17-1442 Adopting Policy for Pay for Employees During a Declared EmergencyRESOLUTION NO. 17-1442
A RESOLUTION OF THE CITY OF LONGWOOD, FLORIDA
ADOPTING A POLICY FOR PAY FOR EMPLOYEES DURING A
DECLARED EMERGENCY; PROVIDING CONFLICTS,
SEVERABILITY AND AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF LONGWOOD, FLORIDA, AS FOLLOWS:
SECTION I: POLICY ADOPTED.
When deemed appropriate by the City Manager, the City of Longwood ("City") will cease
normal operations during declared emergencies and divert all efforts towards preparation
and recovery. The City's employees must be prepared at all times to respond to disaster
situations that may affect the residents of the City. All employees serve an essential role in the
City's disaster preparation and/or disaster recovery efforts, as may be designated by the
City's Emergency Manager. Unless otherwise directed, City employees are required to report
for duty during disaster operations as directed by their Department Head.
The following compensation procedures will apply during these emergencies:
1. When an emergency is declared and employees are scheduled off on vacation, sick
leave or other approved absence, they will not be given or allocated any hours or
extra time since they were not scheduled to be on -duty during the declared
emergency.
2. Hourly (non-exempt) employees who are not essential for emergency management
and are released from work before the end of their duty day will be compensated for
the early release hours to complete their schedule duty day. If the City operations
cease for entire days, pay, if any, will be determined by the City Manager.
3. Essential hourly (non-exempt) employees who must remain on duty and those non-
essential hourly employees who volunteer or who are directed to remain on duty to
support city emergency operations shall be paid the actual number of hours worked
(inclusive of rest periods) during the emergency in accordance with City policy and
the Fair Labor Standards Act and in accordance with Section 6.16 A.9.c of the City
Personnel and Policy Manual. If the City operations cease for entire days, pay, if
any, will be determined by the City Manager.
4. Salaried (exempt) personnel who work as a direct result of a declared emergency
may be granted additional administrative leave or extra pay at the discretion of the
City Manager.
SECTION II. CONFLICTS. This Resolution shall supersede any previous rules, policies,
procedures, or resolutions to the extent of any conflict exist with this Resolution.
Resolution No. 17-1442
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SECTION III. SEVERABILITY. If any portion of this Resolution is finally determined by a
court of competent jurisdiction to be invalid, unconstitutional, unenforceable, or void, the
balance of the Resolution shall continue in full force and effect.
SECTION IV. EFFECTIVE DATE. This Resolution shall take effect immediately upon its
passage.
PASSED BY THE CITY COMMISSION OF LONGWOOD, FLORIDA, IN REGULAR
SESSION THIS 6'h DAY OF SEPTEMBER, 2017.
A
, FCRM, City Clerk
J e so, Mayor
.i
Approved as to form and legality for the use and reliance of the City of Longwood, Florida only.
Daniel W. ngley, Ci o y
Resolution No. 17-1442
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