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CC11-01-2021MinLONGWOOD CITY COMMISSION ' Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES November 1, 2021 6:00 P.M. Present: Mayor Brian D. Sackett Deputy Mayor Abby Shoemaker Commissioner Tony Boni Commissioner Matt McMillan Commissioner Matt Morgan Dan Langley, City Attorney Clint Gioielli, Acting City Manager Michelle Longo, City Clerk David Dowda, Police Chief Chris Kintner, Community Development Director ' Judith Rosado, Financial Services Director Shad Smith, Public Works Director Summer Raines, Records Coordinator 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 6:01 p.m. 2. OPENING INVOCATION. Pastor Tony with Sanctuary Church of Longwood gave the invocation. 3. THE PLEDGE OF ALLEGIANCE. Commissioner Boni led the Pledge of Allegiance. 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. The Senior Matinee will be held on Tuesday, November 9, 2021, from 1:30 p.m. until 3:30 p.m. at the Longwood Community Building, 200 West Warren Avenue. This month's feature is Here Today. B. The "Downtown Longwood Food Trucks" will be held on ' Thursday, November 11, 2021, from 5:30 p.m. until 8:30 p.m. at Reiter Park, 311 West Warren Avenue. CC 11-01-2021/1 S. 6. C. The City of Longwood will host its Second Annual "Ceilidh in the Park", a Scottish Heritage Event sponsored by St. Andrews Society of Central Florida. The event will be held on Saturday, November 13, 2021, from 11:00 p.m. to 5:00 p.m. at Reiter Park, 311 West Warren Avenue. There will be live entertainment, food trucks, bagpipes, and much more. This is a free event. D. The City of Longwood will host the 81h Annual "Chili Cook -Off" in conjunction with the monthly car show on Saturday, November 13, 2021, from 4:00 p.m. until 6:30 p.m. in the Historic District of Longwood located off of Church Avenue. A taster's kit can be purchased in advance for $5.00 or on the day of the show for $7.00. E. The City of Longwood will host the loth Anniversary of the "Downtown Longwood Cruise -In" Car Show on Saturday, November 13, 2021, from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood. There will be live music from the band Chrome 57. PROCLAMATIONS / RECOGNITIONS A. District #5 Presentation of the Business Person of the Month Award for November 2021 to Six Flags Nursery Supply, 1600 North Ronald Reagan Boulevard. Mayor Sackett read a brief biography on Amanda and Jon Gunther, Owners of Six Flags Nursery Supply, LLC, and then presented them with the Business Person of the Month Award for November 2021. Photographs were then taken. BOARD APPOINTMENTS. None. PUBLIC INPUT A. Presentation: Al Butler, District #3 Director for the International City Manager Association (ICMA) to present the City of Longwood Commission with an Award for 35 years of the Council -Manager Form of Government. Al Butler presented the Longwood Commission with an Award recognizing their years of the Council -Manager Form of Government. Photographs were then taken. Presentation: Emily Hanna, Executive Director with Bike/Walk Central Florida to give a presentation on Best Foot Forward. Emily Hanna with Bike/Walk Central Florida gave a presentation on who they are, their program history, methodology of Best Foot CC 11-01-2021/2 C Forward (BFF), what makes BFF different and how it works, and ' how they educate. Presentation: Matthew Ori, Senior Consultant, and Robert Ori, Executive Vice President with Raftaelis Financial Consultants, Inc. to give a presentation on utility rates. Robert Ori with Raftaelis gave a presentation on utility revenue and funding analysis for the water and wastewater utility system. He went over the purpose of the study, utility overview, assumptions, and issues affecting the utility system, presented findings and observations, and gave a summary of recommendations. Mr. Gioielli said staff was looking for direction on how to proceed with the information learned during the presentation whether they should bring back a resolution adopting a modified version, a shorter version instead of a five-year program as recommended adopt a two or three-year one. Discussion ensued on the use of American Rescue Plan Act (ARPA) funds whether for a utility rate increase or capital improvement ' projects, what the proposed increase would be, indexing rate adjustments, and a threshold question on how much ARPA funds can be used and for what. Mr. Gioielli will bring back a proposal for Commission to review at a future meeting. B. Public Participation. Chevelle Howard Director of the North Orlando Comprehensive Treatment Center, 651 West Warren Avenue, Longwood. Her goal that night was to introduce the new business and provide information to the Commission. She said the opioid epidemic is a national epidemic that has impacted thousands of people. Approximately 1.6 million people were diagnosed with opioid use disorder just last year. She said what we know is in our community and nationwide we have suffered from unfortunate overdose with the opioid epidemic. These are people who are suffering from drugs and addictions such as fentanyl, prescription drugs, diazepam, and a lot of other types of illicit substances that may or may not be in our community. One of the things that ' Arcadia Healthcare in the North Orlando Treatment Center is focused on is making sure they are part of the solution and part of being a helper to the community. Her goal was to provide information to the Commission and passed out packets with her CC 11-01-2021/3 business card, their fact sheet about the treatment center, and information about how Arcadia Healthcare serves as an excellent standard of care for people suffering from this particular ' treatment. Arcadia Healthcare is most known for not only its free- standing hospitals but also for some of its residential and in- patient treatment programs. The North Orlando Treatment Center will be an outpatient treatment program. What that means is they couple medication along with clinical treatment such as counseling, interventions, wellness, and behavior adjustments, and also support groups for patients who seek their services. They are not yet open but she wanted to share they have a dynamic team of professionals that will be working with them. She said they also have a host of clinicians who have been in the industry for a significant amount of time and a lot of community partners that they are seeking to partner with so they can address a holistic and comprehensive care program for their patients. She said they are projected to open in mid -November, and once open and after the holiday season, her goal is to come back and provide a formal presentation to the Commission. She invited the Commission to participate in some of the private tours they are doing in advance of opening. Their private tours are an opportunity for each of our community members, businesses, and individuals to come in and see the Arcadia difference. She stressed Arcadia has a standard of excellence when it comes to ' addressing people in need. They want to be the helpers of their patients but also want to be a great community steward, great community neighbor and said to consider them for partnerships, sponsorships, and participation in events. She said she and her team will attend all the community events. She also noted she was named after her father's sports car and has a car enthusiasm ingrained in her life. Arcadia Healthcare in the North Orlando Treatment Center is behind the hospital in the big, pretty blue building, where Bentley Architecture is located. Judi Coad 1695 Grange Circle, Longwood. She said this evening the Commission will be deciding on Waste Pro's increase request of $3.60 for the garbage fee or $1.69 if you minus the recycling. As I presented previously on a survey for two weeks on my street of 26 homes, only 10 homes each recycled. That is only a 38 percent usage of recycling in the cost per month of $4.00 per resident. For those such as myself who do recycle, I can still take my recycling freely to the transfer station without any cost. She said this is mainly the Commission's several options: 1) $3.60 increase per month with recycling. 2) $1.79 increase per month ' without recycling. 3) $3.60 per month paid from ARPA funds for a cost of nine months which totals $166,276.80. 4) $1.79 increase per month paid with ARPA funds for a cost of $82,644.30. 5) What CC 11-01-2021/4 would the increase be if you only chose to go with one pick-up ' and recycling yard waste that was suggested. 6) Then what the attorney brought up last week was that Waste Pro did not make their request in a timely manner per our contract and hence no increase for next year. Mrs. Coad said using ARPA funds to pay a one-year waved increase fee is not fiscally being prudent with these funds. They should be used to provide long-term usage for taxpayers such as water and sewer. She said I want to thank our previous presenter, Mr. Ori, because he hit on just my feeling that this is where the money should go, this is where our taxpayers will have a tax increase on real estate on all of the future needs we have. She spoke with Mr. Smith asking, we cannot pay off loans with ARPA funds but we do get reimbursed by our grants for what it does cost us to do the sewer abatements. That is where the ARPA funds should go, hence, the taxpayer who supports the City and brings the capital funds in. She stated she loves the idea he brought up buying land for our water treatment plant and using these funds. She thinks there is no shortage of where these funds should go. If this rebate is given to the residents, most of them are not taxpayers. There are a lot of rental properties. But next ' October they are going to get that raise whether it is the $3.60 or $1.79 and the Commission is going to hear about it then. The decision in her opinion is to decide what you are going to make on that increase without using our ARPA funds. She said as we are speaking tonight the Commission is looking at water rate increases and we have had it basically over the last five years. Not only did we have a rate increase but if you go back we used to buy our water in allotments of ten and it has been dropped back to nine. That also was an increase given to our City users. She is asking the Commission to consider this very wisely, be prudent with our taxpayer's dollars, and use it as something in my mind as I call it hardscaping as the sewer lines, the water lines, the purchase of land. JoAnne Rebello 301 Loch Lomond Avenue, Longwood. She said first with the good, we had a fantastic Truck or Treat. I think it is one of the biggest ones we ever had. It was wonderful. I enjoyed it and maybe next year I will dress up. She also wanted to commend the Historic Society for their event on the 30th that was very nice walking around and learning new things. She said she would like to see more things promoted by the City may be in conjunction with the Historic Society because we are Historic Longwood. The bad, she agreed with Mrs. Coad that to hit us with this increase, first, they did not do it in a timely manner, and it seems like everybody is jumping on the bandwagon to increase. CC 11-01-2021/5 She asked, how much increase can an individual especially one on a fixed income take. Everybody is doing it, Duke Energy, Florida ' Public Utilities, water, sewer, and Utilities Inc. She said we are getting hit left and right, and I think we need to look at it as far as the impact on residents. It might not seem a lot but when you add in all the other ones it gets to be bad. She said as far as the presentation tonight the first year they are suggesting a 14 percent increase. I also believe there was a slide that said the national average increase was 4 percent. I do not have the sewer portion but that is a kick in the teeth to people who are getting sewer. What I do not get is adding more customers and yet we have to increase substantially. I would think the revenue from the customers would offset some of this. She stated, I do not understand and I do not approve of that large of an increase. I am not sure which one spoke maybe Mayor Sackett about a smaller increase over time, fifty cents, a dollar we can handle that. But $3.70 and then the trash another $3.60 we are getting whacked left and right. A lot of people just cannot afford it right now. She said she hopes the Commission think about this and hopefully give us a break. Ed Young, 940 Douglas Avenue, Unit #122, Altamonte Springs. He said he is the Group 4 Supervisor and Chair of the Seminole Soil , and Water Conservation District. The mailing address for his Board is P.O. Box 181774, Casselberry, Florida 32718. He said next Tuesday is their monthly meeting from 6:00 p.m. until 7:15 p.m. At 7:30 p.m. in conjunction with the Natural Resources Conservation Service (NRCS), we will be having our local workgroup which is for ranchers, farmers, landowners, organizations about funding that NRCS will be getting and input on where they will like it to go. There are some budget items that have to be funded but then there is flexibility on where the rest of the funds go. Seminole County and its cities have received millions of dollars over the years through NRCS. Anything from invasive plants to flooding issues and this meeting will be held in conjunction so we can get input and have feedback. He said the good news for two Commissioners, they are not required to show up because Ms. Longo and I clarified some information. But, the Board is welcome to attend so you can find out how funding is being handled by the federal government. The one thing I do request is to keep us in compliance with federal and local public meeting notices is permission to have, and I apologize for the size but federal law requires this size and it cannot be any smaller, posted on the Chamber door until next Tuesday so no one can say it was not publicly posted. It is posted online but we have to have it at the physical location. I did not know if there was any problem. I want to get permission to have it posted by your staff. CC 11-01-2021/6 There was no issue with posting his notice. He noted the meeting ' is from 7:30 p.m. until approximately 8:45 p.m. and 9:00 p.m. He said they do have two options, attend in person, and also via a Zoom connection that their District Conservation is bringing. 8. MAYOR AND COMMISSIONERS' REPORT District #3. Commissioner McMillan said as we start the month of November with its many holidays including Veterans Day and Thanksgiving the theme of his report was gratitude. He expressed gratitude for the return of Deputy Mayor Shoemaker. He appreciated Commissioner Boni taking the initiative for getting a flag retirement box and having Heroes Strong engaged on that subject. He said last week he accepted an invitation to the Teen Challenge Gala in Lake Mary and heard for the first time Commissioner Morgan speak about his story on recovery which was very moving. He expressed gratitude for Commissioner Morgan dedicating his time to that issue for the community. He commended the performance of Mayor Sackett at the Meet the Mayor's Luncheon, hosted by the Seminole County Chamber, which they both attended. Mayor Sackett spoke about upcoming events, ideas under discussion, and provided answers to audience questions. Commissioner McMillian said the Longwood Truck or Treat was ' successful and crowded with numerous trucks and children. Unfortunately, he missed the Longwood Historic Society 5K Family Fun Run. But he did participate in the All Hallows in Ole Longwood. He guided a walking tour of the historic district in Longwood. The people who attended the tour were genuinely engaged, and he commended the Longwood Historic Society for putting the event together. Commissioner McMillian said he appreciated the input he received from citizens regarding the land use at North Street and Pineda Street. He was hearing from both sides and said he will continue to listen. He said for the record he voted for the proposed development twice including at the last Commission meeting and when it was previously applied for. He said he will always look at the details and address the concerns which are brought to him. Commissioner McMillian reported on "The true, the good and the beautiful." For "the true" he said it is related to the North Street project. He noted four years ago there was a tax act passed that was created called the Qualified Opportunity Zone. They are designated economically distressed areas where new investments, under certain conditions, may be eligible for preferential tax treatment. It was designed to stimulate ' areas that have been distressed for a long time and have not had economic development or growth using private sector funds. He pointed out there are four of those zones in Seminole County, three are in Sanford, and one is in the area of the project. The State and the IRS CC 11-01-2021/7 (Internal Revenue Service) have designated that area as someplace that needs economic development. For "the good" he saw good neighbors ' and good parenting the night of Halloween. He put out a table in his driveway with candy and was glad to see children walking around with their parents feeling safe. Also, the parents were very clear in instructing their children in safety and manners. For "the beautiful" he commented on the adorable costumes of the children at the different events. He thanked parents for bringing their children to the multiple events held in Longwood the past two weeks. Commissioner McMillian said he received a call regarding an event on November 14 at Taps & Caps Lounge in Longwood. It is a wrestling event with Waste Pro as one of the sponsors. The benefit of the event is to support diabetes awareness. Another upcoming event he said is Ceilidh in the Park, a Scottish event scheduled for November 13 in Reiter Park. He reported the group recently received their alcohol license to sell beer at the event. District #4. Commissioner Morgan said on October 20 he read to toddlers in Sanford at the PumpKind Patch operated by a group called Our City Beautiful. It is a non-profit organization with a focus on working with disabled individuals throughout Seminole County. He encouraged everyone to review the group online. On October 21, Commissioner ' Morgan said he was a guest speaker at the Teen Challenge Gala. Teen Challenge is a facility in Sanford for those who are recovering from drug or alcohol addiction. He said some of the young men in Longwood have participated in the one-year program at Teen Challenge which provides Christian -based, residential care to those struggling with addiction. Since joining the Teen Challenge Board, he said he has been helping to increase the non-profit organization's brand identification so more people may be aware of the facility in Seminole County. On October 25, he had a meeting with Kim Colegrove, President of Ladies 327. He pointed out this non-profit group is different in that it helps other non -profits. Members contribute much to the community and participate in an average of five to ten events a week in Seminole County. He met with Ms. Colegrove not only on behalf of the City of Longwood but also regarding sponsorship opportunities. He said his goal is to continue to hold events in the City and spend other people's money. He was looking forward to meeting further with Ladies 327 to discuss how the City can partner together and get large sponsorship opportunities in the future. He thanked David Rubin for setting up the initial meeting. Commissioner Morgan said on October 27 he met again with Representative Scott Plakon. On Wednesday, November 3, he along with ' Mr. Gioielli and potentially Commissioner McMillian planned to go to Tallahassee to promote the City's appropriations request for House Bill 2225 to secure $1 million for a new fire department. They had a meeting CC 11-01-2021/8 scheduled with Chair Stephenson at 3:30 p.m. Earlier that day, he is ' attending Faces of the Future Breakfast, hosted by the Seminole County Boys & Girls Club of America. He has been actively involved with the group and hopes to establish a Boys & Girls Club of America in Longwood. Commissioner Morgan said he was contacted by a friend and partner of the City, Rabbi Yanky Majesky. He has partnered with the City of Longwood in an annual Chanukah Celebration. Rabbi Majesky had asked him for a Proclamation for Torah Day in Longwood on December 21. It was the consensus of the Commission to proclaim December 21 as Torah Day. Commissioner Morgan said the Monster Dash 5K sponsored by the Longwood Historic Society was a big success. The group has started partnering its events with the City. Also, the group has reached out to other non -profits such as the Oviedo Historic Society which donated their time to the City's Monster Dash 5K. He added he invited the Young Men and Young Women Excellence Clubs from both Milwee Middle School and Lyman High School to participate in the event. He said these types of events get the young people engaged in the Longwood Historic Society, and more importantly, the goal is one day to have them take over to protect the Historic District of the City. He said the All Hallows in Ole Longwood event held the same day was also very successful. He thanked Tracy Putnam, President of Longwood Historic Society, local business owners who gave out candy, and the Citizens on Patrol (COPs). He also thanked fellow Commissioners who gave guided tours of the Longwood Historic District. Commissioner Morgan asked about the possibility of a Holiday Light Contest in the City, a home decoration contest for the holidays. He said Santa while making his tour could be the judge. The contest would be inclusive not just devoted to Christmas only, and everyone could participate in it. He thought the event would be fun and festive especially after the past year with COVID. Mayor Sackett commented on all the bright lights and displays put up for Halloween in the City. He was not sure about the idea of a contest during the remaining holidays. Usually, he just rides around the area with his family looking at the lights, and stops later for hot chocolate. He was not sure about having a contest and not this year but maybe next year. He suggested having the Parks and Recreation Advisory Board put together a holiday light event for 2022. ' Commissioner Morgan said there was another event to consider for next year known as Juneteenth, he attended a Juneteenth event in Oviedo. It was not a city -sponsored event but a non-profit one. He had spoken with CC 11-01-2021/9 the Longwood Historic Society and they expressed interest in sponsoring the event. He said the holiday is not just one particular race's history but ' all of our histories which we all should be proud of. He was impressed with the Juneteenth event in Oviedo and said Longwood should consider holding their own event. Depending upon the arrangement by the Longwood Historic Society, the event may or may not be city -sponsored. Mr. Gioielli said he and the Commission will wait until they receive feedback from the Longwood Historic Society in regards to a Juneteenth event. Commissioner Morgan said he was participating in a parade by Village on the Green on November 11 in observance of Veterans Day. He noted there are a lot of businesses and residents in unincorporated Longwood who want to feel part of the City. There are creative ways to add to the City's tax base without building up, and annexation is a way to look in that direction. He said it takes commitment from the City to give the unincorporated areas reason to want to annex into Longwood. He was trying to do more things in the community such as Village on the Green to make the transition with future annexations. District #5. Mayor Sackett said his daughter was getting married the upcoming weekend. He also attended a bowling tournament at Sanford , Airport Lanes which involved every high school in the district. Lyman High School placed third and Winter Springs High School placed fourth. Mayor Sackett thanked Mr. Gioielli for getting Duke Energy to address the problems of outages in the Devonshire Subdivision area. The meeting took place on October 20 in the City Commission Chambers between company officials and neighborhood residents. He along with Mr. Gioielli and Mr. Smith were in attendance. What Mayor Sackett learned is there is one area in Devonshire that serves about 150 people who are last in line to get their power restored after a hurricane or major event. And, it should not be that way because the people right next to them are first in line. One resident said he was without power for eight days while others did without for only one day. He told Duke Energy officials this situation was not fair. In response, officials said there are loop stations within the area they can satisfy, re -looping the wires so less impact happens at each one. By re -looping, residents can get their power back on quicker. Duke Energy will bring back a report. Mayor Sackett reported he had another meeting at City Hall with someone who wants to do development within the area. He is with the Seminole Chamber. He said Longwood no longer has a trailer park ' community but the lots are already marked off for trailers. The outcome of the discussion is the lots would be a beautiful place for Tiny Homes. He thought there may be 20 lots toward US Highway 17-92. CC 11-01-2021/10 Deputy Mayor Shoemaker said she believed the owner of the land wanted too much money. Mayor Sackett agreed but thought if we could promote something unique to the City they would sell the lots right away. He said he would continue to focus on that idea with the developer. Mayor Sackett said he noticed more homeless panhandlers underneath the new 1-4 exit and towards Winter Springs on US Highway 17-92. He asked if the panhandlers were receiving any help in getting their lives in order. Mr. Gioielli responded there is currently a change in the season. He was briefed last week by the Police Chief on his efforts personally and through his staff to address those issues. Some homeless people are attracted to the area as a result of the resources available at the Sharing Center coupled with a check cashing place and convenience store located behind there. He said some of the boundaries have changed at the new 1-4 and State Road 434 entrance and exit ramps. Staff is working on a letter giving them authority to issue trespass warnings so they can encourage panhandlers to move along. He said those who need resources are encouraged to go to the Sharing Center. ' Mayor Sackett said COVID is sliding away and he asked when does the business support with all flags and signs end. Mr. Gioielli said he will confirm but believed the date was January 1, 2022. Mayor Sackett said the issue can be reviewed in December to see if the City wants to extend those conditions. Mayor Sackett reported there were over 5,000 people who attended the Truck or Treat event at Reiter Park in Longwood. Leisure Services Staff had to go out and buy more candy during the event. The Longwood Historic Society Monster Dash 5K which was held the following weekend had 350 runners compared to 12 runners a few years back. Mayor Sackett said he saw a COPS car during Halloween, and he was glad to see such community organizations fill a need to keep Trick or Treating safe. Mayor Sackett said there was a huge sign at State Road 434 thanks to the Department of Transportation (DOT). He noted when you drive down ' State Road 436 with 10 lanes there are no signs anywhere. Mr. Gioielli answered staff was told because State Road 434 is four lanes and there is a median availability to put the sign in. Staff asked the sign CC 11-01-2021/11 on behalf of the City be removed because of our beautification efforts in the medians in that area, but their request was denied by DOT. ' Mayor Sackett responded DOT needs to go to State Road 436 in front of Altamonte Mall and see how wide their medians are and they have 10 lanes of the road. He encouraged them to go on a tour and said the sign on State Road 434 is unnecessary. Mayor Sackett said unfortunately Lyman High School suffered a big loss the past Friday night and the weather did not cooperate raining very hard. He helped out with the Lyman Athletic Booster Club and got wet too. He said his grandson who is enamored with Lyman Football Player David Izzy #22 got to meet him during the game. Mr. Izzy had a photo taken with his grandson and posted it on Instagram saying meeting this little boy brought total joy to his day. Mayor Sackett met and thanked the football player's father. Commissioner Morgan said the Longwood Historic Society broke last year's records by an increase of 50 percent in runners, and in funding totaling $13,000 going back to the City's three historic buildings. District #1. Deputy Mayor Shoemaker agreed with Commissioner Morgan the Monster Dash 5K was a phenomenal event. She was assisting ' in the City Commission Chambers with Ms. Longo during the All Hallows in Ole Longwood event held later that day. She remarked Ms. Longo displayed interesting materials such as the Senator Tree Art piece, historic City articles, and journals. She commended the Longwood Historic Society and President Tracy Putnam for doing a wonderful job showcasing the City's historic district with multiple events. Deputy Mayor Shoemaker thanked everyone for their thoughts and prayers during her illness. She spent a total of 10 days in the hospital. She said at this time she is limited in her time out due to the need for an oxygen tank. There is currently a shortage of oxygen tanks. Unfortunately, she was not able to participate in the trip to Tallahassee because of the limited supply of oxygen. District #2. Commissioner Boni said he was glad to see the return of Deputy Mayor Shoemaker. He thanked Commissioner McMillian for the comments regarding his flag drop-off project. He met with David Rubin with Heroes Strong the past week on that subject. After their meeting, they went to a United States Post Office and walked out with two boxes of used flags instead of mailboxes which they originally were seeking. He said the post office had no idea what to do with the flags. He received the flags and they will be used during the flag retirement ceremony on June ' 14. He said there is a need for this project, and eventually would like to incorporate other cities into the ceremony. CC 11-01-2021/12 Commissioner Boni agreed with Commissioner McMillian that Mayor Sackett did an outstanding job at the Meet the Mayor's Luncheon. He said he had an awesome wit and did not back down. He also commented on Mayor Sackett's earlier report on the possible introduction of Tiny Homes to the City of Longwood. He said one of District 2's business owners Kim Hiltbrand of Cornerstone Design Build Inc. is hosting Operation Tiny Home on November 11, and he was looking forward to attending. He thought it was a great idea to build Tiny Homes on the lots designated for trailer homes. There are eight models available at Cornerstone Design Build. Commissioner Boni said he agreed with Commissioner Morgan that the City needs a strategic annexation plan with unincorporated Longwood. Regarding Monster Dash 5K, he said the first runner came in at 18 minutes and 29 seconds, and the Longwood Historic Society did a great job on the event. Regarding All Hallows in Ole Longwood, he said there were great activities for the children, great participation from businesses, and a great turnout. He participated as a tour guide for All Hallows in Ole Longwood and learned a lot from a 44-page booklet with 24 stops provided by the Longwood Historic Society. The favorite stops were the Bradlee -McIntyre House, City Commission Chambers, and the Longwood . Hotel. He thanked Ms. Longo for setting up the Chambers for adults and children to tour. Commissioner Boni said he was getting mail from the last Commission meeting. He appreciated staff, fellow Commissioners, and residents checking on him as the newest Commissioner. He said he has thick skin and can handle things. He mentioned there is the controversial second reading of an amendment for properties at North and Pineda Streets scheduled December 6 at the Commission meeting. He encouraged residents to come out and speak at the meeting. He said he has done a lot of research with the help of staff to put a lot of statistics together that he is using to make his decision. He wanted residents to have this information so they can make their decisions. He said he is a face-to-face communicator and will be at Two Bell's Cafe in Longwood from 8:00 a.m. until 9:00 a.m. on Fridays beginning on November 12, 19, 26, and December 3. Residents will have the chance to express their thoughts on the second reading as well as thoughts on the future of Longwood. Commissioner Boni said he had a District 2 resident reach out to him. At this time of the year, it is dark early in the morning, and a lot of kids who go to Lyman High School walk to school. The resident is driving her ' daughter to school because the route along Grant Street and down East Marvin Street is too dark, and she is too scared to have her daughter walk by herself or even with friends. He asked for a study of the area or possibly get Duke Energy to install lights. CC 11-01-2021/13 Mayor Sackett responded the City has a contact at Duke Energy and staff ' will look into the issue regarding children's safety. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve Minutes of the October 18, 2021, Regular Meeting. B. Approve the Monthly Expenditures for October 2021. C. Approve a change order in the amount of $266,886 to the Central Florida Environmental (CFE) contract no. 3142019 in the amount of $266,886 for final construction services related to the East Longwood Septic Tank Abatement and Wastewater System Improvement and Expansion (ELWTANK) Project. Commissioner Morgan moved to approve the Consent Agenda Items 10A through 10C as presented. Seconded by Commissioner McMillan and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS , A. Read by title only and adopt Ordinance No. 21-2211, which adjusts the rate for Residential Solid Waste and Recycling Collection Services with Waste Pro of Florida Inc. Mr. Langley read Ordinance No. 21-2211 by title only. Mayor Sackett opened the public hearing. JoAnne Rebello. 301 Loch Lomond, Longwood spoke in opposition. She said as she stated before she does not agree with this. First of all, on the basis, they did not do it in a timely manner and I think it is too much for one year. Tim Dolan Waste Pro of Florida Inc, 2101 West State Road 434, Longwood spoke in favor. He said he wanted to address the comments made earlier about the language in the contract not allowing us to request. I know the City Attorney had an opinion. He said their attorney has a different opinion so there is some disagreement on that matter. Again, not planning on making that a point. He wanted to reiterate we have not had an increase in ten years. We all have seen what is going on with the economy, ' price of fuel, price of labor, and supply chain issues. He made the point last time he was up here, we are trying to pay our guys, trying to keep trucks fixed, and trying to provide a good quality CC 11-01-2021/14 service to the City. He said this is not about padding a company's t pockets. This is money that is going to pay actual expenses that we are running into, and need it to provide that service. Judi Coad, 1695 Grange Circle, Longwood spoke in opposition. She said she hears all sides of the cycle. I understand the business side, having been a business person myself. I think that the opportunity the Commission has is to find a happy medium in giving up the recycling to least make that increase a much more palatable one of $1.79 if that is the way you go. Hopefully, you do not spend our federal funds to waive that for a year because it is still going to catch up with the residents. If you go the $3.60 they are going to get smacked twice. She said we all know the water rates are coming and I hope that is the consideration you take. No one else spoke in favor or opposition to the Item. Commissioner Morgan moved to close the public hearing. Seconded by Deputy Mayor Shoemaker and carried by a unanimous voice vote. Discussion ensued and questions were asked if there would be a ' spike in trash pick-up rates for the second year if the Commission uses ARPA funds the first year. Mr. Gioielli clarified if the Commission approves the increase of $3.60, that increase from the residents' standpoint would be delayed assuming the Commission approves APRA funds to be used to offset for a year. The second -year rate increase will remain the same regardless of whether APRA funds are used or not. Commissioner Morgan asked about the trash rates if the City got rid of the second day of trash pick-up. Mr. Gioielli answered similar to the methodology used in the recycling review he would think there would be an increase in the trash on the one day since trash is not being picked up on both days. He did not know if it would be an even assumption just removing the $4.26 days from the monthly rate. He pointed out the same amount of trash is being picked up and therefore disposed of, and the same amount of work is being done in just fewer days. ' Commissioner Morgan asked if there was a number available for trash pick-up for one day a week. CC 11-01-2021/15 Mr. Dolan responded the two-day trash service goes from two to one but the disposal rate is still the same. Those items do not , change. He said instead of cutting the rate in half, you may only cut it by a quarter. He did not have the number available for trash service only one day a week. But if needed, he could get the number and return it to the Commission for review. In addition, he could look into a rebate for recycling if requested. He said if the Commission approves the rate adjustment at this meeting, they may still discuss the one -day service for trash at another time. Mr. Gioielli clarified if the Commission approved this item that night, they are approving a rate increase. Staff contacted Seminole County Government and confirmed recycling is taking place there. However, the recycling rebate the City once enjoyed is no longer an option. Commissioner Morgan asked for a number for trash pick-up for one day a week. Mr. Gioielli responded a number can be put together for trash pick-up for one day a week, and be brought forward for the Commission to review. He said Lake Mary and Oviedo are one day ' a week pick up, Lake Mary is $20.02 a month per house and Oviedo is $22.98 per house a month. Commissioner McMillian said he continued to propose using ARPA funds for the trash rate increase. The rescue funds are meant to give imminent help to people who need it. If there is a rate increase on the horizon, the Commission can use those funds to insulate the harm of the sticker shock to their citizens. He said there is more time to work with a good partner on what can be done about recycling and routes in the future. He advised what the Commission can do now is to stabilize with a contract with the rate increase so there is no disruption in sanitation service because it can happen with fuel costs and the labor market. Discussion ensued on the options and cost of service for one day a week and the use of ARPA funds. Commissioner McMillan moved to adopt Ordinance No. 21-2211 as presented Item 11A. Seconded by Deputy Mayor Shoemaker. Commissioner Morgan commented that he would have liked to , see the cost of service for one day a week pick up before approving this item. CC 11-01-2021/16 Motion carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. Approve an increase in the amount of $166,377 to purchase order #22-00146 for Waste Pro of Florida Inc. for the rate increase for Residential Solid Waste and Recycling Services. Mr. Gioielli presented the Item. Commissioner Morgan made a motion to approve the purchase order in the corrected amount of $166,277 for the rate increase for Residential Solid Waste and Recycling Services. Seconded by Commissioner Boni and carried by a unanimous roll call vote. B. Read by title only and adopt Resolution No. 21-1580, amending the fiscal year 2021/2022 budget appropriations in the amount of $166,277 to reflect the increase to purchase order #22-00146 for Waste Pro of Florida Inc. related to the rate increase for Residential Solid Waste and Recycling Services, which is also included in this agenda. Mr. Langley read Resolution No. 21-1580 by title only. Mr. Gioielli presented the Item. He said when the City received the ARPA funds, the Finance Department created an ARPA Fund Account to keep it separate and ready for Commission approval on use. This Item is essentially asking for that money to be transferred from ARPA funds so it can be utilized to pay for the remainder of the fiscal year's increase on the Waste Pro Item. Commissioner Boni asked for confirmation that ARPA has specific guidelines on how the money can be used. Mr. Gioielli responded it does. Commissioner Boni asked if General Funds could be used to pay for the rate increase and keep ARPA funds for other projects. Mr. Gioielli responded the Commission could use General Fund Reserve money to pay for this Item. Staff, however, has tried to look at a broader picture. One of the issues is what can ARPA ' funds be used for recognizing there are many things that cannot qualify. If staff can find certain things that can utilize ARPA funds, that keeps the reserve in place to purchase the capital items that CC 11-01-2021/17 the City still needs to purchase which is not included in the budget. ' Deputy Shoemaker pointed out ARPA funds have nothing to do with the General Fund Reserve money. Commissioner Morgan said it is a difference between spending City money versus ARPA money. Mr. Gioielli provided an example of what may be used with ARPA funds. He said the purchase of a new fire truck is not allowed. But using the money as the Commission is planning on in this Item is allowable. Staff is trying to piece together the different options to make necessary purchases. Discussion ensued on efforts to educate residents on the use of the ARPA funds to help pay for a trash rate increase, having a workshop to discuss the use of the ARPA funds, and using reserves to make capital purchases not approved for use with ARPA funds. Ms. Rosado stated the budget amendment increases the overall total budget. The City has already received $3.5 million in ARPA ' funds, and it is not recognized as revenue. It is listed as deferred revenue. She said when the ARPA funds are spent and the Commission decides where to use it, it will be moved to revenue. Mr. Gioielli asked if the Commission can approve the Item and later decide if they would rather use reserve money, and make a budget amendment to adjust repaying the ARPA line for example. Ms. Rosado responded yes that a budget amendment can be done at a later time. Commissioner McMillan moved to adopt Resolution No. 21-1580 as presented Item 12B. Seconded by Deputy Mayor Shoemaker and carried by a three -to -two (3-2) roll call vote with Mayor Sackett and Commissioner Boni voting nay. C. Approve the Annexation Agreement, read by title only, set November 15, 2021, as the public hearing date, and approve the first reading of Ordinance No. 21-2212 annexing and amending the corporate limits of the City of Longwood for a voluntary ' annexation by S. Brent Spain for the property with Parcel ID: 05- 21-30-523-0000-0060 and 05-21-30-523-0000-OOA8 located at 1580 and 1590 South Highway 17-92. CC 11-01-2021/18 ' Mr. Langley read Ordinance No. 21-2212 by title only. Mr. Kintner presented the Item and gave an overview of the voluntary annexation application. He said the proposal includes a car wash and two small apartment buildings. Most of the property is an annexation of an old nursery on US Highway 17-92 and helps fill in an enclave area along that portion of US Highway 17-92 and Lake Fairy. The applicant voluntarily agreed to certain limits regarding what they are planning to do. They would be coming into the City with 50 total dwelling units otherwise if they came in under the in -fill and mixed -use category with no restrictions they would be allowed 171 units. The annexation agreement has a limitation of three stories, 50 units, and a total of 45 feet tall for the two buildings. The agreement, which has been reviewed by staff and the City Attorney, has been approved by the applicant. He said the City would be collecting impact fees from the development, therefore, staff has recommended approval of the annexation agreement. If the Commission approved the agreement, a public hearing would be scheduled at the next Commission meeting. ' Mayor Sackett asked if both sides of the property are considered Seminole County. Mr. Kintner answered he believed the property sides are Seminole County but the US Highway 17-92 boundary is considered City of Longwood. Commissioner Morgan said the annexation of this property is a smart move because it limits the number of apartments and adds to the City's tax base. The apartments could be built in unincorporated Longwood no matter what and they will be using the services of the City of Longwood. The applicant is willing to work with the City and has only 50 units. Commissioner Boni asked why the property is not being developed as condominium units versus classifying them as apartments. Brent Spain, the representative on behalf of the property owners said his client is the car wash developer who will develop the front portion of the parcel that borders US Highway 17-92. The rear ' part of the property is under contract with a developer that builds multi -family, garden -style apartments. He said his client has voluntarily agreed to a height limitation of 45 feet and no more than 50 dwelling units. The reason why the units are not condos is CC 11-01-2021/19 that the property is under contract with a separate entity, and that developer does multi -family. ' Commissioner Morgan moved to approve the annexation agreement with the additional language agreed to by the applicate and staff where the applicant would seek a sub- area designation with a limit of three stories and 50 total dwelling units for the property and approve Ordinance No. 21-2212 and set November 15, 2021, as the public hearing date. Seconded by Commissioner McMillan and carried by a unanimous roll call vote. D. City Commission to consider and approve the Third Amendment to Memorandum of Agreement and reappointment of the Acting City Manager. Commissioner Morgan moved to reappoint Mr. Gioielli for another 120-days and approve the Third Amendment to the Memorandum of Agreement for the Acting City Manager as presented. Seconded by Commissioner McMillan and carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT Mr. Gioielli said he would like to set a date for a workshop to discuss ' ARPA funds. He provided some options, November 18 or 30, December 1 or 2. It was the consensus of the Commission to schedule an ARPA Workshop on Tuesday, November 30 at 5:00 p.m. Mr. Gioielli gave an update on the flag mailbox and staff has been working with Commissioner Boni. Commissioner Boni put staff in contact with a representative from the Post Office, the lead did not workout. He said staff is planning to order the two classic -looking mailboxes tomorrow. He said they will plan an event for the unveiling and work on the design. He noted there was a delay as they were trying to get them donated. Mr. Gioielli said the Community Building balcony has been completely rebuilt and is now a usable feature. He said they have now started to advertise City events on SGTV and the Community Building is being advertised as a venue for weddings and meetings. The staff has been in contact with the Sharing Center and waiting on receiving some digital material so we can support their initiative for going purple for Hunger and Homelessness Awareness Week November 13 through November 21. ' CC 11-01-2021/20 Mr. Gioielli passed out for review conceptional drawings for the Lewis ' House. The ground -penetrating sonar showed no issues with the area for placement of the gazebo at the Longwood Memorial Gardens. This design takes as much of the existing structure as possible, seals all the lead -based paint, and would build this particular building, replacing anything that could not be serviceable. He said unless the Commission gives a different direction, staff may recommend not to have a slab for the gazebo. This is important as this is a cost that was not budgeted and it is still anticipated to be $75,000 up to $100,000. If approved there will be a cost associated with the design and administrative fees of approximately $10,000 to $12,000. These would be funds thatwould__--___ come out of reserves. There were no objections from the Commission to move -forward with this project. Mr. Gioielli spoke about state appropriations. Commissioner Morgan, Commissioner McMillan and he are going to Tallahassee on Wednesday., . They will meet with the Chair for the State AdministratioFl Technology . = Sub Committee, they have a meeting with the House Budget Chief and hope to get a meeting with the Budget Chief for the Governor. He said this Bill is HB 2225 it is being sponsored by Representative Plakon and ' Senator Brodeur. In addition to this request, staff was challenged by Commissioner Boni to look for other needs within the City and were able to identify a second appropriation request, sponsored by Representative David Smith. It will be for next year and is an infrastructure need for Information Technology. If approved, this will allow the City to receive $495,000 to upgrade the main server systems, which not only gives us new hardware it gives us the appropriate software and software support. The equipment itself is self -encrypted, which helps stop ransomware. This is HB 2441. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT A. Consider canceling January 3, 2022, Regular City Commission Meeting. It was the consensus of the Commission to cancel the January 3, 2022 meeting. Ms. Longo distributed options for the Commission to review for a new Beautification Award sign. She also mentioned getting a smaller sign ' which she and her staff could relocate as needed and not have to utilize Public Works staff and the post hole digger. CC 11-01-2021/21 It was the consensus of the Commission to go with option number six. Mayor Sackett also noted he liked the current sign size as it was more ' noticeable. 16. ADJOURN. Mayor Sackett adjourned the meeting at 9:44 p.m. Minutes approved by City Commission: 11-15-2021 Brian D. Sackett, r ATT T: ; Michelle LqfW6, CIVIC, FCRM City Clerk CC 11-01-2021/22