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P&R12-02-14MinHISTORIC 11* LONGWOOD FLORIDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING DATE: December 2, 2014 TIME: 7:00 P.M. LOCATION: Longwood Commission Chambers 175 West Warren Avenue Longwood, FL 32750 MINUTES Present: Lori Rice, Chair Nikki Bright, Vice Chair Judi Coad, Member James Vogel, Member arrived 7:05 Cathy Ross, Member Dave Putz, Member Suzanne Dinquel, Member Ben Paris, Deputy Mayor Brain Sacket, Commissioner arrived 7:22 pm Chris Capizzi, Leisure Services Director Karen Behling, Recording Secretary 1. CALL TO ORDER. Chair Rice called the meeting to order at 7:02 p.m. 2. PUBLIC INPUT. — None 3. STAFF REPORT Mr. Capizzi briefed the Board on the upcoming Tree Lighting Event for December 5, 2014 from-6-,_ 90-.m: Santa will be arriving on the City's Fire Truck. There will be arts and crafts, food; ice-skating for the fee of $1.00/person and train rides for the fee of $0.50/person. Mr. Capizzi stated that the Vovie in the'park will be "Arthur Christmas" and will be held on December 12, 2014 starting at 7PM at Candyland Park. The movie will be shown on a 20" screen. Mr. Capizzi stated the next Car Show will be held on December 13, 2014 from 5pm until 8pm. This show will tie into the Christmas Parade which starts around 2PM. The Senior Matinee Movie was "Jersey Boys" which was held in the Longwood Community Building on December 17, 2014 at 1:30 p.m. Chili, Cook- Off was great. We sold more tickets this year with the same amount of cookers with only one no show. . Mr. Capizzi stated the Shade Structures for Reiter Park have arrived and they are currently being stored behind the Police Department. They will be installed within the next two weeks. Mr. Capizzi stated closing ceremonies were held the last weekend in November for Babe Ruth League. Member Coad asked for a photo of the shade structures. Mr. Capizzi stated he will email them out to the Board. The fabric will be tan and the.poles are the same color of the existing playground equipment at the park. _ Member Putz asked about where the money from the Chili Cook -Off goes. Mr. Capizzi stated that any donation money is currently put back into the general fund. 4. ACTIONS ITEMS. A. APPROVE MINUTES FROM OCTOBER 27, 2014 SPECIAL MEETING. Member Bright motion to approve October 27, 2014 minutes second- by Member Ross. Approved 7-0. B. DISCUSSION ON CELEBRATE THE SEASONS Mr. Capizzi stated the train will start in front of city hall and go down to the parking lot at the end of Warren Ave. to turn around. Tattoos will be done under the pavilion in the Community Building parking lot. Games and crafts will be on the side of the Community Building along Wilma Street. Food an picnic tables will be placed on the side of City Hall along Wilma Street. The ice-skating rink will be set up in the Community Building parking lot. We will have Shades from the Solar Bears making a guest appearance. Santa will arrive via the fire engine and he will be in front of the Community Building. Chair Rice asked where the performers will be located. Mr. Capizzi stated that they will be located in the center of the intersection of Wilma and Warren Ave. Member Coad updated the Board on the three crafts for the event, which include the button wreath, bell necklace, and finger print snowflake ornament. We have five games that the children can play. Each child will receive a gift bag to place their prizes in. -During the Santa visit, each child will receive a Santa whistle. CERT will be providing the food for the event. C. UPDATE ON CHILI COOK OFF Mr. Capizzi received three survey's back from the cookers. Vice Chair Bright asked for someone to take over the, Cook -Off 'iead for next year since she won't be on the Board. Chair Rice stated all Board members did a great job this year with the'Cook Off. 1She stated we added sponsors and judges. D. UPDATE ON BOARD MEMBER PROJECTS Member Putz informed the Board that the playground equipment is being used frequently at Reiter Park. Chair Rice asked about the status of when the Land Conservation Grant funds will be given out. Mr. Capizzi stated from the time we sign the contract we have three years to do the construction and receive the funds. All the funds come back to the City at the end of the project. Mr. Capizzi stated ground breaking for phase two should be within a year and .half. Member Coad stated her project was Celebrate the SeasoWs which we have already updated. -- Vice Chair Bright thanked all Board members and asked for someone to take over the memorial Project'Liiid Member Coad stated she will take this over. Chair Rice stated that she took oii-the-recycling in the local parks she also stated she is working with Finance ok(tounding ,ip your water 16ill. She also works with the senior dance on Sunday nights at Longwood Elementary School. Member Vogel updated the Board on bring a 4ultural festival into the'city either in the Spring or Fall. He will meet with cultural event. group in January 2015. Member Ross had no report. Ms. Ross agreed to take over'chili kook gff next year. Member Coad would like former. member Terry Peterson,to pass on her findings with the )dermatologist project. Mr. Capizzi stated he would make contact -with Ms. Peterson. E. ADJOURNMENT Motion to adjourn by Chair Rice at 8:09 pm. Lori Rice, Chair ATTEST: Karen Behling, Recording Secreta Notice: All persons are advised that if they decide to appeal any decisions made at these meetings/hearings, they will need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per Sec. 286.0105, Florida Statutes). _Persons with disabilities needing assistance to participate in any of these meetings. should contact the A.D.A. Coordinator at 407/ 260-3481 at least 48 hours in advance of the meeting.