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18-1458 Adopting Fiscal Sustainability Plan for South Longwood Septic Tank Abatement ProjectRESOLUTION NO. 18-1458 A RESOLUTION OF CITY OF LONGWOOD, FLORIDA, AUTHORIZING ADOPTING THE FISCAL SUSTAINABILITY PLAN FOR THE SOUTH LONGWOOD SEPTIC TANK ABATEMENT PROJECT PHASE I FOR THE CITY'S WASTEWATER UTILITY SYSTEM IMPROVEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, The City is granted the authority, under section 2(b), Art. VIII of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and, WHEREAS, the City of Longwood, Florida, owns and operates a wastewater utility; and, WHEREAS, the City's Engineer and Utility Department staff developed a "Fiscal Sustainability Plan" for the South Longwood Project (Hereinafter the "Plan'); and, WHEREAS, the Plan has been presented to the City Commission and after due consideration of the Plan by the City Commission, the City Commission now desires to officially accept and adopt the Plan as a management tool for purposes of providing information to assist the City with providing reliable wastewater utility service to its wastewater customers; and, WHEREAS, the City Commission hereby finds that this Resolution is in the best interest of the public health, safety and welfare; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LONGWOOD, FLORIDA, AS FOLLOWS: SECTION I. Recitals. The foregoing findings are incorporated herein by reference and made a part hereof. SECTION II. Adoption of the Plan. The City Commission hereby officially accepts and adopts the "Fiscal Sustainability Plan — South Longwood Project" for the City of Longwood. The Plan is attached hereto as EXHIBIT "A" and fully incorporated herein by this reference. The Plan shall be considered a management tool for purposes of providing information to assist the City with providing reliable wastewater utility service to its residential, commercial and institutional wastewater customers. SECTION III. Conflicts. All resolutions or part of resolutions in conflict with any of the provisions of this Resolution are hereby repealed. SECTION IV. Severabilitv. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution. Resolution No. 18-1458 Page 1 of 2 SECTION V. Effective Date. This Resolution shall become effective immediately upon its passage and adoption. PASSED and ADOPTED this I9th Day of March, 2018. CITY OF LONGWOOD, FLORIDA Ben Paris, Mayor Approved as to form and legality for the use and reliance of the City of Longwood, Florida, only. Daniel W. La 1 , Ci Att rney Resolution No. 18-1458 Page 2 of 2 /HISTORIC\ LONGWOOD FLORIDA CST 1878 South Longwood Septic Tank Abatement Project Phase I FISCAL SUSTAINABILITY PLAN Prepared For: City of Longwood Public Utilities Prepared By: Barnes, Ferland and Associates, Inc. 1230 Hillcrest Street Orlando, FL 32803 January 2018 City of Longwood „« Fiscal Sustainability Plan LOVG�VOOD South Longwood Septic Tank Abatement Phase I SECTION PAGE TABLE OF CONTENTS................................................................................................................. i LIST OF FIGURES........................................................................................................................ i LISTOF TABLES.......................................................................................................................... i EXECUTIVE SUMMARY............................................................................................................ ii TABLE OF CONTENTS 1.0 INTRODUCTION ........1-1 2.0 ASSET INVENTORY, CONDITION & PERFORMANCE ......................................... 2-1 2.1 Inventory of Critical Assets................................................................................. 2-1 2.2 Condition Assessment of Inventoried Assets ...................................................... 2-2 2.3 Level of Service................................................................................................... 2-3 3.0 EVALUATION OF WATER AND ENERGY CONSERVATION EFFORTS ............. 3-1 4.0 ASSET MANAGEMENT & FISCAL PLANNING.......................................................4-1 4.1 Plans for Replacement, Rehabilitation and Improvement of Project Assets ....... 4-1 4.2 Fiscal Planning ..................................................................................................... 4-3 APPENDICES Appendix A Asset Management Worksheet Appendix B Sample Inspection Forms Appendix C FRWA "Energy Efficiency Assessment for Small Wastewater Systems" Form Appendix D References and Resources FIGURE NO. PAGE Figure 2-1 Project Critical Assets (West Area)..................................................................... 2-4 Figure 2-2 Project Critical Assets (East Area)..................................................................... 2-5 TABLE NO. PAGE Table1-1 Asset Inventory ....................................................................................................2-1 Table 2-2 Asset Condition and Business Risk Exposure ..................................................... 2-3 Table 4-1 Renewal Strategies...............................................................................................4-2 Table 4-2 Asset Management Strategies.............................................................................. 4-2 City of Longwood NISTOkIC Fiscal Sustainability Plan Lo�v000 South Longwood Septic Tank Abatement Phase I EXECUTIVE SUMMARY This Fiscal Sustainability Plan (FSP) was developed for the South Longwood Septic Tank Abatement Project (the Project) to meet the requirements of the Clean Water State Revolving Fund (SRF) Loan Agreement WW590500 Longwood Collection System Expansion. In accordance with the Federal Water Pollution Control Act (FWPCA) section 603(d)(1)(E), the FSP includes the following items: Inventory of critical assets included in the project. 2. Asset condition and performance evaluation. 3. Certification that the City has evaluated and will implement water and energy conservation efforts as part of the plan. 4. Planning and funding mechanisms for maintaining, repairing, and replacing the assets. The approach of this FSP is to provide the City of Longwood with a framework for fiscal management of the assets financed by the SRF over a 20-year planning horizon. As part of this effort a preliminary asset management worksheet was developed. This worksheet can also be used as a starting point for an asset management system for the City's wastewater infrastructure. This FSP is considered a living document that should be updated on a regular basis as part of the operation and management of the City's wastewater collection system. Moving forward, this FSP can be revised and expanded to include other existing and future assets as needed or as implementation progresses, to add plan depth and coverage. The South Longwood Septic Tank Abatement project includes the installation of 14,600 LF of 8- inch gravity sewer and 64 manholes, 1,600 LF of 8-inch force main and upgrade of the E. Wildmere Pump Station funded by the SRF loan with a total cost of $ 5,291,811. The E. Wildmere Pump Station was funded from other sources; thus, it was not included in this FSP. However, it is recommended to incorporate this asset in future revisions of this FSP and/or a future asset management plan. This FSP provides some guidelines to perform this task in the future. The Project's critical assets are all in new condition and are likely to perform adequately within the next 20 years or more. Thus, renewal of these assets was not considered in the fiscal planning associated to this FSP. These assets should be monitored, inspected and maintained periodically as part of routine operation and maintenance. This plan is intended as a useful tool forth coming and must be adopted by council in order to fulfill CWSRF Future Funding requirements. f City of Longwood µ1117--I Fiscal Sustainability Plan LONoon South Longwood Septic Tank Abatement Phase 1 ., PRIPA 1.0 INTRODUCTION This Fiscal Sustainability Plan (FSP) has been prepared for the South Longwood Septic Tank Abatement project (the Project) for the City of Longwood, Florida and provides a fiscal plan for managing the Project's assets funded by the SRF over a 20-year planning period. This FSP is considered a living document and should be edited and updated periodically to reflect the current condition of the system. Approximately 13,822 people are served by the City of Longwood's water distribution and wastewater collection systems. The City collects wastewater generated within its service area through approximately 23.5 miles of gravity sewer lines and 33 lift stations. On average approximately 0.590 million gallons per day (MGD) of sewage flow is sent to the Greenwood Lakes Wastewater Treatment Plant, which is owned, operated and maintained by Seminole County. The South Longwood Septic Tank Abatement project is intended to provide gravity sanitary sewer service to 240 parcels on the east and west sides of Lake Wildmere in the City of Longwood. The majority of the parcels within the project area are currently served by onsite sewage treatment and disposal systems, also known as septic tanks. The scope of the project includes the following: • Upgrade of one (1) existing City owned lift station on E Wildmere Avenue • Installation of approximately 1,850 LF of 8" PVC force main extension along S. Grant Street and connection to existing force main • Installation of approximately 16,800 LF of 8" PVC gravity sanitary sewer and connection to the existing gravity sanitary sewer system along Wildmere Avenue. • Installation of 64 manholes A detailed description of the project is included in the document "South Longwood Septic Tank Abatement Preliminary Design Report". This project is currently in the final stage, with construction completed recently. The SFR loan funded the installation of the gravity sewers, manholes and force main, with a total cost of $ 5,291,811. This cost does not include the upgrade of the E. Wildmere Pump Station, which was performed with other funds. Hence, the E. Wildmere Pump Station is not included in this FSP. However, it is recommended to incorporate this asset in future revisions of this FSP and/or a future asset management plan to add program depth and coverage. This FSP provides some guidelines to perform this task in the future. 1-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan ION Poon South Longwood Septic Tank Abatement Phase 1 2.0 ASSET INVENTORY, CONDITION & PERFORMANCE An asset management plan can provide useful information about the City's wastewater collection system to strategically plan and prioritize capital and rehabilitation projects throughout the City's wastewater collection system. Asset inventory, condition and performance are essential components of any asset management plan. These tasks provide information that is used for making informed decisions about maintenance, rehabilitation and replacement of critical assets in order to preserve the system's assets, reduce O&M maintenance costs, prevent emergencies and the economic, environmental and political costs they involve, while delivering the desired level of service. Currently, the City of Longwood does not have a comprehensive asset management system in place. Hence, for the purposes of this FSP a preliminary asset management worksheet has been created, which is included in Appendix A. This spreadsheet has been developed based on the USEPA GHD Asset Management Worksheet, which is part of SIMPLE - EPA Asset Management Training Material. Training tutorials on the methods for development of this worksheet are available online. Goals of this worksheet include a basic asset inventory and condition assessment of the Project's assets, to provide a mechanism to regularly update asset characterizations, and provide a framework to prioritize repairs and establish a budget. This worksheet could also be used as a starting point for an asset management system for the City's wastewater infrastructure. Existing and future assets can be included as needed or as implementation progresses to add depth and coverage. For future or more extensive projects, additional asset management tools for small drinking water and wastewater utilities are available on EPA's website including the Check Up Program for Small Systems (CUPSS) Asset Management Tool. 2.1 Inventory of Critical Assets An inventory of the Project's critical assets is presented in Table 2-1 and Figure 2-1. Table 2-1: Asset ory Asset Capacity / Size Material Year Installed Original Cost ($) Estimated Effective Life Gravity Sewers Pipes 8", 14,600 LF PVC 2017 $ 1,022,250 100 Manholes 4' Dia, 60 MHs concrete 2017 $ 514,000 100 Conflict Manholes 5' Dia, 2 Conflict MH concrete 2017 $ 11,000 100 Discharge Force Main Pie 8", 1,671 LF PVC 2017 $73,740 60 Plug Valves 8", 1 PV CI 2017 $3,200 30 Air release valve 2", 1 ARV DI 2017 $4,600 30 BFA 2-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan QLoNGWOOD South Longwood Septic Tank Abatement Phase 1 ""°'°" 2.2 Condition and Assessment of Inventoried Assets The physical condition and functionality of inventoried assets can be evaluated based on physical inspection, indirect monitoring, consultation with equipment manufacturers, references to operation & maintenance manuals, and past experience with similar assets, among other tools. This information is used to estimate remaining service life, long-term performance and asset value. Guidelines for rating the condition and performance of inventoried assets are provided within the Asset Management Worksheet. These ratings can be used for planning maintenance, rehabilitation and renewal projects in the future. The Project's inventoried assets are all in new condition and are likely to perform adequately within the next 20 years or more, requiring only routine preventive maintenance. Some common maintenance and repair tasks associated with wastewater collection systems are listed in Section 4.1. Periodic inspection for condition and performance assessment is required moving forward. Appendix B includes a manhole inspection form that can be used for this purpose. Manhole inspections can also provide insight into the condition of connected pipelines. Closed Circuit Television Inspection (CCTV) of pipelines can also be performed for a more thorough evaluation. Also, smoke testing of the collection system is recommended to identify sources of surface water infiltration on both public and private property. It is also recommended that assets associated with the E. Wildmere pump station be included in future revisions of this FSP or a future asset management plan. Appendix A includes an example worksheet for pump station assets. Appendix B includes a sample pump station inspection form. In order to plan for future allocation of funds for rehabilitation and replacement of the Project's assets, assets need to be prioritized to ensure that the most important assets have reserve funds. Factors affecting prioritization include the criticality of an asset, consequences failure, and impacts on the community and environment. Evaluation of criticality is mainly based on knowledge of the system and industry criteria. Based on EPA's methodology, a Business Risk Exposure (BRE) rating or measure of "criticality" was developed to prioritize assets for this FSP. A higher BRE has a higher relative priority. For example, failure of assets that result in greater impact to the community and/or environment should be considered highly critical and have a high BRE rating. Similarly, assets that have a high probability of failure would also be assigned a higher criticality or high BRE rating. Assets with high BRE ratings should be included in a priority maintenance list or a capital improvement plan. Assets with a lower BRE and condition rating should be given a lower priority for repair or rehabilitation and continued to be inspected and maintained routinely. Calculation of the BRE is based on probability of failure, consequence of failure and redundancy. Probability of failure of an asset is generally a function of the asset's condition or age, capacity, level of service, and efficiency. Consequence of failure rating can be estimated based on the proportion of the system that would be impacted if the asset failed and the severity 2-2 Fiscal Sustainability Plan City of Longwood 1111711• Fiscal Sustainability Plan LoN000 South Longwood Septic Tank Abatement Phase 1 of the impact. Redundancy of an asset is another asset that can partially or fully serve the function if the asset fails. Table 2-2 provides a BRE summary for the project inventoried assets. Appendix A contains the entire worksheet with supporting rating tables. Since the condition of an asset and the impact of an asset failure change over the life of the asset, it is recommended to evaluate the BRE periodically as part of the revisions of this FSP. Table 2-2: Asset Condition and Business Risk Exposure Business Residual Backup Probability Consequence Risk Asset Condition Physical Reduction of Failure of Failure Exposure Life (years) (Redundancy) BRE Gravity Sewers Pipes New 100 0% 1 5 5 Manholes New 100 0% 1 5 5 Conflict New 100 0% 1 5 5 Manholes Discharge Force Main Pie New 60 50% 1 5 2.5 Plug Valves New 30 0% 1 5 5 Air Release New 30 0% 1 5 5 Valve (1) Probability of failure rating: I -low to 10-high; (Z) Consequence of failure rating: 1-minor to 10- major/catastrophic; (1) BRE _ (I -Redundancy) *(POF) *(COF) 2.3 Level of Service The level of service (LOS) required for the project assets are consistent with City's wastewater collection system LOS. The system LOS is to reliably provide wastewater collection services, meet regulatory requirements for new development connections and correct existing facility deficiencies below current standards, or that threaten public safety and welfare. To deliver the desired LOS, this Project requires reliable operation of the E. Wildmere Pump Station at all times. Failure of this pump station is considered a high risk event, which could result in major service interruptions, serious environmental and public health and safety issues, and regulatory enforcement actions, among other impacts. Therefore, in order to provide the required LOS, this pump station includes a standby pump, has a connection for a back-up generator, and the SCADA system provides continuous monitoring. 2-3 �^ ^�' Fiscal Sustainability Plan f 43# N A F i - r O O ' Fin = 300 so O 41L ' irk O .t - ! "lit 41 • 59� #5 5�7 1 a� Q3 4�4 • Silhouette Et , 0 0 a wit„ .- L ,v e� "! 01 �rt, 1 LL AL y''."; i Legend Proposed Gravity Sewer 6 J-*% Proposed Manholes iSOUTH LONGWOOD SEPTIC TANK ABATEMENT City of Longwood Fiscal Sustainability Plan South Tank Abatement Phase 1 /'t I ST O RIB\ L o 4!1! n.nn�na 3.0 EVALUATION OF WATER AND ENERGY CONSERVATION EFFORTS Energy conservation efforts for this Project would include adequately maintaining the collection system to reduce inflow and infiltration which would result in reduced energy consumption of the E. Wildmere Pump Station. Water and energy conservation measures that were incorporated into the Project include the following: • Addition of one (1) high -efficiency pump and installation of one (1) triplex control panel. • Improve efficiency of process monitoring and operational control — incorporation of third pump into the existing Supervisory Control and Data Acquisition (SCADA) software. Other energy conservation measures, which could be incorporated in future projects include: • Reduce inflow/infiltration- develop smoke testing program for collection system to detect inflow/infiltration; • Improve pumping efficiency — size pumps adequately, install high -efficiency motors and variable frequency drives (VFD)/soft starts; • Replace failed motors with high efficiency motors; • Routine pump service and inspection/replacement of wear rings and impellors; • Improve efficiency of HVAC and lighting within pump stations where applicable; • Reduce grease buildup within pump stations; • Reduce corrosion from the formation of hydrogen sulfide gas at the pump stations with chemical addition where applicable; • Grit reduction through elimination of I/1; and • Monitor electrical bills and request an energy audit from the power company. Appendix C includes a copy of the National Rural Water Association's "Energy Efficiency Assessment for Small Wastewater Systems" form that can be used to plan future energy conservation efforts. �A 3-1 Fiscal Sustainability Plan City of Longwood 11,fi71 Fiscal Sustainability Plan Lo�000 South Longwood Septic Tank Abatement Phase 1 4.0 ASSET MANAGEMENT & FISCAL PLANNING 4.1 Plans for Replacement, Rehabilitation and Improvement of Proiect Assets For each of the Project's critical assets, renewal and maintenance strategies have been assigned based on valued expert judgement taking into account projected average life -cycle cost per year of residual life, and intervention factors such as condition, performance, reliability and Business Risk Exposure (BRE). Tables 4-1 and 4-2 present a summary of these strategies. The Project's critical assets do not require renewal over the next 20-year planning horizon and therefore, will not be considered in the fiscal planning associated with this FSP. Monitoring, inspection and periodic maintenance should continue for all project critical assets as part of a routine operation and maintenance program. A brief description of common maintenance tasks associated with wastewater collection systems is presented at the end of this subsection. It is recommended to revise this fiscal planning periodically as changes in the system may result in the need to renew some of the Project's critical assets. More specifically, it is anticipated that some of the pump station assets will require renewal in the next 20 years. Therefore, a reserve/capital expenditure fund has been established to cover future anticipated renewal expenses. Asset Maintenance Maintenance of the wastewater collection system may include routine preventive procedures, corrective/repair work, housekeeping and predictive maintenance. Predictive maintenance assists the operator to determine the condition of in-service equipment in order to predict when maintenance should be performed. This approach results in a longer useful life of assets, reduced maintenance costs and prevents overflows and equipment failures. Below is a list of common maintenance tasks associated with manholes and pipelines: • Grout work around manhole ring and resetting of manhole rings; • Epoxy coat paint on manhole walls; • Replacement of manhole rings; • Installation of High Density Poly Urethane (HDPE) liners or similar in manholes to protect from possible corrosion, which can occur in the wastewater collection system as the result of hydrogen sulfide gas; • Removal of excessive grease and solids in the collection system; • Repair line breaks; • Smoke testing of the collection system to detect and control areas of high I&I; • Jet cleaning pipelines before conducting smoke testing; • General observation of manholes for dirt and sand accumulation indicating possible cracked sewers and lateral connections; and • CCTV inspections to identify defects and appropriate repair/replacement methods. JBIUMA 4-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan Lo�000 South Longwood Septic Tank Abatement Phase 1 Pump station maintenance may include the following tasks: • Inspection of pump components (impellors, pump amperages, pump run time meters, etc.); • Inspection of air release valves; • Valve exercising; • Servicing generators; • Grease removal; • Miscellaneous repairs (electric components, floats, check valves, odor control, etc.) and • Replacement of pump components (pumps, motors, etc.) • Infrared laser testing of lift station panels to identify hot spots in the electrical controls Pump station maintenance tasks should also include methods for controlling hydrogen sulfide and odor formation, and predictive maintenance of control panel and SCADA systems. O&M manuals need to be developed and/or updated for the E. Wildmere pump station, air release valves (ARV), force main, gravity sewers as well as the manholes. Table 4-1: Renewal Strategies Option Description Type 1 Status quo Non -Capital 2 - Increase Maintenance Non -Capital 3 Operate differently Non -Capital 4 Repair only Capital 5 Refurbish or rehabilitate Capital 6 Replace with similar asset Capital 7 Replace with improved asset Capital 8 Reduce the cause of failure Non -Capital 9 Use demand management Non -Capital 10 Pay rebate to customers Non -Asset 11 Reduce the level of service Non -Asset 12 Construct a new asset Capital _EWA 4-2 Fiscal SustainabilityPlan City of Longwood Fiscal Sustainability Plan Lo„'`000 South Longwood Septic Tank Abatement Phase 1 Table 4-2: Asset Mana ement Strategies Asset Renewal Strategy Maintenance Strategy Cost of Renewal Option Recommended Renewal Date ear Gravity Sewers Pipes Status quo Condition Based N/A 2117 Manholes Status quo Condition Based N/A 2117 Conflict Manholes Status quo Preventive N/A 2117 Discharge Force Main Pie Status quo Preventive N/A 2077 Plug Valves Status quo Preventive N/A 2047 Air Release Valve Status quo Preventive N/A 2047 (1) Costs not applicable for renewal options more than 20 years out. 4.2 Fiscal Planning One of the main goals of a fiscal sustainability plan is to ensure that adequate funding is allocated into the City's budget in a timely manner for asset management expenses, such as; maintenance, repair and replacement costs. Capital costs associated with acquiring equipment, land and facilities, which useful life span many years, are capital expenses that should be budgeted and funded separately from O&M costs. Small capital expenses can be incorporated in the annual operating budget to simplify accounting. At this time, no capital funds are necessary for renewal and replacement of the Project's assets funded by the SRF loan for the next 20 years of the planning horizon. However, in the future capital funds may be necessary to ensure the sustainability of the Project's asset. The level of capital improvements program should vary by facility age and condition. The American Water Works Association recommends that a capital improvements program should be established by an analysis of the system's critical assets, or be at least 5% to 15% of the total system annual operating budget. For example, future rehabilitation and replacement of the project's manholes and sewer lines may need to be included in the City's Capital Improvement Plan (CIP) as the asset's useful life diminishes. Also, funds should be allocated in the CIP halfway through the asset's estimated remaining life for cleaning and CCTV inspection and to detect I/I as part of a Sanitary Sewer Evaluation Study (SSES). Funding mechanisms for small wastewater systems in Florida include the following: • Annual Revenues from the utility costumers • Increasing Utility Rates • Municipal Bonds • Outside capital funding sources. o Clean Water State Revolving Fund (CWSRF) loans JURA 4-3 Fiscal Sustainability Plan City of Longwood 11%\y Ie Fiscal Sustainability Plan Loy000 South Longwood Septic Tank Abatement Phase 1 ". o St. Johns River Water Management District (SJRWMD) grants o Community Development Block Grant (CDBG) program o US Housing & Urban Development (US HUD) grants The City of Longwood has established three separate funds to cover expenses associated with operation and maintenance, and renewal and expansion of its water and wastewater system. The first fund is the Public Utilities Fund, which covers costs associated with operation, asset maintenance, and installation of water and wastewater infrastructure in the commercial and industrial areas of the City, among others. Reserves for this fund are set aside from user rates and fees. Current user rates and fees were adopted by the City Commission on October 19, 2015, and based upon a rate study. The City's Operating Budget for Fiscal Year 2017 included public utilities funds for implementation of the South Longwood Septic Abatement Project. The second fund is the Renewal and Replacement Fund, which was established to fund asset replacement for the Utility System. This fund was recommended as part of the rate study. Funds are currently appropriated to reserves and were first incorporated into the City Operating Budget for Fiscal Year 2017. The third fund is the Impact Fee Fund, which was also established as a suggestion of the rate study to account separately for water and wastewater fees and to offset the impact new development has on the system. Funds are currently appropriated to reserves. The City's rate study should be updated on a regular basis to ensure that sufficient revenues are available to deliver the desired level of service, maintain the net asset value of the utility and repay loans. In addition to these funds the City is leveraging many opportunities for grant funds to cover the Utility's rehabilitation and reinvestment costs, while improving the overall system and environmental impacts to the community. 4-4 Fiscal Sustainability Plan APPENDIX A ASSET MANAGEMENT WORKSHEET u U a O L d C Ca C O C m Q U N O_ a Ln O O t GO C O L :3 7 O Ln O O to C LL O J N a O S U -0 U _0 L aa+ OL d O O +� — O- cC O v C O N O +' m C a m E d Q to } Y m —_ _ C C r U j co Q a O V) N C O U O a n � LL h0 W a m C rl U GD O O .c ++ Q O O E j Ln a a m L 10 E L -CU CU m (a In Z = ai y Y L O LL T Y m U L O a u F F— _N X vi 4� a a t Y L O C a E a w m C m WE a m (CO G C a E a to m (cSi G UD C L a) V) Q Q d w C �p a O + Ln c M a U a LL m a C Ex m � E a ++ N a U L C L Q O � LL O 7 L U Q +L+ L � a m c a aj N m (>a m � C a > U ? L Ln a C � C a d h Ln U a C +J a V) O m O O_ O d Q w Cl p a m � 3 m 3 C Q C a Y d L C m d m m U w a a. E m X w lD O O N T i O Q a U C m C m C m i rm- ice-+ L A U N 9 � U r a te a a m o = 0 'uo m a rn m U 9 _ 3 — a K � ¢ u � m c v 0 o d ° � J u y L ~ j u o a u } v aLU w - $ c t 3 O1 2 a ¢ a ¢ ¢ ¢ z ¢ m u_ u z z z z z Z � y c O O Q o u ° o F N U o 3 ° d> Z' � E u •°-� � o 0 0� �� C � N W W c w a� Q w ° o N 0 0 0 O D vt tD GI OI - 0 N v1 M 9 Y N n o n 0 n r o 0 r 0 n 0 U « C N a — E c c 3 m � o 0 z rnp O F — v _ d > a u u > d � o co N c `m m E � � � m U 00 v F EPA/GHD method A-1 Effective Lives (Years) Class Asset Type Exp Life 1 Civil 75 2 Pressure Pipework 60 3 Sewers 100 4 Pumps 40 5 Valves 30 6 Motors 35 7 Electrical 35 8 Controls 25 9 Building Assets 60 10 Land 300 A-1 Condition Assessment Condition Rating Description Maintenance Level 1 New or Excellent Condition Normal PM 2 3 Minor Defects Only Normal PM, Minor CM 4 5 Moderate Deterioration Normal PM, Major CM 6 7 Significant Deterioration Major repair, rehabilitate 8 9 Virtually Unserviceable Rehab unlikely 10 Unserviceable Replace Source: EPA and GHD,2006. USEPA GHD Asset Management Training Workshops 2006, "Management worksheets.xls" http://simple.werf.org/simple/media/EPAAsset/Management%20Worksheets.xls Alternative guideline Florida Rural Water Association Method Condition Numeric Ratinq (Compatible with the NASSCO pine code matrix): 0 . Non -Existent Asset abandoned, on standby status or no longer exists. 1 . Excellent Sound physical condition - likely to perform adequately without major rehabilitation for 20 years or more. Acceptable physical condition - minimal short-term failure risk but 2 . Good potential for deterioration in longjterm. Only minor work required (if any). Significant deterioration evident - failure unlikely within next 5 years but further deterioration likely and major years. Minor components or 3 . Fair isolated sections of the asset need rehabilitation or rehabilitation or replacement likely within next 10 replacement soon but asset still functions safely at adequate level of service. Work required but asset is still serviceable. Failure likely in short-term - need to rehabilitate or replace most or all of asset within next 5 years. No immediate risk to sustained service, 4 . Poor but work required within next 5 years to ensure asset remains functional. Substantial work required in short-term, asset barely serviceable. Failed or failure imminent - need to rehabilitate or replace most or all 5 . Very Poor of this asset. Risk to sustained service exists or asset cannot be operated without risk to personnel. Source: FRWA,2017. "Final Fiscal Sustainability Analysis & Asset Management Plan, Town of Hamilton." Fiscal Sustainability Plan Cape Canaveral Available at FDEP Oculus Database @ N O @ Q @ N 7^ @CL N O O @ @_ Q v p n� Q 3 v Q� zi coo. L 4— ? co 0 co o— 4 �+ OL U @ Q O W N Q 1 M 07 U . C:L �, ai E •- c o- 0co co o ca a a m n m N C CO @�, u o N w o = o as @ _ o @ y L 6 V cU6 Q O Q Oco W Q) N O @ Zo td @ co �1. 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E x w O O N 0 C N E N T E m C C f4 U C w O @ p ` a) '�• O wU- L) U Q) = = Q) U O C c C O O " U) (u E E O rn a m N +- U O cB Q) V N E O 0 C a) U — O U c U U U O U to O O _ > O O O 0 Y •hd T T U T 7 Y Y � a) I U a) CO a� o m f 'Ca) E �O U oX O. () a O E m c_ m L) c R In d M N r E O () CL O Q. i� fn o C: g UL a o O C O_ C Q- ` O O O y_ V V) C L O _ L O m -0_ O aJ -O L O C ✓T = U C O U c m c Ln m N r m E O 0) EPA-GHD Renewal Strategies Option Description Type 1 Status quo Non -Capital 2 Increase Maintenance Non -Capital 3 Operate differently Non -Capital 4 Repair only Capital 5 Refurbish or rehabilitate Capital 6 Replace with similar asset Capital 7 Replace with improved asset Capital 8 Reduce the cause of failure Non -Capital 9 Use demand management Non -Capital 10 Pay rebate to customers Non -Asset 11 Reduce the level of service Non -Asset 12 lConstruct a new asset Capital Source: EPA and GHD,2006. USEPA GHD Asset Management Training Workshops 2006, "Management worksheets.xls" http://simple.werf.org/simple/media/EPAAsset/Management%20Worksheets.xls Maintenance Tactics PM - Preventive CBM - Condition based UBM - Condition based RTF/CM- Run to Failure/Corrective moniiiiiiiiiiiiiiiiiiillillillillillillilliillI I c v E y c t ° Y C C O '2 ¢ 3 m N C C CL O E E o rL r J v E vt m Y x O C Q W D` H U v 0 3 I:w' a,I_0 is SAMPLE INSPECTION FORMS Example Manhole Inspection Form MH NO. DATE TIME INSPECTOR ELEVATION DEPTH TO INVERT CLEANLINESS TYPE CONSTRUCTION A B STREET REFERENCES DEFECTS: (Cover, frame, grout, steps, shelf, pipes, or channels) 1 2 3 4 5 6 7 8 (USE REVERSE SIDE FOR ADDITIONAL DEFECTS or INLETS TO BE NOTED.) PIPE SIZE LENGTH TO/FROM MH# EST. FLOW TYPE FLOW A- B- C- D- REMARKS: (Include need for repairs) Overall Rating (Good, Fair, Poor) Source: US EPA New England, 2015 Manhole Inspection Form System: ( ( Date: MH No. Time: A.M. / P.M. MH Address: Inspector. Overall Condition: (check all that apply) ❑ Good / Satisfactory ❑ Debris / Solids Buildup in MH / channel ❑ Needs Maintenance (describe in comments) ❑ Needs Repair (describe in comments) ❑ Cracked / broken shelf or foundation ❑ Cracked / broken sides or walls ❑ Misaligned joints / loose bricks ❑ Roots at joints ❑ Visible infiltration Show north arrow, label inlets & outlets, sizes and flow direction ❑ ❑ ❑ ❑ ❑ ❑ Overflow or diversion lines present? Yes ❑ No ❑ Other utility lines present? Including force main outfall? Yes ❑ No ❑ Drop line present/ visible? Internal / External Yes ❑ No ❑ Surcharge / flooding indications? ❑ grease / debris on sides ❑ grease / debris on shelf Clarity of Flow? ❑ turbid sewage appearance ❑ clear sewage appearance Flow Conditions? [:]steady ❑ pulsing ❑ turbulent Flow Conditions? ❑ low ❑ normal ❑ high Vermin or insects present? Yes ❑ No ❑ Description: Summarize all insnections and Artinn Ttems infin a rennrt and suhmit with tha RartPria Riila r)amnnctratinn CharWict Source: Florida Rural Water Association 2017 Station Name horsepower amps volts Overall LS Condition: (check all that apply) SM.IgFM ❑ Good / Satisfactory AUW LIGHT ❑ Debris / Solids Buildup in LS rpNIhYY PANEL HINGED ACiM D" 14N1 ❑ Needs Maintenance (describe in comments) ❑ Needs Repair (describe in comments) WIDE ❑ Cracked / broken sides / foundation ❑ Misaligned joints "GIFLOATLIAAUt@1 ❑ Roots at joints NLEt ❑ Visible infiltration T 5 4 32 1 0 111111MUNI t LnurVAEo-i Condition: IR41, [UIiK VAI YS - failing excellent OPERATION DIL-H+Ei�E PIPING Comments:' FAIL GUILE - - GUIDE EAL EA5E Material;❑ Brick / Mortar❑ Pre -cast Concrete❑ Lined _ I-1 other Run each pump for a short time. Did all pumps operate properly during inspection? Yes ❑ No ❑ Were any pumps clogged or suctions obstructed at the time of inspection? Yes ❑ No ❑ Record current draw of each pump Pump 1 amps Pump 2 amps Pump 3 amps Record run time for each pump at the station. Analyze the runtime minutes onsite to Yes ❑ No ❑ locate any trouble. Do the pump runtime indicate any operational problem? Does wet well to need cleaning? Is there a buildup of grease & debris? Yes ❑ No ❑ ---- --- ...__.._ --- ---- - ------ Check pump on/off floats for proper operation. Did all floats operate properly? ------ Yes ❑ No ❑ Check high water float operation for alarm notification. Did the alarm telemetry /auto- Yes ❑ No ❑ dialer work? Did the alarm sound? Did the light flash? Exercise all lift station valves. Did all valves properly function? Yes❑ No❑ Exercise generator (if applicable) at lift station. Did the generator properly function? Yes ❑ No❑ Do you exercise ALL standby generators at least monthly for 15 to 30 minutes? Yes ❑ No ❑ Surcharge / flooding indications? ❑ grease / debris on sides ❑ grease / debris under / around / on cover Vermin or insects present? Yes ❑ No ❑ Description: Comments: 1 Sample Comments: Poor Structural Condition, Serviceable, Broken, Unsafe, Damaged, Corroded, Missing Grout, Needs Raising, Needs Lowering, Misaligned, Leaking, III -Fitting, Dirty, Bad Joint, Roots, Grease, Infiltration, Cracks Lift Station Inspection Photograph Lift Station Inspection Photograph Source: Florida Rural Water Association Location Description Inspector/ Date General Condition Rating 0 = Non-existent 1 = Very Good 2 = Good 3 = Fair 4 = Poor 5 = Very Poor ASSET CONDITION REPORTING FORM Year of Construction: Estimated Remaining Life: Sketch of Asset General O&M Rating 0 = Non-existent 1 = Very Good 2 = Good 3 = Fair 4 = Poor 5 = Very Poor APPENDIX C FLORIDA RURAL WATER ASSOCIATION "ENERGY EFFICIENCY ASSESSMENT FOR SMALL WASTEWATER SYSTEMS" Appendix C — Water & Energy Conservation Evaluation FLORIDA RURAL WATER ASSOCIATION -R 2970 Wellington Circle • Tallahassee, FL 32309-6885 Telephone: 850-668-2746 - Fax: 850-893-4581 Energy Efficiency Assessment for Small Wastewater Systems' Responses in grey areas indicate potential for gains in energy efficiency 1. COLLECTION SYSTEM / OPERATIONS Yes No A. Do you monitor your power bills? B. Is there significant inflow & infiltration into the collection system? C. Has your system had any energy efficiency improvements in the last 5 years? D. If yes, have you switched to more efficient pumps and drives? E. If yes, have you done any load shedding and/or off-peak load shifting? F. If yes, have you installed new or improved soft starts or VFDs equipment? G. Are energy efficiency measures included with future improvement plans? 2. ADDITIONAL COMMENTS & INFORMATION The collection system is new and as it is developed additional steps will be taken to ensure that the master lift station is operating at the best energy efficiency as possible. PRIORITY AREAS FOR POTENTIAL ENERGY EFFICIENCY GAINS Efficiency Project Estimated Project Cost Potential Savings Payback Period Master Lift Stations/ VFD Drives Installations $1,500 $300/yr 5 yrs. 3. FUNDING MECHANISMS Clean water SRF LOANS Program (CWSRF) [This page is left intentionally blank] 1 Adapted from NVSERDA's FOCUS on Municipal Water and Wastewater Program