P&R10-27-14MinIIISTORIC
14!
LoNGWOOD
FLORIDA
PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING
DATE: October 27, 2014
TE14E: 7:00 P.M.
LOCATION: Longwood Commission Chambers
175 West Warren Avenue
Longwood, FL 32750
MINUTES
Present: Lori Rice, Chair
Nikki Bright, Vice Chair (left at 8:06 pm)
Judi Coad, Member
James Vogel, Member
Cathy Ross, Member
Dave Putz, Member (left at 8:06 pm)
Chris Capizzi, Leisure Services Director
Karen Behling, Recording Secretary
1. CALL TO ORDER. Chair Rice called the meeting to order at 7:00 p.m.
2. PUBLIC INPUT. — None
3. STAFF REPORT.
Mr. Capizzi stated the Halloween Event was held on October 25, 2014 and was a great success.
Mr. Capizzi stated the Downtown Longwood Cruise In was held on the second Saturday of the month
from 5:00 pm until 8:00 pm on Church Avenue in conjunction with the Chili Cook Off.
Mr. Capizzi stated the Board has brought in $1,850.00 in sponsorship money and currently has twelve
cookers signed up. He asked the Board if they wanted to do separate banners for the different
sponsorship levels.
Member Coad suggested doing a parade for the costume contest next year during the Halloween
Event.
Member Coad motioned to allow Mr. Capizzi to design the banner for Sorrento sponsors in either
one large banner or two small banners, seconded by Member Vogel passed 6-0.
Chair Rice asked the Board if they are opposed to four judge's versus three. Chair Rice motioned
to have four judge's versus three for the Chili Cook Off, seconded by Vice Chair Bright passed 6-
0.
4. ACTIONS ITEMS
A. APPROVE MINUTES FROM OCTOBER 7, 2014 REGULAR MEETING.
Member Bright motion to approve October 7, 2014 minutes second by Member Ross. Approved
6-0.
B. DISCUSSION ON THE CHILI COOK OFF
Volunteer Locations for Board Members will be as followed:
Member Ross will cover the tickets
Member Vogel will cover the water
Chair Rice will cover the cooker coordinators,
Member Coad will cover the event time line/judges coordinator
Member Putz will cover the Judges/floater
Vice Chair Bright will cover the tickets
Member Ross stated we currently have fifty two shirts to sell. Current sizes are: Meduim-13,
Large-10, X-Large-23, and 2 X-Large-7.
The Board agreed to sell T-shirts and caps for $10.
Member Coad motioned to allow Member Ross to use her discretion to come up with a combo for
tickets/shirts or ticket/cap. Passed 6-0
Chair Rice wants each cooker to be notified of all the rules.. Mr. Capizzi will be contacting all
cookers via email a week prior to the event.
Member Coad suggested all judges show up by 4:30 to start tasting. Each judge will receive a hat
and a certificate of appreciation.
C. Celebrate Season
Member Coad updated the Board that three arts and crafts have been ordered with a quantity of
four hundred. We will have five games for the children to play, all with prizes at the end. We will
also be doing tattoos and handing out bags for the crafts to take home.
Member Coad sent around a sign-up sheet for volunteers to work the event.
Mr. Capizzi stated we will have two different elements to the entertainment. One is Elevate
Studios and the other is Pop Shop. Lyman High School will be singing a couple of songs during
the lighting of the tree.
D. ADJOURNMENT
Motion to adjourn by Chair Rice at 8:48 pm.
Lori Rice, Chair
ATTEST:
Karen Behling, Recording Sec et
Notice: All persons are advised that if they decide to appeal any decisions made at these
meetings/hearings, they will need a record of the proceedings and for such purpose, they may
need to ensure that a verbatim record of the proceedings is made, which record to include the
testimony and evidence upon which the appeal is to be based (per See. 286.0105, Florida
Statutes). Persons with disabilities needing assistance to participate in any of these meetings
should contact the A.D.A. Coordinator at 407/ 260-3481 at least 48 hours in advance of the
meeting.