20-1520 Amends Employees Pay Policy During City Declared EmergencyRESOLUTION NO. 20-1520
A RESOLUTION OF THE CITY OF LONGWOOD, FLORIDA AMENDING THE PAY
POLICY FOR EMPLOYEES DURING A CITY DECLARED EMERGENCY; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Commission previously adopted Resolution No. 19-1503 a policy
for pay for employees during a declared emergency, and this Resolution is intended to
replace said resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
LONGWOOD, FLORIDA, AS FOLLOWS:
Section I: That the following be established for pay during a City declared emergency.
Upon adoption of an Emergency Ordinance declaring a City emergency and adopting emergency
regulations in accordance with the City of Longwood City Code, the City will cease normal operations
and divert efforts towards preparation and recovery. The City's employees must be prepared at all
times to respond to disaster situations that may affect the residents of the City. Unless otherwise
directed, City employees are required to report for duty during disaster operations as directed by
their Department Head. Those employees who are vital and necessary to the continued operations
of the City of Longwood during a declared emergency shall be designated as assigned personnel.
All employees inclusive of sworn police and fire will be paid in accordance with the City's Human
Resources Rules and Regulations, Policies and Procedures, and Collective Bargaining Agreements
(CBAs), and in addition, will be covered by the provisions outlined below. If a conflict arises between
this Policy and a relevant CBA, the CBA will be applicable. Compensation of Declared Emergency
Standard Pay (DESP) is only applicable from the declaration of the City emergency to the reopening
of City operations.
Declared Emergency Standard Pay are pre -budgeted payroll dollars, based on the employee's
normally scheduled shift; these standard hours are paid to all employees (including sworn police
and fire) who have been instructed not to report to work and also to assigned personnel who are
required to report to work when the City Manager or designee has declared all offices and
departments officially closed.
The Declared Emergency periods begin once the City Manager or designee announces a Declared
Emergency closing the City for normal business and ends when the City Manager or designee
declares it appropriate for all employees to return to work.
The following compensation procedures will apply during a City Declared Emergency when
the City is closed:
1. When a City emergency is declared and employees are scheduled off on vacation,
sick leave or other approved absence, they will not be given or allocated any hours
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or extra time as they were not scheduled to be on -duty during the City declared
emergency.
2. All employees, who are released from work prior to the completion of their
scheduled shift will suffer no loss in pay (employee timesheet will reflect normal
scheduled hours). Employees will account for their time by reporting hours as DESP.
3. If the City operations cease for entire day(s), all employees, (including sworn police
& fire) will be paid DESP to reflect their standard scheduled hours. Employees will
receive DESP when the City is closed under a state of emergency.
Once the City reopens, and is no longer under a state of emergency, employees are
required to return to their scheduled shifts. If it is determined by the City Manager
that certain employees are unable to return to work, those employees unable to
return may use any available accrued leave hours for their continued absence.
4. Declared Emergency Standard Pay (DESP) counts as hours worked for computing
premium (time and one-half) overtime eligibility.
5. Hourly (non-exempt) employees who are assigned and must remain on duty to
support City emergency operations shall be paid DESP for the hours they would
normally be scheduled to work, and in addition, hourly employees will be
compensated at their regular rate of pay for hours actually worked (inclusive of rest
periods) in accordance with City policy and the Fair Labor Standards Act and in
accordance with the City Personnel and Policy Manual, and Collective Bargaining
Agreements.
6. Employees who work during a City declared emergency when it is not their
scheduled workday will be paid only for hours worked in accordance with City policy
and the Fair Labor Standards Act and in accordance with the City Personnel and
Policy Manual and Collective Bargaining Agreements.
7. All salaried (exempt) employees, including Fire Battalion Chiefs who are assigned to
work as a direct result of a declared emergency shall be paid DESP to reflect their
normal standard scheduled hours, and in addition, will be compensated for
additional hours worked (inclusive of rest periods) at a straight hourly rate.
Once a department returns to normal work schedule, all pay returns to normal FLSA rules, City
policy, City Personnel and Policy Manual, Collective Bargaining Agreements, and standard payroll
procedures.
The City Manager or designee reserves the right to consider unique pay situations as they arise
throughout the Declared Emergency Periods and may make exceptions in situations deemed
appropriate.
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Timeframes for promotions, grievances and disciplinary actions may be suspended until the
Declared Emergency is no longer in effect and employees have returned to their normal duties and
responsibilities.
Section II: Conflicts. In the event of any conflicts between this Resolution and any other
resolution, this Resolution shall control to the extent of the conflict. This Resolution
replaces Resolution No. 19-1503.
Section III: This Resolution shall take effect immediately upon passage and adoption.
The foregoing recitals (whereas clauses) are incorporated herein by reference
and adopted in support of the matters set forth in this Resolution and made part hereof.
PASSED AND ADOPTED this Yd day of February 2020.
City of Longwood, Florida
Matt organ, Mayor
ATTE T:
Michelle LongoA City Clerk
form and legality for the use and reliance of the City of Longwood, Florida, only.
aniel W. LarAIV, City)Wirfiey
Resolution No. 20-1520
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