15-1381 Amending the City Commission Rules of Procedure Concerning Commissioners Attendance at Conventions/ConferencesRESOLUTION NO. 15-1381
A RESOLUTION OF THE CITY OF LONGWOOD, FLORIDA,
AMENDING THE CITY COMMISSION RULES OF PROCEDURE
CONCERNING COMMISSIONERS ATTENDANCE AT
CONVENTIONS/CONFERENCES.
WHEREAS, the City Commission of the City of Longwood has determined that an
amendment to the Longwood City Commission Rules of Procedures are desirable.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION I. Rule 7.1 Attendance at Conventions/Conferences of the City of Longwood City
Commission Rules of Procedure are hereby amended as follows underlined language are
additions, and stfilent4eugh words are deletions; provisions not included are not being
amended):
RULE 7.1 ATTENDANCE AT CONVENTIONS/CONFERENCES
7.1.1 Funds budgeted each year under the Commission's Budget, for Commission Development
shall be equally divided between the five commission members to be used for purposes of
attending conventions, conferences, and seminars, and for the cost of travel and per diem
expenses related to the attendance at same. Commission members wishing to attend a
seminar or a conference, not already approved under the Commission's Budged where a
registration fee and/or costs related to meals, travel or lodging would be incurred and .for
which the Commissioner seeks payment or reimbursements or the use of a City vehicle is
desired, shall submit the request in writing for consideration by the Commission, as a
regular agenda item at a regular Commission meeting. The request shall include the
following information: mode of travel; length of the meeting or conference; expenses
related to registration, travel, lodging and meals; and an explanation of how the people of
Longwood will benefit from the member's attendance.
No mileage reimbursement shall be paid to Commissioners using their personal vehicle for
trips under fifty (50) miles one way. However, use of the City pool vehicle may be
requested for trips of any length. If use of the City pool vehicle is requested and permission
is granted by the City Commission, the mileage shall be tracked from the point the car is
signed out to the time the car is returned. The number of miles, at a per mile rate as
determined by the Florida Statutes for reimbursement, shall be deducted from the Travel and
Per Diem account of the requesting Commissioner, the same as would have been
compensated for trips over 50 miles had the Commissioner used his/her personal vehicle.
The exception to this would be when two or more Commissioners and/or staff members
drive together in the pool car, in which case, there shall not be any deduction for mileage
from the individual Commissioner's account.
City of Longwood
Resolution No. 15-1371
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Unless otherwise provided herein, all reimbursement shall .be pursuant to Florida
Statutes.
SECTION H. CONFLICTS/SUPERSEDE. This Resolution shall supersede any
previous rules, policies, procedures, or resolutions to the extent of any conflict with this
Resolution
SECTION III. SEVERABILITY. If any portion of this Resolution is finally
determined by a court of competent jurisdiction to be invalid, unconstitutional, unenforceable, or
void, the balance of the Resolution shall continue in full force and effect.
SECTION IV. EFFECTIVE DATE. This Resolution shall take effect immediately.
PASSED AND RESOLVED this Z�,--Zfay of J_cA k / , 2015, by the City
Commission of the City of Longwood, FL.
E''C/ /'J1
Approved as to form and legality for the use and reliance of the City of Longwood,
Florida, onl .
Daniel W. La ey ity y
City of Longwood
Resolution No. 15-1371
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