300 LIFE AND HEALTH INSURANCE 15,202 18,358 18,358 18,042 I 2400 WORKERS COMPENSATION 3,147 4,102 4,102 4,943 TOTAL 175,827 192,295 192,295 197,915 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - - 500 9,500 - 3400 OTHER CONTRACTUAL SERVICES 12,461 3,000 3,000 35,000 4020 EMPLOYEE DEVELOPMENT 16 2,500 700 2,000 4100 COMMUNICATIONS 1,920 2,840 1,780 1,080 4200 POSTAGE - 100 100 100 4610 REPAIRS AND MAINT - VEHICLES - 1,000 1,000 2,160 4700 PRINTING AND BINDING 217 300 300 300 5100 OFFICE SUPPLIES 781 1,000 300 1,000 5200 OPERATING SUPPLIES - 780 660 580 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS 104 1,114 380 2,024 _ 5500 FUEL AND LUBRICANTS 2,775 4,000 3,000 4,000 _ 6400 EQUIPMENT - - - - 9300 ADMINISTRATIVE TRANSFER 20,552 21,674 21,674 22,708 9800 TRANSFER TO CAPITAL PROJ FUND 10,000 10,000 10,000 10,000 9810 RESERVE FOR CONTINGENCY - - - - TOTAL 48,826 48,308 43,394 90,452 TOTAL COST 224,653 240,603 235,689 288,367 74 COMMUNITY DEVELOPMENT BUILDING AND INSPECTIONS SERVICES FUND STAFFING ANALYSIS NUMBER OF FULL-TIME/PART-TIME PERSONNEL POSITION 2013 2014 2015 BUILDING OFFICIAL 1 1 1 BUILDING INSPECTOR 1 1 1 PERMIT CLERK 1 1 1 TOTAL 6200 - Building 6400 - Equipment Total Capital Outlay CAPITAL OUTLAY 3 3 3 75 O WOOD FLORIDA V,, l IAIA SPECIAL REVENUE- FUNDS GRANT FUND 76 GRANT FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 "- DOJ-JAG GRANT, 035% DOJ BYRNE GRANT, 129% FEMA/DHS -AFG GRANT, 302% OJP BULLETPROOF VESTS, FETWDHS-FlRE 020°.o PREVENTION, 19.42, COPS GRANT, 8209: HIDTA, 1.73% CITY MATCH, 18241,6 IUD-SUSTArKABH.ITY. 18.23! LWCF GRANT REffEA FDOT SERVICE 1NT DEVELOPMENT, 12.089 TOTAL REVENUE $ 1,158,753 %age of TOTALS TOTAL HIDTA $ 20,000 173% COPS GRANT 95,000 8.20% OJP - BULLETPROOF VESTS 2,300 0.20% DOJ - JAG GRANT 4,000 0.35% DOJ - BYRNE GRANT 15,000 1.29% FEMA/DHS - AFG GRANT 34,960 3.02% FEMA/DHS -FIRE PREVENTION 225,000 19 42% HUD-SUSTAINABILITY 211,193 18.23% FDOT - SERVICE DEVELOPMENT 140,000 12.08% LWCF GRANT - REITER 200,000 17.26% CITY MATCH 211,300 18.24% TOTAL REVENUE S 1,1589753 100% TOTAL EXPENDITURES $ 1,158,753 %age of TOTALS TOTAL PERSONNEL COSTS $ 159,000 13 72% OPERATING EXPENDITURES 499 793 43.13% CAPITAL EXPENDITURES 499,960 43.15% TOTAL EXPENDITURES $ 1,158,753 100% 77 PROGRAM: GRANT FUND GOALS: To account for and report monies received through federal, state and local grants. FISCAL -YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 895,775 2014 BUDGET 1,011,040 2014 ESTIMATE 540,469 2015 ADOPTED 1,158,753 OBJECTIVES: Track all grant monies received from other governmental agencies. Identify and track all expenses associated with grant monies so as to be in compliance with grant requirements. RESULTS: Monies received from other governmental agencies will be recorded and tracked in an effort to ensure propriety and compliance with each granting agency's requirements. Local Match will be identified and tracked for compliance with grant requirements. Grant related expenses will be reported and tracked to ensure compliance with grant. 78 GRANTS FUND BUDGET SUMMARY FUND BALANCE, OCTOBER 1 ADD REVENUES. 331-2200 Federal HIDTA 331-2400 COPS GRANT 331-2500 OJP - BULLETPROOF VEST PGM 331-2600 DOJ - JAG GRANT 331-2700 DOJ - BYRNE GRANT 331-3000 FEMA/DHS - SAFER GRANT 331-3100 FEMA/DHS - AFG GRANT 331-3101 FEMA/DHS/AFG GRANT -FIRE PREV 331-4899 HUD-SUSTAINABILITY GRANT 334-4900 FDOT Service Development Grant 331-6000 LWCF GRANT - REITER 331-7000 EECBG-LIGHTING 331-7010 DEP-REITER PARK PROJECT 334-2400 CERT TOTAL TRANSFERS - IN GENERAL FUND (CITY MATCH) PUBLIC FACILITES FUND (CITY MATCH) TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES. OPERATING EXPENDITURES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED 15,351 20,000 12,500 20,000 - - - 95,000 3,484 4,500 4,500 2,300 19,080 3,500 3,131 4,000 - 18,500 - 15,000 333,640 390,040 390,040 - 725 198,000 22,483 34,960 - 99,000 - 225,000 85,700 - 100,000 211,193 - 120,000 - 140,000 - - - 200,000 219,990 - - - 100,000 - - - 14,140 - 311 - 792,110 853,540 532,965 947,453 103,665 37,500 7,504 71,300 - 120,000 - 140,000 895,775 1,011,040 540,469 1,158,753 895,775 1,011,040 540,469 1,158,753 895,775 1,011,040 540,469 1,158,753 79 PROGRAM. GRANTS LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED PERSONNEL COSTS. 1200 REGULAR SALARIES AND WAGES 185,140 193,071 193,071 139,000 1230 LONGEVITY PAY - - - - 1240 HOLIDAY PAY 9,247 9,247 9,247 - 1250 PARAMEDIC PAY 39,000 42,000 42,000 - 1400 OVERTIME -POLICE 31,526 20,000 12,500 20,000 1400 OVERTIIVIE-FIRE 15,351 46,929 46,929 - 1520 EDUCATION INCENTIVE 550 - - - 2100 F.I.C.A. 19,965 22,280 22,280 - 2200 RETIREMENT CONTRIBUTION 14,910 23,265 23,265 - 2300 LIFE AND HEALTH INSURANCE 20,514 42,728 42,728 - i 2400 WORKERS COMPENSATION 12,789 10,520 10,520 - TOTAL 348,992 410,040 402,540 159,000 - SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES-COMM DEVEL 85,700 - 100,000 211,193 3400 OTHER CONTRACTUAL SERVICES - 240,000 - 280,000 4020 EMPLOYEE DEVELOPMENT - - - - 4100 COMMUNICATIONS - - - - 4200 POSTAGE - - - - 4300 UTILITY SERVICES - - - - 4400 RENTALS AND LEASES - - - - 4600 REPAIR AND MAINTENANCE - - 7,504 - 4610 REPAIR AND MAINTENANCE - VEHICLES 249 - - 4700 PRINTING & BINDING - - - 4800 COMMUNITY RELATIONS -FIRE 1,760 - - - 5200 OPERATING SUPPLIES -POLICE 26,048 12,500 7,631 8,600 5200 OPERATING SUPPLIES -FIRE 6,654 - 22,794 5400 BOOKS, PUBS, SUBS & MEMBERSHIPS - - - - _ 5500 FUEL - 6200 BUILDINGS - - 6300 IMPROVEMENTS -LEISURE SERVICE 419,990 - - 200,000 6400 EQUIPMENT -FIRE 6,382 348,500 - 299,960 9300 ADMINISTRATIVE TRANSFERS - - - - 9800 RESERVE FOR CONTINGENCY - - - - TOTAL 546,783 601,000 137,929 999,753 TOTAL COST 895,775 1,011,040 540,469 1,158,753 80 i f ' C1 •. O FLORI DA K,T ISIA SPECIAL REVENUE FUNDS POLICE EDUCATION FUND 82 POLICE EDUCATION FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 NUSCELLANEOUS REVE LL TOTAL REVENUE $ 15,000 %age TOTALS of TOTAL FINES AND FORFEITS $ 14,995 99.97% MISCELLANEOUS REVENUE 5 0.03% TOTAL REVENUE $ 15,000 100% TOTAL EXPENDITURES $ 15,000 %age TOTALS of TOTAL OPERATING EXPENDITURES TOTAL EXPENDITURES $ 15,000 100% $ 15,000 100% 83 POLICE PROGRAM: POLICE EDUCATION FUND GOALS: To provide job specific state mandated training, and provide for individual and organizational development while reducing potential liabilities. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 15,000 2014 BUDGET 15,000 2014 ESTIMATE 15,000 2015 ADOPTED 15,000 OBJECTIVES: - I To complete the following core courses within the recommended time frames. Officers with 6 to 18 months of employment: - F C.I.C. Basic Telecommunications - Radar Operations - Domestic Violence -- - Community Policing - Firearms Training Officers with 18 to 30 months of employment: - Interview and Interrogation - Narcotic Identification - Criminal Law - Crisis Identification - Firearms Training Officers with 30 to 48 months of employment: - Field Training Officer - Special Tactical Problems - First Response Negotiations - Writing Interviews and Reports - Firearms Training 84 POLICE PROGRAM: POLICE EDUCATION FUND Officers with 48+ months of employment: - Advanced Report Writing - Advanced Investigative Review - Instructor Techniques - Firearms Training Supervisors - Line Supervision - Middle Management - Managing the Patrol, Traffic or Field Training Function - Firearms Training RESULTS: To ensure that police personnel are similarly trained and educated, providing a base from which they will each be able to identify specific training related direction and needs, during the course of their career 85 POLICE POLICE EDUCATION FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 6,944 83 83 (6,831) ADD REVENUES. 351-3000 LAW ENFORCEMENT EDUCATION 8,138 14,500 8,086 14,995 361-1000 INTEREST EARNINGS 1 5 - 5 382-1000 ADMINISTRATIVE TRANSFER IN - - - - TOTAL REVENUES 8,139 14,505 8,086 15,000 TOTAL REVENUES & RESERVES AVAILABLE 15,083 14,588 8,169 8,169 DEDUCT EXPENDITURES. 8,169 OPERATING EXPENSES 15,000 15,000 15,000 15,000 TOTAL EXPENDITURES 15,000 15,000 15,000 15,000 FUND BALANCE, SEPTEMBER 30 83 (412) (6,831) (6,831) 86 POLICE PROGRAM: POLICE EDUCATION FUND LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 4020 EMPLOYEE DEVELOPMENT 5200 OPERATING SUPPLIES 6400 EQUIPMENT TOTAL TOTAL COST 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 87 4*, ONGWOOD FLORIDA Lti7 1575 SPECIAL REVENUE FUNDS SPECIAL LAW ENFORCEMENT FUND 88 SPECIAL LAW ENFORCEMENT TRUST FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 TOTAL REVENUE $ 90,150 FINES AND FORFEITS MISCELLANEOUS REVENUE TOTAL REVENUE %age TOTALS of TOTAL $ 90,000 99.84% 150 0.16% $ 90,150 100% TOTAL EXPENDITURES $ 90,150 %age TOTALS of TOTAL OPERATING EXPENDITURES $ 26,250 29 12% CAPITAL OUTLAY 24,000 26.62% TRANSFER TO RESERVES 39,900 44.26% TOTAL EXPENDITURES $ 90,150 100% 89 POLICE PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND GOALS: To provide a strong commitment to the effort of reducing the threat of crime and conditions that would adversely affect the public safety of our community FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 43,221 2014 BUDGET 70,000 2014 ESTIMATE 65,200 2015 ADOPTED 50,250 OBJECTIVES: To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at least 15% of the annual accrual of seized funds to the support of community crime prevention programs. To fund the police mission in areas where there are no budgeted provisions. RESULTS. To assist the community in providing safe alternatives for the area youth in a drug and alcohol free environment promoting crime prevention through education. To enhance the working environment of the Criminal Investigation Unit with more efficient equipment without using tax dollars. 90 POLICE SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 119,310 125,707 125,707 150,657 ADD REVENUES. 351-2000 CONFISCATED PROPERTY 49,447 50,000 90,000 90,000 361-1000 INTEREST EARNINGS 171 220 150 150 TOTAL REVENUES AVAILABLE 49,618 50,220 90,150 90,150 TOTAL REVENUES & RESERVES AVAILABLE 168,928 175,927 215,857 240,807 DEDUCT EXPENDITURES. OPERATING EXPENDITURES 43,221 70,000 65,200 50,250 TOTAL EXPENDITURES 43,221 70,000 65,200 50,250 FUND BALANCE, SEPTEMBER 30 125,707 105,927 150,657 190,557 91 POLICE PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES. 4020 EMPLOYEE DEVELOPMENT - - - - 4800 COMMUNITY RELATIONS - - - - 4900 DONATIONS 21,881 22,724 30,000 26,250 5200 OPERATING SUPPLIES 3,330 8,816 6,700 6400 EQUIPMENT 18,010 38,460 28,500 24,000 TOTAL 43,221 70,000 65,200 50,250 TOTAL COST 43,221 70,000 65,200 50,250 OUTLAYS _. 4900 - Donations. COP Program - Uniforms & Equipment $ 4,000 Woodlands Elementary - Reading Counts 1,500 Rockland Middle - Leadership Program 1,500 Other Law Enforcement Programs 10,000 Lyman High - Project Graduation 750 Longwood Babe Ruth 1,500 Boys Town 2,000 Safe House 1,000 Kids House 4,000 Total Donations $ 26,250 - 6400 - Equipment In -Car Video Camera Kits (3) $ 13,000 Moving Radar Units (5) 11,000 Total Capital Outlay $ 24,000 92 SPECIAL REVENUE FUNDS SPECIAL ASSESSMENT FUND 94 SPECIAL ASSESSMENT FUND - REVENUES AND EXPENDITURES FISCAL YEAR 2014-2015 INTEREST EARNINGS SPECIAL SESSMENTS TOTAL REVENUE $ 101,587 SPECIAL ASSESSMENTS INTEREST EARNINGS TOTAL REVENUE %age TOTALS of TOTAL $ 101,437 99.85% 150 0 15% $ 101,587 100% PERATING ITURES TRANSFER TO RESERVES TOTAL EXPENDITURES $ 101,587 %age TOTALS of TOTAL OPERATING EXPENDITURES $ 57,104 56.21% TRANSFER TO RESERVES 44,483 43 79% TOTAL EXPENDITURES $ 101,587 100% 95 PUBLIC WORKS 1PROGRAM: SPECIAL ASSESSMENTS I NEIGHBORHOOD IMPROVEMENTS GOALS: To provide for capital improvements and maintenance to subdivisions through non -ad valorem special assessment programs. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 92,526 2014 BUDGET 57,726 2014 ESTIMATE 53,365 2015 ADOPTED 57,104 OBJECTIVES: Assist homeowner associations and residents of subdivisions in developing capital improvement projects to enhance their community Continue maintenance programs for property owners in subdivisions RESULTS. Creation of an improved residential environment for residents within the community A high level of maintenance that attracts people to the subdivision. i 96 PUBLIC WORKS SPECIAL ASSESSMENT FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 (255,180) (251,106) (251,106) (201,296) ADD REVENUES: 325-1030 SPECIAL ASSESSMENTS 96,414 102,439 103,000 101,437 361-1000 INTEREST EARNINGS 186 150 175 150 369-0000 MISC. REVENUE 16,825 20,000 - - 96,600 102,589 103,175 101,587 TOTAL REVENUES AVAILABLE (158,580) (148,517) (147,931) (99,709) DEDUCT EXPENDITURES: OPERATING EXPENDITURES 92,526 57,726 53,365 57,104 - TOTAL EXPENDITURES 92,526 57,726 53,365 57,104 FUND BALANCE, SEPTEMBER 30 (251,106) (206,243) (201,296) (156,813) 97 Ia"1.1wCOLAlls)13*( PROGRAM: SPECIAL ASSESSMENTS FUND LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES 3400 CONTRACTUAL SERVICES 4300 UTILITIES 4600 REPAIRS & MAINTENANCE 5200 OPERATING SUPPLIES 6300 IMPROVEMENTS 9800 RESERVES TOTAL TOTAL COST - 6,000 29,208 25,384 11,367 13,260 14,237 11,544 37,714 - - 1,538 92,526 57,726 92,526 57,726 6,500 6,520 25,400 25,384 13,000 13,260 7,500 10,402 75 - 890 - - 1,538 53,365 57,104 53,365 57,104 98 FIORIDA E,7" IA74 SPECIAL REVENUE FUNDS STORMWATER FUND 100 STORMWATER MANAGEMENT - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 TOTAL REVENUE $ 1,527,841 %age TOTALS of TOTAL INTEREST STORMWATER SERVICE FEES INSPECTION FEES TRANSFER FROM RESERVES TOTAL REVENUE $ 1,500 665,000 100 861,241 $ 1,527,841 0.10% 43.53% 0.01 % 56.37% 100 % TOTAL EXPENDITURES $ 1,527,841 %age TOTALS of TOTAL OPERATING EXPENDITURES $ 311,215 20.37% CAPITAL EXPENDITURES 1,015,000 66.43% DEBT SERVICE 38,609 2.53% TRANSFER OUT 163,017 10.67% TOTAL EXPENDITURES $ 1,527,841 100% 101 PUBLIC WORKS PROGRAM: STORMWATER MANAGEMENT FUND _ GOALS: To provide for the health, safety and welfare of residents by regular maintenance programs to insure the proper functioning of drainage systems and facilities. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 1,040,386 2014 BUDGET 1,352,825 2014 ESTIMATE 1,326,063 201.5 ADOPTED 1,527,841 OBJECTIVES: Continue with inspection, monitoring, and cleaning procedures of all City catch basins, open channels, storm drains and other stormwater conveyance facilities to meet new Federal regulations as established by the NPDES Stormwater Permit Program. Inspect underground facilities for leaks and repairs as needed. Utilize private contractors to maintain retention ponds. Continue the development of a city wide drainage infrastructure map. RESULTS: Cleaner and safer storm drains, catch basins, and open channels will reduce the amount of pollutants entering the City's drainage system and retention ponds. Maximum efficiency of nuisance water run-off. Highly attractive and functional retention ponds at the least possible cost. Provide an inventory of city-wide public and private drainage systems to ensure future flood protection. 1.02 PUBLIC WORKS STORMWATER MANAGEMENT FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 ADD REVENUES. 361-1000 INTEREST EARNINGS 363-1250 STORMWATER SERVICE FEES 363-1260 INSPECTION FEES TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES. OPERATING EXPENDITURES TRANSFERS OUT GENERAL FUND TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 1,491,725 1,111,605 1,111,605 459,552 1,783 2,600 1,250 1,500 658,433 665,000 672,660 665,000 50 100 100 100 2,151,991 1,779,305 1,785,615 1,126,152 848,631 1,196,988 1,170,226 1,364,824 191,755 155,837 155,837 163,017 1,040,386 1,3 52,825 1,326,063 1,527,841 1,111,605 426,480 459,552 (401,689) 103 PUBLIC WORKS PROGRAM. STORMWATER MANAGEMENT FUND LINE ITEM DETAIL 2013 2014 2014 2015 - ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES 127,483 20,000 45,151 100,000 3400 OTHER CONTRACTUAL SERVICES 57,584 65,420 65,420 102,215 4020 EMPLOYEE DEVELOPMENT 34 3,000 1,500 3,000 4300 UTILITY SERVICES 9,705 6,000 5,387 6,000 4600 REPAIR AND MAINTENANCE 52,636 120,000 90,000 66,000 4610 REPAIR AND MAINTENANCE -VEHICLE - - - 15,000 4900 OTHER CHARGES & OBLIGATIONS - - - - 5200 OPERATING SUPPLIES 4,138 25,000 7,800 15,000 5500 FUEL AND LUBRICANTS 6,940 10,000 8,000 4,000 6100 LAND ACQUISITION 337,496 - - - 6300 IMPROVEMENTS 194,412 908,968 908,968 1,015,000 6400 EQUIPMENT 58,203 38,600 38,000 - 7100 CAPITAL LEASE - PRINCIPAL - - - 34,500 7200 CAPITAL LEASE - INTEREST - - - 4,109 9300 ADMINISTRATIVE TRANSFER 191,755 155,837 155,837 163,017 9800 RESERVE FOR CONTINGENCY - - - - TOTAL 1,040,386 1,352,825 1,326,063 1,527,841 TOTAL COST 1,040,386 1,352,825 1,326,063 1,527,841 CAPITAL OUTLAY 6300 - Improvements: Skylark Outfall-Raven Av Rock Lake Outfall-Stormwater pumpstation. Bennett Drive Total Improvements 6400 - Equipment: Total Equipment $ , 190,000 175,000 Fin nnn t - 104 r, 0 R C1 v_! L ONGW001- FLORIDA LIT Ix,& SPECIAL REVENUE FUNDS PUBLIC FACILITIES FUND 106 PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 TOTAL REVENUE $ 994,304 %age TOTALS of TOTAL TAXES 942,429 94 78% MISCELLANEOUS REVENUE 51,875 5.22% TOTAL REVENUE $ 994,304 100% TOTAL EXPENDITURES S 994,304 I TOTALS OPERATING EXPENDITURES $ 100,000 CAPITAL EXPENDITURES 650,000 GRANT MATCH 140,000 TRANSFER TO RESERVES 104,304 TOTAL EXPENDITURES S 994,304 %age of TOTAL 10 06% 65.37% 14.08% 100% 107 PUBLIC WORKS PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND GOALS: To provide safer and pedestrian -friendly streets, sidewalks and rights -of -way FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 680,997 2014 BUDGET 476,915 2014 ESTIMATE 82,573 2015 ADOPTED 890,000 OBJECTIVES: Continue implementation of the City's model street paving program for soil based streets. Provide modifications to the sidewalk and roadway system. RESULTS. To provide for the safe movement of pedestrian and vehicular traffic. To provide the least interruption to the flow of pedestrian and vehicular traffic. 108 PUBLIC WORKS PUBLIC FACILITIES IMPROVEMENT FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 1,458,336 1,194,728 1,194,728 1,493,705 ADD REVENUES. 312-2000 1-CENT LOCAL OPTION SALES TAX 312-4100 LOCAL OPTION GAS TAX 361-1000 INTEREST EARNINGS 363-1110 STREET PAVING ASSESSMENTS 369-0000 MISCELLANEOUS REVENUE TOTAL REVENUES AVAILABLE DEDUCT EXPENDITURES. OPERATING EXPEDITURES TOTAL EXPENDITURES FUND BALANCE, SEPTEMBER 30 4,711 - - 567,000 360,695 351,223 308,000 375,429 50,163 1,750 1,250 1,750 1,820 48,311 72,300 50,125 1,875,725 1,596,012 1,576,278 2,488,009 680,997 476,915 82,573 890,000 680,997 476,915 82,573 890,000 1,194,728 1,119,097 1,493,705 1,598,009 109 PUBLIC WORKS PROGRAM: PUBLIC FACILITIES IMPROVEMENT FUND LINE ITEM DETAIL SUPPLIES AND OTHER SERVICES. 3100 PROFESSIONAL SERVICES 5200 OPERATING SUPPLIES 6300 IMPROVEMENTS 9300 TRANSFER TO GRANT FUND TOTAL TOTAL COST 2014 2014 2015 ACTUAL 19,477 56,915 661,520 300,000 - 120,000 680,997 476,915 680,997 476,915 CAPITAL OUTLAY 6300 - Improvements: Road Resurfacing Projects identified to be funded by 1-Cent Sales Tax Total Capital Outlay 82,415 100,000 158 - - 650,000 - 140,000 82,573 890,000 82,573 890,000 250,000 400,000 $ 650,000 110 `"-}�,�iS` 0RIC"IN 4-*-� OD FLORID k SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUND 112 CAPITAL PROJECTS FUND - REVENUE AND EXPENDITURES FISCAL YEAR 2014-2015 SALE OF FIXED ASSETS TRANSFERS IN FUND BALANCE, OCTOBER 1, 2014 TOTAL REVENUE $ 1,009,647 %age TOTALS ofTOTAL FUND BALANCE, OCTOBER 1, 2014 $ 518,097 51.31 % CAPITAL LEASE PROCEEDS 461,550 45 71% TRANSFERS IN 10,000 0.99% SALE OF FDC'ED ASSETS 20,000 1.98% TOTAL REVENUE $ 1,009,647 100% TOTAL EXPENDITURES $ 1,009,647 %age TOTALS ofTOTAL CAPITAL EXPENDITURES $ 711,550 70.48% FUND BALANCE, SEPT 30, 2015 298,097 29.52% TOTAL EXPENDITURES $ 1,009,647 100% 113 PUBLIC WORKS PROGRAM: CAPITAL PROJECTS FUND GOALS: To account for the acquisition or construction of major capital facilities, equipment purchases and general capital improvements. FISCAL YEAR CLASSIFICATION TOTAL COST 2013 ACTUAL 626,080 2014 BUDGET - 2014 ESTIMATE 295,596 2015 1 ADOPTED 1 711,550 OBJECTIVES. -" Accumulate and utilize financial resources in the most efficient manner for the acquisition or construction of major capital facilities, equipment purchases, and general capital improvements. RESULTS. To establish a system of procedures and priorities in which each capital project is properly funded. To provide a planned and programmed approach in utilizing resources to meet the capital service and facility needs of the city 114 PUBLIC WORKS CAPITAL PROJECTS FUND BUDGET SUMMARY 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED FUND BALANCE, OCTOBER 1 286,680 296,533 296,533 518,097 ADD REVENUES. 331-2000 FEDERAL GRANT -HOMELAND SEC - - - - 361-1000 INTEREST EARNINGS 2,295 - 2,880 - 364-0000 SALE OF FIXED ASSETS 143,638 20,000 298,513 20,000 369-0000 MISCELLANEOUS REVENUE - - - - 382-1000 TRANSFERS IN 10,000 10,000 10,000 10,000 383-0000 CAPITAL LEASE PROCEEDS 480,000 - 205,767 461,550 TOTAL REVENUES AVAILABLE 922,613 326,533 813,693 1,009,647 DEDUCT EXPENDITURES: OPERATING EXPENSES - - - - CAPITAL EXPENSES 626,080 - 295,596 711,550 TRANSFER OUT - - - - TOTAL EXPENDITURES 626,080 - 295,596 711,550 FUND BALANCE, SEPTEMBER 30 296,533 326,533 518,097 298,097 115 PUBLIC WORKS i PROGRAM: CAPITAL PROJECTS FUND LINE ITEM DETAIL 2013 2014 2014 2015 ACTUAL BUDGET ESTIMATE ADOPTED SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES - - - - 4900 OTHER CHARGES & OBLIGATIONS - - - - 5200 OPERATING SUPPLIES - - - - 6100 LAND ACQUISITION - - - - 6200 BUILDINGS - - - - 6300 IMPROVEMENTS - - - 100,000 6400 EQUIPMENT 626,080 - 295,596 611,550 - 9300 TRANSFER OUT - - - - TOTAL TOTAL COST 626,080 CAPITAL OUTLAY FIRE DEPT 6400 - Equipment: Thermal Imaging Cameras- Replacement (2-$9,500 ea) Defibrillator Monitors- Replacement (2-$37,900 ea) New Rescue/Ambulance New Rescue Equipment POLICE DEPT 6300 - Improvements: Security Fence Parking Lot Resurfacing Replace Employee Entrance Doors 6400 - Equipment: Marked Patrol Vehicle Equipped (2-$32,500 ea) Marked K-9 Vehicles Equipped (2-$37,500 ea) Security Camera System (Second Phase) 295,596 711,550 - 295,596 711,550 $ 19,000 75,800 285,000 81,750 $ 461,550 50,000 35,000 15,000 $ 100,000 65,000 75,000 10,000 $ 150,000 116 1,,1 1,474 - CAPITAL IMPROVEMENT PROGRAM 118 PUBLIC WORKS PUBLIC FACILITIES CAPITAL IMPROVEMENT PLAN PROJECT The City uses one -cent local option sales tax, local option gas taxes, and non -ad -valorem street paving assessment revenue to maintain safe and pedestrian -friendly streets, sidewalks and right-of-ways. At the end of 2013, all city dirt roads were paved and milling/resurfacing efforts were in the planning/engineering phases. Additional studies were underway to identify sidewalk and bike trail needs to assist the citizens using SunRail. In 2015, an engineering study is planned to identify parking lot needs for the various city sites, including SunRail. FISCAL YEARS 2015/16 2016/17 2017/18 Parking Lots $0 $300,000 $0 Sidewalks $145,000 $35,000 $35,000 Resurfacing $1,200,000 $900,000 $1,000,000 ESTIMATED TOTAL COST $1,345,000 $1,235,000 $1,035,000 FUNDING SOURCES One Cent Sales Tax, Local Option Gas Taxes and Street Paving Non Ad Valorem Assessments TIME 12 months 12 months 12 months SCHEDULE Completion within the the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $13,000 $13,000 $13,000 2018/19 $0 $25,000 $1,000,000 2019/20 $0 $25,000 $1,000,000 $1,025,000 $1,025,000 12 months 12 months $13,000 $13,000 W. LEISURE SERVICES PARKS & RECREATION CAPITAL IMPROVEMENT PLAN PROJECT The City Commission approved the concept of Reiter Park. Phase II of this project commenced in 2013 and included resurfacing of tennis courts and basketball courts, fishing pier, gazebo and playground equipment. Additional phases (5) will include underground utilities, walkways around amphitheater, parking, stage aream fountains, serenity/healing area and building with a formal lawn. FISCAL YEARS 2015/16 2016/2017 2017/18 2018/19 2019/20 Phase IV Phase V Reiter Park $0 $200,000 $0 $300,000 $0 Air Conditioning Kitchen Remodel - Community Bldg $25,000 $0 $0 $40,000 $0 ESTIMATED TOTAL COST $25,000 $200,000 $0 $340,000 $0 FUNDING SOURCES General Fund Revenues & Grant Funding TIME 12 months 12 months 12 months 12 months 12 months SCHEDULE Completion within the the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $5,000 $5,000 $5,000 $5,000 $5,000 120 PUBLIC WORKS STORMWATER CAPITAL IMPROVEMENT PLAN PROJECT The City Commission approved a Stormwater Master Plan which included proposed projects to correct deficiencies such as pipeline defects, flooding, erosion, and drainage problems within the City's stormwater system. FISCAL YEARS 2015/16 2016/2017 2017/18 2018/19 2019/20 North Grant Street erosion and drainage, West Marvin Ave pipe Lemon Lane replacement, Orange flooding, Florida Ave flooding, Baywood Industrial Longwood Canal, Central Pkwy Longwood Sqr Park culverts and Columbus Harbour, overflow,etc. flooding drainage, Wildmere Flooding Longdale Av Flooding $400,000 $300,000 $200,000 $200,000 $200,000 ESTIMATED TOTAL COST $1,300,000 $400,000 FUNDING SOURCES Stormwater Fund Revenues TIME 12 months SCHEDULE Completion within the the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $2,000 $300,000 $200,000 $200,000 $200,000 12 months 12 months 12 months 12 months $2,000 $2,000 $2,000 $2,000 121 PUBLIC WORKS PUBLIC UTILITIES/WATER CAPITAL IMPROVEMENT PLAN PROJECT A ground storage tank is proposed for 2019/20 to provide additional storage capacity for potable water Future water main relocations or upgrades will be determined after the completion of a master plan for the water system. — FISCAL YEARS 2015/16 2016/17 2017/18 2018/19 2019/20 Water Main Loops Water Main Loops Water Main Loops Water Main Loops Water Main Loops $75,000 $75,000 $75,000 $75,000 $75,000 Establish SWS 1 million gallon $500,000 ground storage tank $800,000 Replace 4000 Ft Pipe Replace 4000 Ft Pipe Replace 4000 Ft Pipe Replace 4000 Ft Pipe Replace 4000 Ft Pipe East Longwood East Longwood West Longwood West Longwood West Longwood $350,000 $350,000 $350,000 $350,000 $350,000 ESTIMATED TOTAL COST $925,000 FUNDING SOURCES Public Utilities Fund Revenues TIME 12 months SCHEDULE Completion within the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $15,000 $425,000 $425,000 $1,225,000 $1,225,000 12 months 12 months 12 months 12 months $10,000 $10,000 $10,000 $10,000 122 PUBLIC WORKS PUBLIC UTILITIESIWASTEWATER CAPITAL IMPROVEMENT PLAN PROJECT The City Commission approved the concept of providing wastewater service to industrial/commerical areas. These areas fit those criteria and were previously approved by the City Commission. Projects will aid these areas in drawing new types of businesses that depend on sewer due to their operational needs. This will benefit both the Public Utilities Fund and help increase the tax base. Future projects will be determined based on the results of a master wastewater study FISCAL YEARS 2015/16 2016/2017 2017/18 2018/19 2019/20 CR 427 North 17-92 East Orange 17-92 West Dog Track Road 14th Street to 12th SR 434 to Sunshadow CR 427- Oleander SR 434 crossing CR 427 to Grant Street $1,200,000 $600,000 $700,000 $250,000 $800,000 I&I Repairs I&I Repairs I&I Repairs I&I Repairs I&I Repairs $25,000 $25,000 $25,000 $25 000 $25,000 ESTIMATED TOTAL COST $1,225,000 $625,000 $725,000 $275,000 $825,000 FUNDING SOURCES Public Utilities Fund Revenues TIME 12 months 12 months 12 months 12 months 12 months SCHEDULE Completion within the the fiscal year of each project ESTIMATED ANNUAL OPERATING COST $5,000 $3,000 $3,000 $3,000 $3,000 123 s eoo"-j,ISTOR iC'-q*N 4-q--Ls L ONGW OD kkl FLOR1IDA LSD U1.1; PAY AND CLASSIFICATION PLAN 124 CITY OF LONGWOOD Pay and Classification Plan Fiscal Year 2014/15 CLASSIFICATION TITLE GRADE MIN MID MAX Account Clerk 1 $ 22,000.00 $ 28,600.00 $ 35,200.00 Administrative Assistant 1 $ 22,000 00 $ 28,600 00 $ 35,200.00 Receptionist 1 $ 22,000 00 $ 28,600.00 $ 35,200 00 Records Clerk 1 $ 22,000.00 $ 28,600.00 $ 35,200.00 Event Specialist 2 $ 23,760.00 $ 30,888.00 $ 38,016.00 Parks Service Specialist I 3 $ 24,000.00 $ 30,000.00 $ 36,000.00 Permit Clerk 3 $ 25,660.80 $ 33,359 04 $ 41,057.28 Public Works Maintenance Specialist 1 3 $ 24,000 00 $ 30,000.00 $ 36,000 00 Utilities Maintenance Specialist I 3 $ 24,000.00 $ 30,000 00 $ 36,000 00 Account Clerk II 4 $ 27,713 66 $ 36,027 76 $ 44,341.86 Parks Service Specialist II 4 $ 26,000.00 $ 32,500.00 $ 39,000.00 Public Works Maintenance Specialist II 4 $ 26,000.00 $ 32,500.00 $ 39,000 00 Utilities Maintenance Specialist II 4 $ 26,000.00 $ 32,500.00 $ 39,000 00 Community Development Coordinator 5 $ 29,930 76 $ 38,909.98 $ 47,889.21 Equipment Mechanic 5 $ 26,000.00 $ 32,500.00 $ 39,000.00 Payroll Clerk 5 $ 29,930.76 $ 38,909.98 $ 47,889.21 Police Evidence Custodian 5 $ 29,930.76 $ 38,909.98 $ 47,889.21 Senior Administrative Assistant 5 $ 29,93076 $ 38 909.98 $ 47 889.21 Code Enforcement Officer 6 $ 32,325.22 $ 42,022.78 $ 51,720.35 Facilities Construction Maintenance 6 $ 32,325.22 $ 42.022.78 $ 51,720.35 Recreation Progrma/Community Building Coordinator 6 $ 32,325.22 $ 42,022.78 $ 51,720.35 Backflow Program Coordinator 7 $ 34,000.00 $ 42,500.00 $ 51,000.00 Firefighter - EMT 7 $ 34,000.00 $ 38,533.50 $ 43,067 00 Firefighter - Paramedic 8 $ 34,000 00 $ 38,533.50 $ 43,067 00 Police Officer 8 $ 35,000.00 $ 44,000.00 $ 53,000.00 Police Officer (shift) 8 $ 35,000.00 $ 44,000.00 $ 53,000.00 Water Plant Operator C 8 $ 36,525.00 $ 45,262.50 $ 54,000.00 Building Inspector 9 $ 40,720.46 $ 52,936.60 $ 65,152.74 Crime Analyst/Community Relations 9 $ 40,720.46 $ 52,936.60 $ 65,152.74 Executive Assistant to the City Administrator 9 $ 40,720 46 $ 52,936.60 $ 65,152.74 Fleet Section Supervisor 9 $ 39,000.00 $ 49,000.00 $ 59,000 00 Horticulturalist 9 $ 39,000 00 $ 49,000.00 $ 59,000.00 Planner 9 $ 40,720.46 $ 52,936.60 $ 65,152.74 Police Corporal 9 $ 37,000.00 $ 46,000.00 $ 55,000.00 Public Works Streets Supervisor 9 $ 39,000 00 $ 49,000.00 $ 59,000.00 Recreation Program Coordinator 9 $ 40,720 46 $ 52,936.60 $ 65,152.74 Utilities Field Supervisor 9 $ 39,000.00 $ 49,000 00 $ 59,000.00 Accounting Manager 10 $ 43,978.10 $ 57,171.53 $ 70,364.96 Leisure Services Director 10 $ 43,978.10 $ 57,171.53 $ 70,364.96 Purchasing Manager 10 $ 43,978.10 $ 57,171.53 $ 70,364.96 Utility Billing Manager 10 $ 43,978.10 $ 57,171.53 $ 70,364.96 Police Sergeant _ 11 $ 44,000.00 $ 55,000.00 $ 66,000.00 Fire Lieutenant 12 $ 47,373 00 $ 53,667.50 $ 59,962.00 Fire Marshall 12 $ 47,373.00 $ 53,667.50 $ 59,962.00 Fire Training Officer 12 $ 47,373.00 $ 53,667.50 $ 59,962.00 ' City Clerk 13 $ 55,399 74 $ 72,019.67 $ 88,639.59 Economic Development/Special Projects Manager 13 $ 55,399 74 $ 72,019.67 $ 88,639.59 Police Commander 13 $ 55,399 74 $ 72,019.67 $ 88,639.59 k# 125 ASSI�FI gCATIQN'TITIE.' 1' #>4.., ,GRADE_D f -TJ p � psi _ _ _ _ Building Official 14 $ 59,831 72 $ 77,781.24 $ 95,730.76 Fire Battalion Chief 14 $ 59,831 72 $ 77,781.24 $ 95:730.76 Street/Fleet Division Manager 14 $ 59,831 72 $ 77,781.24 $ 95,730.76 Utilities Division Manager 14 $ 59,831 72 $ 77,781.24 $ 95,730.76 Community Development Director 17 $ 75,370.74 $ 97,981.96 $ 120,593 18 Director of Financial Services 17 $ 75,370.74 $ 97,981.96 $ 120,593 18 Fire Chief 17 $ 75,370.74 $ 97,981.96 $ 120,593 18 Human Resources/Risk Management Director 17 $ 75,370.74 $ 97,981.96 $ 120,593 18 Information Technology Director 17 $ 75,370.74 $ 97,981.96 $ 120,593 18 Police Chief 17 $ 75,370 74 $ 97,981.96 $ 120,593 18 City Administrator 21 $ 102,541.06 $ 133,303.37 $ 164,065.69 ** Position is currently covered by an unratified Labor Contract. FY2015 Pay and Classification Plan will remain in effect for this position, until contract is ratified. 126 PAGE LEFT INTENTIONALLY BLANK 127