CC10-19-2020MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
October 19, 2020
6:00 P.M.
(Virtual Meeting — Zoom)
Present: Mayor Richard Drummond
Deputy Mayor Brian D. Sackett
Commissioner Abby Shoemaker
Commissioner Matt Morgan
Commissioner Ben Paris
Dan Langley, City Attorney
Clint Gioielli, Acting City Manager
Michelle Longo, City Clerk
David P. Dowda, Police Chief
Chris Kintner, Community Development Director
Shad Smith, Public Works Director
Craig Dunn, Information Technology Director
Chris Capizzi, Leisure Services Director
1. CALL TO ORDER. Mayor Drummond called the meeting to order at 6:15
p.m.
2. MOMENT OF SILENT MEDITATION
3. THE PLEDGE OF ALLEGIANCE. Mayor Drummond led the Pledge of
Allegiance.
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements making note of a change in the band to the Smokin'
Torpedoes.
A. The Orlando Health, South Seminole Hospital will sponsor the
"Concert in the Park" event on Saturday, October 24, 2020, from
7:00 p.m. until 9:00 p.m. at Reiter Park, 311 West Warren
Avenue. Music starts at 7:00 p.m. and food will be available for
purchase. The band will be Black Canvas and this is a free event.
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B. The Longwood Historic Society will host its third annual
"Monster Dash 5K" on Saturday, October 31, 2020, from 7:00
a.m. to 10:00 a.m. in the Historic District of Longwood located
off Church Avenue. All proceeds will go to benefit historic
preservation in Longwood. Prizes will be awarded for best
Halloween costumes. Register online at
www.historiciongwood.com.
5. PROCLAMATIONS / RECOGNITIONS
A. District #4 Nomination of the Business Person of the Month
Award for November 2020.
Mayor Morgan nominated Max & Meme Cafe for the Business
Person of the month for November 2020. Nomination carried by
a unanimous voice vote.
6. BOARD APPOINTMENTS. None.
7. PUBLIC INPUT
A. Public Participation. None.
8. MAYOR AND COMMISSIONERS' REPORT
District #2. Mayor Drummond said he attended the Council of Local
Governments (CALNO) meeting, which has representatives from each
City, the County, Seminole County Soil and Water Conservation, and
Seminole State College. He said they talked about what is going on with
the economy right now and what is going to happen in the future with
the City and County budgets. We also had a great presentation by Amy
Volpe, a Seminole Soil and Water Conservation member. They have a
Trail Cam program set up and are getting pictures of bears and raccoons.
He said it is interesting and you can visit their website to see the pictures.
In October, Orlando Health South Seminole Hospital was named one of
the best places to work in healthcare by Modern Healthcare Magazine.
South Seminole Hospital was in the top 50 healthcare facilities in the
United States. I was invited to accompany South Seminole Hospital
President, Shawn Molsberger and Elizabeth Watkins who is the Local
Government Affairs Liaison, for South Seminole Hospital. We went
around each department in the hospital and delivered pizza and cookies
in appreciation for the great staff they have working there. The fact that
they have invested millions of dollars back into Longwood shows they are
a good partner for the City of Longwood. That same night was the Food
Truck event. The Downtown Longwood Cruise -In Car Show was on
Saturday, and we had the Concert in the Park after that. I was invited by
the Seminole County Chamber of Commerce to participate in the Mayor's
Update held in Lake Mary. They had Mayors from Casselberry, Lake Mary,
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Oviedo, and Sanford. The Mayors were the entertainment at the meal
that was served where we talked about a lot of topics including the
budget, CARES Act, economic development, and water quality. Lastly, he
said Commissioner Paris has one meeting left after tonight and he will be
missed because he has done such a great job for the City of Longwood.
District #3. Commissioner Paris said my reports are getting much shorter
because as my time here comes winding down, I seem to be getting
fewer phone calls and most of the ones I do get now I have been
directing to Commissioner -elect Matt McMillan. I am sorry your mailbox
is starting to fill up. I will not be here for many of the upcoming votes so I
do not have a whole lot. He said the Mayor's Update that Mayor
Drummond participated in was great and a sold -out event. It was
interesting because of the five Mayors that were up there, four of them
had never been to a Mayor's Update because it was either their first year
or first month or so in office. It was great for everyone to get a chance to
meet the new Mayors around Seminole County including our own, and
get an idea for the new leadership that is moving around the county. He
said as you go west on Church Avenue towards City Hall, in front of
Westin apartments, there is a bus stop. I have noticed it is somewhat
inconsistent and occasionally a bus will stop for a long period. Cars pile
up behind the bus and eventually when they go around it immediately hit
a three-way stop and the train tracks. It is a precarious situation at best. I
am not sure if there is some sort of indicator that says the bus will be
moving but we should look into something safer. I do not know how
often this occurs but it has happened most Mondays if I come over here a
little bit after 5:30 p.m. This evening there was a second Lynx bus behind
the first bus and it eventually went around it crossing over the lane and
up to the train tracks. He said I have two meetings left and I am on my
way out. I surely enjoy the six years I have spent in the City Commission.
All jokes aside, I am still taking phone calls. If there is anything that needs
to be taken care of or done, or if you have any questions please reach out
to me. I am still checking my email and answering my phone as much as
possible.
District #4. Commissioner Morgan said on Wednesday the 7th, I had a
meeting with Kid's House to partner with them and get them more
involved in the City of Longwood for upcoming events and to continue to
drive the point of the amazing work they do and the service they have.
That same evening I worked at our Haunted Historic Tour by our
Longwood Historic Society at the Bradley McIntyre House. This event was
outstanding. We had a really good magician who used to be a magician
for Disney. We had kids, parents, and grandparents. The magician used
the Bradley McIntyre House's history and those who lived there before in
his tricks. Everyone had a really good time. It is another forward -thinking
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idea from our Longwood Historic Society to get more people to interact
in our beautiful Historic Downtown District. The next day I received a call
from a resident living in one of our Senior Living facilities. He said he is
purposefully not going to mention the name of the facility because he
believes she is being kicked out unfairly. I went there to speak to her and
her neighbors. We will have more to come of that, hopefully within the
next week. That same day we did an Operation Underground Railroad
dress rehearsal for the event we just had on Sunday. He thanked the City
staff for doing an outstanding job of organizing that. That same evening I
had a virtual meeting with Hidden Oaks Home Owner's Association
(HOA). I followed up with Mr. Gioielli on that. There are cracks in their
sidewalks that the City had already spray painted and marked off. To my
understanding, they are going to be coming back and fixing that. On the
14th, I took part in our Florida League of Cities four-hour ethic training.
That was fun. We have to do that every year as elected officials. On the
15th, I took part in the Cascade Heights Senior Living Community's
Fundraiser for the Alzheimer's Association. On the first day, we raised
$1,400. The next day I went out to visit them and they had
entertainment. Annie and her team at Cascade Heights does an
outstanding job of keeping these seniors spirits up, even in the middle of
COVID. That same evening, I had a conference call with Victoria's Voice
Foundation about the upcoming guest speaking appearances. Victoria's
Voice works mainly in Orange County and I am trying to get them to
come into Seminole County. They have done a good job of partnering in
the past with Sheriff Mina and now they are doing a lot more with Sheriff
Dennis Lemma to get more speakers to come out to our kid's schools.
That same evening I went to a Pumpkin Patch Storytime Reading session I
was invited to. It was at Crossing Community Church in Sanford. The kids
there had a great time and it was a great event. All the proceeds from the
pumpkin picking are going towards building a community that takes care
of disabilities for everybody and everything. If you get a chance, go out
there. It is called Pumpkind Patch at Crossing's Church in Sanford. This
past Saturday, the City of Longwood had their Operation Underground
Railroad fundraiser event, combined with our Movie in the Park playing
"A Dog's Purpose". He thanked the Commissioners for coming out and
supporting it. He said it was a very educational event. They do a fantastic
job of fighting against child sex trafficking. When I was given the
information and statistics on how prevalent this is in our Country, I called
our Sheriff's office and talked to our Task Force, whose job is specifically
defending our kids against child sex trafficking. I was given more localized
statistics. They are dealing with about 13-16 cases per year in Seminole
County. That is too much, but they do good work and it was a great
collaboration of all these organizations that are trying to fight this battle
against human and child sex trafficking. It was a great event and a couple
of local religious leaders attended as well. He said this event was well
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attended compared to the Concert in the Park last week that featured
Colorblind Dinosaurs. He asked for a quick breakdown of the differences
between Seminole County and the City of Longwood's noise ordinances.
Mr. Gioielli said in Longwood there is one ordinance that regulates noise
between the hours of 11:00 p.m. and 7:00 a.m. for things like mowing
your grass, construction sites, and running generators all night. That is
the same ordinance that can be used if a Police Officer or Code
Enforcement Officer was interested in enforcing any noise. The second
ordinance protects our residents and citizens from being disturbed from
their normal quality of life by any noise. Things like loud music, a band
playing or someone having a party. This protection is 24 hours a day. It
would be unreasonable for the City to not offer protection to our citizens.
If a citizen were to violate either one of those orders, our Police Officers
or Code Enforcement Officer could issue a Code Notice. This would then
start the process for a Code Violation, which could go as far as being
fined by our City's Special Magistrate. Seminole County's noise ordinance
starts earlier at about 7:00 p.m. or 9:00 p.m. It does not allow for noise
like stereos at a certain decibel level. Because of that recently instituted
county code, additional training is required for the issuance of new
equipment to allow the sound measuring devices. The difference is while
we do not have a decibel level that is a requirement to be in violation of
the Code, if there is a reasonable disturbance of a neighbor regardless of
the decibel, you can be in violation of the Code, which can lead to fines.
Sixty decibels is a violation of the County and any noise that disrupts any
citizen within reason would be a violation under City Code.
Commissioner Morgan said unfortunately we have someone that is
purposefully playing loud music to drive a resident out of their mind.
They have lived there for many years and have tried to do the right thing
and talk to the resident about turning the music down. I know we
technically have to catch them in the act of breaking this ordinance,
which makes it very difficult.
Mr. Gioielli said it is even more difficult than that because we want our
Officers to observe the infraction. If we would do something like an area
patrol, the Officer would respond to the location and just haphazardly
run across the violation, they do not have the complaint of the citizen,
which is what is necessary to initiate the complaint in the first place.
While it is unfortunate and bothersome, we ask that any resident
continue to call the police. They can respond quicker than Code
Enforcement. I hope that eventually we are going to encounter an
infraction that allows us to issue the notice and attempt to resolve the
issue. Based on the information discussed, there may be a
misunderstanding that if we maybe had some education from our
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Community Relations Team at the Police Department; we may be able to
avoid that issue and bring some peace.
Commissioner Morgan asked for an update and status of where we are
with the redevelopment of the Historic District.
Mr. Gioielli said after the September 21, 2020 meeting, the Commission
directed staff to start negotiations with the developer. Staff teamed up
with the City Attorney, and after reviewing the development agreement
from the developer, we presented our comments, questions, and
concerns in writing on October 8, 2020. Subsequently, staff and Mr.
Langley had a meeting with the developer team at City Hall on October 9.
The developer indicating he had two non-negotiable issues he wanted to
resolve before he could proceed with the negotiations. We did not realize
we were going to be stuck on those two particular points and not review
the City's concerns. We privately, as a City staff, deliberated on the
points he made and one of them is the financial terms he is requesting to
purchase City assets for in his proposed agreement. While the staff
recognized they do not make the final decision, we were asked to
support what it is he had to offer, and we communicated to him that we
were unable to support that for two reasons. The first reason was that his
initial offer seems to be undervaluing the City's assets, and the second
reason is we do not have enough time, based on the timeline he has
provided us, to take the steps necessary to the appraisals and value what
it is the City owns. For these reasons, we are at a stalemate.
District #5. Deputy Mayor Sackett commended Mr. Gioielli on his
response. He said he got involved with Kid's House about 16 years ago
when his wife had cancer. He advised the first meeting in November
would work for the Parent-Teacher Association (PTA) to recognize our
Officers for the drive around Longwood. For the Movie in the Park, I went
over to my daughter's house who has front row seats by the poolside.
The Concert in the Park was rained out again. I gathered around 25
people, six feet apart, and went to the Pavilion's backstage. I asked the
band if they would turn around and play for the 25 people remaining and
they played for another hour, so that was nice. I like the idea of our
Commissioner -elect McMillan, for the Scottish Day at the Park in
November. It is exactly what the park should be used for. We should
celebrate different restaurants around the area. We should have
different cultural dances. We have seen how popular the Pirates Festival
is. I would like to get together with Longwood Babe Ruth to get an
update on how they are doing. We committed a bunch of money to them
for COVID, and I would like to see where they are and what their needs
may be. I had a meeting at Lyman High School, and I understand that
they brought 400 kids back to face-to-face on Monday and the next day
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brought in almost as many. The schools are doing pretty well with it. I
saw that Lyman Girls' Volleyball group seven finished first in the state.
That is a wonderful accolade to them. I went to the Senior Day Varsity
Game. Lyman lost by one point. It was great to see about three-quarters
of the kids I taught before. I also see that Lyman's Slow Pitch Girls'
Softball finished second in the district. They have had some good sporting
events going on.
District #1. Commissioner Shoemaker said she attended the
Underground Railroad event and the Movie in the Park. That was the first
Movie in the Park I had been to. I was very impressed with the crowd. It
started to sprinkle before I left. On Sunday, I went to two basketball
games. I am thankful for Mr. Gioielli and Mr. Capizzi who worked with
Coach King to get his Florida Flight basketball going on. I am so happy
they have a place to play. Many of them told me they had not played in
six months.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA.
Deputy Mayor Sackett requested that Item 10C be pulled for a separate
discussion.
It was the consensus from the Commission to pull Item 10C for
separate discussion.
10. CONSENT AGENDA
A. Approve Minutes of October 5, 2020, Regular Meeting.
B. Approve the Monthly Expenditures for October 2020.
C. Approve the Monthly Financial Report for September 2020.
D. Approve the donation of vacation and/or sick leave from City
personnel to Damian Wint for medical leave.
E. Approve a purchase order in the amount of $352,859 to Helping
Hand Lawn Care, Inc. for Citywide mowing services.
Deputy Mayor Sackett moved to approve Items 10A, 1013,
10D, and 10E as presented. Seconded by Commissioner
Shoemaker and carried by a unanimous roll call vote.
Discussion ensued on Item 10C. Deputy Mayor Sackett asked
what "True -Up" is and when is it done.
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11.
Mr. Gioielli said I believe it is on the 20th of October. He said Ms.
Rosado is working diligently with staff to finalize the end of the
year report, which will allow her to "True -Up" or balance all of
those. Some of these are things she has pushed along because it is
standard for accounting to "True -UP" towards the end of the year.
Deputy Mayor Sackett asked if the Chief, Deputy Chief, or the
three Battalion Chiefs cover overtime for the Fire Department.
Mr. Gioielli said the Chief and the Deputy Chief do not cover
overtime. The Battalion Chiefs would cover if there is a
management shortage. The Lieutenants would ride up and fill the
role of the Battalion Chief if the Battalion Chief was off.
Deputy Mayor Sackett asked if the Citizens on Patrol (COPS) and
Community Emergency Response Team (CERT) funds that were
not used are carried over to the next budget year.
Mr. Gioielli replied yes. The money does roll forward. There has
been some additional funding based on assumed expenses for the
new fiscal year set aside in addition to what is rolled forward.
Deputy Mayor Sackett moved to approve Item 10C as
presented. Seconded by Commissioner Morgan and
carried by a unanimous roll call vote.
PUBLIC HEARINGS
A. Read by title only and adopt Ordinance No. 20-2189, amending
the Longwood Development Code.
Mr. Langley read Ordinance No. 20-2189 by title only.
Mr. Kintner presented the Item and said there were minimal
changes made to the Ordinance including additional strengthened
tree standards for undeveloped lots and protections for larger
trees. There will also be a Resolution later for fee schedules to
cover additional costs for moving larger trees.
Mayor Drummond opened the public hearing. No one spoke in
favor or opposition to Ordinance No. 20-2189.
Commissioner Paris moved to close the public hearing.
Seconded by Commissioner Morgan and carried by a
unanimous voice vote.
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Deputy Mayor Sackett asked what phase development means.
Mr. Kintner said in this case this would allow developers to come
in and get approval to phase whatever they needed to support
the development that is coming in one shot. He provided
examples like the need for roads, stormwater, and to get approval
all at one time. He answered questions.
Discussion ensued on the phase development for this ordinance
compared to the 14 building in Altamonte Springs.
Commissioner Morgan moved to adopt Ordinance No. 20-
2189 as presented Item 11A. Seconded by Deputy Mayor
Sackett and carried by a unanimous roll call vote.
B. Read by title only, set November 2, 2020, as the second public
hearing date, and approve the first reading of Ordinance No. 20-
2195, creating a new Chapter 60 of the Longwood City Code
providing for Impact Fees related to new development.
Mr. Langley read Ordinance No. 20-2195 by title only.
Mr. Kintner presented the Item. He thanked Ms. Rosado, the
Finance department, and Mr. Langley for their work with this
item. Longwood has been the only Seminole County community
without impact fees. Impact fees are charged on new
development. Most residents are not going to see it. It is mostly
those who are coming in to develop a property. He said they
provided a chart with what some impact fee payments would be
on projects that have come in the past. This is not something that
is going to be assessed retroactively but we tried to put some
example projects in there. This ordinance requires development
to pay their way where they make impacts on our community on
infrastructure, Police, and Fire. One of the things we look at is the
potential impact of economic development. We look at this as
something that allows developers to cover the impact they make
when they come into the City, which benefits our existing
residents and taxpayers who are not paying that burden of
projects coming in. Because impact fees are common in Central
Florida, we do not think we are going to be losing in economic
development moving forward. We want to take the burden off of
the existing residents and the General Fund. The Impact Fees will
create a fund for Police, Fire, Public Works, and Parks &
Recreation, as well as, have a dedicated funding source to allocate
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those funds to different resources. He then turned the
presentation over to the consultant.
Mr. Rob Ori, Executive Vice President with Raftelis gave a
presentation on the municipal Impact Fee Study and clarified the
fees are only applied to new development. He said the purpose is
to pay for growth and provide financial inflows and resources for
the benefit of the City. Impact fees have been around for a long
time. They started back in 1977. There were a lot of criteria and
basis behind the establishment and application of the fees
through case law and the Florida Impact Fee Act issued in 2006.
Similar provisions of the Act that we recognize in our calculations
have to be based on localized data related to the City. These fees
need to be established and maintained in separate funds. You
have to give a 90-day notice to implement these fees and you
cannot collect the fees until the issuance of a building permit. The
fees have to be based on the cost of providing the service and
they have to relate to each other in cost and levels of service. One
thing Impact Fees cannot do is fund operations and maintenance
expenses. It is for expansion related to capital needs.
Mr. Shawn Ocasio, Senior Consultant with Raftelis presented on
the methodology. He said there is the level of service, which
varies, based on the fee, the existing investment of assets with
the respective departments, the forward -looking capital plan for
each service, and future projects. We then take the costs, break it
out by respective classes and then divide it out on a per -unit basis
so that residential fees would be per dwelling unit, and
commercial fees would be based on a square foot of the
developed property. There are two broad ways that you can
calculate Impact Fees. You can look at them on a high-level basis
where you allocate the cost between the residential and
commercial side and divide out by your units. You would then
have a uniform rate for every type of commercial property. What
the functional population approach attempts to do is differentiate
between non-residential property types by using trip surveys from
the Institute of Transportation Engineers that come up with trip
rates per non-residential property type and they track hundreds
of different property types. What we do is take that trip
generation information and use it in conjunction with data that
we obtained from the Census Bureau with respect to the City's
population, employment data, and other housing information that
is available. We use the trip generation factors to develop waiting
factors for the various non-residential property types. You are
trying to allocate the amount of time people spend in different
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locations based on this trip generation data. It is an estimate of
the potential demand for the different property types. He
provided examples and said to develop these fees what we did is
take data points of trip generation coefficients, City population
information, employment information, and demands or call data
for Police and Fire Rescue. The different fees that we evaluated
were Police, Fire Rescue, Parks & Recreation/Leisure Service, and
Public Works & Administration. Police fees are applied to
residential and non-residential property types. The same holds for
Fire Rescue and Public Works & Administration fees. Parks &
Recreation fees are applied to residential properties only. One of
the first things we do is develop a projection of population and
dwelling units for the City. We do this by looking back historically
at Census data getting the population, as well as, the dwelling
units and persons per household figures. All of this information is
used in the calculation of the fees. In conjunction with those
historical data points, we also look to the Bureau of Economic and
Business Research, the Florida Housing Data Clearinghouse who
does both historical and forward -looking projections of
population and dwelling units, and we also reach out to the City's
Building Department to make sure we are looking at the near
term City projects to make sure the growth forecast is reasonable.
He then explained the City Service Area Forecast chart and said
the average growth rate would be about 1.25% a year.
Mr. Ocasio said the Police Department provides law enforcement
and crime prevention services to the community. The current
level of service provided by the City of Longwood's Department is
2.84 officers per 1,000 of the population. The staffing level is a
total of 50 personnel of which 45 are officers and five are
administrative support personnel. The 2.84 level of service is
based on the 45 officers. That is in line with what we see in other
municipalities around the State. An average range is 2.25
sometimes a little higher. Part of it depends on the location of the
municipality and the seasonality of the population. The State
average is 2.44. Based on maintaining that level of service, a total
of 53 officers are needed by fiscal year 2028. The department's
responses or demand is 30% calls from residential properties and
70% for non-residential properties. In most municipalities, we
mostly see the opposite, but we understand the composition of
properties in Longwood is unique. The other thing we look at is
the actual existing investment in the department. For the City's
Police Department currently, there are $3.71 million in capitalized
in equipment, $1.38
police -related assets with $1.21 million
million in vehicles, and $1.12 million in facilities and other capital
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equipment. On a forward -looking basis, there is the planned
future investment of $4.71 million. Of that amount, we have
recognized just over $1 million because certain retirement
adjustments are made. We want to make sure that as we are
adding assets, we take off the ones that are coming off the books
to not double count anything. In total that comes to about $4.77
million in total capital costs that we are looking at to recover
through the fees with an average cost of $102,000 per officer.
This figure can range. It varies on their specific needs. He
explained the Calculation Methodology Flow chart and said it
takes us from the $4.77 million to the actual fees and breaks it out
into two cost buckets. From there we apply the trip generation
factors and come up with a cost on a per person basis applying
those functional coefficients to get the actual fee by either
dwelling unit or property type. The proposed Impact Fees for
Police service will be charged on a dwelling unit basis with single-
family for $440 and multi -family for $300. He explained the
various non-residential classes and noted that the fees are
different on a per square footage basis. He said to ease the
application and administration of the fees, one of the things we
also did is to give an average, or a catch-all rate, that can be used
at the City Manager's discretion if there is an instance where a
new property comes in and does not fit the characteristics of the
categories listed. In terms of comparability, the proposed fee is
just about right on average with what we see in other
municipalities that we surveyed.
Mr. Ocasio said the Fire Rescue level of service is based on
response times and levels. The City's average response time
comes in at just around 5 minutes and 30 seconds. The City's
department is providing primary and support personnel. The 2.65
is based on primary response personnel. With respect to calls, it
does mirror the Police's side with 33% residential and 67% non-
residential. Currently, the department has about $2.4 million in
current investments between Stations 15 and 17 and various
trucks, equipment, and support items. With the forward -looking
capital plan, it is about just over $10 million through the fiscal
year 2028. The retirement adjustments are just under $1.4 million
for the period. We are recognizing just under $8.8 million in
capital investment. The bulk of that is associated with the
upgrades and replacements of Stations 15 and 17. The total costs
recognized in fee calculation is just under $11.2 million with an
average cost of approximately $266,000 per firefighter. He
explained the Calculation Methodology chart then went over the
proposed fees with a single-family per unit basis at $963 and
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multi -family at $669 per unit. He said the non-residential
categories are the same applied to the Police side. The
comparison of the surveyed municipalities we looked at is the
highest we looked at because of the near term very large dollar
projects.
Mr. Ocasio said the Parks & Recreation level of service has 3.70
acres per 1,000 residents. That amount is broken out into 0.20
acres of mini -parks per 1,000 residents and 3.50 acres of
neighborhood and community parks per 1,000 residents.
Currently, the City has just over 40 acres of space with 2.75 acres
of mini -parks and 37.46 acres of neighborhood and community
parks. He noted that based on the level of service there is a
deficiency in terms of what the adopted level of service is
compared to what is provided. He said it is anticipated that the
deficit will not be made up over the forecast window. However,
there still is remaining capacity within the parks that the City has
to still serve both existing citizens and future growth. While there
is a deficiency that exists, that does not mean that the current
parks cannot serve. If the level of service cannot be achieved, it
may be worth considering lowering it to something that the City
can fund and maintain for its citizens. The City has currently
invested about $6.2 million in Parks & Recreation related assets
with about $4.7 million in the forward -looking plan for a total
capital cost of about $10.9 million. We then look to make sure we
are backing out any grants or cost per capital, as well as,
retirement adjustments to get a Net Facilities Cost of about $7.8
million. Looking at the forecast period to 2040 and the estimated
population of 20,273 and divide it by the number of people
estimated during that time gives a cost per person basis of
$387.13. Using the housing and population data of persons per
unit, we get a residential single-family property of 2.77 persons
per unit with a fee of $1,072 and a multi -family property of two
persons per unit with a fee of $774. This fee is not charged to
commercial or non-residential properties, only commercial
receives a benefit. For comparison, this fee comes in a little below
the average.
Mr. Ocasio said for Public Works & Administrative Services the
investment is $3.65 million. The planned future investment is $14
million and is broken up into a little under a million in equipment,
$140,000 in vehicles, and remainder in facilities and other capital
equipment. We want to make sure we do not include costs that
are already taken care of with grants or other funding sources
that are not from the City because we do not want to charge the
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growth for cost-free capital. There are $12.83 million of projects
that are funded through gas and county tax. We reduced that off
of the total so that the total recognized cost in the analysis comes
in at $4.82 million of total costs. The fee for single-family would
come in at $279 per dwelling unit and multi -family at $218 per
dwelling unit. He noted this fee is not charged as often so the
comparison is weird. He said we could only find information for
Oviedo, Deland, and Lake Mary. The average is $479 and it comes
in below that.
Mr. Ocasio went over the summary results and recommendations
and said the total fees for single-family is $2,754 per residential
unit. In comparison to other cities, the average is $2,554 and
Longwood would be a little above the average. He recommends
the City adopt the fees as proposed and to maintain the
guidelines provided, update them every three to five years
because of changes in development trends, level of service, and
capital needs. He said you want to make sure these fees are
accounted for separately in their funds and used specifically for
their purposes and there is a 90-day grace period from when the
fee is adopted to when it is charged to give the development cycle
a chance to adapt. The fees cannot be collected before the
issuance of a building permit.
Discussion ensued on where and when the Commission would see
the fees and the total impact fees the City collects as a whole.
Mr. Kintner pointed out there is a 10.5% increase in what a
developer would be paid on a single-family home. He noted the
impact of redevelopment would certainly be a little less.
Mayor Drummond opened the public hearing. No one spoke in
favor or opposition to Ordinance No. 20-2195.
Commissioner Morgan moved to close the public hearing.
Seconded by Commissioner Paris and carried by a
unanimous voice vote.
Commissioner Morgan moved to approve Ordinance No.
20-2195 and set November 2, 2020, as the second public
hearing date. Seconded by Commissioner Paris and
carried by a unanimous roll call vote.
12. REGULAR BUSINESS
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A. City Commission discussion on reappointment of the Acting City
Manager.
Mr. Gioielli presented the Item and said this is a Charter Item for a
120-day extension and changes have been made regarding the
salary based on the last Commission meeting.
Commissioner Morgan moved to reappoint Mr. Gioielli for
another 120-days and approve the Second Amendment to
the Memorandum of Agreement for the Acting City
Manager as presented Item 12A. Seconded by
Commissioner Paris and carried by a unanimous roll call
vote.
B. City Commission approval of a Historic District Matching Grant
application for the property located at 151 West Church Avenue,
the Christ Church.
Mr. Kintner presented the Item.
Commissioner Shoemaker stated she attends Christ Church and
has spoken to the City Attorney and Mother Michelle, and she is
allowed to vote, as there is nothing that is stopping her.
Deputy Mayor Sackett moved to approve Item 12B as
presented. Seconded by Commissioner Shoemaker and
carried by a unanimous roll call vote.
C. Read by title only and adopt Resolution No. 20-1544, updating
the fee schedule for the Community Development Department.
Mr. Kintner presented the Item and said this is due to some of the
changes made in the Longwood Development Code to further
protect larger trees so you will see the fee schedule amended. We
have made a fee for Community Development that we did not
have previously and proposed increasing the minor site plans to
recoup for the staff time that goes into that.
Mr. Langley read Resolution No. 20-1544 by title only.
Commissioner Shoemaker moved to adopt Resolution No.
20-1532 as presented Item 12C. Seconded by
Commissioner Morgan and carried by a unanimous roll call
vote.
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13. CITY MANAGER'S REPORT
Mr. Gioielli said the City is proud to announce and partner with St.
Andrews Society of Central Florida for a Scottish Heritage event open to
the public that will include food, music, and dance at Reiter Park on
November 14. It starts at noon and runs until 6:00 p.m. The staff will start
letting the residents know they are all invited. The staff continues to
prepare for the Fall Festival on November 21 and 22. There are currently
over 100 vendors committed. Celebrate the Seasons will be on December
4 and Santa will Visit Longwood on December 19 and 20. All the events
are organized using the established COVID-19 community safety
guidelines. The Police Department hosted their Community Forum on
September 15 in the Commission Chambers. The next Community Forum
was on October 13. Regarding the issue that we have been working on
administratively with the Fire Department overtime, we have separated
Garcia Overtime, which is based on case law associated specifically with
fires, and their schedules, from what is unscheduled over time, so that
we can see them on two separate lines to bring clarity when evaluating
unscheduled overtime in this current fiscal year's budget. The Cross
Seminole Trail and Sidewalk Project continue to move forward. The City is
finalizing plans with Seminole County. We hope to have plans finalized in
December with work starting in May 2021. This will include some work to
start tying some of the areas together with what Seminole County has
been working on including pathways, sidewalks, and trails along Grant
Street from Church Avenue, behind Skylark, past the Dog Park, and
ending in Timacuan Way where General Hutchison ties into the Seminole
County Trail. Public Works is working diligently to finalize their plans to
start the repaving of West Warren Avenue in January. The street light
project that is going to be completed by Duke Energy will start at the end
of October. There was a delay with a new light fixture. They brought out
a more energy -efficient option, which has less glare in the neighborhoods
for drivers and people outside at night. He said he thinks LED lights are
going to be nice. The staff is moving along and making positive progress
working with the Teamsters Union to finalize contracts between the City
and Teamsters who represent blue-collar staff including Leisure Services,
Public Works, Meter Reader, and Police Officers. The staff has presented
what we think is a fair contract for the Union to review. If we get informal
approval from them, we will take steps to make sure the Commission is
updated and has no issues, questions, or concerns. We will then move for
approval in the next meeting after that takes place. With the Downtown
Redevelopment, we are at a stalemate and I am not sure how to proceed.
We have negotiated as the Commission has requested, but absent of any
other direction, we can only continue to negotiate. We feel the
developer has not been negotiating with us the way that we would like in
a formal setting. He asked for Commission direction.
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Commissioner Paris suggested having a special meeting with the
Commissioners, the public, and T.I Group.
Commissioner Morgan asked if we have hired a third -party real estate
company that looks into this and give us an opinion of the overall deal.
Mr. Gioielli said we have and they are willing to provide support to staff if
necessary. We have not yet pursued formal communication with them.
Before the communication and negotiations broke down, we got to a
place where we were interested in getting an appraisal for our properties
and setting up a town hall meeting. He said we have not planned for a
town hall meeting because we did not want to take a chance of giving
any misinformation to the community because of the miscommunication
between the staff and the developer.
Discussion ensued on negotiations, timelines, communication issues, and
holding a special meeting to clarify and discuss further negotiations.
Deputy Mayor Sackett moved to hold a Special Meeting on
Monday, October 26, 2020 at 6:00 p.m. Seconded by
Commissioner Paris and carried by a unanimous voice vote.
14. CITY ATTORNEY'S REPORT. No report.
15. CITY CLERK'S REPORT
Ms. Longo stated early voting for the 2020 General Election started today
and will run through November 1 during the times of 7:00 am until 7:00
pm. She said you can check for the nearest early voting center by visiting
the Seminole County Supervisor of Elections website at voteseminole.org.
16. ADJOURN. Mayor Drummond adjourned the meeting at 8:11 p.m.
Minutes approved by City Commission: 11-02-2020
Richard Drummond, Mayor
A
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City Clerk
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