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P&R01-06-15Min1115TORIC LONOOD FLORIDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING DATE: January 6, 2015 TIME: 7:00 P.M. LOCATION: Longwood Commission Chambers 175 West Warren Avenue Longwood, FL 32750 MINUTES Present: Lori Rice, Chair Nikki Bright, Member arrived at 7:02 left at 8:27pm Judi Coad, Member James Vogel, Member arrived at 7:06 Cathy Ross, Member Dave Putz, Vice Chair Member Suzanne Dinquel, Member Chris Capizzi, Leisure Services Director Karen Behling, Recording Secretary 1. CALL TO ORDER. Chair Rice called the meeting to order at 7:00 p.m. 2. ELECTION OF OFFICERS TO CHAIR AND VICE CHAIR UPDATE ON BOARD MEMBER PROJECTS. Member Putz motioned to elect Lori Rice as Chair. Motion seconded by Member Coad. Motion passed 5-0-2. Member Coad motioned to elect Dave Putz as Vice Chair. Motion seconded by Member Ross. Motion passed 6-0-1. 3. PUBLIC INPUT. — None. 4. STAFF REPORT Mr. Capizzi stated that Celebrate the Season was a great success. Mr. Capizzi stated that the Movie in the Park was shown on December 12, 2014 at Candyland Park. The film was "Arthur Christmas" and there were approximately forty guests. Mr. Capizzi stated that the Downtown Longwood Cruise In will be held on January 1 Oth from 5:00 pm until 8:00 pm on West Church Avenue. Mr. Capizzi stated the Senior Matinee Movie will be And So It Goes. It will be held in the Longwood Community Building on January 21, 2015 at 1:30 p.m. Mr. Capizzi stated that the Shade Structures at Reiter Park were installed this month. Mr. Capizzi stated that the Finance department has set up a donations account line for Leisure Services, so all sponsorship money or donation money will go directly into this line code. Member Coad would like to move the movie in the park to the Longwood Community Building for next year. Member Bright asked for the cost of the movie. Mr. Capizzi stated $500 for the screen rental, $280 for the movie and staff time. Member Bright suggested moving the movie to a different time of year. Member Coad motioned to move the movie in the park to the Longwood Community Building in December with Mr. Capizzi choosing the date for 2015. This was seconded by Member Bright, passed 7-0. Member Putz asked the start time for the Ford Car Show. Mr. Capizzi stated 6:30am till 4:00 pm. Member Putz asked about notifying businesses about the February Ford Car Show road closure. Mr. Capizzi stated we will notify the local business and residents a week prior to the event. Mr. Capizzi stated that the City's only expenses for this show would be staffmg and that a percentage of the vendor's income will be donated to City organizations. 5. ACTIONS ITEMS. A. APPROVE MINUTES FROM DECEMBER 2, 2014. Chair Rice motion to approve minutes seconded by Member Vogel. Minutes passed 7-0 with typo changes to be made prior to printing. B. Board Member Project list Chair Rice handed out an updated list of current projects that are being worked on. Member Coad would like to have a Board Liaison to the City Commission. Chair Rice stated that the Board would need to vote on and agree to what is said to the Commission prior to a meeting. Chair Rice also stated that a citizen or any Board member can speak during public participation as long as it's not on behalf of the Board. Vice Chair Putz stated that the horn from the lighting detector is still going off. Mr. Capizzi stated he will have it disconnected. Member Coad updated the Board on Celebrate the Season. Member Coad thanked Mr. Capizzi and the Board on a successful event. Member Coad stated that the Police Explorers work very hard as did the Honor Society students from Lyman High School. Member Coad would like to add a couple more games for next year. She also stated that we have an abundance of prizes left over to be used next year. Member Coad would like to change the -location of the food vendor to the side of the Community Building and move crafts down to the side of City Hall for next year. Member Bright stated that the smell from the tower lights was strong so moving games to another location would be great. Chair Rice stated we needed more signage for the skating rink and train rides to purchase tickets. Chair Rice had no report. Member Vogel had no report. Member Ross had no report. C. ADJOURNMENT Motion to adjourn by Member Ross secondly by Vice Chair Putz at 8:41 pm. Lori Rice, Chair ATTEST: VV A V Karen Behling; Recording Secre Notice: All persons are advised that if they decide to appeal any decisions made at these, meetings/hearings, they will need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings should contact the A.D.A. Coordinator at 407/ 260-3481 at least 48 hours in advance of the meeting.