CC10-18-2021MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
October 18, 2021
6:00 P.M.
Present: Mayor Brian D. Sackett
Commissioner Tony Boni
Commissioner Matt McMillan
Commissioner Matt Morgan
Dan Langley, City Attorney
Clint Gioielli, Acting City Manager
Michelle Longo, City Clerk
David Dowda, Police Chief
Chris Kintner, Community Development Director
Shad Smith, Public Works Director
Summer Raines, Records Coordinator
Absent: Deputy Mayor Abby Shoemaker (Excused)
1. CALL TO ORDER. Mayor Sackett called the meeting to order at 6:01 p.m.
2. OPENING INVOCATION. Pastor Eric Scholten with First Baptist Church of
Longwood gave the invocation.
3. THE PLEDGE OF ALLEGIANCE. Mayor Sackett led the Pledge of
Allegiance.
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements.
A. The City of Longwood will host "Truck or Treat" on Saturday,
October 23, 2021, from 3:00 p.m. until 6:00 p.m., at Reiter Park,
311 West Warren Avenue.
' B. The Longwood Historic Society will host its fourth annual
"Monster Dash SW' on Saturday, October 30, 2021, from 7:00
a.m. to 10:00 a.m. in the Historic District of Longwood located
off Church Avenue. All proceeds will go to benefit historic
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preservation in Longwood. Prizes will be awarded for the best I
Halloween costumes. Register online at
www.historiciongwood.com.
5. PROCLAMATIONS / RECOGNITIONS
A. Proclaiming October 18 through 24, 2021, as Florida Government
Week in the City of Longwood.
Commissioner Boni read the Proclamation and then presented it
to Mr. Gioielli. Photographs were then taken.
B. Proclaiming November 1 through 5, 2021, as Veteran Small
Business Week in the City of Longwood.
Commissioner McMillan read the Proclamation and it will be
mailed to the recipient.
C. Presentation of the Beautification Award to Alta Longwood
Apartments located at 881 West Warren Avenue.
Mayor Sackett presented the Regional Manager and Managing I
Director of Wood Partners with the Beautification Award for Alta
Longwood Apartments. Photographs were then taken.
D. District #5 Nomination of the Business Person of the Month
Award for November 2021.
Mayor Sackett nominated Six Flags Nursery Supply, LLC for the
Business Person of the Month for November 2021. Nomination
carried by a unanimous voice vote with Deputy Mayor Shoemaker
absent.
6. BOARD APPOINTMENTS
A. District #3 Nomination to the Land Planning Agency.
Commissioner McMillan nominated Mr. John Blum for
appointment to the Land Planning Agency. Nomination carried by
a unanimous voice vote with Deputy Mayor Shoemaker absent.
7. PUBLIC INPUT
A. Presentation: Matthew Or!, Senior Consultant, and Robert Ori,
Executive Vice President with Raftaelis Financial Consultants,
Inc. to give a presentation on utility rates.
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The presentation was pulled from the agenda at the request of
the presenter.
B. Presentation: Chris Kintner, Community Development Director
to give a presentation on Code Compliance.
Mr. Kintner gave a presentation on Code Compliance. He
reviewed the current status of Code Enforcement and how
violations are addressed as staff receives them. He explained the
Longwood Comprehensive Plan references code enforcement and
calls for the City to continually evaluate the Code Enforcement
Program in order to ensure aggressive and efficient service to the
residents. This evaluation is undertaken by the City Administrator.
The second reference is to maintain a strong Code Enforcement
Program by ensuring adequate staff to meet existing and
anticipated growth -related demands. He noted Resolution 19-
1498 adopted in 2019 establishes single-family areas of the City
will not generally have daily patrolling and will be addressed
based on complaints which are referred to as reactive.
Commercial areas will have daily patrols which are referred to as
' proactive. He reviewed the exceptions, how staff responds to
complaints, most common code violations, changes in state law
regarding anonymous complaints, the process for enforcing code
violations, and the Special Magistrate hearings.
Mr. Kintner asked for Commission feedback and direction on the
following: 1) Resolution 19-1498 needs an update to remove
language regarding anonymous complaints and to include any
Commission direction. 2) Proactive/Reactive Split in light of the
change in anonymous complaints. 3) Current City Codes, and
whether there are areas the Commission would like to see
strengthened, loosened, or otherwise altered. Staff is planning to
propose a change strengthening the code officer's ability to
address inoperable vehicle complaints and construction work
starting too early.
Discussion ensued on the proactive or reactive enforcement.
Suggestions mentioned were to establish single-family areas in
the City as proactive and commercial areas as reactive, reverse
the current procedure so residents are not policing themselves,
' keep the current process, test out proactive in non -Home Owner
Associations (HOA) neighborhoods, proactive enforcement based
on the type of violation and complaints. Questions were asked
regarding staffing.
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Mr. Gioielli suggested an option, regardless of reactive or '
proactive, for staff to set up on a neighborhood -wide basis for
proactive enforcement. He explained a schedule could be set up
where the Code Officer without complaint or issue conducts an
area patrol of a certain area or neighborhood on a regular,
periodic basis. Staff could identify, educate, or enforce specific
code violations such as inoperable vehicles in various
neighborhoods for a specific month. A schedule identifying those
issues could be set up for the entire year while remaining reactive
as far as complaints when it is important to a certain
neighborhood, resident, or street while still being proactive by
setting up routine patrols.
Discussion continued and the Commission did want to include
education into any proposal.
Mayor Sackett asked staff to put together a proposal to include
the suggestion made regarding area patrols, the theme of the
month violations, and education.
C. Presentation: Chris Kintner, Community Development Director I
to give a presentation on the City's Future Land Use and Zoning
Structure.
Mr. Kintner gave a presentation on the City's Future Land Use and
Zoning Structure. He went over the current land use structure
noting it was adopted in 2010 and what changes were made at
that time and why. He reviewed the recent developments, the
type, total taxable value, amount paid to Longwood, and
percentage of or increase to the fiscal year 2021 revenue. Also
reviewed areas with known development interest.
Mr. Kintner said based on previous Commission feedback, staff
prepared proposals for the Commission's consideration: 1)
Separate multi -family to distinguish between townhome
developments and apartments, allowing for more specific
regulation of apartments and their impacts. 2) Direct apartments
to areas of the City that have less impact on existing
neighborhoods and internal traffic. These would include the
western portions of State Road 434 (Township Plaza/Longwood
City Center area), the area immediately surrounding SunRail, and
the U.S. Highway 17-92 corridor. '
Mr. Kintner reviewed other proposed changes from staff to
include consolidating the City's 23 zoning districts, increasing the
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' effectiveness of zoning districts to better regulate character,
lowering the amount of density (units per acre), utilizing a density
bonus system for higher density projects, and consolidate the
Heritage Village and Historic District Code Book into the
Longwood Development Code, while providing the same or better
protection for historic structure.
Mr. Kintner addressed additional considerations. He said the
Gibbs Planning Group has indicated they will be done with their
initial data collection by the end of this month. A presentation of
the data will occur at a future Commission meeting and will help
inform these potential changes. He also addressed Mobility Fees
and all projects coming to the City that will pay impact fees to
Longwood and not Seminole County. The other impact fees for
Police, Fire, Parks and Public Works are already in place.
Mr. Kintner said desired outcomes include apartments being
allowed in appropriate areas and with more predictability and
incentives to provide a commercial component; the Development
Code maintains relative predictability for developers and
' residents while providing additional protections for residential
areas; and a cleaner, more effective zoning structure.
Mr. Kintner said if this is in general where the Commission would
like to go the next step is for staff to put together a draft
ordinance. According to the state -mandated process, the
ordinance would go before the Land Planning Agency and two City
Commission meetings. He said the ordinance could be brought
back at a workshop.
The Commission was supportive of a workshop.
Mr. Gioielli summarized the proposed changes to focus on for the
workshop: 1) Separation of townhomes from apartments. 2)
Directing apartments so they have less impact on existing
neighborhoods and internal traffic. 3) Continue to focus on
consolidating the City's 23 zoning districts increasing their
effectiveness. 4) Lowering the amount of density "by right' and
utilizing a density bonus system for higher density projects. 5)
Consolidating the Heritage Village and Historic District Code Book
' into the Longwood Development Code. 6) Staff recommended
draft Zoning Map.
D. Public Participation.
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Judi Coad, 1695 Grange Circle, Longwood. She spoke about the
Waste Pro request for a $3.60 increase on the garbage fee per
'
month. Since this contract was approved last year, it was not put
out for Request for Proposal (RFP) bids and maybe it should have
been. She stated she did a survey on October 7 and October 14
on the recycling on her block. There are 26 residents and only 10
residents each week put out a recycling bin equal to 38 percent of
the use of the recycling fee of $4.00. She is one of those
recyclers. She said we all pay approximately this $4.00 fee which
is not being used by 62 percent of the people in her
neighborhood. Approximately 62 percent is already going into
large garbage cans for regular pick-up. Waste Pro said they would
take $1.81 off if we drop the recycling so $3.80 minus $1.81 gives
us a $1.79 increase for the overall garbage fee increase which is a
yearly increase per household of $21.48. Those who still want to
recycle can freely take their recyclables to the Transfer Station
and pay no fee. She said she was not able to do a comparison of
random cities not being able to download the total agenda
package. Using the American Rescue Plan Act (ARPA) funds to pay
one year's rate increase fee is not being fiscally prudent. These
funds should be used to provide long-term usage for the
taxpayers such as used on wastewater treatment plant, water
towers, sewage, fire department needs. The cost for paying the
increase for one year which was suggested was $3.60 times 5,132
residents which equal $18,475.20 a month times 12 equals
$229,702.40 for one year. She said that is being wasteful when it
can be put to much more good use within our City for what she
calls hardcore stuff. Even a $1.79 increase will equal $110,235.36
for a year. She noted in her opinion the City should have the
garbage service paid through the real estate taxes such as
Seminole County does. This way we do not have the problem for
those who are rental properties not paying their fees. It would be
collected directly from the owner of the property and allow them
to handle the issue with their tenants.
Mrs. Coad spoke on Code Enforcement and thinks it needs to be
returned to the oversight of our City Administrator and taken out
of the hands of our Commissioners based on our Charter. The
residential neighborhood objective 1 policy B and C which Mr.
Kintner presented to the City. The current status of Code
Enforcement does require neighbors to do the policing on the City
and it surely does not work. She said I am one of those neighbors ,
that was spoken about tonight. I had my family threatened and it
turned into a gun issue down the road. This is not the way it
should work. The fence Commissioner McMillan talked about had
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' nothing to do with Code Enforcement it was a building issue. We
do look for there to be a safe way to handle what is going on in
our neighborhoods and Mr. Boni we do not have the majority of
neighborhoods having effective homeowner associations to
oversee this issue. Mine is one of them. All the Tiberon's in the
City, and there are four, do not have an effective one. She said at
one time we had three Enforcement Code Officers. They all had a
territory. She said we ask you to uphold the Charter when you
took this office and as a city resident, I expect you to continue.
8. MAYOR AND COMMISSIONERS' REPORT
District #2. Commissioner Boni said with the absence of Deputy Mayor
Shoemaker he wanted to say she is in his prayers for a quick recovery and
she is doing much better. He has been in communication with her and he
is glad to see she is home. He apologized and thanked the Commission
for his absence at the last meeting due to a business trip he had
scheduled before he ran for office. When he returned from his trip, he
went to Kissimmee for the Florida League of Cities training which he
thought was interesting and informative. He left the conference with
more knowledge and how to better serve the City of Longwood.
Commissioner Boni said he was approached by Chris Ham of The Sharing
Center in regards to an upcoming event called "Go Purple for National
Hunger and Homeless Week" scheduled for November 13-21, 2021. He
said it is just a matter of changing light bulbs out and lighting buildings in
the color purple. He asked if the City can participate with a few of its
buildings and the parks.
District #3. Commissioner McMillan said this month he attended for the
first time National Night Out at Candyland Park with his fellow
Commissioners. He assisted Mayor Sackett at the grill as well as Members
of the Park and Recreation Board with wrapping hot dogs and giving
them out to families. He thanked Parks and Recreation and Leisure
Services for their hard work in putting the event together.
Commissioner McMillan said this past weekend by coincidence he and
Commissioner Boni were both at the Haunted History Tour at the
Bradlee -McIntyre House. He thought the tour was a great fusion of local
history as well as magic done by the guide, Mike the Magician. There
were card tricks and nothing scary was done. He said the popular tour fits
the Victorian House and helps support the building.
Commissioner McMillan said he also attended a virtual HOA meeting for
Hidden Oaks Estates. For those interested, if you notice on Longwood
Hills Road and Bucksaw Place there was a tree that went down and
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knocked down part of a brick wall. They are in the process of working '
with a contractor as well as the insurance claim in getting it repaired.
Commissioner McMillan said he also was honored to participate in the 4th
Annual Pray for Our Leaders event in Orlando. His friends Antonio and
Mariana Reyes who are residents of Longwood along with Janice, Joseph,
and Andre Klass, and others put together an event for local officials and
candidates and honored them by praying with several pastors. Prayers
were offered for Deputy Mayor Shoemaker for her recovery as well as
Florida's First Lady for her breast cancer diagnosis.
Commissioner McMillian reported on "The true, the good and the
beautiful". For "the true" he said it is in regards to economic reality.
Inflation is here and we can see it at the grocery store with an increase in
prices. He said recently, the Social Security Administration announced an
increase in the cost -of -living adjustment (COLA). Last year, the increase
was 1.3 percent compared to 5.9 percent next year. He said we need to
keep in mind costs are going up for our residents including those on fixed
incomes. For "the good" he saw good neighborliness at the Hidden Oaks
HOA Annual Oktoberfest. They had a bounce house and water slide for
the children along with hot dogs and hamburgers for everyone. For "the
beautiful" he referred to the Longwood Farmer's Market. He noted a new
vendor was added to the market called Pat Clarke's Goop Dogs. Pat
Clarke was a long-time sportscaster in Central Florida. He said he ordered
the egg sandwich from Mr. Clarke since the Goop Dogs were sold out but
the sandwich was still delicious. He commented Mr. Clarke, who has a
network of 30 years from his sports coverage, is directing people to the
Longwood Farmers Market by bringing his unique product here.
District #4. Commissioner Morgan agreed the Longwood Farmer's
Market is lucky to have Pat Clarke who is also a local celebrity. In addition
to the Market, along Ronald Reagan Boulevard was the first Longwood
Children's Business Fair put on by the Acton Children's Business Fair. The
Fair which supports young entrepreneurs was well organized and
presented. He said across from the Fair was the Haunted History Tour
which helped create multiple events in the City last Saturday.
Commissioner Morgan said one of his major tasks the past week was the
City Fire Department and offsetting monies for the $3 million for a new
Fire Department. At the end of 2019 and the beginning of 2020, he and
staff worked with Florida State Senator David Simmons as well as Florida
State Representative Scott Plakon who assisted with an appropriations
bill. Unfortunately, the bill, which represented six months of work, made
it all the way through the Legislature but got vetoed by the Governor a
few days after COVID hit. About a week and a half ago, he and Mr. Gioielli
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' set up a meeting with Representative Plakon to get an appropriations bill
filed for $1 million to go towards a new City Fire Department. About four
days ago, he was able to have Florida State Senator Jason Brodeur file a
bill on the Senate side as well. He said the bill is in now and we wait.
Commissioner Morgan said he was invited by Representative Plakon's
office to come up during Committee Week in Tallahassee to quote "sing
for our soup" and make the appropriations bill make sense to other
members of the committees who will be voting on it. He said the bill is
not just important to the City of Longwood to go towards a new Fire
Department but also important to Central Florida and the State. He said
he will be going to Tallahassee with Mr. Gioielli and he invited other
Commissioners if they can attend. The meeting is scheduled for the first
week in November and he thought it would be a good opportunity to
introduce Commissioners to different legislative members. Most
importantly, he said, he and fellow Commissioners will only have a
limited amount of time in front of the representatives. He expressed
confidence in getting the bill passed which will pay for a third of the new
Fire Department.
' Commissioner Morgan requested a proclamation in honor of Mr. Edward
W. Henck who is the City's founding father and the first mayor elected on
December 3, 1883. He said an E.W. Henck Day brings attention to the
City's historic district and does not cost any money. He suggested the
Commissioners, as well as former Mayors, are invited to the Bradlee -
McIntyre House for a ceremony, and calls are made to the press.
Commissioner Morgan moved to proclaim December 3, 2021, as
E.W. Henck Day. Seconded by Commissioner McMillian and
carried by a unanimous voice vote with Deputy Mayor Shoemaker
absent.
Commissioner Morgan reported he attended the Downtown Longwood
Cruise -In Car Show on October 9. He and his family helped with the
Longwood Historic Society booth. He reminded everyone when they
attend the Car Shows and make a purchase such as food it all goes back
to the Longwood Historic Society.
Commissioner Morgan reported he attended the National Night Out at
Candyland Park. He had the opportunity to play in the Fire Department
vs. Police Department softball game. He was on the Fire Department
' team which played well and won the game. A good time was had by all.
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Commissioner Morgan said this coming Thursday he planned to speak at '
a Teen Challenge Gala. He encouraged everyone to contribute to the
non-profit organization which offers a chance for people to start over.
On October 20, he will be doing a Halloween book reading at the
PumpKind Patch in Sanford. The event is hosted by a group called Our
City Beautiful, a non-profit organization with a focus on working with
disabled individuals throughout Seminole County. He said the group
hopes to raise money for a special needs community that has everything
under one roof including one place where they can live and access
different services. He said the public is invited to hear the Halloween
reading and get an opportunity to select a pumpkin.
District #5. Mayor Sackett said he thinks about Deputy Mayor
Shoemaker daily and hopes for her return soon. He reported attending
the CALNO (Council of Local Governments in Seminole County) meeting.
The presentation was regarding child abduction and raised awareness in
Seminole County.
Mayor Sackett said he attended a meeting with the Florida League of
Cities which encourages city officials to get involved with the state
government in Tallahassee. The organization also keeps track of issues at ,
the state level. He also attended meetings with the Tri-County League of
Cities, which consists of city and county members within Seminole,
Orange, and Osceola counties, and the Florida League of Mayors. He said
he is a member of the Board of Directors for the Tri-County League of
Cities, and reported Mari Rains, Executive Director for them resigned
leaving a vacant position.
Mayor Sackett said he attended and participated in the National Night
Out at Candyland Park. He believed there were 1,500 people in
attendance which indicates the event is growing every year. He
commented there was an incident where three boys were rude to a City
park worker and ultimately he asked them to leave since they refused to
apologize. He said everyone had a good time that night.
Mayor Sackett reported baseball season is going well at Candyland Park.
He said Lyman High School had a threat the past week. At the football
game Lyman vs. Winter Springs, there were additional police officers and
sheriff deputies to make sure the threat was not followed through. He
said the children were kept safe thanks to the police force. Saturday, he
attended the Battle of the Bands involving local high school bands. The
band at Lyman High School is short 130 members but still provided a ,
good performance at the three-hour event.
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' Mayor Sackett announced he had a meeting set up with Duke Energy and
the residents of Devonshire Subdivision for this week.
Mayor Sackett said he had a request to increase the speed limit on
Church Street to 30 mph offering an easier transition from Rangeline
Road. He believed most people would agree with the proposed speed
limit.
Mayor Sackett said it is exciting in his household as they have an
upcoming wedding in three weeks. He asked about the dates for the
Commission trip to Tallahassee in November so he could plan his
schedule.
District #1. No report.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA
Mayor Sackett stated the City Manager requests Item 12E be added to
the Agenda and the Item was as follows:
' Item 12E, City Commission to consider approval of a Request for
Qualifications (RFQ) for Transportation Planning Firms for the creation of
a Mobility Study and Fee.
There was no objection from the Commission.
10. CONSENT AGENDA
A. Approve Minutes of October 4, 2021, Regular Meeting.
B. Approve the Monthly Expenditures for October 2021.
C. Approve the Monthly Financial Report for September 2021.
D. Approve a purchase order in the amount of $1,200,987.00 to
Empire Pipe & Supply to purchase Automatic Meter Read (AMR)
Master Meters for the City's Meter Replacement Program.
E. Approve a purchase order in the amount of $1,196,000 to Waste
Pro of Florida, Inc. for the annual renewal of residential solid
waste and recycling services through September 30, 2022.
' Commissioner Morgan moved to approve the Consent
Agenda Items 10A through 10E as presented. Seconded by
Commissioner Boni and Commissioner McMillan and
carried by a unanimous roll call vote with Deputy Mayor
Shoemaker absent.
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11.
12.
PUBLIC HEARINGS '
A. Read by title only and adopt Ordinance No. 21-2206, an
amendment to the Comprehensive Plan to adopt a "Private
Property Rights Element" pursuant to recent changes in state
law.
Mr. Langley read Ordinance No. 21-2206 by title only.
Mayor Sackett opened the public hearing. No one spoke in favor
or opposition to Ordinance No. 21-2206.
Commissioner Morgan moved to close the public hearing.
Seconded by Commissioner McMillan and carried by a
unanimous voice vote with Deputy Mayor Shoemaker
absent.
Commissioner Morgan moved to adopt Ordinance No. 21-
2206 as presented Item 11A. Seconded by Commissioner
Boni and carried by a unanimous roll call vote with Deputy
Mayor Shoemaker absent.
REGULAR BUSINESS '
A. Read by title only, set November 1, 2021, as the public hearing
date, and approve the first reading of Ordinance No. 21-2205, a
Small Scale Comprehensive Plan Amendment (SPA 01-21) for
properties at 250 North Street and Pineda Street.
Mr. Langley read Ordinance No. 21-2205 by title only.
Mr. Kintner presented the Item. He said the applicant is proposing
264 multi -family units and 21,000 square feet of retail on two
parcels of property. The initial application came before the
Commission meeting on June 7 but did not receive the necessary
votes to move forward. He said the applicant submitted a new
application which was currently before the Commission. Staff
supports the application because the area is changing where in
the past there was a Dog Track and kennels, and now there is a
difference with 300 plus units being built. He said the project is
consistent with the City's Comprehensive Plan and Land Use Map.
In addition, the Comprehensive Plan calls for a variety of housing
types. The apartments, which are not considered low-income '
housing, fill the need for people priced out of single-family homes
but are still looking to be close to theirjobs. The project is
supported by the City utility and transportation infrastructures. If
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' the project moves forward, staff will be able to do a more in-
depth review working from a site plan and specific data.
Mr. Mark Watts, Attorney for applicant Elevation Development
gave a presentation. He said the project provides an opportunity
for redevelopment in an area where the Dog Track kennels were
once located. The application is a supplement to City staff analysis
and is consistent with the City Comprehensive Plan, hence the
staff recommendation for approval. He understands the concern
to make sure the project is not just multi -family with nothing else,
and that the mixed -use aspect is very important. Also, a traffic
analysis has been done on the site, and the developer will
continue an analysis throughout the overall process. He
addressed the concern of mixed -use and made comments on how
different communities and jurisdictions in Central Florida address
it. He said he spoke with the City's legal staff and planning staff
about an alternative approach in which the developer offers a
guarantee, putting control in the Commission's hands. He said
Elevation has offered a deed restriction, which was sent to the
City attorney, that will guarantee the frontage portion about 200
' feet deep along Ronald Reagan Boulevard not to permit anything
that is residential use. He explained in other words, all the uses
and structures in that minimum area will be non-residential so it
guarantees the commercial element unless the Commission
releases that guarantee. He said the deed restriction, which is in
an acceptable draft form, will ultimately need to be executed by
the property owners. Mr. Watts asked the Commission for
project approval based on the deed restriction offer to guarantee
a mix of uses, that is the frontage portion will be set aside for non-
residential use, and before the second reading, they will have the
deed restriction executed in a form that is acceptable to the City's
attorney so it can be recorded and of record to restrict the
property. The deed restriction would be in effect unless the
Commission and the property owner jointly agree to release it.
Mr. Langley explained the restriction and said he received a
version and provided comments. He said one of the comments he
made, which Elevation agrees with, is the deed restriction would
be signed and recorded before the Commission approves on
second reading the Comprehensive Plan amendment so it would
already be binding on the property before the Commission votes.
' He noted the vote today from the Commission was not final. He
said he was comfortable with what was proposed if that is the
goal of the Commission. He said the deed restriction is
enforceable by the City which gives the right to go to court or get
CC 10-18-2021/13
an injur%aie, Of P4150 clei !i t-rl Cityshou'd an
th'.-
p, cr can pj-,'the iny, ;ay are
not Alsfx �1'1 -.n,n agrees the dkv-4 .-estriction does
not .-,oy rijonetafy i';Ryonthe.Gly's part and that this
if, s!,;
Oiscussion erv,,urao on the d(:,-o restriction and ,M.r.. Langley
answered He confirmed the deed restriction doe5 rot
allow resK-1nj,3U'j q.5e in,the )vt t area. Further discussion
enued on -tAio F;ail-q the devcA.-,-,piTent plan would be presented
and the reve,.rocess.
Mr. Watts the pf'QgA�rty is closed on by hi -Y cr nis
,,.tw will hav, �we�tm�.a.,ved interest to dev-,;'i-[
Prf�rjerrv. H-nl�jreaueAt,6, th.,�n the second re�e,,dizl l,pll
"Irnf7 to `r; piwan- -n,-qde City of Loog-wood staff
'! . r
er Ar-f s for rep, - v�
Dis-Culssion on aclding4dditiona"
and if the.re iiro. uther inters is ip-, that propertyV
a popular urcl staff calls on it,
Moved to ipprove
23-2,.".J`l .,-A set f,� !G21; a",
date.
Cs-J) roll caii vi;vvvi'l-
vot4g.
ip:,--,-ind Depuk,y,,:Viayor sh-oemat f
Read, by title , -vrOv, set 1, 2021, as the
datei and apm,,.GFa,n, the first c-4 3mg of (k 6, dinance No.
which adjua=: t!)e rate for RhJrntiaO Solid Waste and ling
Collectionr-Ocps with F-vo of Florida Inc.
Mr. Langley tS Ordinan
CQ r%iq, 21-2211 bv title only,
Mr. Gioielli pr€ ;`;riled dleJUithe rate ad'v'J'Ament proposed
equates to ar, �C,6'i&ase. 0 He said
p��r residence pe� Month.
the staffwa" whether APPA lkm�crican
Rescue Plan
ificlscouici used to offset the lnicre-:e in cost
for tle.first was abir 5rn the
lie verify, with assistanc, C,
City attorneV, a,Vx te Pro exp�-,,m;es do qualify for this use,
Prcwided thv C11- an just!` q-,o economic impact related to
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COVID. He felt the risk associated with using the funds for this
' purpose was minimal.
Commissioner McMillian asked if the matter of ARPA funds use
and Ordinance No. 21-2211 should be discussed separately.
Mr. Langley explained that while both matters could be discussed,
a budget resolution would be needed to make a final decision for
the use of ARPA funds. This would need to be done separately
from the currently discussed ordinance.
Discussion ensued on the current cost per residence for recycling,
what the cost would be for the increase, the number of
collections per week, contract length, and the bid process.
Ms. Susie Dolana representative with Waste Pro, stated she was
unaware of the time frame to provide notice of the increase had
passed for that period.
Mr. Langley stated Waste Pro had missed the deadline to request
an increase. He mentioned that the Commission did have the
option to deny the increase, but when the year ended, Waste Pro
could propose a substantially higher rate adjustment. He then
asked Ms. Dolan to confirm the deadline for a rate increase had
passed.
Ms. Dolan said she was unaware of the exact deadline.
Discussion ensued on rate increase deadlines.
Mr. Langley clarified that the discussion did not pertain to the
contract length, but the rate increase. He stated the rate increase
was required to be requested earlier than it has been and that
was why they were, at the present moment, listening to the rate
increase request in a voluntary fashion.
Further discussion ensued on contract terms, rate increase denial,
and timeframes.
Mt. Langley said it was his understanding that because the
deadline was missed the related contract details were no longer
' an option for Waste Pro. He then noted they could have a
contrary position. He reminded the Commission that the
proposed rate increase would not take effect until January 1,
2022. He also noted the contract was changed to accommodate
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the fiscal year budgeting process so if a rate increase was '
approved it would go into effect October 1.
Discussion ensued on the use of the ARPA funds and for how long,
also if the rate would be fixed for the remainder of the contract.
Discussion regarding continuing to work with a company that has
an established relationship with the City and provided good
service, and not increased rates for 10 years also took place.
Commissioner Morgan moved to approve Ordinance No.
21-2211 and set November 1, 2021, as the public hearing
date. Seconded by Commissioner McMillian and carried
by a unanimous roll call vote with Deputy Mayor
Shoemaker absent.
C. Read by title only and adopt Resolution No. 21-1579, authorizing
the execution and delivery of Amendment 1 to the Clean Water
State Revolving Fund Construction Loan Agreement No.
WW590540 to provide the City with a time extension to
complete the Longdale Septic Tank Abatement and Wastewater
System Improvement and Expansion Project.
Mr. Langley read Resolution No. 21-1579 by title only. '
Mr. Smith presented the Item.
Commissioner Morgan moved to adopt Resolution No. 21-
1579 as presented Item 12C. Seconded by Commissioner
McMillian and carried by a unanimous roll call vote with
Deputy Mayor Shoemaker absent.
D. City Commission to consider a Historic District Matching Grant
Application from Lana N. Sunner on behalf of the Sunner &
Sunner Personal Injury Attorney Law Firm for the property at
150 West Warren Avenue.
Mr. Kintner presented the Item. He said the request is for
replacing rotten wood and cracked siding, repairing window
frames, and painting the building. He said each of these items was
found to be a qualifying expense. Out of the application, they
found $7,500 that were qualifying expenses with the program
which would be $3,750 into the program guidelines. He noted the '
termite treatment was not a qualifying expense.
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Commissioner Morgan moved to approve the Historic
' District Matching Grant Application as presented Item
12D. Seconded by Commissioner Boni and Commissioner
McMillan and carried by a unanimous roll call vote with
Deputy Mayor Shoemaker absent.
Added On. E. City Commission to consider approval of a Request for
Qualifications (RFQ) for Transportation Planning Firms for the
creation of a Mobility Study and Fee.
Mr. Kintner presented the Item and stated the matter had been
previously discussed at the budget meeting. He said the request
was for the adoption of a mobility plan and fee study. He stated
when a new development arrives in the City a transportation fee
is paid to Seminole County. Seminole County has created the
ability for the City of Longwood to have its own fee to replace the
county fee for individuals that pay here. He is proposing we take
up this opportunity. He said that it ultimately means those fees
would go into Longwood's transportation fund, which can be used
directly for work projects within the City. Another benefit of the
fee is it is based on a plan. He noted we have a few different plans
such as the Bicycle/Pedestrian Master Plan. He feels this would be
a good opportunity to review and revise these plans and decide
where to place transportation funds.
Commissioner Boni moved to approve the Request for
Qualifications (RFQ) for Transportation Planning Firms for
the creation of a Mobility Study and Fee. Seconded by
Commissioner McMillan and carried by a unanimous roll
call vote with Deputy Mayor Shoemaker absent.
13. CITY MANAGER'S REPORT
Mr. Gioielli passed out a set of mailbox images. He feels the top version
was Commissioner Boni's preference. He proposed the mailbox would be
set up by staff in a public facility and allow for the proper collection and
disposal of American flags all year. This could be either in anticipation of
Longwood's annual flag burning event or just as another means of lawful
and appropriate disposal of American flags dropped off by residents. He
asked the Commission if they would like to proceed with the project and,
if they do, do any of the provided boxes stand out and satisfy their needs.
' Commissioner Morgan recommended if the project is agreed
upon, that they get together with David Ruben of Heroes Strong to help
gather interest and attention on the project. He also stated they should
collaborate with Jeff Sonksen to assist with the painting project. He urged
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the importance of public attention to avoid the project going unnoticed '
or being easily forgotten about.
Mr. Gioielli stated he had considered the idea of advertising it as a new
program and having an internal version of a ribbon -cutting. He then
asked Commissioner Boni which version of the box he preferred.
Commissioner Boni stated he liked the first listed mailbox but did not like
the price. He felt it had an iconic look and better surfaces for painting.
Mayor Sackett stated he liked the white mailbox. He asked if the Boy
Scouts of America could be involved in the project. He mentioned he is
frequently asked about project availability for the eagle scouts. He
proposed that they may assist in painting the box. He said the Boy Scouts
always give all their flags over to VFW (Veterans of Foreign Wars).
Discussion ensued on where the mailbox would be located.
It was the consensus of the Commission to have two (2) mailboxes, one
placed at Longwood Memorial Gardens and one at Reiter Park.
Mr. Gioielli stated that he has enough information to get started on. He
said as long as the boxes can be put into place, painting or wrapping can
take place after.
Mr. Gioielli notified the Commission that Addison Apartments are at a
phase of development where they will be required to do overnight work.
The contractor will be notifying all neighboring residents that for four (4)
nights beginning October 18, 2021, the project will require overnight
work. This is due to water line connections that will be running from the
north side of State Road 434 to the south side of State Road 434 under
the road. He said they feel this will benefit residents with less impact on
traffic.
Mr. Gioielli said Commissioner Morgan invited him to a meeting with
Representative Plakon. As a result, they were encouraged to
complete a state appropriations request for state assistance with the
City's future new Fire Department, Station 15, requesting $1 million.
Representative Plakon has agreed to sponsor that bill after the
submission of the package. It is House Bill 2225 and has already been
entered into the state system. He has also invited Commissioner Morgan
and me to speak with a few of the individuals that will be involved in the '
process. He said he thinks this will be a two-day event requiring a stay in
Tallahassee on November 3rd and 4th. He stated if any other
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L
Commissioners are interested they should get with him to organize
logistics.
Commissioner McMillion asked the City attorney if there would be
consequences of going to a lobbying meeting together and if it would
constitute a Sunshine Law violation.
Mr. Langley stated that it could have implications. He said that they
would have to be careful to not talk about anything that they could be
asked to vote upon. Because a one-way conversation with state
legislation is not within the defined purview, these should be fine. He
then urged them to not talk about any City meetings, City business, or the
fire station project on the ride to Tallahassee. He said it is not uncommon
for two or more Commissioners from cities to attend these event-ss--_
together, but that they must be careful.
Mr. Gioielli stated if anyone had scheduling questiolis they could get with
him. _
Commissioner Boni asked for the dates.
Mr. Gioielli informed him that it will take place on November Yd an`d 4tn
Mayor Sacket stated he would be unable to attend.
Mr. Gioielli went on to say with Commissioner Morgan's assistance he
had a phone conference with Senator Brodeur to ask for his support in
supporting the previously mentioned bill. His office has reported back
that they have. He mentioned the last time the bill was vetoed at the
Governor's office and feels this was in large part due to the COVID phase.
Mr. Gioielli said he has requested both Senator Brodeur's office and the
office of Representative Plakon to support the City in getting the FDOT
State Road 434 and Ronald Reagan Boulevard Intersection Improvement
Project funded. It is already on the list and both offices have offered their
support verbally. He hopes to be able to report back good news soon on
this topic.
Mr. Gioielli said, at the request of the Commission, Candyland Park's
current construction area has been cleaned up. This space is being used
by the contractor that is working on the Longdale Phase of the Septic
Tank Abatement Program. In exchange for the use of the parking lot, the
contractor has agreed to resurface the parking lot when the project is
completed. He hopes this will align with the finalization of the grants for
the pickleball court. .
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14. CITY ATTORNEYS REPORT. No report. ,
15. CITY CLERK'S REPORT
Ms. Longo said the position of Records Coordinator had been filled by an
internal candidate and welcomed Ms. Summer Raines. Today was her
first day in the department.
16. ADJOURN. Mayor Sackett adjourned the meeting at 9:10 p.m.
Minutes approved by City Commission: 11-01-2021
City Clerk
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