16-2098 Adopting Budget FY 2016-2017ORDINANCE NO. 16-2098
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, ADOPTING A BUDGET FOR THE CITY
OF LONGWOOD, FLORIDA, FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2016 AND
ENDING SEPTEMBER 30, 2017, APPROPRIATING
AND ALLOCATING REVENUE OF THE CITY FOR
THE FISCAL YEAR 2016/2017, PROVIDING FOR
AMENDMENT BY ORDINANCE OR RESOLUTION,
PROVIDING FOR CONFLICTS, SEVERABILITY
AND EFFECTIVE DATE.
WHEREAS, pursuant to Section 6.04 of the City Charter of the City of Longwood, Florida,
and the laws of the State of Florida, a proposed budget of the estimated revenues and expenditures
and complete financial plan of all city funds and activities for Fiscal Year 2016/2017 has been
prepared and reviewed; and
WHEREAS, the City Commission is of the opinion that all of the items of anticipated
revenues and expenditures for the said fiscal year are reasonable, necessary and proper for the
administration of the affairs of and the proper conduct of the business of the City of Longwood; and
WHEREAS, pursuant to Section 3.10 of the City Charter of the City of Longwood, Florida,
the City Commission can by ordinance adopt or amend an administrative code or establish, alter or
abolish any City department, office or agency; and
WHEREAS, after further review, the City Commission desires to adopt said budget;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY
COMIVIISSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION 1: There is hereby adopted a budget for the fiscal year 2016/2017 for the City of
Longwood, Florida, for the period beginning October 1, 2016 and ending September 30, 2017.
SECTION 2: A complete copy of the entire budget for fiscal year 2016/2017 consisting of
Ordmance No.16-2098
Page 1 of 2
estimated revenues and expenditures is attached to this ordinance and specifically incorporated
herein along with all amendments thereto made by this Commission on the date of adoption.
SECTION 3: Employee raises in the aggregate of 3% for all City Employees including the
collective bargaining units represented by Longwood Professional Firefighters' Association, Local
No. 3163, the International Union of Operating Engineers (AFL-CIO) Local 673 and the Teamsters
Local Union No. 385.
SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 5: This ordinance may be amended by ordinance or resolution.
SECTION 6: If any section, sentence, clause or phrase of this ordinance is held to be
invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way affect
the validity of the remaining potions of this ordinance.
SECTION 7: This ordinance shall become effective on October 1, 2016.
FIRST READING (adopted tentative): this 6�' day of September A.D., 2016
SECOND READING (adopted final): this 19th day of September A.D., 2016
PASSED AND ADOPTED THIS DAY19th OF September A.D., 2016
CITY COMMISSION
CITY OF LONGWOOD, FLORIDA
Approv form and legality for the use and reliance of the City of Longwood, Florida Only.
niel W. L glPV4ney
Ordmance No.16-2098
Page 2 of 2
City of Longwood
PROPOSED BUDGET
FOR THE 2016-17 FISCAL YEAR
10/01/2016 THROUGH 09/30/2017
0100pp-
ONGWOOD
F,0 R 1F)_A
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CITY COMMISSION
JOE DURSO
MAYOR
DISTRICT 2
MARK WELLER
DEPUTY MAYOR
DISTRICT 4
JOHN C. MAINGOT
COMMISSIONER
DISTRICT 1
BEN PARIS
COMMISSIONER
DISTRICT 3
BRIAN D. SACKETT
COMMISSIONER
DISTRICT 5
JON C. WILLIAMS, CITY MANAGER
LISA SNEAD, DIRECTOR OF FINANCIAL SERVICES
MISSION STATEMENT
" To foster citizen trust by practicing open,
accountable, and responsive government;
providing quality core services; promoting
longterm prosperity; encouraging smart
growth in harmony with the City's unique
heritage and urban surroundings;
strengthening the City's standing as a
preeminent destination for commercial
endeavors; and promoting livability by
enhancing and protecting our
neighborhoods 99
TABLE OF CONTENTS
CITY OF LONGWOOD
BUDGET SUMMARY
BUDGET MES SAGE I.
SUMMARY OF RESOURCES GRAPH 1
SUMMARY OF APPROPRIATIONS GRAPH 2
BUDGET SUMMARY - ALL FUNDS 3
SUMMARY OF STAFF GRAPH 4
ORGANIZATIONAL CHART 5
BUDGET CALENDAR 6
STATISTICAL DATA 7
GENERAL FUND
GENERAL FUND - ALL REVENUE AND EXPENDITURES GRAPHS 8
GENERAL FUND BUDGET SUMMARY 13
ADMINISTRATION:
CITY COMMISSION
16
CITY CLERK
19
CITY MANAGER
23
CITY ATTORNEY
25
GENERAL SERVICES
27
HUMAN RESOURCES/RISK MANAGEMENT
30
INFORMATION TECHNOLOGY
33
FINANCIAL SERVICES:
PURCHASING 36
FINANCE 39
UTILITY BILLING 42
POLICE 45
FIRE 48
COMMUNITY DEVELOPMENT SERVICES:
PLANNING/ECONOMIC DEVELOPMENT 51
LEISURE SERVICES 54
STREETS 57
I
TABLE OF CONTENTS
CITY OF LONGWOOD
ENTERPRISE FUND
PUBLIC UTILITIES FUND - REVENUE AND EXPENSES GRAPH 60
PUBLIC UTILITES FUND 61
PUBLIC UTILITIES RENEWAL AND REPLACEMENT FUND 65
PUBLIC UTIL,ITES IMPACT FEES FUND 66
SPECIAL REVENUE FUNDS
BUILDING PERMITS FUND - REVENUE AND EXPENDITURES GRAPH 67
BUILDING PERMITS FUND 68
GRANTS FUND - REVENUE AND EXPENDITURES GRAPH 72
GRANTS FUND 73
POLICE EDUCATION FUND - REVENUE AND EXPENDITURES GRAPH 76
POLICE EDUCATION FUND 77
SPEICAL LAW ENFORCEMENT FUND - REVENUE AND EXPENDITURES GRAPH 80
SPECIAL LAW ENFORCEMENT FUND 81
SPECIAL ASSESSMENT FUND - REVENUE AND EXPENDITURES GRAPH 84
SPECIAL ASSESSMENT FUND 85
STORMWATER MANAGEMENT FUND -REVENUE AND EXPENDITURES GRAPH 89
STORMWATER MANAGEMENT FUND 90
PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND EXPENDITURES
GRAPH 93
PUBLIC FACILITIES IMPROVEMENT FUND 94
CAPITAL PROJECTS FUND - REVENUE AND EXPENDITURES GRAPH 97
CAPITAL PROJECTS FUND 98
CAPITAL IMPROVEMENT PROGRAM
PUBLIC FACILITIES 101
PARKS FACILITIES 102
PUBLIC WORKS/STORM WATER 103
PUBLIC UTILTIES/WATER 104
PUBLIC UTILITIES/WASTEWATER 105
"N1sTortiC
ot
LONGWOOD CITY OF
LONGWOOD
FLORIDA
lk�I- Fostering citizen trust and cultivating u prosperous community
September 6, 2016
Honorable Mayor and Commissioners:
In accordance with State law and pursuant to the City Charter, I am pleased and honored to present for
your consideration the City of Longwood's Proposed Operating Budget for Fiscal Year 2017. This
proposed budget represents a balanced spending plan for the delivery of specific services and programs to
the residents and businesses of the City of Longwood.
BUDGET DOCUMENT
This budget is designed to provide the reader with a comprehensive and informative document that
includes the policy directives as established by the City Commission and articulates the overall goals and
objectives of the City. The budget is a plan that provides management with the necessary tools to analyze,
diagnose, and evaluate how well appropriated fluids are converted into the services desired by our citizens.
The General Fund and all other funds except the Public Utilities Fund, are budgeted on the modified
accrual basis, which is essentially a combination of accrual -basis accounting and cash basis accounting.
Modified accrual accounting recognizes revenues when they become available and measurable and, with
a few exceptions, recognizes expenditures when liabilities are incurred. The Public Utilities Fund is
budgeted on the cash basis, which is different than the basis of accounting for the governmental funds as
this fund is operated in a manner similar to private business enterprise. For example, capital outlays in
the Public Utilities Fund are budgeted as an expense. Whereas for annual financial reporting purposes,
capital outlays are depreciated over the useful life of the asset and booked as an operating expense.
BUDGET HIGHLIGHTS
Property values have continued to trend positively since 2012. The City's final tax roll from the Seminole
County Property Appraiser includes a $40,416,697 Million (or 4.5%) increase in property values. This
increase is almost double the increase from the previous fiscal year, which is a positive indicator for the
direction of the economy and economic development in the City.
City staff has done a tremendous job of improving efficiency and accountability, improving customer
service, and balancing the priorities of the residents we serve while at the same time remaining vigilant in
their efforts to maintain quality services without impacting costs to our citizens. With the upswing in the
economy, the job market has opened up again and we have seen a significant turn over in staff. In order
to attract and retain qualified candidates we have had to increase wages.
000'KISTORIC�
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ONGWOOD
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VSi 1%:.
CITY OF LONGWOOD
00000, Fostering Citizen trust and cultivating a prosperous con7munity
BUDGET SUMMARY- ALL GOVERNMENTAL FUNDS
50,000,000
40,000,000
30,000,000 _
20,000,000 --
10,000,000
FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17
(10,000,000) ___.... __ .__.. ._.___. _. -_- ..._-- __ _.__ __ __._ Adopted ___Proposed._
Revenues Expenses =- Reserves
The proposed total budget for FY2017 is $45,237,350 compared to the FY2016 budget of $27,829,647
which represents an overall increase of $17,407,703 or 62.55%. The reason for the significant increase is
the result funding for several large capital projects, which have been included and funded with grant funds
and debt issuance.
OVERVIEW
General Fund
Special Revenue -Building Permits & Inspections
Special Revenue -Grants Fund
Special Revenue -Police Education Fund
Special Revenue -Confiscation Fund
Special Revenue -Special Assessments
Special Revenue-Stormwater Mgmt
Public Facilities Fund
Capital Projects & Equipment Fund
Public Utilities
TOTAL CITY BUDGET
$ 15,484,300
493,381
1,733,302
7,874
245,750
93,933
1,917,859
8,587,834
653,500
16,019,618
$45,237,350
• Capital Projects and Equipment Fund includes plans for the purchase of a worn out fire hose and
turn out gear for firefighters as well as the issuance of debt proceeds to fund grant matching
requirements for Reiter Park Phase H.
• Stormwater Management Fund includes appropriations for capital improvements totaling
$1,359,000 and include the following projects: Stormwater Improvements at Bennett Drive
H
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CITY OF LONGWOOD
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Fostering citizen trust and cultivating a prosperous community
($650K), Windsor Manor ($190K) and Florida Central Commerce Park Project ($500K) and a
trailer and mower.
• Public Utilities Fund includes additional funds for capital totaling $11,652,012, which includes a
Modular Building, North Grant Street and Land Avenue; Seal Manholes and I&I work, S.
Longwood Septic Tank Replacement, Lake Ruth Septic Tank Replacement, Island Lake Septic
Tank Replacement, FCCP AWS Project, Mud Pups and Valve Inserts.
• The Renewal and Replacement Fund was established as a separate fund to fund future asset
replacements for the Utility System. This fund was recommended as part of the rate study that
was adopted on October 19, 2015.
• The Impact Fee Fund was also established as a suggestion of the rate study to account separately
for water and wastewater fees and to offset the impact new development has on the system.
• General Fund includes capital appropriations totaling $30,200 and includes $25,000 for an electric
sign for General Services, $4,200 for Utility Billing to purchase a meter reading probe and $1,000
for Fire Rescue to buy furniture for the Battalion Chief s Office.
• The Special Assessments Fund includes no funds for capital improvements and the Building
Permits and Inspections Fund includes $2,000 for a tablet in FY2017.
• The Law Enforcement Trust Funds includes $202,500 for Capital appropriations for FY2017
including 5 marked patrol vehicles and one electronic radar speed sign. Funds are also included
for support of community programs that meet the criteria for allowable expenditures from this
fund.
GENERAL FUND
The General Fund is the primary operating fund of the City. It funds a significant portion of the City's
programs and departments to include police, fire, streets, leisure services, community development,
finance, human resources, purchasing, information technology, and administration. For FY2017, the
proposed budget that maintains has 17.0% fund balance without any reduction in the level of services
currently provided to our citizens.
The proposed budget for FY2017 totals $15,484,300. As compared to the FY2016 adopted budget of
$15,929,772, there is an overall decrease of ($445,471) or -3%.
GENERAL FUND REVENUE
The proposed General Fund budget revenue is estimated at $14,727,902 and continues to trend slowly
upward, while still recovering from significant losses in property values experienced since 2008. The
`HISTORIC
4-t F LONGWOOD
L ONGWOOD CITY O
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1:511- Fostering citizen trust and cultivating a prosperous community
total decrease in taxable value from 2008 is $216,737,565. Ad valorem tax is the single largest revenue
producer for the City, accounting for 33% of the current year General Fund revenues. At the proposed
millage rate of 5.50 per thousand of taxable value, the City will generate $4,906,466 in property taxes
which is $211,178 or 4.5 % more than in FY2016. Ad valorem taxes are budgeted assuming a 95%
collection raze in accordance with Florida Law.
Franchise fees collected from electric, propane gas sales and commercial solid waste collections in the
City comprise 11 % of the General Fund revenues. Utility service taxes collected from electric, gas and
water sales in the City comprise 10% of General Fund revenues.
Franchise fees and utility service tax estimates are based on historical trends.
The Communications Service Tax was implemented October 1, 2001 by the Florida Department of
Revenue and accounts for 5% of the General Fund revenue. Budget estimates are provided by the Office
of Economic and Demographic Research. Actual revenue collections have continued to be less than
estimated, projected revenues for the 2016-2017 fiscal year have been reduced accordingly.
Local Business Tax Receipts (formerly called Occupational License Fees), make up 1% of the General
Fund revenues. A person or company doing business within the City must apply and pay for a Local
Business Tax Receipt. Other permits make up the balance of the license and permit revenues. Budget
estimates are based on historical trends.
Intergovernmental Revenue types account for 11 % of the General Fund revenues. The largest items are
the State Revenue Sharing and Half -Cent Sales Tax. Budget estimates are provided by the Office of
Economic and Demographic Research. The FDOT Maintenance Agreement provides funding through the
Florida Department of Transportation to reimburse the City for a portion of the costs incurred in
maintaining the rights -of -way on State Road 434 and US Highway 17/92, as well as traffic signal
maintenance. The budget estimate is determined by agreements between the City and the FDOT. School
Resource Officer funding is provided through an inter -local agreement with the Seminole County School
Board, whereby the City provides a police officer at Lyman High School and 50% of the wage and benefit
costs are reimbursed. Other intergovernmental revenues, like alcoholic beverage licenses, motor fuel tax
rebates, and mobile home licenses provide only a small amount of revenue.
Charges for Services account for 15% of the General Fund revenues. These revenue estimates are directly
tied to services provided. The largest item of this type is the garbage billing fees, which are paid to a
private contractor to provide solid waste collection services to Longwood residents. Budget estimates are
based on the contractual rate times the number of residents served.
Ambulance billings are the second largest user fee. A private billing company is utilized for billings and
collections. Other revenues in this category include recycling fees, community building rentals, and
recreation fees. Budget estimates in this category are based on historical trends.
Fines, forfeitures and miscellaneous revenues each account for 1% of the current General Fund revenues.
The largest component of this type of revenue is fines collected by Seminole County for traffic violations
and cell tower leases.
iv
j- N�ST0RIc ,.
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L o N c w o o D CITY OF LONGWOOD
FLORIUA
fC1197, � Fostering citizen trust and cultivating a prosperous community
Transfers comprise 11 % of the General Fund revenues. The transfers from Building Inspections &
Permitting, Stormwater and Public Utilities Funds are considered reimbursement from these funds to the
General Fund for administrative support provided to each function and taxes the general fund would
receive if the utility were in private ownership. Budget. estimates are based upon certain percentages of
General Fund personnel, capital assets and other expenditures attributed to Building Inspections, Public
Utilities and Stormwater.
PUBLIC UTILITIES FUND
The Public Utilities Fund is an enterprise fund that accounts for the activities of the City's water and
wastewater services in a business -type manner, where the intention is to recover the cost of providing this
service through user charges, without subsidy from the City's General Fund revenues. City of Longwood
residents and businesses are served by the City, as well as two private utility companies.
For FY 2017, current user rates and fees are estimated at $4,226,757 which represents a 23% increase
from the previous year. Current user rates and fees were adopted by the City Commission on October 19,
2015, and were based upon a rate study which recommended adjustments that were necessary to provide
for operating expenses and replenishment of a prudent reserve for the Public Utility Fund.
This budget provides for significant improvements to City infrastructure and services totaling $16,019,618
which in comparison to FY2016, represents an overall increase of 190% This increase of $10,489,162 is
primarily due the inclusion of various capital improvements and equipment purchases which have been
postponed in the past. The current low interest rate environment, makes this the ideal time to issue debt
and invest in the much needed infrastructure for our water and wastewater system. In addition the City is
leveraging many opportunities for grant funds that will cover these costs, while improving the overall
system and environmental impacts to the community.
RENEWAL AND REPLACEMENT FUND
The Renewal and Replacement Fund was established as a separate fund to fund future asset replacements
for the Utility system. This fund was recommended as part of the rat study that was adopted on October
19, 2015. Funds are currently appropriated to reserves.
11u —V7.T6_ 2 V JLNf 1
The Impact Fee Fund was also established as a suggestion of the rate study to account separately for water
and wastewater fees and to offset the impact new development has on the system. Funds are currently
appropriated to reserves.
STORMWATER MANAGEMENT FUND
The Stormwater Fund is responsible for the proper functioning of the City's drainage system. Funds for
FY2017, totaling $1,917,859 have been budgeted to maintain the City's NPDES Stormwater Permit
Program and to continue the development of a City-wide Stormwater Master Plan. Major improvements
for FY2017 include Bennett Drive; Windsor Manor and Florida Central Commerce Park Project.
v
#HISTORIC
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L ONGWOOD
CITY OF LONGWOOD
FLORIDA
FAI I,,. Fostering citizen trust and cultivating a prosperous community
PUBLIC FACILITIES IMPROVEMENT FUND
The Public Facilities Improvement fund was established to pave all soil -based streets, repave existing
streets, install sidewalks and improve the City roadway system. The fund has concentrated on paving all
soil -based streets. Funding is derived from street paving assessments, one cent local option tax and the
Local Option Gas Tax. Revenue estimates for FY2017 total $11,906,936, which includes $5.9M in debt
proceeds to fund the Church Avenue Resurface/Reconstruction Project and the Florida Central Commerce
Parkway Project as well as $2,120,906 in grant proceeds from the Florida Department of Transportation
P4 Program. Other projects to be funded this year include Florida Central Parkway — Lack of pedestrian
facilities, Ronald Reagan Context Sensitive Solutions, and Engineering Landscape Plan design for Ronald
Reagan.
CAPITAL PROJECTS AND EQUIPMENT FUND
The Capital Projects and Equipment fund was established to account for the acquisition or construction of
major capital facilities (i.e. New Public Works Facility), equipment purchases and general capital
improvements. The goal of the fund is to accumulate and utilize financial resources in the most efficient
manner for the acquisition or construction of major capital facilities, equipment purchases, and general
capital improvements. This year the fund includes funds to purchase turn out gear and a hose for Fire
and required grant matching for Parks projects, including: Candyland Park (Phase I and II); Reiter Park;
Amphitheater; and Trails within Reiter Park.
OTHER FUNDS
The Police Education fund is responsible for funding state mandated training. Funds are derived from a
portion of municipal traffic citations. Revenue estimates, for FY2017 total $7,956 and include
appropriations for state mandated training totaling $7,874.
The Special Law Enforcement Trust fluid is responsible for reducing the threat of crime through
community crime prevention programs. Funds are derived from the Florida Contraband Forfeiture Act
and other Law Enforcement initiatives. Revenue estimates for FY2017 total $410,928. Expenditures for
FY2017, total $245,750 which includes support to local school and community based programs that
support crime prevention. As well as the purchase of 5 marked patrol vehicle and 1 electronic radar speed
sign.
The Special Assessment fund was established to account for collection of Special Assessment Revenue
under the Neighborhood Improvement Special Assessments Program. The City has taken over the
provision of maintenance services for participating subdivisions. In accordance with the special
assessments legislation, homeowners in these subdivisions are being assessed for the reimbursement of
these costs and FY2017 revenue estimates total $94,083. There are currently eight subdivisions
participating in this program. For FY2017, total operating and capital expenses are estimated at $93,933.
vi
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L oNGwooD CITY OF LONGWOOD
FLORIDA
0 Fostering citizen trust and cultivating a prosperous community
In February of 2012, the City Commission established the Building and Inspection Services Fund to
separately account for the revenues and expenditures of the Building Division. One of the goals of the
fund is to ensure that the fees collected would entirely cover the costs of providing the service. Revenue
estimates for FY2017 total $959,364. Expenditures for FY2017, total $493,381. In August of 2013,
Commission approved a new rate structure for building permit fees, which should further ensure costs are
covered in this fund.
The Grants Fund is established to account for and report monies received through federal, state and local
grants. One goal of the fund is to monitor the City's existing open grants and to ensure programmatic
compliance with each grantor. Revenue and Expenditure estimates for FY2017 total $1,733,302 and
includes appropriation for the Bulletproof Vest Program, Federal H DTA, COPS grant, JAG grant, and
Byrne grant as well as Parks projects funding for Candyland Park (Phase I and II); Reiter Park;
Amphitheater; and Trails within Reiter Park.
WAGES AND BENEFITS
Like most municipal budgets, the single largest component of the general fund budget is personnel costs
(66.86%). The budget contains 158.5 employees across all programs, a net decrease of 6 FTEs from the
previous fiscal year.
This proposed budget includes a recommendation for a 3% wage increase for all employees. Historical
analysis shows that there is a 4% variance between budgeted cost and actual costs, due to attrition. The
budget this year was established at to allow for this variance. Funding for increased health insurance cost
of 10.1 % are included in the budget.
CONCLUSION
In preparing the Proposed Operating Budget for Fiscal Year 2016-2017 staff objectively focused on the
method in which services are delivered with the ultimate goal of balancing the budget and not reducing
the level of City services. I am pleased to say that this objective has been met.
In order to continue to meet these objectives in the future, staff will continue to thoroughly review the
method by which City services are delivered. Strategically, staff will continue to be encouraged to
evaluate changes to operations as the traditional ways may not always be the most efficient and cost
effective way to provide services to a diverse community. Given the positive outlook of the future ahead,
the City must wisely invest in infrastructure and human resources to create and maintain an environment
that encourages change and fosters creativity, while enhancing economic development for the community.
In closing, I wish to extend a special thanks to the Mayor, Commission, Department Directors and Staff
for their dedication and unfailing support in preparing the budget.
Respectfully Submitted,
VH
000`HISTORIC'S
L ONGWOOD
FLORIDA
Jon C. Williams
City Manager
CITY OF LONGWOOD
Fostering citizen trust and cultivating a prosperous conznncnity
Lisa Snead
Director of Financial Services
FISCAL YEAR 2016-2017
TOTAL RESOURCES $ 53,909,726
GENERALFUND
PUBLIC UTILITIES
PUBLIC FACILITIES IMPROVEMENT
CAPITAL PROJECTS
STORMWATER MANAGEMENT
OTHER FUNDS
PERCENT OF
TOTALS BUDGET
$ 18,110,451
33.6%
16,748,266
31.1%
11,906,936
22.1%
863,733
1.6%
2,298,324
4.3%
3,982,019
7.4%
TOTAL RESOURCES $ 53,909,726 100%
FISCAL YEAR 2016-2017
TOTAL APPROPRIATIONS $ 53,909,726
GENERAL FUND
PUBLIC UTILITIES
PUBLIC FACILITIES IMPROVEMENT
CAPITAL PROJECTS
STORMWATER MANAGEMENT
OTHER FUNDS
FUND BALANCE - RESERVES
TOTAL APPROPRIATIONS
PERCENT OF
TOTALS BUDGET
$ 15,484,300
28.7%
16,019,618
29.7%
8,587,834
15.9%
653,500
1.2%
1,917,859
3.6%
2,574,241
4.8%
8,672,376
16.1%
$ 53,909,726 100%
2
CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS
FISCAL YEAR 2016-2017
OPERATING BUDGET EXPENDITURES OF THE CITY OF LONGWOOD, FLORIDA
ARE 62.55% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES
CASH BALANCES BROUGHT FORWARD
ESTIMATED REVENUES:
Ad Valorem Taxes - Millage 5.5000
Sales and Use Taxes
Franchise Fees
Utility Service Taxes
Communications Services Tax
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous
Other Financing Sources
Total Estimated Revenues and
Cash Balances Brought Forward
ESTIMATED EXPENDITURES / EXPENSES:
General Government
Public Safety
Physical Environment
Transportation
Culture & Recreation
Debt Service
Other Uses
Total Expenditures / Expenses
Reserves
SPECIAL CAPITAL
GENERAL REVENUE PROJECTS ENTERPRISE
FUND FUNDS FUNDS FUND TOTAL
$3,382,549
708,246
$2,779,159
$861,333
$7,731,287
4,906,466
-
-
-
4,906,466
170,206
-
901,283
-
1,071,489
1,617,104
-
-
-
1,617,104
1,508,791
-
-
-
1,508,791
718,279
-
-
-
718,279
26,289
-
90,000
116,289
1,578,472
1,634,035_
2,520,361
-
5,732,868
2,168,870
949,698
-
4,226,757
7,345,325
150,149
7,956
-
-
158,105
247,959
110,500
49,865
11,660,276
12,068,600
1,635,318
1,922,500
6,520,000
857,307
10,935,125
18,110,451
5,332,933
12,770,669
17,695,672
53,909,726
3,673,498
-
-
-
3,673,498
8,076,829
533,671
33,500
-
8,644,000
1,020,000
1,989,929
-
13,886,514
16,896,443
1,282,127
-
7,820,906
-
9,103,033
1,064,032
1,550,000
-
-
2,614,032
367,815
48,976
766,928
-
1,183,720
-
369,522
620,000
2,133,103
3,122,625
15,484,300
4,492,098
9,241,334
16,019,618
45,237,350
2,626,151
840,836
3,529,335
1,676,054
8,672,376
Total Appropriated Expenditures / Expenses
and Reserves $18,110,451 $5,332,933 $12,770,669 $17,695,672 $53,909,726
Note regarding Funds included by Type:
General Fund: The primary governmental operating fund.
Special Revenue Funds consist of the following governmental type funds:
Fund Name Purpose
Building and Inspections Fund Revenues and expenditures associated with Building permits and inspections
Grant Fund Revenues and expenditures associated with grants
Police Confiscation Fund Confiscated assets required to be accounted for separately
Special Law Enforcement Trust Fund Police special purpose revenues required to be accounted for separately
Stormwater Management Fund Revenues and expenditures for construction and maintenance of stormwater system
Special Assessments Fund Special Assessments for Neighborhood Improvement Program
Public Utilities Impact Fees Fund Revenues and expenditures associated with water and wastewater impact fees
c7
SUMMARY OF STAFF
FISCAL YEAR 2016-2017
2014
2015 2016
2017
FIRE DEPARTMENT
46
42 48
41
POLICE DEPARTMENT
47
48 50
50
PUBLIC WORKS
25
22 25
25
COMMUNITY DEVELOPMENT
8
8 8.5
9.5
FINANCIAL SERVICES
7
8 8
8
i ADMINISTRATION
11
10 11
11
(LEISURE SERVICES
12
12 14
14
TOTAL STAFF
156
150 164.5
158.5
Change
Requested
- FIRE DEPARTMENT
-7
(reorganization of Dept which included the removal 6 SAFER Grant positions & 1 Lieutenant position)
POLICE DEPARTMENT
0
PUBLIC WORKS
0
COMMUNITY DEVELOPMENT
I
(requested position - City Engineer)
FINANCIAL SERVICES
0
ADMINISTRATION
0
171 LEISURE SERVICES
0
TOTAL INCREASE REQUESTED
-6
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BUDGET CALENDAR FY 2016/17
DATE
RESPONSIBLE
REQUIRED
REQUIREMENT
PARTY
ACTIVITY
REFERENCE
Distribute budget worksheets to departments
3/1/2016
Financial Services Director
for developing preliminary 2016/17 budget.
4/4/2016
Department Directors
Department's preliminary budget
worksheets for all funds are due.
4/25 - 4/26/16
City Manager
Discussions with each department
concerning their requests.
On or before
Estimated taxable values are submitted to
6/1/2016
Property Appraiser
the City.
Florida Statutes
6/30/2016
City Manager
Budget work session with City Commission
All Fund Types)
On or before
Certified taxable values (DR420) are
7/1/2016
Property Appraiser
submitted to the City.
Florida Statutes
7/18/2016
City Commission
Tentative millage rate is set, and public
hearing dates are determined.
Not later than
Proposed budget is submitted to
8/1/2016
City Manager
the City Commission.
City Charter
Not later than
DR-420 is submitted to the Property
8/4/2016
Financial Services Director
Appraiser.
Florida Statutes
First reading and first public hearing on
9/6/2016
City Commission
roposed budget
Florida Statutes
Second reading second public hearing;
9/19/2016
City Commission
Adoption of budget for FY 2016/17.
Florida Statutes
Copies of adopted budget are distributed to
10/1/2016
Financial Services Director
City staff and posted on Website.
CITY OF LONGlf OOD
--- <<LTGTICA.L DATA
Date of Incorporation
Form of government
Number of municipal employees (including police and fire)
Population
City of Longwood facilities and services:
Miles of streets:
Paved
Unpaved
Parks and recreation:
Park acreage
Community Center
Athletic Fields
Tennis Courts
Futsal Courts (soccer)
Basketball Courts
City playgrounds and passive parks
Fire Protection:
Stations
Employees
-Police Protection:
Stations
Employees
Wastewater collection system:
Miles of sanitary sewers
Lift Stations
Daily average treatment
Plants(s) capacity (MGD)
Disposal plants
Water distribution system:
Miles of water mains
Daily average:
Consumption (Millions/Gallons)
Plant capacity (MillionstGallons)
Service connections
Deep wells
Fire hydrants
Facilities and services not included in the reporting entity:
Education:
Number of elementary schools
Number of elementary school instructors
Number of high schools
Number of high school instructors
Hospitals:
Number of hospitals
Number of patient beds
No treatment plant within the City. Flow to Seminole County 380,000 gallons per day.
1923
Commission/Manager
158.5
13,822
61.1
0.13
42
1
7
5
0
6
10
2
39
1
45
23
33
69.5
1.8
7.2
5913
4
544
0
0
1
143
1
206
7
00OPP-1, i s T 0 R
ONWOOD
GENERAL FUN®
GENERAL FUND - REVENUE AND EXPENDITURES
1 FISCAL YEAR 2016-2017 1
Total Revenues:
TRANSFER FR,
RESERVES
4.88%
TRANSFERS -IN1
10.56% \
MISCELLANEOUS
REVENUE
1.60%
FINES AND FORFEITS_--
0.97%
CHARGES FORSERVICES�
14.01 %
TOTAL REVENUES
TAXES
LICENSES AND PERMITS
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
FINES AND FORFEITS
MISCELLANEOUS REVENUE
TRANSFERS - IN
TRANSFER FROM RESERVES
TOTAL REVENUE
TAXES
47.17%
INTERGOVERNNIENTAL
REVENUE
TOTALS
S AND PERMITS
10.61 %
PERCENT
REVENUES
7,303,742
47.17%
1,643,393
10.61 %
1,578,472
10.14%
2,168,870
14.01 %
150,149
0.97%
247,959
1.60%
1,635,318
10.56%
756,398
4.88%
$ 15,484,300
100%
8
GENERAL FUND - REVENUE AND EXPENDITURES
(continued)
TOTAL EXPENDITURES $ 15,484,300
ADMINISTRATION
FINANCIAL SERVICES
PUBLIC SAFETY
COMMUNITY DEVELOPMENT
LEISURE SERVICES
PUBLIC WORKS
TOTAL EXPENDITURES
TOTALS
$ 2,331,838
1,722,788
8,379,392
704,124
1,064,032
1,282,127
$ 15,484,300
PERCENT
EXPENDITURES
15.06%
11.13%
54.12%
4.55%
6.87%
8.28%
100%
GENERAL FUND - REVENUE AND EXPENDITURES
(continued)
TRANSFERS TO OTHER
FUNDS PERSONAL SERVICES
0.02% 66.86%
CONTINGENCY
0.40% --
DEBT SERVICE
2.42%
CAKIAL OUTLAY
0.20%
OPERATING EXPENSES
30.11%
TOTAL EXPENDITURES $ 15,484,300
PERSONAL SERVICES
OPERATING EXPENSES
CAPITAL OUTLAY
DEBT SERVICE
CONTINGENCY
TRANSFERS TO OTHER FUNDS
TOTAL EXPENDITURES
PERCENT
TOTALS
EXPENDITURES
$ 10,352,045
66.86%
4,662,764
3 0.11 %
30,200
0.20%
374,591
2.42%
62,200
0.40%
2,500
0.02%
$ 15,484,300
100%
10
GENERAL FUND - REVENUE AND EXPENDITURES
(continued)
F
- rersonnei costs:
37.96%
COMMUNTPY
DEVEUPLANNING LEISURE
5.07% I 5.36% STREETS
(I I 5.15%
I /
COMMISSION
�0.28%
CLERK
2 43%
CITY MANAGER
1.57%
GENERAL SERVICES
0.53%
HUMAN RESOURCES
2.60%
�AIPORMATION TECH
1.83%
PURCHASING
0.85%
2.58%
UTILITY BUILING
134%
Personnel Costs
TOTAL PERSONNEL COSTS $ 10,352,045
PERCENT
TOTALS EXPENDITURES
COMMISSION
$ 29,162
0.28%
CLERK
251,921
2.43%
CITY MANAGER
162,363
1.57%
GENERAL SERVICES
55,089
0.53%
HUMAN RESOURCES
269,254
2.60%
INFORMATION TECH
189,415
1.83%
PURCHASING
87,501
0.85%
FINANCE
267,139
2.58%
UTILITY BILLING
138,932
1.34%
POLICE
3,930,117
37.96%
FIRE
3,358,428
32.44%
COMMUNITY DEVEL/PLANNING
524,654
5.07%
LEISURE
554,455
5.3 6%
STREETS
533,615
5.15%
TOTAL PERSONNEL COSTS
$ 10,352,045
100%
ill
GENERAL FUND - REVENUE AND EXPENDITURES
(continued)
Supplies and Services
25.WA
20.009A
-- --
15.00%
10.00%
5.00%
0.00%
4�`wSO�O�s�Oys �"O�'4'a Q
V` 1i' GQ y4aE' S`S� �P4
q10 y0- 50 at�0' �
�o�csy o4Q �
av� �A�
TOTAL, OPERATMG EXPENSES $ 4,662,764
4310 SOLID WASTE DISPOSAL
3400 OTHER CONTRACTUAL SERVICES
4300 UTILITY SERVICES
3100 PROFESSIONAL SERVICES
4500 LIABILITY INSURANCE
5200 OPERATING SUPPLIES
4600 REPAIR AND MAINTENANCE
5500 FUELS AND LUBRICANTS
4400 RENTALS AND LEASES
4800 COMMUNITY RELATIONS
4100 COMMUNICATIONS
4900 OTHER CHARGES & OBLIGATIONS
5300 ROAD MATERIALS AND SUPPLIES
4020 EMPLOYEE DEVELOPMENT
4200 POSTAGE
3200 ACCOUNTING AND AUDITING
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
4810 COMMUNITY RELATIONS - DONATIONS
4700 PRINTING AND BINDING
5100 OFFICE SUPPLIES
TOTAL SUPPLIES AND SERVICES
TOTALS
$ 1,020,000
971,696
498,100
324,475
364,000
345,112
300,060
140,500
122,913
105,850
110,793
72,950
68,000
56,321
48,805
31,500
26,175
24,590
18,625
12,300
$ 4,662,764
PERCENT
EXPENDITURES
21.88%
20.84%
10.68%
6.96%
7.81%
7.40%
6.44%
3.01%
2.64%
2.27%
2.38%
1.56%
1.46%
1.21%
1.05%
0.68%
0.56%
0.53%
0.40%
0.26%
100%
WA
CITY OF LONGWOOD
GENERAL FUND BUDGET SUMMARY
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
FUND BALANCE, OCTOBER 1
ADD REVENUES:
TAXES:
311-0000
AD VALOREM TAXES 5.5000
312-0000
SALES & USE TAXES
314-1000
UTILITY TAX / ELECTRIC
314-3000
UTILITY TAX / WATER
314-4000
UTILITY TAX / GAS
315-0000
COMMUNICATIONS SERVICES TAX
316-0000
LOCAL BUSINESS TAX
TOTAL
LICENSES AND PERMITS:
322-8000
SITE PLAN REVIEWS
323-1000
FRANCHISE FEES - ELECTRIC
323-4000
FRANCHISE FEES - GAS
323-7000
FRANCHISE FEES - SOLID WASTE
329-1000
MISC PERMITS
329-2000
PAINT COLOR PERMITS
329-2800
FIRE INSPECTIONS
TOTAL
INTERGOVERNMENTAL REVENUES:
334-4900
F.D.O.T. ROAD MAINT. AGREEMENT
335-1200
STATE REVENUE SHARING
335-1400
MOBILE HOME LICENSE TAX
335-1500
ALCOHOLIC BEVERAGE LICENSES
335-1800
HALF -CENT SALES TAX
335-2100
FIREFIGHTERS SUPPLEMENTAL COMPENSATION
335-2300
FIREFIGHTERS SUPPLEMENTAL COMPENSATION
337-2000
SCHOOL RESOURCE OFFICER
338-2000
COUNTY OCCUPATIONAL LICENSES
TOTAL
CHARGES FOR SERVICES:
341-2000 LAND DEVELOPMENT FEES
341-3000 COMMUNITY DEVELOPMENT -COST RECOVERY
341-4000 WAYF [NDER FEES
342-1000 POLICE SERVICES
342-1010 POLICE SERVICES
342-2000 OFF DUTY DETAIL,
342-6000 AMBULANCE FEES
343-4500 GARBAGE BILLING FEES
343-4510 RECYCLING REVENUES
347-2010 SOFTBALL FEES
347-2025 SPECIAL EVENT FEES
347-2028 DONATIONS
347-2030 COMMUNITY BUILDING RENTALS
347-2040 840 ORANGE - MIS C RENTALS
347-2045 BALL FIELD RENTALS
347-2050 C HEERLEADING / SELF DEFENSE / BOWLING LESSONS
347-2060 LBR - FIELD USE AGREEMENT
347-2070 CONCESSIONS / BABE RUTH
347-2080 SUMMER CAMP PROGRAM
$ 4,716,087
$ 4,277,293 $
4,277,293 $
3,382,549
4,645,296
4,695,288
4,757,871
4,906,466
68
104
105
92
1,204,675
1,285,021
1,204,675
1,217,000
154,855
171,613
175,868
216,000
74,122
72,774
77,895
75,791
785,187
797,925
756,437
718,279
169,748
177,000
171,613
170,114
7,033,950
7,199,725
7,144,464
7,303,742
-
6,500
-
-
1,227,030
1,415,950
1,268,012
1,310,363
26,632
28,500
26,053
26,053
283,420
275,000
270,847
280,688
23,459
15,000
15,051
16,861
375
375
375
375
14,917
65,833
5,759
9,052
1,575,834
1,807,158
1,586,099
1,643,393
80,187
88,009
88,009
88,009
430,607
436,040
423,608
460,636
1,977
1,000
1,100
1,200
18,992
24,000
15,000
16,000
902,777
931,102
924,299
955,987
13,595
12,480
12,480
12,480
279,062
-
-
-
32,557
32,825
33,058
35,208
12,515
10,000
9,225
8,952
1,772,269
1,535,456
1,506,779
1,578,472
63,269
60,000
60,000
10,000
1,510
-
1,100
1,260
578
700
473
503
11,717
34,749
18,744
14,436
33,193
27,483
46,420
46,000
659,069
710,000
750,000
750,000
1,106,474
1,123,615
1,114,062
1,125,203
6,659
14,007
7,004
10,154
3,650
4,200
3,750
4,017
10,051
6,000
5,560
6,000
1,450
4,000
4,868
4,000
68,114
77,000
63,341
69,694
25,177
21,000
17,641
21,961
1,792
1,000
3,085
2,478
17,021
17,000
14,150
15,820
I2,120
11,500
11,500
11,253
-
3,000
-
-
39,465
45,000
40,680
45,000
13
CITY OF LONGW OOD
GENERAL FUND BUDGET SUMMARY
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
347-5000 BUILDING ATTENDANT FEE 25,609 26,500 27,266 26,482
349-1011 COUNTY ROADS & LIBRARY IMPACT FEES 5,753 6,000 3,830 4,611
TOTAL
2,092,670
2,192,754
2,193,474
2,168,870
FINES AND FORFEITS:
354-1000
PARKING FINES
2,306
2,000
2,840
1,730
354-2000
SECURITY ALARM FINES
10,510
11,000
9,192
8,084
354-3000
OTHER FINES
143,991
120,000
114,793
122,335
354-3010
OTHER FINES - INVESTIGATIVE COST RECOVERY
658
600
3,000
3,000
354-3020
COURT ORDERED RESTITUTION
23,683
16,658
14,244
15,000
TOTAL
181,148
150,258
144,069
150,149
MISCELLANEOUS REVENUES:
361-1000 INTEREST EARNINGS
361-3000 INCREASE (DECREASE) IN FAIR VALUE OF INVESTMENTS
361-4000 GAIN/LOSS - SALE OF LAND
362-3000 RENTS AND ROYALTIES
364-1000 CEMETERY LOTS
365-1000 SALE OF SURPLUS MATERIALS
366-0000 DONATIONS FR PRIVATE SOC
367-0000 GAIN/LOSS ON SALE OF INV
369-0000 OTHER MISCELLANEOUS REVENUES
369-3000 REFUND OF PRIOR YEAR EXPENDITURES
369-7000 OTHER MISC. REVENUE
369-9100 CANDIDATE QUALIFYING FEE
TRANSFERS - IN:
382-1000 PUBLIC UTILITIES FUND
382-3000 STORMWATER MANAGEMENT FUND
382-4000 BUILDING FUND
TOTAL
TOTAL REVENUES AVAILABLE
1,611
8,474
17,228
8,577
-
28
-
-
73,573
76,000
76,000
76,000
19,425
18,461
21,565
21,182
513
-
-
-
100
817
37,823
200
97,456
99,468
135,000
142,000
-
33
-
-
192,678
203,281
287,616
247,959
1,154,314 1,145,273 1,145,273 1,275, 796
163,017 300,932 200,932 224,141
22,708 24,738 24,738 135,380
1,340,039 1,470,943 1,370,943
18,904,675 18,836,968 18,510,738
1,635,318
18,110,451
14
CITY OF LONGWOOD
GENERAL FUND BUDGET SUMMARY
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
TOTAL REVENUES AVAILABLE 18,904,675 18,836,868 18,510,738 18,110,451
DEDUCT EXPENDITURES:
ADAENISTRATION:
CITY COMMISSION
37,578
40,057
34,362
53,246
CITY CLERK
148,219
178,055
168,940
324,182
CITYMANAGER
281,595
306,153
299,891
167,783
CITY ATTORNEY
123,308
160,000
120,000
160,000
GENERAL SERVICES
110,978
141,029
149,122
121,409
HUMAN RESOURCES/RISK MANAGEMENT
607,186
682,567
661,890
689,985
INFORMATION TECHNOLOGY
760,763
724,640
755,591
790,234
FINANCIAL SERVICES:
PURCHASING
74,000
94,180
91,354
89,257
FINANCE
277,417
328,198
311,677
318,289
UTILITY BILLING
1,309,253
1,289,053
1,272,377
1,311,042
POLICE:
4,007,006
4,558,792
4,196,178
4,360,572
FIRE:
3,821,692
3,966,901
3,826,759
4,015,320
COAEMJNITY DEVELOPMENT:
PLANNING/ECONOMIC DEVELOPMENT
532,070
724,206
656,659
704,124
LEISURE SERVICES:
879,062
1,023,844
1,053,328
1,064,032
PUBLIC WORKS:
STREETS
1,260,931
1,437,351
1,335,220
1,282,127
CAPITAL OUTLAY:
CITY CLERK
GENERAL SERVICES
-
30,000
-
25,000
INFORMATION TECHNOLOGY
150,265
-
_
_
FINANCE
2,697
5,150
-
4,200
POLICE
-
15,000
17,000
-
FIRE
37,570
91,000
49,288
1,000
LEISURE SERVICES
71,734
13,137
13,137
-
STREETS
20,071
51,958
91,915.
-
TOTAL
282,338
206,245
171,340
30,200
TRANSFERS -OUT:
POLICE
17,726
3,500
3,500
2,500
FIRE
96,260
15,000
-
_
LEISURE SERVICES
-
50,000
20,000
-
STREETS
TOTAL
113,986
68,500
23,500
2,500
TOTAL EXPENDITURES
14,627,382 15,929,771 15,128,188 15,484,300
FUND BALANCE, SEPTEAMER 30 S 4,277,293 S 2,907,097 S 3,382,549 S 2,626,151
FUND BALANCE TO EXPENDITURE PERCENTAGE 29.20 � I S?°, 22.4% 17.0%
15
ADMINISTRATION
PROGRAM: CITY COlOMSSION
GOALS: To provide all citizens of Longwood with legislative representation by enacting ordinances,
resolutions, policies and programs that improve and protect the community, promote desirable levels of
municipal services and plan for the future.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
37,578
2016
BUDGET
40,057
2016
ESTIMATE
34,362
2017
PROPOSED
53,246
OBJECTIVES:
Adopt policies and programs that improve the quality of life in the community and promote
desirable levels of municipal services.
Encourage continued participation in community activities and governmental affairs.
Support a strong commercial and industrial tax base in the City.
RESULTS:
Continued responsiveness to citizen needs.
Maintain a presence to promote and improve the image of the City
Maintain a viable and balanced tax base in the City.
ADMINISTRATION
PROGRAM: CITY COMMISSION
LINE ITEM DETAIL
PERSONNEL COSTS:
1100 EXECUTIVE SALARIES
2100 F.LC.A.
2200 RETIREMENT CONTRIBUTION
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4020 COMMISSION DEVELOPMENT
4020 COMMUNICATIONS
4800 COMMUNITY RELATIONS
4900 OTHER CHARGES & OBLIGATIONS
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 CAPITAL EQUIPMENT
TOTAL
TOTAL COST
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
23,852
24,024
24,024
24,745
1,793
1,838
1,838
1,893
2,109
2,402
2,402
2,474
64
48
48
49
27,818
28,312
28,312
29,162
6,255
8,050
6,050
11,550
-
-
-
3,600
-
-
-
5,000
415
250
-
250
3,091
3,445
-
3,684
9,760
11,745
6,050
24,094
37,578
40,057
34,362
53,246
17
ADMINISTRATION
PROGRAM: CITY COMMISSION
MANPOWER ANALYSIS
POSITION 2015 2016 2017
MAYOR 1 1 1
COMMISSIONERS 4 4 4
TOTAL 5 5 5
CAPITAL OUTLAY
6200 - Building
6400 - Equipment
Total Capital Outlay $ -
18
ADMINISTRATION
PROGRAM: CITY CLERK
GOALS: To authenticate, record, index and maintain the City's official legislative acts, thus preserving
the history of the City of Longwood; to issue all required permits which fall under the jurisdiction of the
City Clerk's authority; to provide required advertising in accordance with state and local laws; and to
supervise all City elections.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
148,219
2016
BUDGET
178,055
2016
ESTIMATE
168,940
2017
PROPOSED
-24,182
OBJECTIVES:
Record and preserve City Commission actions.
Maintain City Codes.
Maintain the official records of the City Commission in accordance with legal requirements.
Review compliance with current election code requirements.
RESULTS:
Permanent documentation of all action taken by the City Commission.
City Codes kept current with regular supplements.
Continued records storage and retention/retrieval systems for accessibility of data for staff
and public inquiries.
Conduct elections in strict compliance with state statutes.
iW
ADMINISTRATION
PROGRAM: CITY CLERK
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
68,461
77,632
77,980
189,910
1230
LONGEVITY PAY
-
-
-
-
1320
ELECTION OFFICIALS
-
-
-
-
2100
F.LC.A.
5,090
5,939
5,965
14,528
2200
RETIREMENT CONTRIBUTION
6,490
7,763
7,798
18,991
2300
LIFE AND HEALTH INSURANCE
5,968
6,440
6,440
28,112
2400
WORKERS COMPENSATION
184
155
156
380
TOTAL
86,193
97,929
98,339
251,921
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
850
2,500
1,000
2,500
3400
OTHER CONTRACTUAL SERVICES
2,160
6,400
3,400
5,200
4020
EMPLOYEE DEVELOPMENT
1,391
3,500
2,150
3,500
4100
COMMUNICATIONS
1,045
1,153
1,153
1,153
4200
POSTAGE
12,067
11,000
11,000
11,000
4300
UTILITY SERVICES
9,018
5,000
9,000
9,000
4400
RENTALS AND LEASES
1,001
1,248
1,248
1,248
4600
REPAIR AND MAINTENANCE
7,770
-
-
-
4700
PRINTING AND BINDING
11,418
13,425
11,800
12,775
4800
COMMUNITY RELATIONS
219
500
400
250
4900
LEGAL ADVERTISING
8,556
14,000
10,000
14,000
5100
OFFICE SUPPLIES
518
1,000
1,000
1,000
5200
OPERATING SUPPLIES
824
4,850
3,850
4,850
5220
REPURCHASE OF LOTS
4,675
14,550
13,650
3,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
515
1,000
950
785
6300
IMPROVEMENTS OTHER THAN BLDG
-
-
-
-
6400
EQUIPMENT
-
-
-
-
9800
CONTINGENCY
-
-
-
2,000
TOTAL
62,026
80,126
70,601
72,261
TOTAL COST
148,219
178,055
168,940
324,182
20
ADMINISTRATION
PROGRAM: CITY CLERK
MANPOWER ANALYSIS
NUMBER OF FULL-TIMEIPART-TIME PERSONNEL
POSITION 2015 2016 2017
CITY CLERK
DEPUTY CITY CLERK
RECEPTIONIST
CLERICAL WORKER (PART-TIME)
ADMINISTRATIVE SECRETARY
SR ADMIN ASSISTANT
EXCUTIVE ASSISTANT
TOTAL
*Transfer from City Manager Budget
6200 - Building
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
1 1
1
0 0
0
0 0
1*
0 0
0
0 0
0
0 0
1*
0 0
1*
1 1 4
21
ADMINISTRATION
PROGRAM: CITY MANAGER
GOALS: To efficiently and effectively implement and administer the policies, programs and
services approved by the City Commission.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
281,595
2016
BUDGET
306,153
2016
ESTIMATE
299,891
2017
PROPOSED
167,783
OBJECTIVES:
Proper allocation of City resources and manpower in conformance with City Commission policy.
Maintain a fiscally sound organization.
Continue to communicate with citizens and employees.
RESULTS:
Effective execution of City Commission policy.
Visible organization.
Informed citizenry.
IDibIDl>$D�T ACO'S9X 99.�oi6 22
ADMINISTRATION
PROGRAM: CITY MANAGER
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4010 TRAVEL AND PER DIEM
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATION
4200 POSTAGE
4610 REPAIRS AND MAINTENANCE -VEHICLES
4700 PRINTING AND BINDING
4800 PROMOTIONAL ACTIVITIES
4900 OTHER CHARGES
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
6400 EQUIPMENT
TOTAL COST
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
220,260
227,084
221,639
127,411
-
0
-
16,473
17,372
17,372
9,747
20,617
22,708
23,562
12,741
19,705
26,268
27,639
7,367
683
5,201
500
5,096
277,737
298,633
290,713
162,363
-
-
6,708
750
518
750
750
720
719
720
720
250
501
250
-
1,000
-
1,000
-
500
51
1,000
-
1,000
-
2,000
-
-
666
800
1,000
500
691
500
-
500
698
500
-
200
15
-
-
3,858
7,520
9,178
5,420
281,595
306,153
299,891
167,783
23
ADMINISTRATION
PROGRAM: CITY MANAGER
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
CITY MANAGER
ASSISTANT TO CITY MANAGER
ADMINISTRATIVE SECRETARY (Assigned to City Clerk)
CLERICAL WORKER PART-TIlviE (Assigned to City Clerk)
EXECUTIVE ASSISTANT TO CITY MANAGER
SR ADM. ASST./RECORDS CLERK (Assigned to City Clerk)
RECEPTIONIST (Assigned to City Clerk)
TOTAL
*Transfer to City Clerk's Budget
6200 - Building
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
2015 2016 2017
1 1 1
0 0 0
1 1 0*
1 0 0
1 0 0
0 1 0*
1 1 0*
5 4 1
24
L1 U11L �
PROGRAM: CITY ATTORNEY
GOALS: To provide legal advice to the City Commission and City staff, to review all
legal instruments of the City and to coordinate all litigation and other legal services for the
City.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
123,308
2016
BUDGET
160,000
2016
ESTHVIATE
120,000
2017
PROPOSED
160,000
OBJECTIVES:
Respond to requests from the City Commission and City staff for legal opinions on specific
matters.
Draft local ordinances in response to state and federal legislation concerning the City.
Provide defense/prosecution involving matters of litigation concerning the City.
Provide other legal services on specific matters.
RESULTS:
Ensure conformance to the law.
Provide the City Commission and staff with the best possible legal information on which to
base decisions.
Protect the City's interest in matters of litigation.
Protect the City's interest in specific matters.
25
ADMINISTRATION
PROGRAM: CITY ATTORNEY
LINE ITEM DETAIL
SERVICE COSTS:
3100 PROFESSIONAL SERVICES GENERAL
3110 PROFESSIONAL SERVICES LITIGATION
TOTAL
2015 2016
ACTUAL BUDGET
109,492
140,000
13,816
20,000
123,308
160,000
2016 2017
ESTIMATE PROPOSED
120,000 140,000
20,000
120,000 160,000
TOTAL COST 123,308 160,000 120,000 160,000
26
ADNfMSTRATION
PROGRAM: GENERAL SERVICES
GOALS: To provide preventive maintenance of City -owned buildings to prolong their
usefulness and prevent more costly repairs.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
110,978
2016
BUDGET
171,029
2016
ESTIMATE
149,122
2017
PROPOSED
146,409
OBJECTIVES:
Provide ongoing preventive maintenance of properties.
Respond to all building emergencies promptly.
Monitor and repair minor building deficiencies.
RESULTS:
Properties and buildings which are maintained in a respectable and safe condition.
Reduce damage and down time.
Provide a safe, clean and well maintained buildings for City use.
27
ADMINISTRATION
PROGRAM: GENERAL SERVICES
LINE ITEM DETAIL
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4300 UTILITY SERVICES
4600 REPAIR AND MAINTENANCE
4610 REPAIR AND MAINTENANCE - VEHICLES
5200 OPERATING SUPPLIES
5510 FUEL
6200 BUILDINGS
6400 EQUIPMENT
9800 RESERVE FOR CONTINGENCY
TOTAL
TOTAL COST
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
36,990
37,259
38,320
38,005
2,809
2,850
2,879
2,907
3,507
3,726
3,832
3,800
5,931
6,362
6,704
6,365
4,378
4,012
4,631
4,012
53,615
54,209
56,366
55,089
8,908
11,960
11,960
11,460
360
360
450
360
29,987
30,000
30,000
30,000
9,773
10,000
10,000
10,000
131
1,500
1,500
1,500
5,692
8,500
4,371
8,500
2,512
4,500
2,000
4,500
-
30,000
32,475
-
_
_
_
25,000
-
20,000
-
-
57,363
116,820
92,756
91,320
110,978
171,029
149,122
146,409
28
ADNIINISTRATION
PROGRAM: GENERAL SERVICES
NIANPOWER ANALYSIS
NUMBER OF FULL-TIM/PART-TME PERSONNEL
POSITION 2015 2016 2017
FACILITIES CONST. & MAINT. SPECIALIST 1 1 1
TOTAL i 1 1
6200 - Building
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
29
ADAIMSTRATION
PROGRAM: HUMAN RESOURCES/RISK MANAGEMENT
GOALS: To provide personnel & risk management that anticipates and responds to changes in
the nature and composition of the workplace, external social and economic pressures,
organizational structures and technology.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
607,186
2016
BUDGET
682,567
2016
ESTIlVIATE
661,890
2017
PROPOSED
689,985
OBJECTIVES:
To coordinate benefits and employee incentives, such as the Employee Assistance Program,
the -Employee of the Year Program, and the Drug -Free Workplace Program.
To coordinate the annual Employee Benefit Fair.
To manage workers compensation, liability insurance and unemployment claims issues.
F"TWOUM
To encourage and assist employees to reach their full potential as members of the City.
To educate employees of the benefits available so they may make informed decisions.
To provide the City with the administrative services necessary to protect and insure the City's
assets.
30
ADMINISTRATION
PROGRAM: HUMAN RESOURCES/RISK MANAGEMENT
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
137,091
194,287
182,000
199,271
1230
LONGEVITY PAY
-
-
-
_
1400
OVERTIME
227
-
1,000
-
2100
F.I.C.A.
10,092
14,863
13,830
15,244
2200
RETIREMENT CONTRIBUTION
11,540
18,219
18,078
18,678
2300
LIFE AND HEALTH INSURANCE
11,510
19,448
17,141
21,011
2400
WORKERS COMPENSATION
368
389
479
399
2500
UNEMPLOYMENT COMPENSATION
9,991
13,000
6,200
7,000
2800
EMPLOYEE PROGRAMS
8,289
7,400
7,400
7,650
TOTAL
189,108
267,605
246,128
269,254
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
68,336
68,150
61,150
47,675
3400
OTHER CONTRACTUAL SERVICES
85
-
-
-
4020
EMPLOYEE DEVELOPMENT
883
3,656
3,656
2,900
4100
COMMUNICATIONS
920
720
720
720
4200
POSTAGE
21
100
100
100
4500
LIABILITY INSURANCE
335,917
329,000
346,000
361,000
4520
INSURANCE DEDUCTIBLE
7,174
8,000
-
3,000
4600
REPAIR AND MAINTENANCE
-
-
4700
PRINTING AND BINDING
409
1,000
1,000
1,000
4900
OTHER CHARGES AND OBLIGATIONS
1,647
1,500
1,500
1,500
5100
OFFICE SUPPLIES
940
1,200
500
1,200
5200
OPERATING SUPPLIES
26
500
-
500
5400 -BOOKS,
PUBS, SUBS & MEMBERSHIPS
912
1,136
1,136
1,136
6200
BUILDING
6400
EQUIPMENT
809
-
-
-
TOTAL
418,078
414,962
415,762
420,731
TOTAL COST
607,186
682,567
661,890
689,985
KE
ADMINISTRATION
PROGRAM: ADMAN RESOURCESIRISK MANAGEMENT
MANPOWER ANALYSIS
NUMBER OF FULL-TEVIEE/PART-TIME PERSONNEL
POSITION 2015 2016 2017
HR & RISK MANAGEMENT DIRECTOR 1 1 1
PAYROLL/HR COORDINATOR 1 1 1
HR GENERALIST 0 1 1
TOTAL 2 3 3
6200 - Building
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
32
ADMINISTRATION
PROGRAM: INFORMATION TECHNOLOGY
GOALS: To utilize the most innovative, effective and efficient forms of technology for
optimal service delivery and communication, and to maintain all hardware and software
utilized for the City's computer and telecommunications systems.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
911,028
2016
BUDGET
724,640
2016
ESTIMATE
755,591
2017
PROPOSED
790,234
OBJECTIVES:
Increase the manageability of computer workstations.
To continue to offer employees a comprehensive training program to enable them to
achieve a level of proficiency with the City's hardware and software.
Improve and enhance the City's internet presence and website.
Continue to maintain a high level of reliability and minimal downtime with regard to
technology infrastructure and mission critical systems.
Replace older technology telephone and communication system with newer
technology, while improving communication services and reliability and providing
platform for outsourcing provision of data sources.
Complete implementation of a comprehensive document imaging service.
RESULTS:
Maximize the benefit of information technology expenditures.
Enable employees to improve their efficiency and processes by utilizing new technologies.
Increase levels of communication with the citizens of Longwood.
Ensure minimal productivity losses and minimal impact of mission critical systems.
Maximize the benefit of technology and reduce the need for on -site storage of documents.
33
ADMINISTRATION
PROGRAM: INFORMATION TECHNOLOGY
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
139,685
146,981
146,981
148,650
1230
LONGEVITYPAY
-
-
-
-
2100
F.I.C.A.
10,496
11,244
11,244
11,372
2200
RETIREMENT CONTRIBUTION
13,241
14,698
14,698
14,865
2300
LIFE AND HEALTH INSURANCE
12,147
13,042
13,042
14,231
2400
WORKERS' COMPENSATION
375
294
294
297
TOTAL
175,944
186,259
186,259
189,415
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
2,935
7,047
7,758
4,000
3400
OTHER CONTRACTUAL SERVICES
356,512
253,243
316,198
362,309
4020
EMPLOYEE DEVELOPMENT
2,699
3,720
2,142
3,700
4100
COMMUNICATIONS
34,842
36,740
33,647
36,740
4200
POSTAGE
-
-
-
-
4400
RENTALS AND LEASES
82,060
92,365
92,365
92,365
4600
REPAIR AND MAINTENANCE
1,219
5,000
1,440
5,000
5200
OPERATING SUPPLIES
18,354
37,991
29,450
31,252
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
200
200
200
200
7100
CAPITAL LEASE PRINCIPAL
76,828
95,001
80,999
57,907
7200
CAPITAL LEASE INTEREST
9,172
7,074
5,133
7,345
6400
EQUIPMENT
150,265
-
-
-
9800
RESERVE FOR CONTINGENCY
-
-
-
-
TOTAL
735,085
538,381
569,332
600,819
TOTAL COST
911,028
724,640
755,591
790,234
ADMINISTRATION
PROGRAM: INFORMATION TECHNOLOGY
MANPOWER ANALYSIS
NUMBER OF FULL-TIIViEIPART-TIME PERSONNEL
POSITION 2015 2016 2017
INFORMATION TECHNOLOGY MANAGER 1 1 1
IT BUSINESS ANALYST 1 1 1
TOTAL 2 2 2
CAPITAL OUTLAY
6200 - Building
6400 - Equipment
Total Capital Outlay
35
FINANCIAL SERVICES
PROGRAM: PURCHASING
GOALS: To procure goods and services in the most efficient and effective way to
achieve the best value while meeting the quality and delivery requirements of the City, and to
maximize the purchasing power of public funds, while promoting fair and open competition.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
74,000
2016
BUDGET
94,180
2016
ESTIMATE
91,354
2017
PROPOSED
89,257
OBJECTIVES:
Conduct surplus property disposals.
Combine Purchasing Policies, Chapter 16.5, with operating procedures manual to revise bid
protest procedures and update bid thresholds and signature authority levels.
Continue to improve processes and the current service level through product research and
implementation of innovative methods.
RESULT'S:
Increase revenues while eliminating the need for storage of rolling stock and other equipment.
Simplify the revision process through the implementation of unified policies and procedures.
Improve efficiency of operations and reduce process time.
sumn�- W.. 36
FINANCIAL SERVICES
PROGRAM: PURCHASING
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
55,081
65,942
65,942
64,523
1230 LONGEVITY PAY
-
_
_
_
1400 OVERTIME
-
_
_
_
2100 F.I.C.A.
4,011
5,045
4,695
4,936
2200 RETIREMENT CONTRIBUTION
5,175
6,594
6,594
6,452
2300 LIFE AND HEALTH INSURANCE
6,350
10,552
11,109
11,461
2400 WORKERS COMPENSATION
150
132
170
129
TOTAL
70,767
88,265
88,510
87,501
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICE
-
-
_
-
4020 EMPLOYEE DEVELOPMENT
1,922
3,500
729
1,381
4100 COMMUNICATION
-
_
_
_
4200 POSTAGE
-
200
200
75
4600 REPAIR AND MAINTENANCE
-
-
_
_
4700 PRINTING AND BINDING
-
-
_
_
4900 LEGAL ADVERTISING
515
1,000
700
200
5100 OFFICE SUPPLIES
-
250
250
-
5200 OPERATING SUPPLIES
353
200
200
50
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
443
765
765
50
6400 EQUIPMENT
_
_
_
-
TOTAL
3,233
5,915
2,844
1,756
TOTAL COST
74,000 94,180 91,354 89,257
�.�,.� .�..�. 37
FINANCIAL SERVICES
PROGRAM: PURCHASING
MANPOWER ANALYSIS
NUMBER OF FULL-TIM/PART-TEVIE PERSONNEL
POSITION 2015 2016
PURCHASING MANAGER
TOTAL
6200 - Building
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
2017
��sam�emi¢rwmvor s�nwc 38
FINANCIAL SERVICES
PROGRAM: FINANCE
GOALS: To provide and control fiscal programs to meet all legal, professional and
management requirements.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
280,114
2016
BUDGET
328,198
2016
ESTIMATE
311,677
2017
PROPOSED
318,289
OBJECTIVES:
To invest City funds to ensure safety of investment principal, provide for liquidity and
maximize yield.
To provide complete and accurate financial data on a timely basis.
To continue to produce a Comprehensive Annual Financial Report that meets the GFOA
Award for Excellence guidelines.
To continue to produce a high quality Annual Budget document that meets the GFOA
award standards.
RESULTS:
To safeguard the City's liquid assets while earning interest to provide additional operating
capital.
To provide data for staff to control costs, increase _revenues and plan for the effects of
change.
To maintain a positive image from the community on the City's finances.
To communicate effectively with the citizens of Longwood regarding results of operations as
well as planning for the future.
39
FINANCIAL SERVICES
PROGRAM: FINANCE
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
173,602
219,728.93
175,936
220,019
1230 LONGEVITY PAY
-
-
-
-
1400 OVERTIME
502
-
-
-
2100 F.I.CA.
13,207
16,809.26
13,198
16,831
2200 RETIREMENT CONTRIBUTION
16,333
21,972.89
17,588
22,002
2300 LIFE AND HEALTH INSURANCE
7,879
13,642.00
10,705
7,847
2400 WORKERS COMPENSATION
471
439.46
466
440
TOTAL
211,994
272,592.54
217,893
267,139
SUPPLIES AND OTHER SERVICES:
3200 ACCOUNTING AND AUDITING
50,367
31,500.00
70,000
31,500
3400 OTHER CONTRACTUAL SERVICES
-
-
4,800
4,800
4020 EMPLOYEE DEVELOPMENT
152
2,000.00
2,139
2,000
4100 COMMUNICATION
813
720.00
720
720
4200 POSTAGE
5
935.00
4
680
4600 REPAIR AND MAINTENANCE
70
100.00
1,768
100
4700 PRINTING AND BINDING
344
2,500.00
2,500
850
4900 OTHER CHARGES AND OBLIGATIONS
10,460
15,500.00
9,158
9,000
5100 OFFICE SUPPLIES
1,160
750.00
1,095
500
5200 OPERATING SUPPLIES
1,518
850.00
850
600
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
535
750.00
750
400
6400 EQUIPMENT
2,697
-
-
-
TOTAL
68,120
55,605
93,784
51,150
TOTAL COST
280,114
328,198
311,677
318,289
w,�.�u 40
FINANCIAL SERVICES
PROGRAM: FINANCE
MANPOWER ANALYSIS
NUMBER OF FULL-TEWE/PART-TEViE PERSONNEL
POSITION 2015 2016 2017
FINANCIAL SERVICES DIRECTOR 1 1 1
ACCOUNTING MANAGER 1 1 1
ACCOUNTING CLERK II 1 1 1
FINANCIAL/ PROCUREMENT ANALYST 0 1 1
TOTAL 3 4 4
CAPITAL OUTLAY
6200 - Building
6400 - Equipment
Total Capital Outlay $ -
a
FINANCIAL SERVICES
PROGRAM: UTILITY BILLING
GOALS: To provide meter reading, monthly billing and collection services to customers
who utilize the City's water, sewer and solid waste collection services by efficiently providing
timely and responsive support to their needs concerning their utility account. To assist
customers with various services, complaints and problems while ensuring compliance with
department processes and City ordinances. To identify, bill and process all business license
revenue services.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
1,309,253
2016
BUDGET
1,294,203
2016
ESTIMATE
1,272,377
2017
PROPOSED
1,315,242
OBJECTIVES:
To continue to increase utilization of electronic meter reading and recording for those
subdivisions equipped with encoder registers.
Insure the complete collection of business fees from both in and out of the City.
Process renewals and collect delinquents in a timely manner.
RESULTS:
Increased efficiency and accuracy in the meter reading and billing process.
Continued collections of business fees from both in and out of the City.
Continued processing of new applications and renewals.
42
PROGRAM: UTILITY BILLING
FINANCIAL SERVICES
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
107,388
97,949
111,149
98,070
1230 LONGEVITY PAY
-
_
_
1400 OVERTRAE
-
_
2100 F.LCA
7,808
7,493
(232)
7,502
2200 RETIREMENT CONTRIBUTION
10,232
11,252
(303)
9,807
2300 LIFE AND HEALTH INSURANCE
19,540
12,946
20,821
2400 WORKERS COMPENSATION
1,705
2,658
292
2,731
TOTAL
146,673
332,298
110,906
138,932
SUPPLIES AND OTHER SERVICES:
3400 OTHER CONTRACTUAL SERVICES
44,789
62,505
65,505
68,360
4020 EMPLOYEE DEVELOPMENT
-
3,000
3,000
3,000
4100 COMMUNICATION
-
480
480
480
4200 POSTAGE
32,506
27,500
35,000
36,000
4310 SOLID WASTE DISPOSAL
1,027,109
1,020,000
1,020,000
1,020,000
4600 REPAIR AND MAINTENANCE
2,400
-
-
-
4610 REPAIR AND MAINTENANCE - VEHICLES
742
2,000
1,000
2,000
4700 PRINTING AND BINDING
-
_
4900 OTHER CHARGES AND OBLIGATIONS
25,471
38,000
27,477
38,000
5100 OFFICE SUPPLIES
1,165
1,000
1,000
1,000
5200 OPERATING SUPPLIES
2,404
2,000
2,000
2,000
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
65
270
270
270
5500 FUEL
1,907
-
-
1,000
5510 FUEL
159
-
-
-
6200 BUILDINGS
_
_
6300 ]MPROV.OTHER THAN BUILDINGS
-
_
_
6400 EQUIPMENT
23,864
5,150
5,739
4,200
TOTAL
1,162,580
1,161,905
1,161,471
1,176,310
TOTAL COST
1,309,253
1,294,203
1,272,377
1,315,242
43
FINANCIAL SERVICES
PROGRAM: UTILITY BILLING
MANPOWER ANALYSIS
NUMBER OF FULL TIlVIE/PART-TIME PERSONNEL
POSITION 2015 2016 2017
UTILITY BILLING MANAGER 1 1 1
CUSTOMER/FIELD SVC REP 0 0 2
METER TECII/CUSTOMER SVC REP 2 2 0
ACCOUNTINGBTR CLERK 1 0 0
TOTAL
6300 - Improv. Other than Buildings
6400 - Equipment
Meter Reading - Versa Probe Wand
Total capital outlay
4 3 3
CAPITAL OUTLAY
4,200
$ 4,200
$ 4,200
Note: In FY2015 the Meter Reading Function was outsourced and accounting/btr clerk was eliminated
due to a restructure of the Financial Services Department
44
POLICE
PROGRAM: LAW ENFORCEMENT 77771
GOALS: To provide management and organizational support to all levels of operations
to facilitate goal attainment. To manage and supervise all personnel and program functions
in support of police operations. Enhance training for individuals and develop modem crime
fighting techniques utilizing advanced and innovative equipment and procedures to protect
and serve the citizens of Longwood. Enforce laws and City codes.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
4,024,732
2016
BUDGET
4,577,292
2016
ESTIMATE
4,216,678
2017
PROPOSED
4,363,072
OBJECTIVES:
Provide training consistent with current procedures to update job skills and promote acceptable
performance levels.
Provide programs that promote police operations by utilizing proper managerial and
supervisory skills.
Administer effectively and maintain a high level of service and professionalism for the public
good.
Compliance with all pertinent City codes.
RESULTS:
A proficient police organization capable of maintaining law and order and providing those
special services the community requires of a municipal police department.
To insure the community receives the highest caliber police officer capable of performing to
their expectations with the available budgetary considerations.
To provide the latest in resources and equipment to accomplish the goals of law and order
and service to the community in accordance with available funding constraints.
To provide a safe, clean and high quality community.
45
POLICE
PROGRAM: LAW ENFORCEMENT
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL
COSTS:
1200
REGULAR SALARIES AND WAGES
2,233,480
2,531,021
2,485,445
2,534,024
1230
LONGEVITY PAY
21,950
22,250
-
-
1240
HOLIDAYPAY
93,180
116,951
147,180
119,519
1250
EXTRA DUTY DETAIL
-
51,000
44,408
46,000
1260
SPECIAL ASSIGNMENT PAY
29,982
46,000
5,194
-
1400
OVERTIME
150,579
170,549
206,000
188,534
1520
EDUCATION INCENTIVE
22,940
18,480
23,280
23,280
2100
F.LC.A
190,595
226,153
222,006
236,261
2200
RETIREMENT CONTRIBUTION
375,920
315,377
191,535
317,341
2300
LIFE AND HEALTH INSURANCE
248,755
305,574
299,987
310,805
2400
WORKERS COMPENSATION
100,724
153,376
142,012
154,354
TOTAL
3,468,105
3,956,730
3,767,048
3,930,117
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
18,760
5,500
5,500
4,000
3400
OTHER CONTRACTUAL SERVICES
37,875
44,545
44,545
40,993
4020
EMPLOYEE DEVELOPMENT
-
25,000
-
-
4100
COMMUNICATIONS
29,934
38,300
33,573
37,300
4200
POSTAGE
241
300
165
200
4300
UTILITY SERVICES
30,360
29,OD0
23,917
29,000
4600
REPAIR AND MAINTENANCE
19,152
13,OD0
18,000
13,000
4610
REPAIR AND MAINTENANCE - VEHICLES
38,272
55,000
52,788
53,000
4700
PRINTING AND BINDING
3,896
2,000
2,D00
1,000
4800
COMMUNITY RELATIONS
4,476
4,500
4,500
4,500
4810
COMMUNITY RELATIONS -COPS
-
-
-
5,652
5100
OFFICE SUPPLIES
3,493
3,500
3,567
3,000
5200
OPERATING SUPPLIES
56,071
64,800
46,815
55,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
1,926
2,325
1,418
1,965
5500
FUELS AND LUBRICANTS
94,914
105,000
68,549
70,000
6300
IMPROV. OTHER THAN BUILDINGS
-
15,000
15,000
-
6400
EQUIPMENT
-
-
2,000
-
7100
PRINCIPAL
191,091
185,259
112,122
87,513
7200
INTEREST
8,441
14,033
11,672
14,332
9300
TRANSFER TO GRANT FUND
17,726
3,500
3,500
2,500
9800
CONTINGENCY
-
10,000
-
10,000
TOTAL
556,627
620,562
449,631
432,955
TOTAL
COST
4,024,732
4,577,292
4,216,678
4,363,072
46
POLICE
PROGRAM: LAW ENFORCEMENT
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-TIME PERSONNEL
POSITION
DIRECTOR OF PUBLIC SAFETY
POLICE CHIEF
POLICE COMMANDER
POLICE LIEUTENANT
POLICE SERGEANT
POLICE CORPORAL
POLICE OFFICER
RECORDS CLERK
EVIDENCE CUSTODIAN
CODE ENFORCEMENT OFFICER
CRIME ANALYST/GRANTS/CMTY. RELATIONS
SECRETARY
ADMINISTRATIVE SECRETARY
SR ADMINISTRATIVE SECRETARY
POLICE ADMINISTRAIVE COORDINATOR
2015
2016
2017
0
0
1*
1
1
1
2
2
1
0
0
3
6
6
6
6
6
7
27
29
25
0
0
0
1
1
1
2
2
2 **
1
1
0
0
0
0
0
0
0
2
2
1
0
0
2
TOTAL 48 50
*Commission approved on 1015115
** One Code Office position authorized but not funded That position is currently vacant.
CAPITAL OUTLAY
6300- Improvements Other Than Buildings
6400 - Equipment
Total Capital Outlay $ _
47
PROGRAM: FIRE AND RESCUE
GOALS: To provide comprehensive services for the protection of citizens from the
damages of fire and medical emergencies and to provide prevention and education services
that are responsive to the needs of the community.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
3,955,522
2016
BUDGET
4,072,901
2016
ESTIMATE
3,876,047
2017
PROPOSED
4,016,320
OBJECTIVES:
Provide a high level of fire prevention and related services commensurate with community
expectations through effective administration.
Continue evaluating Fire Department Accreditation.
Improve commercial pre -fire planning process and documentation.
RESULTS:
A well trained staff capable of providing a wide range of information and services responsive
to the community's needs.
Encourage quality improvement through a continuous self assessment process.
Increase positive contact with the businesses and keep up to date with any changes to the
interior of buildings.
48
PROGRAM: FIRE AND RESCUE
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1230 LONGEVITY PAY
1240 HOLIDAY PAY
1250 PARAMEDIC PAY
1400 OVERTIME
1520 EDUCATION INCENTIVE
2100 F.I.C.A.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES
3400 OTHER CONTRACTUAL SERVICES
4020 EMPLOYEE DEVELOPMENT
4100 COMMUNICATIONS
4200 POSTAGE
4300 UTILITY SERVICES
4400 RENTALS AND LEASES
4600 REPAIR AND MAINTENANCE
4610 REPAIR AND MAINTENANCE - VEHICLES
4700 PRINTING AND BINDING
4800 COMMUNITY RELATIONS
4810 COMMUNITY RELATIONS - CERT
4900 OTHER CHARGES AND OBLIGATIONS
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLIES
5400 BOOKS, PUBS, SUBS & MEMBERSHIPS
5510 FUEL
6200 BUILDINGS
6300 IMPROV OTHER THAN BUILDING
6400 EQUIPMENT
7100 PRINCIPAL
7200 INTEREST
9300 TRANSFER TO GRANT FUND
9800 CONTINGENCY
TOTAL
TOTAL COST
LINE ITEM DETAIL
2015 2016 2016
ACTUAL BUDGET ESTIMATE
2017
PROPOSED
1,736,098
1,867,908
1,934,494
2,124,189
9,900
7,125
4,725
-
58,501
64,244
64,244
77,077
206,854
216,999
111,190
-
343,246
235,623
384,652
382,631
13,099
11,280
7,900
9,960
173,980
185,909
192,140
197,336
322,452
213,617
202,857
208,525
226,256
271,484
243,458
257,591
124,764
94,998
98,494
101,119
3,215,150
3,169,186
3,244,154
3,358,428
23,799
26,200
22AI
97,291
139,547
99,547
29,405
21,759
11,750
10,844
14,906
12,600
131
1,525
200
24,533
21,250
24,000
8,850
8,545
8,077
29,139
14,500
14,500
48,943
45,600
55,600
349
950
400
2,774
3,800
3,800
1,742
154,841
7,181
33,690
37,570
116,129
16,901
96,260
2,000
188,925
8,235
42,500
17,200
2,500
91,000
178,031
34,542
15,000
25,200
740,372 903,715
3,955,522 4,072,901
49
2,000
130,530
2,235
21,500
49,288
150,340
23,245
631,893
3,876,047
21,300
95,511
12,050
14,540
200
24,000
7,400
14,500
45,600
400
3,500
8,938
2,000
130,530
5,505
30,000
1,000
176,706
24,012
40,200
657,892
4,016,320
PROGRAM: FIRE AND RESCUE
MANPOWER ANALYSIS
NUMBER OF FULL-TEMMIPART-TIME PERSONNEL
POSITION
2015
2016
2017
FIRE CHIEF
1
1
1
FIRE MARSHAL
1
1
1
BATTALION CHIEF
4
4
3
DEPUTY CHIEF
0
0
1
LIEUTENANT
6
7
6
FIREFIGHTER
27
33
27
FIRE INSPECTOR
1
1
1
TRAINING OFFICER
1
0
0
ADMINISTRATIVE SECRETARY
1
1
1
TOTAL
42
48
41
*reorganization of Dept. which included the removal 6 SAFER Grant positions & 1 Lieutenant position
]M6.]O1791OC3T9(iCbO�-6 50
COMMUNITY DEVELOPMENT
PROGRAM: PLANNING/ECONOMIC DEVELOPMENT
GOALS: To promote the physical and economic development/redevelopment of property
within the City in a manner consistent with PROPOSED plans, regulations and policies. To provide
the planning, organization, direction and supervisory services necessary to implement the functions
managed under the jurisdiction of the program.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
532,070
2016
BUDGET
724,206
2016
ESTIMATE
656,659
2017
PROPOSED
704,124
OBJECTIVES:
Keep the City in compliance with state and county planning and development requirements.
Process applications for development and redevelopment, voluntary annexations, comp plan
amendments and variances in a timely manner.
Protect and preserve the City's natural environment.
Aid and advise citizens, organizations and City staff in engineering and other matters requiring
engineering expertise
RESULTS:
Maintain strict compliance with all applicable regulations.
Continued ability to provide a variety of services which stimulate the development and
redevelopment of property in the City.
Promote the City as a desirable place to live and work.
Provides better services to the public and staff regarding their engineering needs.
Manage budget and resources for their maximum potential.
51
COMMUNITY DEVELOPMENT
PROGRAM: PLANNING/ECONOMIC DEVELOPMENT
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL
COSTS:
1200
REGULAR SALARIES AND WAGES
304,499
319,849
327,474
404,585
1230
LONGEVITY PAY
-
-
-
-
1400
OVERTIME
14
-
-
-
2100
F.I.C.A.
22,231
24,698
24,132
30,951
2200
RETIREMENT CONTRIBUTION
28,271
32,285
31,763
40,459
2300
LIFE AND HEALTH INSURANCE
26,276
33,067
31,362
43,884
2400
WORKERS COMPENSATION
3,609
4,537
4,178
4,775
TOTAL
384,899
414,436
418,909
524,654
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
31,457
125,000
82,500
45,000
3120
COST RECOVERY
63,269
60,000
60,000
10,000
3400
OTHER CONTRACTUAL SERVICES
4,990
9,100
9,800
17,500
4020
EMPLOYEE DEVELOPMENT
8,117
10,185
10,185
10,840
4100
COMMUNICATION
2,105
2,365
2,365
2,390
4200
POSTAGE
-
100
80
100
4600
REPAIRS AND MAINTENANCE
135
750
350
750
4610
REPAIRS AND MAINTENANCE - VEHICLES
1,228
1,080
1,080
2,160
4700
PRINTING AND BINDING
242
600
500
600
4800
PROMOTIONAL ACTIVITIES
21,341
29,500
31,000
23,700
4810
PROMOTIONAL ACTIVITIES -REEP
5,142
45,000
23,000
45,000
4900
OTHER CHARGES AND OBLIGATIONS
4,014
19,000
10,000
10,000
5100
OFFICE SUPPLIES
752
1,000
1,000
1,500
5200
OPERATING SUPPLIES
-
900
900
-
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
4,059
4,190
4,190
8,930
5500
FUEL
321
1,000
800
1,000
6300
IMPROV. OTHER THAN BUILDINGS
-
-
-
-
6400
EQUIPMENT
-
-
-
-
TOTAL
147,171
309,770
237,750
179,470
TOTAL
COST
532,070
724,206
656,659
704,124
COMMUNITY DEVELOPMENT
PROGRAM: PLANNING/ECONOMIC DEVELOPMENT
POSITION
MANPOWER ANALYSIS
NUMBER OF PULL-T 1[E/PART-TIME PERSONNEL
2015 2016 2017
COMMUNITY DEVELOPMENT DIRECTOR
1
1
1
COMMUNITY DEVELOPMENT COORDINATOR
11
1
1
ECONOMIC DEVELOPMENT PROG COORD.
1
1
1
PLANNER
2
2
1
SENIOR PLANNER
0
0
1
PLANNER/STORMWATER
0
0
0
ENGINEER
0
0
1*
TOTAL
*One new Engineer requested.
CAPITAL OUTLAY
6200 - Building
6400 - Equipment
Total Capital Outlay
5 5 6
��,��s 53
LEISURE SERVICES
PROGRAM: LEISURE SERVICES
GOALS: To promote the public welfare by providing opportunities for wholesome and
affordable recreation, and offer the citizens active/passive leisure activities that are essential
to their well-being.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
950,796
2016
BUDGET
1,086,981
2016
ESTIMATE
1,086,465
2017
PROPOSED
1,064,032
OBJECTIVES:
Provide an environment that encourages educational, recreational and cultural opportunities
through cost efficient programming and facilities.
Continue implementation of the Parks and Recreation Master Plan.
RESULTS:
To provide programs, resources and facilities which are relevant, attractive and affordably
accessible to the public.
To update all existing facilities in the parks.
54
PROGRAM: LEISURE SERVICES
LEISURE SERVICES
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
338,177
394,309
388,193
410,234
1230
LONGEVITY
-
375
375
-
1400
OVERTIME
20,171
14,000
22,641
14,000
2100
F.I.C.A.
26,902
31,264
31,000
32,422
2200
RETIREMENT CONTRIBUTION
23,957
36,592
32,000
40,363
2300
LIFE AND HEALTH INSURANCE
35,419
61,348
43,000
42,242
2400
WORKERS COMPENSATION
11,183
14,477
14,000
15,194
TOTAL
455,809
552,365
531,209
554,455
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
10,989
30,000
30,000
30,000
3400
OTHER CONTRACTUAL SERVICES
126,822
123,300
157,029
124,871
3410
INSTRUCTOR FEES
2,635
3,300
1,485
-
4020
EMPLOYEE DEVELOPMENT
307
2,650
3,450
2,650
4100
COMMUNICATIONS
7,489
8,650
8,650
8,650
4200
POSTAGE
5
100
100
100
4300
UTILITY SERVICES
80,748
92,100
90,950
94,100
4400
RENTALS AND LEASES
22,341
21,200
20,000
19,400
4600
REPAIR AND MAINTENANCE
61,923
102,550
92,500
88,450
4610
REPAIR AND MAINTENANCE - VEHICLES
13,822
15,000
10,000
8,000
4700
PRINTING AND BINDING
4,994
4,000
4,000
1,000
4800
COMMUNITY RELATIONS
19,794
19,800
19,500
22,900
4810
COMMUNITY RELATIONS - PAB
-
-
-
10,000
5100
OFFICE SUPPLIES
645
800
800
800
5200
OPERATING SUPPLIES
41,530
-
51,753
60,330
5210
PROGRAM SUPPLIES
19,941
22,700
22,700
21,500
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
175
1,050
700
1,050
5500
FUEL
9,093
11,500
7,500
9,000
6300
IMPROVEMENTS
-
-
-
-
6400
EQUIPMENT
71,734
13,137
13,137
-
7100
PRINCIPAL
-
11,409
-
5,595
7200
INTEREST
-
1,370
1,002
1,181
9300
GRANT MATCHING FUNDS
-
50,000
20,000
-
9800
CONTINGENCY
-
-
-
-
TOTAL
494,987
534,616
555,256
509,577
TOTAL COST
950,796
1,086,981
1,086,465
1,064,032
55
LEISURE SERVICES
PROGRAM: LEISURE SERVICES
MANPOWER ANALYSIS
NUMBER OF FULL-TIME/PART-T M PERSONNEL
POSITION 2015 2016 2017
LEISURE SERVICES DIRECTOR
PARKS SERVICE SUPERVISOR
PARKS SERVICE SPECIALIST I
PARKS SERVICE SPECIALIST I (PART TIME)
PARKS SERVICE SPECIALIST II
RECREATION PROGRAM COORDINATOR
REC. PROGRAM/ COMM. COORDINATOR
EVENT SPECIALIST (PART TIME)
TOTAL
6300 - Improvements
6400 - Equipment
Total Capital Outlay
CAPITAL OUTLAY
Total Improvements
Total Equipment
1
1
1
1
1
1
3
4
4
2
2
2
1
1
1
0
0
0
1
2
2
3
3
3
12
14
14
56
PUBLIC WORKS
PROGRAM: STREETS
GOALS: To maintain the City's Stormwater system, streets, sidewalks and rights
of way efficiently within the allotted financial and labor resources.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
1,281,002
2016
BUDGET
1,489,309
2016
ESTIMATE
1,427,135
2017
PROPOSED
1,282,127
OBJECTIVES:
Use innovative ideas and processes that will improve maintenance programs, plans and
direction which ensure that City resources and personnel are trained and educated at their
most efficient and productive level.
Regular maintenance, cleaning procedures and repairs of the City's stormwater system.
RESULTS:
Better maintained rights of way.
Efficient and productive use of City personnel, equipment and materials to accomplish
immediate goals and long range planning of these resources.
Allow maximum efficiency of stormwater run-off.
City property that is safe and attractive.
PROGRAM: STREETS
PERSONNEL COSTS:
1200 REGULAR SALARIES AND WAGES
1230 LONGEVITY PAY
1400 OVERTIME
2100 F.I.CA.
2200 RETIREMENT CONTRIBUTION
2300 LIFE AND HEALTH INSURANCE
2400 WORKERS COMPENSATION
TOTAL
SUPPLIES AND OTHER SERVICES:
PUBLIC WORKS
LINE ITEM DETAIL
2015 2016
ACTUAL BUDGET
2016 2017
ESTIMATE PROPOSED
345,449
427,966
374,744
355,311
-
2,600
-
-
39,354
32,000
46,125
32,000
27,033
35,386
30,363
29,556
30,100
45,937
34,788
34,129
48,744
68,196
54,780
65,542
27,486
20,930
31,614
17,077
518,166
633,016
572,414
533,615
3100
PROFESSIONAL SERVICES
5,417
30,000
13,000
-
3400
OTHER CONTRACTUAL SERVICES
247,416
240,015
245,151
240,692
4020
EMPLOYEE DEVELOPMENT
300
2,000
2,000
2,000
4100
COMMUNICATIONS
5,308
4,720
4,720
3,420
4200
POSTAGE
17
100
-
100
4300
UTILITY SERVICES
319,596
312,000
310,000
312,000
4400
RENTALS AND LEASES
1,756
2,500
-
2,500
4600
REPAIR AND MAINTENANCE
33,913
29,200
29,200
25,000
4610
REPAIR AND MAINTENANCE - VEHICLES
44,164
30,000
30,000
30,000
4700
PRINTING AND BINDING
231
500
-
500
4900
OTHER CHARGES AND OBLIGATIONS
-
-
-
-
5100
OFFICE SUPPLIES
803
800
800
800
5200
OPERATING SUPPLIES
13,644
20,000
16,135
20,000
5230
SAFETY SUPPLIES
4,099
6,500
6,5.00
6,500
5300
ROAD MATERIALS AND SUPPLIES
43,218
80,000
80,000
68,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
828
2,000
200
2,000
5500
FUEL
22,056
35,000
25,000
25,000
5540
LUBRICANTS
-
-
-
-
6100
LAND
-
-
-
-
6300
IMPROVEMENTS
-
-
100
-
6400
EQUIPMENT
20,071
51,958
91,915
-
9300
ADMINISTRATIVE TRANSFER
-
-
-
-
9800
RESERVE FOR CONTINGENCY
-
9,000
-
10,000
Total
762,836
856,293
854,721
748,512
Total Cost
1,281,002
1,489,309
1,427,135
1,282,127
58
PUBLIC WORKS
PROGRAM: STREETS
MANPOWER ANALYSIS
NUMBER OF FULL-TEVIE/PART-IDIE PERSONNEL
POSITION 2015 2016
ADNIINISTRATIVE ASSISTANT
PUBLIC WORKS DIRECTOR/CITY ENG
PUBLIC WORKS FLEET SUPERVISOR
MECHANIC
PUBLIC WORKS MAINT. SPECIALIST I
PUBLIC WORKS MAINT. SPECIALIST H
PUBLIC WORKS STREETS SUPERVISOR
HORTICULTURE SPECIALIST I
STREETS DIVISION MANAGER
TECHNICIAN
TOTAL
6300 - Improvements
6400 - Equipment:
CAPITAL OUTLAY
2017
1
1
1
0
0
0
0
0
0
0
0
0
4
4
4
2
2
2
1
1
1
1
1
1
1
1
1
0
2
2
10
12
12
Total Improvements $ -
Total Equipment $ -
59
00�111 I S T 0 R
AdmhL.
-LONGWOOD
L FLO Rt DA
icuum
ENTERPRISE FUNDS
PUBLIC UTILITIES FUND
PUBLIC UTILITIES FUND - REVENUE AND EXPENSES
FISCAL YEAR 2016-2017
CHARGESFOR
SERVICES
26.4 h
TOTAL REVENUE $ 16,019,618
CHARGES FOR SERVICES
MISCELLANEOUS LANEOUS REVENUE
TRANSFER FROM RESERVES
TOTAL REVENUE
TOTALS
PERCENT
REVENUES
4226,757
26.4%
11,660,176
72.8%
132,685
0.8%
$ 16,019,618
100%
TOTAL EXPENSE $ 16,019,618
PERCENT
TOTALS EXPENSES
PERSONNEL COSTS
SUPPLIES AND OTHER SERVICES
CAPITAL OUTLAY
TRANSFERS -OUT
TOTAL EXPENSES
$ 656,105
4.1%
2,435,704
15.2%
11,652,012
72.7%
1,275,796
8.0%
$ 16,019,618 100%
60
PUBLIC WORKS
PROGRAM: PUBLIC UTTLITTES FUND
GOALS: To provide the planning, organization, coordination and supervisory services
which are necessary to implement and control the functional programs which are the
responsibility of the Public Utilities Division.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
3,974,735
2016
BUDGET
5,530,456
2016
ESTIMATE
5,645,634
2017
PROPOSED
16,019,618
OBJECTIVES:
Provide proper maintenance of the water and sewer systems.
Inspect, test, certify and document backflow devices annually in accordance with F.A.C.
regulations.
Continue to install water and wastewater infrastructure in the commercial and industrial areas
of the City.
RESULTS:
Ensure the health, safety and welfare of the public.
Ensure water quality through the installation and maintenance of backflow prevention devices.
Comply with City Commission directive to have all commercial and industrial customers
connected to the City's utility system.
�„� , �d 61
PUBLIC WORKS
PUBLIC UTILITIES FUND BUDGET SUMMARY
CASH RESERVES, OCTOBER I
ADD REVENUES:
CHARGES FOR SERVICES:
343-6110 WATER REVENUE / BII IED
343-6115 WATER SURCHARGE
343-6120 WATER METER CONNECTIONS
343-6125 TURN ON AND TURN OFF FEES
343-6130 LATE CHARGES
343-6135 SPRU,=R.S / BILLED
343-6140 SEWER REVENUE /BILLED
343-6145 SEWER CONNECTION (TAP) FEES
343-6510 OTHER CHARGES
343-6520 OTHER INCOME
TOTAL
MISCELLANEOUS REVENUES:
361-1000 INTEREST EARNINGS
363-2010 WATER DEVELOPMENT ASSISTANCE FEES
363-2020 SEWER DEVELOPMENT ASSISTANCE FEES
364-0000 SALE OF FDMD ASSETS
365-1000 SALE OF SURPLUS MATERIALS
369-0000 MISCELLANEOUS REVENUE
364-4000 SALE OF SURPLUS EQUIPMENT
385-1010 SRFLOANPROCEEDS
334-3100 REIIAB FROM SJWMD
334-3510 319H GRANT - S LONGWOOD PHASE I & 11
334-3520 319H GRANT - LAKE RUTH & CR 427 N
334-3110 REIIv1B FROM SJWMD
384-0000 DEBT PROCEEDS
TOTAL
TOTAL REVENUES AVAILABLE
DEDUCT EXPENSES:
PUBLIC UTILITIES
TRANSFERS - OUT:
GENERALFUND
RENEWAL & REPLACEMENT
TOTAL EXPENSES
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
2,828,041
3,020,348
3,020,348
861,333
1,536,148
1,621,022
1,690,263
2,173,258
5,138
5,150
6,198
4,674
274,291
30,000
18,900
30,310
38,370
40,000
28,185
42,360
109,213
105,000
97,365
109,014
11,640
11,562
11,655
11,603
1,513,519
1,587,984
1,533,365
1,777,508
82,566
2,500
2,500
2,710
30,983
25,000
17,420
20,780
54,540
3,601,868
3,428,218
3,405,851
4,226,757
10,723
3,022
-
2,010
144,900
-
-
-
402,900
77,618
77,618
57,916
5,600
-
310
-
1,050
-
2,840
-
-
-
22,915
-
5,433,030
-
-
-
269,420
-
-
-
958,054
-
-
210,240
-
-
-
1,700,000
-
-
-
3,006,591
565,173
80,640
80,768
11,660,176
6,995,082 6,529,206
2,646,421 4,385,183
6,506,967 16,748,266
4,500,361 13,886,514
1,328,314 1,145,273 1,145,273 1,275,796
- - 857,307
3,974,735 5,530,456 5,645,634 16,019,618
CASH RESERVES, SEPTEMBER 30 3,020,348 998,750 861,333 728,648
CE
PROGRAM: PUBLIC MUMS
PUBLIC WORKS
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL
COSTS:
1200
REGULAR SALARIES AND WAGES
461,439
471,794
454,048
404,971
1230
LONGEVITY PAY
-
2,675
-
-
1400
OVERTIME
86,281
62,000
100,331
62,000
2100
F.LC.A.
36,437
41,039
34,734
35,723
2200
RETIREMENT CONTRIBUTION
14,929
51,668
45,321
42,731
2300
LIFE AND HEALTH INSURANCE
92,295
80,237
84,440
87,331
2400
WORKERS COMPENSATION
21,094
26,003
22,895
23,349
TOTAL
712,464
735,406
741,770
656,105
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
82,605
69,000
81,407
69,000
3400
OTHER CONTRACTUAL SERVICES
29,259
67,967
92,651
149,034
4020
EMPLOYEE DEVELOPMENT
6,610
5,000
5,000
6,000
4100
COMMUNICATIONS
5,497
7,560
7,061
7,560
4200
POSTAGE
217
250
250
250
4300
UTILITY SERVICES
215,256
145,000
145,000
145,000
4400
RENTALS AND LEASES
911
1,500
1,500
1,500
4600
REPAIR AND MAINTENANCE
151,482
199,000
199,000
206,985
4610
REPAIR AND MAINTENANCE - VEHICLES
15,068
20,000
30,705
20,000
4700
PRINTING & BINDING
-
-
-
-
4900
OTHER CHARGES AND OBLIGATIONS
570,809
660,441
523,314
678,162
4930
AMORTIZATION
117,822
-
-
-
5200
OPERATING SUPPLIES
198,101
211,000
415,012
196,000
5400
BOOKS, PUBS, SUBS & MEMBERSHIPS
3,565
4,800
3,788
4,800
5500
FUEL
27,081
35,650
32,042
35,650
5900
DEPRECIATION
525,058
-
-
-
6200
BUILDINGS
-
30,000
30,000
60,000
6300
IMPROVEMENTS
201,398
2,058,000
2,058,000
11,557,012
6400
EQUIPMENT
69,986
96,000
96,000
35,000
7100
PRINCIPAL
-
34,500
34,800
34,800
7200
INTEREST
1,891
4,109
3,061
2,656
9300
ADMINISTRATIVE TRANSFERS
1,328,314
1,145,273
1,145,273
1,275,796
9310
TRANSFER OUT - RR WA
-
-
-
195,856
9320
TRANSFER OUT- RR SW
-
-
661,451
9500
ASSET RECLASSIFICTAION
(288,660)
-
-
-
9800
RESERVE FOR CONTINGENCY
-
-
-
21,000
TOTAL
3,262,271
4,795,050
4,903,864
15,363,513
TOTAL COST
3,974,735
5,530,456
5,645,634
16,019,618
�,�v,, 63
PUBLIC WORKS
PROGRAM: PUBLIC UTILITIES
MANPOWER ANALYSIS
NUMBER OF FULL-T ME/PART-TIME PERSONNEL
POSITION
2015
2016
2017
UTILITIES DIVISION MANAGER
1
1
1
UTILITIES FIELD SUPERVISOR
1
1
1
BACKFLOW PROGRAM COORDINATOR
1
1
1
UTILITIES MAINTENANCE SPECIALIST 1
4
4
3
UTILITIES MAINTENANCE SPECIALIST II
3
3
4
UTILITIES MAINTENANCE SPECIALIST III
1
1
0
PLANT OPERATOR TRAINEE
0
0
1
PLANT OPERATOR
1
2
2
TOTAL
12
13
13
*Contractual as of 611116
CAPITAL OUTLAY
6200 -Buildings:
Modular Building
60,000
$ 60,000
6300 - Improvements:
North Grant Street and Land Avenue
300,000
Seal Manholes I&I work
24,000
S. Longwood Septic Tank Replacement
5,791,639
Lake Ruth Septic Tank Replacement
986,293
Island Lake Septic Tank Replacement
3,955,080
FCCP AWS Project
500,000
17-92 Sewer from S.R. 434 to Sunshadow
-
Total Improvements
$ 11,557,012
6400 - Equipment
Mud Pumps 5,000
Valve Inserts 30,000
Total Equipment $ 35,000
Total Capital Outlay $ 11,652,012
���� 64
00"' -t!STORte
00
IONGWOOD
ENTERPRISE FUNDS
RENEWAL AND REPLACEMENT FUND
PUBLIC WORKS
PUBLIC UTILITIES RENEWAL AND REPLACEMENT FUND BUDGET SUMMARY
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
CASH RESERVES, OCTOBER 1
ADD REVENUES:
TRANSFERS - IN:
382-1010 R&R- WATER - -
- 195,856
382-1020 R&R - SEWER - -
- 661,451
TOTAL - -
- 857,307
TOTAL REVENUES AVAILABLE - -
- 857,307
DEDUCT EXPENSES:
536-931 R&R - WATER
536-9320 R&R - SEWER - -
- 195,856
661,451
TOTAL EXPENSES - - - 857,307
CASH RESERVES, SEPTEMBER 30
65
S 0R C.
IONGWOOD
H" 96-i
ENTERPRISE FUNDS
PUBLIC UTILITIES IWACT FEES FUND
PUBLIC WORKS
PUBLIC UTILITIES IMPACT FEE FUND BUDGET SUMMARY
2015 2016 2016 2017
CASH RESERVES, OCTOBER 1
ADD REVENUES:
PERMITS, FEES & LICENSES
324-2110 WATER RYTACT FEES
324-2120 SEWER RVIPACT FEES
TOTAL
MISCELLANEOUS REVENUES:
361-1000 INTEREST EARNINGS
TOTAL
TOTAL REVENUES AVAILABLE
DEDUCT EXPENSES:
PUBLIC UTILITIES
TRANSFERS - OUT:
GENERAL FUND
TOTAL EXPENSES
CASH RESERVES, SEPTEMBER 30
ACTUAL BUDGET ESTIMATE PROPOSED
- 30,000
- 60,000
- 90,000
- - 100
- 100
- - 90,100
90,100
66
vtiSTORic
-LONGWOOD
k FLORID % -4
[;Nt lud
SPECIAL REVENUE FUNDS
WELDING PERMITS & INSPECTIONS FUND
BUILDING AND INSPECTION SERVICES FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
TOTAL REVENUE S 959,364
PERCENT
TOTALS
REVENUES
PERMITS AND FEES
$ 260,492
27.15%
INTEREST EARNINGS
50
0.01 %
MISCELLANEOUS REVENUE
16,116
1.67%
FUND BALANCE
682,706
71.15%
TOTAL REVENUE
$ 959,364
100%
TOTAL EXPENDITURES
$ 959,364
PERCENT
TOTALS
EXPENSES
OPERATING EXPENDITURES
$ 330,495
34.45%
CAPITAL OUTLAY
2,000
0.21%
DEBT SERVICE
$ 5,505
0.57%
ADMINISTRATIVE TRANSFER
145,380
15.15%
TRANSFER TO CAPITAL PROJ FUND
10,000
1.04%
TRANSFER TO RESERVES
465,984
48.57%
TOTAL EXPENDITURES $ 959,364 100%
67
CON EM UNITY DEVELOPMENT
BUILDING AND INSPECTIONS SERVICES FUND
GOALS: To organize the services necessary to implement the functions managed under
the jurisdiction of the Building Division. To ensure that all construction within the City
conforms to all applicable state and local codes and improve the image, reputation and
attractiveness of the City to its current and potential residents.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
231,748
2016
BUDGET
357,451
2016
ESTIMATE
319,924
2017
PROPOSED
493,381
OBJECTIVES:
Conduct the Building Division in a professional and efficient manner which benefits
the community.
Review all building plans to ensure compliance with all applicable codes.
Issue permits in the City where required by applicable codes.
Provide comprehensive inspections and ensure proper construction practices are followed.
RESULTS:
A professional and expeditious operation of the Building Division.
Construction plans that maintain compliance with applicable codes.
Promotion of health, safety and welfare through the permitting process.
To provide inspections to ensure safe and proper installations.
68
COMMUNITY DEVELOPMENT
BUILDING AND INSPECTION SERVICES FUND
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
ADOPTED
FUND BALANCE, OCTOBER 1
256,590
739,578
739,578
682,706
ADD REVENUES:
322-0000 BUILDING PERMITS
675,030
456,352
254,171
254,171
322-3000 RE -INSPECTIONS
8,845
6,389
4,157
6,221
322-4000 PLAN REVIEWS
-
2,500
-
-
329-1000 MISC PERMITS
-
100
-
100
369-0000 OTHER MISC REVENUE
28,477
25,971
4,725
16,116
361-1000 INTEREST EARNINGS
2,384
50
-
50
TOTAL REVENUES AVAILABLE
971,326
1,230,940
1,002,630
959,364
DEDUCT EXPENDITURES:
OPERATING EXPENSES
231,748
357,451
319,924
493,381
TOTAL EXPENDITURES
231,748
357,451
319,924
493,381
FUND BALANCE, SEPTEMBER 30
739,578
873,489
682,706
465,984
�«. 69
COMMUNITY DEVELOPMENT
BUILDING AND INSPECTIONS SERVICES FUND
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
153,434
189,548
150,000
204,604
1400
OVERTIME
7
500
0
500
2100
F.LCA
10,870
14,539
14,539
15,690
2200
RETIREMENT CONTRIBUTION
14,414
15,365
15,365
16,309
2300
LIFE AND HEALTH INSURANCE
18,112
25,647
20,000
28,009
2400
WORKERS' COMPENSATION
3,835
6,567
6,568
6,954
TOTAL
200,672
252,165
206,472
272,066
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
-
9,500
9,500
10,000
3400
OTHER CONTRACTUAL SERVICES
1,872
31,400
83,000
31,400
4020
EMPLOYEE DEVELOPMENT
0
3,000
3,000
3,000
4100
COMMUNICATIONS
1,116
2,180
1,500
2,180
4200
POSTAGE
0
100
100
100
4600
REPAIRS AND MAINT
113
-
-
-
4610
REPAIRS AND MAINT - VEHICLES
0
-
150
2,160
4700
PRINTING AND BINDING
318
300
300
300
5100
OFFICE SUPPLIES
947
1,000
1,100
1,000
5200
OPERATING SUPPLIES
218
2,180
2,200
2,180
5400
BOOKS, PUBS, SUBS&. MEMBERSHIPS
1,369
2,109
2,100
2,109
5500
FUEL AND LUBRICANTS
2,415
4,000
4,000
4,000
6400
EQUIPMENT
-
2,000
5,500
2,000
7100
PRINCIPAL
-
11,409
-
4,546
7200
INTEREST
-
1,370
1,002
959
9300
ADMINISTRATIVE TRANSFER
22,708
24,738
-
145,380
9800
TRANSFER TO CAPITAL PROJ FUND
-
10,000
10,000
9810
RESERVE FOR CONTINGENCY
-
-
-
-
TOTAL
31,076
105,296
113,452
221,315
TOTAL
COST
231,748
357,451
319,924
493,381
70
COMMUNITY DEVELOPMENT
BUILDING AND INSPECTIONS SERVICES FUND
MANPOWER ANALYSIS
NUMBER OF FULL-TEM[EXART-TIME PERSONNEL
POSITION
2015
2016
2017
BUILDING OFFICIAL
1
1
1
BUILDING INSPECTOR
I
1
1
PERMIT CLERK
1
1
1
PART TIME PLANS EXAMINER
0
0.5
0.5
TOTAL 3
CAPITAL OUTLAY
6200 - Building
6400 - Equipment
Tablets
Total Equipment
Total Capital Outlay
3.5 3.5
2,000
$ 2,000
$ 2,000
71
OOOPp-V1> S T 0 R
LONGWOOD
SPECIAL REVENUE FUNDS
GRANT FUND
GRANT FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
\'ESIS, 0.13'.: Dol-31T_:E GkMT,ox?•,�
COPS GRhNT, EO?%
,l
F A, 1.15%
lESM SEBVCLAMS,
53.65%
IV�
I
1
TOTALREVENUE $ 1,733,302
PERCENT
TOTALS
REVENUES
HIDTA
$ 20,000
1.15%
COPS GRANT
139,000
8.02%
OJP - BULLETPROOF VESTS
2,300
0.13%
DOJ - JAG GRANT
4,000
023%
DOJ - BYRNE GRANT
15,502
0.89%
LEISURE SERVICE GRANTS
930,000
53.65%
CITY MATCH
622,500
35.91 %
CASH BROUGHT FORWARD
-
0.00%
TOTAL REVENUE
S 1,733,302
100%
TOTAL EXPENDITURES S 1,733,302
PERCENT
TOTALS EXPENSES
PERSONNEL COSTS $ 20,000 1.15%
OPERATING E)(PENDITURES 163,302 9.42%
CAPITAL E (PENDrI URES 1,550,000 89.42%
TOTALEXPENDIITURES $ 1,733,302 100%
72
PROGRAM: GRANT FUND
GOALS: To account for and report monies received through federal, state and local grants.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
488,243
2016
BUDGET
869,856
2016
ESTIMATE
512,673
2017
PROPOSED
1,733,302
OBJECTIVES:
Track all grant monies received from other governmental agencies.
Identify and track all expenses associated with grant monies so as to be in compliance with grant
requirements.
RESULTS:
Monies received from other governmental agencies will be recorded and tracked in an effort to ensure
propriety and compliance with each granting agency's requirements.
Local Match will be identified and tracked for compliance with grant requirements.
Grant related expenses will be reported and tracked to ensure compliance with grant.
73
GRANTS FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER 1
ADD REVENUES:
331-2200 Federal HIDTA
331-2400 COPS GRANT
331-2500 OR - BULLETPROOF VEST PGM
331-2600 DOJ - JAG GRANT
331-2700 DOJ-BYRNEGRANT
331-3000 FEMA/DHS -SAFER GRANT
331-3100 FEMA/DHS -AFG GRANT
331-3101 FEMA/DHS/AFG GRANT -FIRE PREV
331-4899 HUD-SUSTAINABILITY GRANT
334-4900 FDOT Service Development Grant
331-6000 LWCF GRANT - RE=
331-7000 EECBG-LIGHTING
DIV CULT AFFAIRS- AMPHHEATER
331-7010 DEP-RE= PARK PROJECT
FRDAP- PARKS
ARTPLACE-PARKS
334-2400 CERT
TOTAL
TRANSFERS -IN:
GENERAL FUND (CITY MATCH)
CAPITAL PROJECTS FUND (CITY MATCH)
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
31,099
20,000
20,000
20,000
47,735
139,000
139,000
139,000
1,814
2,300
2,300
2,300
19,427
4,000
4,000
4,000
-
15,000
15,000
15,502
112,370
357,182
-
-
-
34,960
34,960
-
-
88,913
88,913
-
148,500
-
-
-
6,160
-
-
-
-
400,000
100,000
-
80,000
100,000
250,000
7,152
-
374,257
661,355
304,173
1,110,802
113,986
68,500
68,500
2,500
-
140,000
140,000
620,000
488,243
969,855
512,673
1,733,302
488,243
869,856
512,673
1,733,302
488,243
869,856
512,673
1,733,302
Note: New Special Revenue Fund, established to account for all Grant revenues and expenditures.
74
PROGRAM: GRANTS
LINE ITEM DETAIL
2015
2016
2016 2017
ACTUAL
BUDGET
ESTIMATE PROPOSED
PERSONNEL COSTS:
1200
REGULAR SALARIES AND WAGES
169,447
337,863
1230
LONGEVTI'Y PAY
-
-
-
1240
HOLIDAY PAY
7,706
9,525
-
1250
PARAMEDIC PAY
9,335
42,000
- -
1400
OVERTIME -POLICE
31,099
20,000
20,000 20,000
1400
OVERTEVIE-FIRE
27,339
16,885
- -
1520
EDUCATION INCENTIVE
103
-
-
2100
F.I.C.A.
15,017
20,446
-
2200
RETIREMENT CONTRIBUTION
13,274
17,640
- -
2300
LIFE AND HEALTH INSURANCE
19,375
41,213
-
2400
WORKERS COMPENSATION
10,670
10,611
- -
TOTAL
303,364
516,183
20,000 20,000
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES-COMM DEVEL
148,500
-
- -
3400
OTHER CONTRACTUAL SERVICES
6,160
-
4020
EMPLOYEE DEVELOPMENT
16,430
4100
COMMUNICATIONS
-
-
-
4200
POSTAGE
-
- -
4300
UTILITY SERVICES
4400
RENTALS AND LEASES
-
-
4600
REPAIR AND MAINTENANCE
-
-
4610
REPAIR AND MAINTENANCE - VEHICLES
-
-
4700
PRINTING &a BINDING
-
4800
COMMUNITY RELATIONS-FII2E
488
-
- -
5200
OPERATING SUPPLIES -POLICE
3,629
7,500
7,500 163,302
5200
OPERATING SUPPLIES -FIRE
1,420
-
- -
5400
BOOKS, PUBS; SUBS & MEMBERSHIPS
-
- -
5500
FUEL
-
-
-
6200
BUILDINGS
-
-
- -
6300
IMPROVEMENTS -LEISURE SERVICE
-
230,000
230,000 1,550,000
6400
EQUIPMENT
8,253
116,173
116,173 -
9300 ADMINISTRATIVE TRANSFERS
9800 RESERVE FOR CONTINGENCY
TOTAL
184,879 353,673 353,673 1,713,302
TOTAL COST
488,243 869,856 373,673 1,733,302
6300 - Improvements:
Candyland Park (Phase 1)
$ 50,000
Candyland Park (Phase II)
50,000
Reiter Park
400,000
Ampitheater
300,000
Trails within Reiter Park
100,000
Ampitheater, fitness trail, etc
400,000
Design and architectural aspects of park
250,000
Total 1,550,000
-�� 75
LONGWOOD
FL.0RID A
6EA ecir
SPECIAL REVENUE FUNDS
POLICE EDUCATION FUND
POLICE EDUCATION FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
MISCELLANEOUS
REVENUE
FUND BALANCE
0
TOTAL REVENUE $ 7,874
PERCENT
FINES AND FORFEITS
FUND BALANCE
MISCELLANEOUS REVENUE
TOTALS REVENI
$ 7,956 101.04%
$ (82) -1.04%
- 0.00%
TOTAL REVENUE $ 7,874 100%
TOTAL EXPENDITURES $ 7,874
OPERATING EXPENDITURES
TOTAL EXPENDITURES
PERCENT
TOTALS EXPENSES
$ 7,874 100%
$ 7,874 100%
76
POLICE
PROGRAM: POLICE EDUCATION FUND
GOALS: To provide job specific state mandated training, and provide for
individual and organizational development while reducing potential liabilities.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
9,005
2016
BUDGET
25,000
2016
ESTIMATE
6,802
2017
PROPOSED
7,874
OBJECTIVES:
Required for continuing education of Police Department personnel to satisfy departmenal and CJSTC
training and certification requirements (includes travel, per diem, and lodging expense, when
applicable)
RESULTS:
To ensure that police personnel are similarly trained and educated, providing a base from
which they will each be able to identify specific training related direction and needs, during
the course of their career.
77
POLICE
POLICE EDUCATION FUND BUDGET SUMMARY
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
FUND BALANCE, OCTOBER 1
-
(1,936)
(1,936)
(82)
ADD REVENUES:
351-3000 LAW ENFORCEMENT EDUCATION
7,069
25,000
8,656
7,956
361-1000 INTEREST EARNINGS
-
-
-
-
382-1000 ADMINISTRATIVE TRANSFER IN
-
-
-
-
Cultural Facilities Grant
TOTAL REVENUES AVAILABLE
7,069
23,064
6,720
7,874
DEDUCT EXPENDITURES:
OPERATING EXPENSES
9,005
25,000
6,802
7,874
TOTAL EXPENDITURES
9,005
25,000
6,802
7,874
FUND BALANCE, SEPTEM 3ER 30
(1,936)
(1,936)
(82)
-
—� -1. 78
POLICE
PROGRAM: POLICE EDUCATION FUND
SUPPLIES AND OTHER SERVICES:
4020 EMPLOYEE DEVELOPMENT
5200 OPERATING SUPPLIES
6400 EQUIPMENT
TOTAL
TOTAL COST
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
9,005
25,000
6,802
7,874
9,005
25,000
6,802
7,874
9,005
25,000
6,802
7,874
79
w-TORtc
LOWD
f L 0 A
I '� It -
SPECIAL REVENUE FUNDS
SPECIAL LAW ENFORCEMENT FUND
SPECIAL LAW ENFORCEMENT TRUST FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 201&2017
I
IAND FO
VnscELLANaous
I&SCE[.LANEOUS REVENUE (Trmsmy)
REVENUE Uuefim) %
(Tr--y)
FUND BAUNCE
(Justice) ��`
AND FORFEITS
(Tmasury)
TOTAL REVENUE
$
410,928
PERCENT
TOTALS
REVENUES
FINES AND FORFEITS (Justice)
$
153,813
37.43%
FINES AND FORFEITS (Treasury)
$
100,000
24.34%
FUND BALANCE (Justice)
$
91,937
22.37%
FUND BALANCE (Treasury)
$
65,028
15.82%
MISCELLANEOUS REVENUE (Justice)
$
75
0.02%
MISCELLANEOUS REVENUE (Treasury)
75
0.02%
TOTAL REVENUE
$
410,928
100%
OPERATING
MENDr upm
CAMAL OUTLAY
1
TRANSFERTO
RESERVES
TOTAL EXPENDITURES $ 410,928
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES (Justice) $ 43,250 M52%
CAPITAL OUTLAY (Justice) 202,500 49.28%
TRANSFER TO RESERVES 165,178 4020%
TOTAL EXPENDITURES $ 410,928 100%
80
POLICE
PROGRAM: SPECIAL LAW ENFORCEMENT TRUST > LJND
GOALS: To provide a strong commitment to the effort of reducing the threat of crime and
conditions that would adversely affect the public safety of our community.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
46,885
2016
BUDGET
90,150
2016
ESTIMATE
47,483
2017
PROPOSED
245,756
OBJECTIVES:
To comply with the provisions of the Florida Contraband Forfeiture Act by contributing at
least 15% of the annual accrual of seized funds to the support of community crime prevention
programs.
To fund the police mission in areas where there are no budgeted provisions.
RESULTS:
To assist the community in providing safe alternatives for the area youth in a drug and alcohol
free environment promoting crime prevention through education.
To enhance the working environment of the Criminal Investigation Unit with more efficient
equipment without using tax dollars.
POLICE
SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET SUMMARY
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
FUND BALANCE
36,860
FUND BALANCE, OCTOBER 1(Justice)
121,654
102,956
102,956
91,937
FUND BALANCE, OCTOBER I(Treasury)
47,212
50,736
50,736
65,028
ADD REVENUES:
351-2000 CONFISCATED PROPERTY (Treasury)
2,431
90,000
14,292
100,000
CONFISCATED PROPERTY (Justice)
28,356
8,262
153,813
INTEREST EARNINGS (Treasury)
73
-
75
361-1000 INTEREST EARNINGS (Justice)
852
150
-
75
TOTAL REVENUES AVAILABLE
237,438
243,842
176,247
410,928
DEDUCT EXPENDITURES:
OPERATING EXPENSES(Justice)
31,950
13,032
27,750
OPERATING EXPENSES(Justice)
14,935
90,150
6,250
15,500
CAPITAL EXPENDITURE (Justice)
-
-
-
202,500
TOTAL EXPENDITURES
46,885
90,150
19,282
245,750
FUND BALANCE
36,860
FUND BALANCE, SEPTEMBER 30 (Justice)
102,956
91,937
75
FUND BALANCE, SEPTEMBER30 (Treasury)
50,736
65,028
165,103
190,552
153,692
156,965
165,178
82
POLICE
PROGRAM: SPECIAL LAW ENFORCEMENT TRUST FUND
LINE ITEM DETAIL
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
4020
EMPLOYEE DEVELOPMENT
4800
COMMUNITY RELATIONS
4900
DONATIONS (State)
4900
DONATIONS (Fed)
5200
OPERATING SUPPLIES (State)
6400
EQUIPMENT (Fed)
9800
RESERVES
TOTAL
TOTAL COST
4900 - Donations:
State Confiscation Funds
Citizens on Patrol Uniforms & Equipment
Woodlands Elementary Reading Counts
Rocklake Middle Leadership Program
Lyman High Project Graduation
Longwood Babe Ruth Baseball/Softball
Kids House
Boys Town
Safe House Seminole
Seniors Intervention Group
Other unidentified Law Enforcement
Programs
Federal Equitable Sharing Funds
Other unidentified Law Enforcement
Programs and Equipment
6400 - Equipment:
(5) Marked Patrol Vehicles
(1) Electronic Radar Speed Sign
14,000 42,750 42,750 27,750
15,500
935 - 4,733 -
31,950 - 202,500
- 47,400 -
46,885 90,150 47,483 245,750
46,885 90,150
OUTLAYS
47,483 245,750
4,000
1,500
1,500
750
1,500
4,000
2,000
1,000
1,500
10,000
15,500
200,000
2,500
$ 202,500
�16IU1]BLLV-ESNdtC4Y$ WAi016 83
t T0Rr
LONGWOOD
L0R11_)A
SPECIAL REVENUE FUNDS
SPECIAL ASSESSMENT FUND
SPECIAL ASSESSMENT FUND - REVENUES AND EXPENDITURES
FISCAL YEAR 2016-2017
TOTAL REVENUE $ 94,083 1
PERCENT
TOTALS REVENUES
SPECIAL ASSESSMENTS
$ 93,933
99.84%
INTEREST EARNINGS
150
0.16%
MISCELLANEOUS REVENUE
-
0.00%
TOTAL REVENUE
$ 94,083
100%
TRANSFER TO
RESERVES
va
OPERATING
EXPENDITURES
TOTAL EXPENDITURES $ 94,083
PERCENT
TOTALS EXPENSES
OPERATING EXPENDITURES $ 93,933 100%
TRANSFER TO RESERVES 151 0%
TOTAL EXPENDITURES $ 94,083 100%
84
PUBLIC WORKS
PROGRAM: SPECIAL ASSESSMENTS
NEIGHBORHOOD EVIPROVEMENTS
GOALS: To provide for capital improvements and maintenance to subdivisions through
non -ad valorem special assessment programs.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
75,908
2016
BUDGET
80,339
2016
ESTIMATE
92,094
2017
PROPOSED
93,933
Assist homeowner associations and residents of subdivisions in developing capital improvement
projects to enhance their community.
Continue maintenance programs for property owners in subdivisions
RESULTS:
Creation of an improved residential environment for residents within the community.
A high level of maintenance that attracts people to the subdivision.
m��. 85
PUBLIC WORKS
SPECIAL ASSESSMENT FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER 1
ADD REVENUES:
325-1000
SPECIAL ASSESSMENTS
325-2010
TMERON COVE - MAINTENANCE
325-2020
LONGWOOD GROVES - MAINTENANCE
325-2030
MARKHAM HILLS - MAINTENANCE
325-2040
GOLDEN GROVES - MAINTENANCE
325-2050
SLEEPY HOLLOW - MAINTENANCE
325-2060
LONGWOOD HILLS - MAINTENANCE
325-2070
BARRINGTON - MAINTENANCE
325-2080
SHADOW HILLS - MAINTENANCE
325-1010
TTBERON COVE - CAPITAL
325-1020
LONGWOOD GROVES - CAPITAL
325-1030
MARMIAM HILLS - CAPITAL
325-1040
GOLDEN GROVES - CAPITAL
325-1050
SLEEPY HOLLOW - CAPITAL
325-1060
LONGWOOD HILLS - CAPITAL
325-1070
BARRINGTON - CAPITAL
325-1080
SHADOW HILLS - CAPITAL
361-1000 INTEREST EARNINGS
363-1030 SPECIAL ASSESSMENTS
369-0000 MISC. REVENUE
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
SPECIAL ASSESSMENTS
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
(201,549)
(178,849)
(178,849)
(170,943)
97,284 101,328 100,000
- - - 6,460
- - - 4,498
- - - 6,829
- - - 2,310
- - - 8,369
- - - 2,800
- - - 7,560
18,277
57,104
23,758
6,442
3,528
3,102
36,830
93,933
774
150
-
150
550
-
-
-
98,608
101,478
100,000
94,083
(102,941)
(77,371)
(78,849)
(76,859)
75,908
80,339
92,094
93,933
75,908
80,339
92,094
93,933
(178,849)
(157,710)
(170,943)
(170,792)
86
PUBLIC WORKS
PROGRAM: SPECIAL ASSESSMENTS FUND
LINE ITEM DETAIL
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
803 6,520
1,000 -
3110
TIBERON COVE - PROF SRVCS
- -
- 815
3120
LONGWOOD GROVES - PROF SRVCS
- -
- 815
3130
MARKHAM HILLS - PROF SRVCS
- -
- 815
3140
GOLDEN GROVES - PROF SRVCS
- -
- 815
3150
SLEEPY HOLLOW - PROF SRVCS
- -
- 815
3160
LONGWOOD HILLS - PROF SRVCS
- -
- 815
3170
BARRINGTON - PROF SRVCS
- -
- 815
3180
SHADOW HILLS - PROF SRVCS
- -
- 815
6,520
3400
CONTRACTUAL SERVICES
61,654 48,619
66,955 -
3410
TIBERON COVE - OTHER CONTRACTUAL SRVC
- -
- 4,973
3420
LONGWOOD GROVES - OTHER CONTRACTUAL SRVC
- -
- 2,363
3430
MARKHAM HILLS - OTHER CONTRACTUAL SRVC
- -
- 3,434
3440
GOLDEN GROVES - OTHER CONTRACTUAL SRVC
- -
- 1,171
3450
SLEEPY HOLLOW - OTHER CONTRACTUAL SRVC
- -
- 4,806
3460
LONGWOOD HILLS - OTHER CONTRACTUAL SRVC
- -
- 1,613
3470
BARRINGTON - OTHER CONTRACTUAL SRVC
- -
- 4,561
3480
SHADOW HILLS - OTHER CONTRACTUAL SRVC
- -
- 15,242
38,163
4300
UTILITIES
12,485 13,260
13,260
4310
TIBERON COVE - UTILITIES
- -
- 672
4320
LONGWOOD GROVES - UTILITIES
- -
- 1,320
4330
MARKHAM HILLS - UTILITIES
- -
- 2,580
4340
GOLDEN GROVES - UTILITIES
- -
- 324
4350
SLEEPY HOLLOW - UTILITIES
- -
- 2,748
4360
LONGWOOD HILLS - UTILITIES
- -
- 372
4370
BARRINGTON - UTILITIES
- -
- 2,184
4380
SHADOW HILLS - UTILITIES
- -
- 2,220
12,420
4600
REPAIRS & MAINTENANCE
960 10,402
10,402 -
4610
TIBERON COVE - REPAIR & MAINTENANCE
- -
- -
4620
LONGWOOD GROVES - REPAIR & MAINTENANCE
- -
- -
4630
MARKHAM HILLS - REPAIR & MAINTENANCE
- -
- -
4640
GOLDEN GROVES - REPAIR & MAINTENANCE
- -
- -
4650
SLEEPY HOLLOW - REPAIR & MAINTENANCE
- -
- -
4660
LONGWOOD HILLS - REPAIR & MAINTENANCE
- -
- -
4670
BARRINGTON - REPAIR & MAINTENANCE
- -
- -
4680
SHADOW HILLS - REPAIR & MAINTENANCE
- -
- -
87
5200 OPERATING SUPPLIES
5210 TIBERON COVE - OPERATING SUPPLIES
5220 LONGWOOD GROVES - OPERATING SUPPLIES
5230 MARKHAM HILLS - OPERATING SUPPLIES
5240 GOLDEN GROVES - OPERATING SUPPLIES
5250 SLEEPY HOLLOW - OPERATING SUPPLIES
5260 LONGWOOD HILLS - OPERATING SUPPLIES
5270 BARRINGTON - OPERATING SUPPLIES
5280 SHADOW HILLS - OPERATING SUPPLIES
6300 IMPROVEMENTS
6310 TIBERON COVE - CAPITAL - IMPROVEMENTS
6320 LONGWOOD GROVES - CAPITAL - IMPROVEMENTS
6330 MARKHAM HILLS - CAPITAL - IMPROVEMENTS
6340 GOLDEN GROVES - CAPITAL - IMPROVEMENTS
6350 SLEEPY HOLLOW - CAPITAL - IMPROVEMENTS
6360 LONGWOOD HILLS - CAPITAL - IMPROVEMENTS
6370 BARRINGTON - CAPITAL - IMPROVEMENTS
6380 SHADOW HILLS - CAPITAL - IMPROVEMENTS
9800 RESERVES
9810 SHADOW HILL RESERVES
TOTAL
TOTAL COST
6 - 477
-
- 1,538 -
13,775
23,055
- 1,538 -
36,830
75,908 80,339 92,094
93,933
75,908 80,339 92,094
93,933
88
-LONGWOOD
h� F-LORIVA A
SPECIAL REVENUE FUNDS
STORMWATER FUND
STORMWATER MANAGEMENT - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
TOTAL REVENUE $ 1,917,859
PERCENT
TOTALS REVENUES
INTEREST $ 100 0.01%
STORMWATER S13RVICE FEES 689,106 35.93%
INSPECTION FEES 100 0.01%
DEBTPROCEEDS 1,300,000 67.78%
TRANSFERFROMRESERVES (71.447) -3.73%
TOTAL REVENUE $ 1,917,859 100%
TOTAL EXPENDITURES
S 1,917,859
PERCENT
TOTALS
EXPENSES
OPERATING EXPENDITURES
$ 291,247
15.19%
CAPITAL EXPENDITURES
1,359,000
70.861%
DEBT SERVICE
43,471
2.27%
TRANSFER OUT
224,141
11.69'/o
TOTAL EXPENDITURES S 1,917,859 100%
89
PUBLIC WORKS
PROGRAM: STORMWATER MANAGEMENT FUND
GOALS: To provide for the health, safety and welfare of residents by regular maintenance
programs to insure the proper functioning of drainage systems and facilities.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
1,399,603
2016
BUDGET
2,155,806
2016
ESTIMATE
883,859
2017
PROPOSED
1,917,859
OBJECTIVES:
Continue with inspection, monitoring, and cleaning procedures of all City catch basins, open
channels, storm drains and other stormwater conveyance facilities to meet new Federal
regulations as established by the NPDES Stormwater Permit Program.
Inspect underground facilities for leaks and repairs as needed.
Utilize private contractors to maintain retention ponds.
Continue the development of a city wide drainage infrastructure map.
RESULTS:
Cleaner and safer storm drains, catch basins, and open channels will reduce the amount of
pollutants entering the City's drainage system and retention ponds.
Maximum efficiency of nuisance water run-off.
Highly attractive and functional retention ponds at the least possible cost.
Provide an inventory of city-wide public and private drainage systems to ensure future flood
protection.
90
PUBLIC WORKS
STORMWATER MANAGEMENT FUND BUDGET SUMMARY
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
FUND BALANCE, OCTOBER 1
901,014
247,764
247,764
39,599
ADD REVENUES:
361-1000 INTEREST EARNINGS
2,820
1,500
50
100
329-1250 STORMWATER SERVICE FEES
663,482
687,625
675,594
689,106
329-1260 INSPECTION FEES
50
100
50
100
383-0000 DEBT PROCEEDS
-
1,100,000
-
1,300,000
334-3600 REIMB. FROM SJWMD
-
-
-
269,420
388-1000 SALE OF CAPITAL ASSET
80,000
-
-
-
TOTAL REVENUES AVAILABLE
1,647,366
2,036,989
923,458
2,298,324
DEDUCT EXPENDITURES:
OPERATING EXPENSES
1,236,586
1,854,874
782,927
1,693,718
TRANSFERS OUT:
GENERAL FUND
163,017
300,932
100,932
224,141
TOTAL EXPENDITURES
1,399,603
2,155,806
883,859
1,917,859
FUND BALANCE, SEPTEMBER 30
247,764
(118,817)
39,599
380,465
91
PUBLIC WORKS
PROGRAM: STORMWATER MANAGEMENT FUND
LINE ITEM DETAIL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
60,171
100,000
70,379
70,000
3400
OTHER CONTRACTUAL SERVICES
69,604
97,315
118,856
97,315
4010
COMMUNICATION
0
432
0
432
4020
EMPLOYEE DEVELOPMENT
2,143
3,000
2,645
3,000
4300
UTILITY SERVICES
12,379
6,000
12,000
12,500
4400
RENTALS AND LEASES
0
2,500
0
1,500
4600
REPAIR AND MAINTENANCE
38,165
66,000
54,138
66,000
4610
REPAIR AND MAINTENANCE -VEHICLE
2,755
15,000
10,582
15,000
4700
PRINTING AND BINDING
0
2,500
0
2,500
4900
OTHER CHARGES & OBLIGATIONS
125
0
0
0
5200
OPERATING SUPPLIES
13,258
15,000
7,564
15,000
5500
FUEL AND LUBRICANTS
3,616
8,000
5,987
8,000
6100
LAND ACQUISITION
38,542
0
165,802
0
6300
IMPROVEMENTS
993,937
1,515,000
285,679
1,340,000
6400
EQUIPMENT
0
14,766
12,593
19,000
7100
CAPITAL LEASE - PRINCIPAL
0
8,357
34,800
39,767
7200
CAPITAL LEASE - INTEREST
1,891
1,004
1,902
3,704
9300
ADMINISTRATIVE TRANSFER
163,017
300,932
200,932
224,141
9800
RESERVE FOR CONTINGENCY
0
0
0
0
TOTAL
1,399,603
2,155,806
983,859
1,917,859
TOTAL COST
1,399,603
2,155,806
983,859
1,917,859
CAPITAL OUTLAY
6300 - Improvements:
FCCP AWS PROJECT $ 500,000
Bennett Drive 650,000
Windsor Manor 190,000
Total Improvements $ 1,340,000
6400 - Equipment:
Trailer $ 9,000
Mower 10,000
Total Equipment $ 19,000
Total Capital Outlay $ 1,359,000
92
S 0 R
eop�
LONGWOOD
F LORI DA
V.*,� g%',7,
Capital Project Fund
PUBLIC FACILITIES FUND
PUBLIC FACILITIES IMPROVEMENT FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
TOTALREVENUE $ 11,906,936
PERCENT
TOTALS REVENUES
TAXES
1,300,738
10.92%
MISCELLANEOUS REVENUE
49,865
0.42%
INTERCTOVERNMENTAL REVENUE
2,120,906
DEBT SERVICE PROCEEDS
5,900,000
49.55%
FUND BALANCE
2,535,427
2129%
TOTAL REVENUE
$ 11,906,936
92%
CAPITAL
EXPENDITURES
' GRANT MATCH
OPERATING
EXPENDITURES DEBTSERVICE
TRANSFER TO
RESERVES
TOTAL EXPENDITURES $ 11,906,936
PERCENT
TOTALS EXPENSES
OPERATING EXPENDII URES
$ 70,000
0.59%
CAPITAL EXPENDII ORES
7,750,906
65.10%
GRANTMATCH
-
0.00%
DEBT SERVICE
766,928
6.44%
TRANSFER TO RESERVES
3,319,102
27.88%
TOTAL EXPENDITURES
$ 11,906,936
100%
M
PUBLIC WORKS
PROGRAM: PUBLIC FACILITIES IMPROVEAMNT FUND
GOALS: To provide safer and pedestrian -friendly streets, sidewalks and rights -of -way.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
109,191
2016
BUDGET
1,165,000
2016
ESTIMATE
1,165,000
2017
PROPOSED
8,587,834
OBJECTIVES:
Continue implementation of the City's model street paving program for soil based streets.
Provide modifications to the sidewalk and roadway system.
RESULTS:
To provide for the safe movement of pedestrian and vehicular traffic.
To provide the least interruption to the flow of pedestrian and vehicular traffic.
]n16�-eu]u16 94
PUBLIC WORKS
PUBLIC FACILITIES EWPROVENIENT FUND BUDGET SUMMARY
FUND BALANCE, OCTOBER 1
ADD REVENUES:
312-2000
1-CENT LOCAL OPTION SALES TAX
312-4100
LOCAL OPTION GAS TAX
325-1010
SPECIAL ASSESSMENTS
361-1000
INTEREST EARNINGS
363-1110
STREET PAVING ASSESSMENTS
394-0000
DEBT SERVICE PROCEEDS
334-4000
FDOT REIMBURSEMENT P4
369-0000
MISCELLANEOUS REVENUE
TOTAL REVENUES AVAILABLE
DEDUCT EXPENDITURES:
OPERATING EXPENSES
TOTAL EXPENDITURES
FUND BALANCE, SEPTEMBER 30
2015
2016
ACTUAL
BUDGET
1,570,145
2,425,419
2016 2017
ESTIMATE PROPOSED
2,425,419 2,535,427
528,486
778,680
838,338
901,283
378,738
379,617
385,703
399,455
48,458
49,865
49,965
49,865
7,953
1,102
1,102
-
830
-
-
-
-
-
-
5,900,000
-
-
-
2,120,906
2,534,610
3,634,683
3,700,427
11,906,936
109,191
1,165,000
1,165,000
8,587,834
109,191
1,165,000
1,165,000
8,587,834
2,425,419
2,469,683
2,535,427
3,319,102
95
PUBLIC WORKS
PROGRAM: PUBLIC FACILITIES EVIPROVEMENT FUND
LINE ITEM DETAIL
2015 2016 2016 2017
ACTUAL BUDGET ESTIMATE PROPOSED
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
5200
OPERATING SUPPLIES
6300
IMPROVEMENTS
7100
PRINCIPAL
7200
INTEREST
9300
TRANSFER TO GRANT FUND
TOTAL
TOTAL COST
77,575
375,000
375,000
9,861
-
-
21,755
650,000
650,000
-
140,000
140,000
109,191
1,165,000
1,165,000
109,191
1,165,000
1,165,000
CAPITAL OUTLAY
6300 - Improvements:
Florida Central Parkway - Lack of pedestrian facilities
Ronald Reagan Context Sensitive Solutions
FCCP
Church Avenue Resurfacing
Engineering Landscape Plan design on Ronald Regan
Total Capital Outlay
70,000
7,750,906
630,000
136,928
8,587,834
8,587,834
1,185,581
935,325
1,700,000
3,900,000
30,000
96
"ISTORIC,--N
LONGWOOD
CAPITAL PROJECTS FUNDS
CAPITAL PROJECTS FUND
CAPITAL PROJECTS FUND - REVENUE AND EXPENDITURES
FISCAL YEAR 2016-2017
SALE OF FLYFD ASSETS
FUND BALANCE
TRANSFERS IN
TOTAL REVENUE $ 863,733
PERCENT
TOTALS REVENUES
FUND BALANCE $ 243,733 28 22%
CAPITAL LEASE PRO CEIDS 620,000 7L78%
TRANSFERS IN - 0.000/0
SALE OF FDCED ASSETS - 0.00"/0
TOTAL REVENUE $ 863,733 100%
TRANSFERS OUT
CAPITAL
EXPENDITURES
F(AID BALANCE
TOTAL EXPENDITURES $ 863,733
CAPITAL EXPENDITURES
TRANSFM OUT
FUND BALANCE
TOTAL EXPENDITURES
PERCENT
TOTALS
EXPENSES
33,500
3.88%
620,000
71.78%
210,233
2434%
$ 863,733 100%
97
PROGRAM: CAPITAL PROJECTS FUND
GOALS: To account for the acquisition or construction of major capital facilities,
equipment purchases and general capital improvements.
FISCAL YEAR
CLASSIFICATION
TOTAL COST
2015
ACTUAL
805,788
2016
BUDGET
1,625,819
2016
ESTIMATE
1,344,653
2017
PROPOSED
653,500
OBJECTIVES:
Accumulate and utilize financial resources in the most efficient manner for the acquisition or
construction of major capital facilities, equipment purchases, and general capital improvements.
RESULTS:
To establish a system of procedures and priorities in which each capital project is properly
funded.
To provide a planned and programmed approach in utilizing resources to meet the capital
service and facility needs of the city.
d-I
CAPITAL PROnCTS FUND BUDGET SUMMARY
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
FUND BALANCE, OCTOBER 1
519,593
277,639
277,639
243,733
ADD REVENUES:
331-2000 FEDERAL GRANT -HOMELAND SEC
-
-
-
-
361-1000 INTEREST EARNINGS
2,560
-
-
-
364-0000 SALE OF FD ED ASSETS
-
364-4010 SALE OF EQUIPMENT - FIRE
-
-
-
'
364-4015 SALE OF EQUIPMENT - POLICE
23,325
-
21,000
-
364-4020 SALE OF EQUIPMENT - LEISURE
-
-
-
'
364-4030 SALE OF EQUIPMENT - ST & FLEET
4,832
-
-
-
364-4040 SALE OF EQUIPMENT - IT
656
-
25
-
369-0000 MISCELLANEOUS REVENUE
1,906
-
150
-
382-1000 TRANSFERS IN
174,000
-
-
-
383-0000 CAPITAL LEASE PROCEEDS
-
-
-
-
384-0000 DEBT PROCEEDS
356,556
1,625,819
1,289,571
620,000
TOTAL REVENUES AVAILABLE
1,083,427
1,903,458
1,588,385
863,733
DEDUCT EXPENDITURES:
OPERATING EXPENSES
6,115
CAPITAL EXPENSES
799,673
1,625,819
1,344,653
33,500
TRANSFER OUT
620,000
TOTAL EXPENDITURES
805,788
1,625,819
1,344,653
653,500
FUND BALANCE, SEPTEMBER 30
277,639
277,639
243,733
210,233
PROGRAM: CAPITAL PROJECTS FUND
LINE ITEM DETAIL
SUPPLIES AND OTHER SERVICES:
3100
PROFESSIONAL SERVICES
4600
REPAIR AND MAINTENANCE
4900
OTHER CHARGES & OBLIGATIONS
5200
OPERATING SUPPLIES
6100
LAND ACQUISITION
6200
BUILDINGS
6300
IMPROVEMENTS
6400
EQUIPMENT
9300
TRANSFER OUT
TOTAL
TOTAL COST
FIRE DEPARTMENT
Replace Worn -Out Fire Hose
Replace Turn -Out Gear 5+ yrs. Old
TOTAL
2015
2016
2016
2017
ACTUAL
BUDGET
ESTIMATE
PROPOSED
5,460
655
-
17,097
-
782,576
1,625,819
1,344,653
33,500
-
620,000
805,788
1,625,819
1,344,653
653,500
805,788
1,625,819
1,344,653
653,500
CAPITAL OUTLAY
2,500
31,000
33,500
$ 33,500
100
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CAPFAL IMPROVEMENT PROGRAM
PUBLIC WORKS
PUBLIC FACILITIES CAPITAL IMPROVEMENT PLAN
PROJECT
The City uses one -cent local option sales tax, local option gas taxes, and non -ad -valorem street paving assessment revenue to maintain safe
and pedestrian -friendly streets, sidewalks and right-of-ways. At the end of 2013, all city dirt roads were paved and ni ling/resurfacing
efforts were in the planning/engineering phases. Additional studies were underway to identify sidewalk and bike trail needs to assist the
citizens using SunRail. In 2015, an engineering study is planned to identify narking lot needs for the various city sites. including SunRail.
FISCAL YEARS
2017/18 201 1 2019 0 2020 2021 22
Parking Lots
300,000 - - -
Sidewalks
35,000 35,000 25,000 25,000 25,000
Resurfacing
900,000 1,000,000 1,000,000 1,000,000 1,000,000
ESTIMATED
TOTAL COST
$1,235,000 $1,035,000 $1,025,000 $1,025,000 1,025,000
FUNDING SOURCES
One Cent Sales Tax, Local Option Gas Taxes and Street Paving Non Ad Valorem Assessments
TIME 12 months 12 months 12 months 12 months 12 months
SCHEDULE
Completion within the
the fiscal year of each project
ESTIMATED ANNUAL
OPERATING
COST $13,000 $13,000 $13,000 $13,000 $13,000
101
LEISURE SERVICES
PARKS & RECREATION CAPUAL EUPROVEM ENT PLAN
PROJECT
The City Commission approved the concept of Reiter Park. Phase 11 of this project commenced in 2013
and included resurfacing of tennis courts and basketball courts, fishing pier, gazebo and playground
equipment. Additional phases (5) will include underground utilities, walkways around amphitheater,
parking, stage cream fountains, serenity/healing area and building with a formal lawn_
FISCAL YEARS 2017/18 2018/19 2019/20 2020/21
Phase III & N
.eiter Park $1,100,000
mitt' Bldg
Candyland Park
Candyland Park
ESTIMATED
TOTAL COST
$0
FUNDING SOURCES
General Fund Revenues & Grant Funding
TIME 12 months
SCHEDULE
Completion within the
the fiscal year of each project
ESTIMATED ANNUAL
OPERATING
COST $5,000
$1,100,000
Air Condition
W,000
$25,000
12 months 12 months
$5,000 $5,000
Kitchen
Remodel
$40,000
Parking Lot
$700,000
$740,000
12 months
$5,000
2021/22
$0
12 months
$5,000
102
PUBLIC WORKS
STORMWATER CAPITAL IMPROVEMMNT PLANT
PROJECT
The City Commission approved a Stormwater Master Plan which included proposed projects to correct
deficiencies such as pipeline defects, flooding, erosion, and drainage problems within the City's stormwater
system.
FISCAL YEARS 2017/18
2018/19
2019/20
2020/21 2021/2022
Longdale Industrial
West Marvin Ave pipe
Park,
replacement, Orange
Bryan Court Drainage
Ave flooding,
Baywood Industrial
Longwood Canal,
Impr., Lake Gem
Longwood Sqr
Park culverts and
Columbus Harbour,
Outfall
flooding
drainage,
Wildmere Flooding
Longdale Av Flooding
$300,000
$200,000
$200,000
$200,000 200,000
ESTIMATED
TOTAL COST
$1,300,000 $300,000 $200,000 $200,000 $200,000 $200,000
FUNDING SOURCES
Stormwater Fund Revenues
TIME 12 months 12 months 12 months 12 months 12 months
SCHEDULE
Completion within the
the fiscal year of each project
ESTIMATED ANNUAL
OPERATING
COST $2,000 $2,000 $2,000 $2,000 $2,000
103
PUBLIC WORKS
PUBLIC UTILITIES/WATER CAPITAL IMPROVEMENT PLAN
PROJECT
A ground storage tank is proposed for 2021/22 to provide additional storage capacity for potable water.
Future water main relocations or upgrades will be determined after the completion of a master plan for the water system.
FISCAL YEARS 017 8
2018/19
2019/20 2020/21
2021/2
Water Main Loops
Water Main Loops
Water Main Loops Water Main Loops
Water Main Loops
$75,000
$75,000
$75,000
$75,000 $75,000
1 million gallon
ground storage tank
$800,000
Replace 4000 Ft Pipe
Replace 4000 Ft Pipe
Replace 4000 Pt Pipe Replace 4000 Ft Pipe
Replace 4000 Ft Pipe
East Longwood
West Longwood
West Longwood West Longwood
West Longwood
$350,000
$350,000
$350,000
$350,000 $350,000
ESTIMATED
TOTAL COST
' $425,000
$425,000
$425,000
$425,000 $1,225,000
FUNDING SOURCES
Public Utilities Fund Revenues
12 months 12 months 12 months 12 months 12 months
SCHEDULE
Completion within
the fiscal year of
each project
ESTIMATED ANNUAL
OPERATING
COST $10,000 $10,000 $10,000 $10,00D $10,000
104
PUBLIC WORKS
PUBLIC UTILITIESIWASTEWATER CAPITAL EUPROVEMENT PLAN
PROJECT
The City Commission approved the concept of providing wastewater service to industrial/commerical areas. These areas fit those
criteria and were previously approved by the City Commission. Projects will aid these areas in drawing new types of businesses
that depend on sewer due to their operational needs. This will benefit both the Public Utilities Fund and help increase the tax base.
Future projects will be determined based on the results of a master wastewater study.
FISCALYEARS 2017/2018 2018/19 2019/20 2020/21 2021/22
East Longwood East Longwood East Longwood Orange Dog Track Road
Septic Phase 1 Septic Phase 2 Septic Phase 3 CR 427- Oleander CR 427 to Grant Street
$5,525,000 $5,525,000 $5,525,000 $800,000 $600,000
M Repairs M Repairs Al Repairs I&I Repairs I&I Repairs
$25,000 $25,000 $25,000 $25,000 $25,000
ESTIMATED
TOTAL COST
$5,550,000 $5,550,000 $5,550,000 $825,000 $625,000
FUNDING SOURCES
Public Utilities Fund Revenues
THE 12 months 12 months 12 months 12 months 12 months
SCHEDULE
Completion within the
the fiscal year of each project
ESTIMATED ANNUAL
OPERATING
COST $3,000 $3,000 $3,000 $3,000 $3,000
105