22-2229 Adopting Budget FY 2022-2023 ORDINANCE NO. 22-2229
AN ORDINANCE OF THE CITY OF LONGWOOD,
FLORIDA, ADOPTING THE ANNUAL BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND
ENDING SEPTEMBER 30, 2023 AND ACCOMPANYING
FIVE YEAR CAPITAL IMPROVEMENT PLAN;
APPROPRIATING APPROPRIATING, AND ALLOCATING
REVENUE AND EXPENDITURES OF THE CITY FOR
THE FISCAL YEAR 2022/2023, PROVIDING FOR
AMENDMENT BY ORDINANCE OR RESOLUTION,
PROVIDING FOR CONFLICTS, SEVERABILITY, AND
EFFECTIVE DATE.
WHEREAS, under Section 6.04 of the City Charter of the City of Longwood, Florida,
and the laws of the State of Florida, a proposed budget of the estimated revenues and
expenditures and a complete financial plan of all city funds and activities for the Fiscal Year
2022/23 has been reviewed and evaluated, and
WHEREAS, the City Commission is of the opinion that all of the items of anticipated
revenues and expenditures for the said fiscal year are reasonable, necessary, and proper for
the administration of the affairs of and the proper conduct of the business of the City of
Longwood; and
WHEREAS, under Section 3.10 of the City Charter of the City of Longwood, Florida, the
City Commission can by ordinance adopt or amend an administrative code or establish, alter
or abolish any City department, office or agency; and
WHEREAS, after further review, the City Commission desires to adopt said budget as
submitted set forth the following estimated fiscal data for the year 2023;
Revenues and Fund Balance $62,151,921
Expenditure Requirements $62,151,921
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
LONGWOOD, FLORIDA,AS FOLLOWS:
SECTION 1: There is hereby adopted a budget for the fiscal year 2022/23 for the City
of Longwood, Florida, for the period beginning October 1, 2022, and ending September 30,
2023.
SECTION 2: A complete copy of the entire budget for the fiscal year 2022/23
consisting of estimated revenues and expenditures is attached to this ordinance and
specifically incorporated herein along with all amendments thereto made by this Commission
on the date of adoption.
Ordinance No.22-2229
Page 1 of 2
SECTION 3: With respect to the Capital Improvement Projects (CIP) included in the line
item budgets for funds or departments, such are considered subcategories within a fund, and
not themselves considered separate funds or programs. Transfer of appropriations between
capital projects line items in the CIP will be permissible through a budget amendment
approved by City Commission through a Resolution. Modifications to the CIP affecting the
total amount of appropriations in a fund or department will require City Commission approval
through a budget amendment.
SECTION 4: All ordinances or parts of ordinances in conflict herewith be and the same
are hereby repealed.
SECTION 5: This ordinance may be amended by ordinance or resolution.
SECTION 6: If any section, sentence, clause, or phrase of this ordinance is held to be
invalid or unconstitutional by a court of competent jurisdiction, the holding shall in no way
affect the validity of the remaining portions of this ordinance.
SECTION 7: This Ordinance shall become effective on October 1, 2022.
FIRST READING (ADOPT TENTATIVE): September 7, 2022
SECOND READING (ADOPT FINAL): September 19, 2022
PASSED AND ADOPTED THIS 19th DAY OF September A.D., 2022.
CITY COMMISSION
CI .• ► WOOD • 'IDA
4-
MATT MORGAN, ' - OR
ATT T:
MICHELLE GO, MC, FCRM, CITY CLERK
Approved as to form and legality for the use and reliance of the City of
Longwood, Florida,only.
DANIEL W. EY ORNEY
Ordinance No.22-2229
Page 2 of 2
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2022_2023
PROPOSED BUDGET
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October 1, 2022— September 30, 2023
City of Longwood, Florida
2022/2023 Budget
October 1, 2022 — September 30, 2023
City Commission
Matt Morgan, Mayor
Tony Boni, Deputy Mayor Abby Shoemaker, Commissioner
Matt McMillan, Commissioner Brian D. Sackett, Commissioner
Executive Staff
Clint Gioielli, Acting City Manager
Michelle Longo, City Clerk
Judith Rosado, Financial Services Director
David Dowda, Police Chief
Michael Peters, Fire Chief
Shad S. Smith, Public Works Director
Chris Kintner, Community Development Director
Magdala Ridore, Human Resources & Risk Management Director
Chris Capizzi, Leisure Services Director
Craig Dunn, Information Technology Director
City of Longwood FY 2022-2023 Proposed Budget
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TABLE OF ONTENTS
READER'S GUIDE
Reader's Guide
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COMMUNITY PROFILE
Our Vision and Mission 6
Budget Award 7
Organizational Chart 8
*' City of Longwood Location 9
• . ,., r History of Longwood 10
i'" - ' •• Community Snapshot 14
�•'^' Longwood Demographics 15
r Longwood City Commission and Staff 17
x BUDGET MESSAGE
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,x ,;,: City Manager's Budget Message 21
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BUDGET OVERVIEW
'" `'" '' I. Budget Document 29
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��,' s j --� 'i ' Budget Guiding Policies 31
Budget Process 33
Budget Calendar 36
Budgetary Basis 38
Financial Structure 39
- CITYWIDE BUDGET
Major Revenue Sources 42
"" Historical Revenue Summary 53
..t c,.1 Historical Expense Summary 54
" ,
f Long-Range Financial Plan 55
4 ' 1' £ t'` Citywide Budget Summary 58
4i• ' Estimated Changes in Fund Balance 59
Revenues by Type 61
a :'{ ,° Expenses by Major Category 62
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k4; . ,,, a •,E'°' . . Citywide Sources 63
- Citywide Uses 64
,t `, K Appropriations by Fund 65
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Citywide FTE's vs. Population 67
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GENERAL FUND BUDGET
General Fund Budget Summary 68
General Fund: Total Sources 69
.z. General Fund Revenue Detail 70
1 ' *'' " ` 5. General Fund: Total Uses 73
General Fund Allocations 74
DEPARTMENTS
• „ '
Administration 75
' t'" „ , 1 City Commission 76
. ` .•y , City Attorney 81
t. 4' �' City Clerk 83
r City Manager 90
u y I General Services 96
F; j Human Resources 100
' r' " 1,.i,. , : Financial Services 106
'`' tt ' Information Technology 122
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Law Enforcement 128
' A. }' �y i , - Fire and Rescue 136
' = 1-'` Community Development 143
- Leisure Services 149
__- Public Works-Streets 158
'='' `'� • '` , 4'. �, Non-Departmental 163
'. 1 Public Utilities 195
SPECIAL REVENUE FUNDS
Special Revenue Funds Schedule 164
Building p
and Ins ection Fund 167
,. I 1.,.! Police Education Fund 171
Special Law Enforcement Trust Fund 172
ARPA Fund 173
c Special Assessment Fund 174
Parks and Events Fund 176
Citizens on Patrol Fund 178
CERT Fund 179
Police Impact Fees Fund 180
Fire Impact Fees Fund 181
Recreation Impact Fees Fund 182
' A, PW-Administrative Impact Fees Fund 183
'� . Stormwater Management Fund 184
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CAPITAL PROJECT FUNDS
i Capital Project Funds Schedule 189
`` Public Facilities Improvement Fund 190
t '• Capital Projects Fund 192
ENTERPRISE FUNDS
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Enterprise Funds Schedule 194
Public Utilities Fund 195
j- Public Utilities R&R Fund 203
-, - Public Utilities Impact Fees Fund 205
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, CAPITAL IMPROVEMENT PROGRAM
` c .fi Five-Year Capital Improvement Plan 206
1 Capital Detail Project Detail 211
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• y LONG TERM DEBT
• Long Term Debt Policy 249
14.. . - Capital Improvement Notes 250
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` �"` State Revolving Fund Loans 252
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• Long Term Debt Analysis 254
n"` < -:aa i ' PERSONNEL
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' s� Human Resources Overview 255
Authorized Positions 258
Position Comparison by Fund 262
-- Payroll Allocations 263
Position History 264
Grade Step Pay Plan 265
Itr, 1 , GLOSSARY
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• READER'S GUIDE
The budget is the City's fundamental policy document. It describes the City's goals
and details how resources are allocated to achieve these goals. In addition, the budget
serves as the annual financial plan, an operations guide, and a communications tool.
The budget guide provides an overview of the elements of the budget document. It also
includes a glossary of budget terminology.
Or,anization of the Bud:et Documen n
Table of Contents
The Table of Contents lists and shows the page number for information in the Budget.
Communi Profile
This section provides the City's Mission Statement, background information on the City including
its location, history, and the structure of the organization, the City's demographic information, and
the form of government by introducing the City Commission and the Acting City Manager.
13 ud•et Message
The budget message prepared by the Acting City Manager summarizes the City's current year
activities and long-term position, highlights new programs and opportunities,and outlines both short
and long-term goals of the City. Furthermore,the Budget Message identifies challenges faced in the
year ahead and describes how the City intends to address these challenges and proceed in a way that
ensures fiscal stability and accountability.
Budget Overvie
The budget document provides an overview of the guidance and direction used to manage the fiscal
resources of the City. Provides an overview of the policies established in preparing the proposed
budget and describes the legal authority in establishing the budget; how it is presented and justified;
and the adoption and execution of the budget.
IMEIBEEM
The Citywide Budget provides s financial information on projected revenues, expenditures, fund
balances, and reserves. This section includes the Budget Summary of Funds as well as detailed fund
descriptions and information on all revenue sources and expenditure projections. This section also
includes fund balance trends and detailed revenue and expenditure data for the next year.
City of Longwood 2 FY 2022-2023 Proposed Budget
READER'S GUIDE
General Fund
The General Fund Summary section includes the schedules pertaining specifically to the general fund.
i De s artment
Organizational Chart:
Each Department section begins with an Organizational Chart. Each chart displays the department's
positions and their relationship to one another.
Department Description:
Includes a detail description of the department and the specific functions and duties.
Goals and Objectives:
Objectives are outlined in bullet format and represent each department's objectives for FY2022-
2023.
Highlights:
Highlights are outlined in bullet format and represent each department's accomplishments for
FY2021-2022.
Performance Measures:
Departmental Performance Measures for the upcoming fiscal year as well as the prior fiscal years are
also outlined in table formats. As part of the city's ongoing process improvement, each department
has identified key performance measures that are aligned with the City Mission Statement and track
the measures over multiple fiscal years.
Summary:
The Summary in a table format provides with authorized positions for each department approved for
the upcoming fiscal year as well as prior year. The number of positions includes full-time and part-
time positions. Also includes the total for Personnel, Operating and Capital Expenses. The funding
source includes the various sources of funding for the operation of the department.
Line Item Detail:
The Line Item Detail provides with each line expense accounts used by each department for the
operations of the department. It includes FY2020-2021 actual expenses, FY2021-22 Budget and
Estimates; and FY2022-2023 proposed budget.
City of Longwood 3 FY 2022-2023 Proposed Budget
0
READER'S GUIDE
Special Revenue Fund
The Special Revenue Funds section provide with a schedule of the combined revenues and
expenditures for all special revenue funds.Each of the various funds display their budgets in a similar
format to the departmental section of the General Fund.
Ca*ital Pro'ect Funds
The Capital Project Funds section provide with a schedule of the combined revenues and expenditures
for the Public Facilities and Capital Projects Funds. Each of the various funds display their budgets
in a similar format to the departmental section of the General Fund.
The Enterprise Fund section provide with the Water and Wastewater funds and how they are used.
A schedule of the combined revenues and expenses for all funds is provided. Each fund displays
their budgets in a similar format to the departmental section of the General Fund.
Ca.ital Im rov ement Pro.ram
The Capital Improvement Program shows a summary of the five-year plan for the purchase of
vehicles, equipment, and infrastructure improvements. A detail sheet for each project is also
presented that provides the funding,project description,justification,project alternatives,and project
impact on the operating budget.
on. Term Debt
The Long-Term Debt section shows all debt the City currently has starting with the Capital
Improvement Notes, State Revolving Fund Loans, followed by the Long-Term Debt Analysis
providing with current loan balances and what it is due within a year.
Workforce
The Workforce shows authorized full-time and part-time positions for each department. The Position
Comparison by Fund Schedule provides three years and change between the last two fiscal years.
Payroll Allocations shows percentage of positions that are split between departments or funds. This
section also includes the Grade Step Schedule for non-union, Blue Collar Teamsters, Police
Department Teamsters and Fire Department IAFF, and a 10-year position history.
City of Longwood 4 FY 2022-2023 Proposed Budget
READER'S GUIDE
Glossary
Provides a glossary of defining terms that are either technical in nature or have a unique meaning
for the City
City of Longwood 5 FY 2022-2023 Proposed Budget
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LONGWOOD
Florida
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"To foster citizen trust by practicing open, accountable and
responsive government; providing quality core services;
promoting long-term prosperity; encouraging smart growth in
harmony with the City's unique heritage and urban
surroundings; strengthening the City's standing as a preeminent
destination for commercial endeavors, and promoting livability
by enhancing and protecting our neighborhoods."
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City of Longwood 6 FY 2022-2023 Proposed Budget
GD
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award `02. °"
zo��—zoz2
ADOPTED
PRESENTED TO BUDGET Y R;^,0..
City of Longwood
•Florida /'�'I
For the Fiscal Year Beginning
October 01, 2021
�. P
Executive Director
Government Finance Officers Association of the United States and Canada
(GFOA) presented a Distinguished Budget Presentation Award to City of
Longwood, Florida, for its Annual Budget for the fiscal year beginning
October 01, 2021. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document,
as a financial plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements,and we are submitting
it to GFOA to determine its eligibility for another award.
City of Longwood 7 FY 2022-2023 Proposed Budget
le _ .. _ ___ ____________.___.
ORGANIZATIONAL CHART
Citizens of Longwood
Elected Officials
Matt Morgan,Mayor—District 4
Tony Boni,Deputy Mayor—District 2
Brian D.Sackett,Commissioner—District 5
Abby Shoemaker,Commissioner—District 1
Matt McMillan,Commissioner—District 3
Acting City Manager
City Clerk Clint Gioielli City Attorney
(407)260-3445
Michelle Longo Dan Langley
(407)260-3441 (407)262-8400
Human Resources Department Community Development
Magdala Ridore,Human Resources/Risk Chris Kintner,Community Development
Management Director Director
(407)260-3466 (407)263-2320
Financial Services Information Technology Department
Judith Rosado,Director of Financial Craig Dunn,Director
Services (407)263-2333
(407)260-3475 .— -- --- __
Public Works Leisure Services
Shad Smith,Public Works Director - Chris Capizzi,Leisure Services Director
(407)260-3447 (407)260-3484
Fire Department Police Department
Mike Peters,Fire Chief David Dowda,Chief of Police
(407)260-3485 (407)260-3407
City of Longwood 8 FY 2022-2023 Proposed Budget
0 CITY OF LONGWOOD LOCATION
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City of Longwood 9 FY 2022-2023 Proposed Budget
HISTORY OF LONGWOOD
Longwood has been a destination point for �• :'' . ` , ,
Florida travelers since coastal tribes used The
•
Senator, an ancient bald cypress, to find their a
way over land from the St. Johns River to _
trading grounds at Spring Hammock. .
As far as American Colonial history goes,
Longwood as well as most of Seminole County .644
shares its frontier beginnings with the early
settlement of Orange, Lake, Brevard, Volusia,
and Osceola Counties that make up the Orlando Metro Area. Central Florida's
development began after the Second Seminole War (1837-1842). By the early 1860s,
both Sanford and Orlando were small settlements that had developed near the
Seminole War forts built between 1837 and 1838. Settlers began arriving at what
would become Longwood during the lull between the end of the Seminole Wars in
the 1850s and the beginning of the Civil War.
The earliest settlers to the Longwood area arrived in the early 1870s. John Neill Searcy
came from Tennessee in March of 1873, and Edward Warren
Henck arrived from Boston in November of the same year. Both
came by steamboat up the St. Johns River to Sanford and were
soon granted Longwood homesteads. A small community had
begun to develop. Mr. Henck found the Hartley Family
•
homesteading at Fairy Lake which is now the Columbus Harbor
neighborhood when he first arrived. "There were no other
inhabitants in what is now the corporation of Longwood," Henck
wrote in a brief history of his early days in Florida for historian
William Fremont Blackman's History of Orange County, Florida,
published in 1927.
City of Longwood 10 FY 2022-2023 Proposed Budget
E.W. Henck was a railroad man, hotel owner, and real estate
promoter who served with the E.W. Henck honor guard that -.f
accompanied President Abraham Lincoln's body on the train
trip from Washington to Illinois. After 2 days at Mellonville's n fei +.- )4`'
"so-called hotel," Henck set out south on foot.
Fifteen miles to the south, he selected his homestead on land ,v >
south of Myrtle Lake. The mail rider was replaced by Joseph ' "'- ;a{
Bumby's stage line when, on May 19, 1876, the Longwood
Post Office was established with Henck as the first T .
postmaster. He selected the name Longwood after a suburb of Boston, which he as a
young engineer helped lay out. Henck began making horseback trips to search for a
route for a railroad linking Sanford and Orlando, then a mere trading post. Henry
Sanford provided some of the lands. Henck led a group of local businessmen in getting
the first post-Civil War railroad, the South Florida Railroad, constructed in Florida. The
South Florida Railroad began construction in the fall of 1879, and regular rail service
between Orlando and Sanford started on November 15, 1880. Eventually, Henck sold
controlling interest in his railroad to the Henry Plant rail system. He also initiated the
construction of the Longwood Hotel, which was completed in 1886. Henck was
elected Longwood's first mayor in 1885.
A decade later, and under Henck's steady real estate promotions, Longwood had 5
churches, 3 hotels, including 2 built by Henck, 8 stores, and a weekly newspaper.
Another early settler from Boston, Frederick Rand,
aiiiii4together with the Searcy family, founded Christ Episcopal
11f , Church, which still stands on Church Avenue. Rand's
I. . _ -"' - . . parents raised funds in Boston to assist with the building
1 . 1 , of the church. Rand was also associated with Henck and
`'
I.
.. _ --- the founding of the railroad. Although the railroad from
op ` Sanford to Jacksonville was not completed until the mid-
1880s, the railroad from Sanford to Orlando, completed in 1880, increased access to
the area for those who arrived by steamship. Growth was rapid, and by 1886 the
population was 1,000. Longwood was among the largest communities in Orange
County (Seminole County was formed in 1913).
City of Longwood 11 FY 2022-2023 Proposed Budget
Another notable early settler of Longwood is Mr. Pyotr
Aft
Alekseyevich Dementyev. The 1884-85 State Gazetteer
and Business Directory lists Longwood's chief industry as
1 the P.A. Demens and Co. sash, door, and blind factory. In
,; `fr those days, it was the major supplier of lumber and
z building materials for much of the area. The company's
owner was Pyotr Alekseyevich Dementyev, whose name
was later shortened to Peter Demens. He was 31 when he
came to Florida in June 1881 as an expatriate nobleman
I_ who had been on the losing end of a political feud in
Czarist Russia.
Upon arriving in Longwood, Mr. Demens bought 30 acres of groves and a 30 percent
interest in a local sawmill, later buying out his partners. His expansion plans included
a contract to build railroad station houses from Lakeland to Dade City. He also
supplied labor and material for buildings at Rollins College. He became the owner of
a charter for a railroad to run from the community of Lake Monroe to south of Lake
Apopka when its owners couldn't pay a debt. He completed the line to the new town
of Oakland and later to the Tampa Bay area. The town at the end of the line became
St. Petersburg, a name selected by one of his partners to honor Demens' hometown.
By 1889, though, Demens sold his railroad to get out of debt and moved to North
Carolina.
Longwood's Historic District encompasses roughly 190 P'2 r-,-.
acres and has 37 contributing structures. It became part - `1� , ' '•
of the National Register of Historic Places in October ,
,., c - 't
1990. The District, the heart and soul of the city, is well '' _..„ ' '
1
hidden near the intersection of State Road 434 and : ` .F .
ICounty Road 427. _
Describing this area as "quaint" would be a major understatement. In addition to the
Longwood Hotel, the Historic District boasts a handful of historic structures, including
the 1873 Inside-Outside House (now home to a small business called Culinary
Cottage), the 1879 Christ Episcopal Church and the 1885 Bradlee-McIntyre House, a
former winter cottage and a fine example of Queen Anne-style architecture. The
Historic District also contains City Hall, the Community Building, and a number of city
administration buildings. In addition, a couple of specialty stores and boutiques can
City of Longwood 12 FY 2022-2023 Proposed Budget
be found here. One of the major goals of City Officials is to attract more residents and
visitors to this charming area.
'` ^ !'
The Longwood Police Department is 'Kam,,; r � ,
comprised of 50 law enforcement • _
officers and support staff providing 24- - - ' ^� � - 4 17 '
hour coverage to the City's residents, the '-- 4-
business community, and visitors. The
police department utilizes Uniform Road ; w % f
Patrol, Traffic Enforcement, Criminal '
Investigations, Community Relations,
Code Enforcement/Field Services, and
School Resource Programs. These
programs are utilized to enforce all state and local laws, while also protecting the lives
and property of the citizens of Longwood. The Longwood Police Department is
committed to Our Community.
The City of Longwood Fire/Rescue is a full-service fire department offering advanced
life support, medical transport, fire suppression, and fire safety training. In addition
to emergency scene operations, the Fire Department is proactively engaged in
emergency management planning, construction plans review, and on-site code and
standard compliance through fire and life safety inspections. The City of Longwood
Fire Department answers 4,000 annual emergency calls to a population of 50,000
citizens residing in a suburban/industrial
r• community. To do so, the Fire Department
operates out of 2 stations strategically
% - located throughout the cityto provide a
g
* kt. maximum response in minimum time. The
City has 43.5 career fire employees who
staff these 2 stations. The Longwood
Fire/Rescue Department protects 6
square miles in the city limits and an additional 4 square miles with automatic aid
responses with Seminole County and surrounding municipalities.
City of Longwood 13 FY 2022-2023 Proposed Budget
COMMUNITY SNAPSHOT
Year of Incorporation 2021 STATISTICS
1923
Median
4111211 Household
Income
$65,500
Housing
$284,600 Median Home
x,. Value
Employed
7,495
62.2% 23.7%
White Collar Blue Collar
42 years
Population
Education
-001_ 42 % 16,451 ,
- Bachelor's Degree or Higher s j
City of Longwood 14 FY 2022-2023 Proposed Budget
LONGWOOD DEMOGRAPHICS
Population by Year:
CITY OF LONGWOOD POPULATION
BY FISCAL YEAR 16,451
15,099 15,409
18,000 13,733 13,553 13,741 •
14,311 14,718 14,899
13,212 •
16,000 t np tit ? 1111111
14,000 '111
12,000
10,000
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8,000
6,000
4,000
2,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Ten Principal Employers:
Orlando Health South Seminole... 1032
UPS 703
D&A Building Services 338
Comprehensive Energy Services 272
Collis Roofing 231
Seminole County Schools 222
S.I. Goldman 1:o
City Of Longwood 170
Longwood Health&Rehabilitation 162
Arc Delray 159
City of Longwood 15 FY 2022-2023 Proposed Budget
LONGWOOD DEMOGRAPHICS
Ten Principal Local Taxpayers: (Amounts expressed in thousands)
2025 ROGERS LLC .7,368,363 0.49%
LONGWOOD MAPLE LLC [. : PL, I•yf—0.62%
ALTA CYPRESS 8 920 210 0.65%
UNITED PARCEL SERVICE,INC. I'eRkLe—0.80%
1944 UNIONPORT ASSOC LLC tIN-0.87%
AMERCIAN EAGLE ISLAND LAKE LLC Ail—1.14%
DUKE ENERGY FLORIDA INC/PROGRESS ENERGY $14,722,694 —1.25%
WATERVUE PARTNERS LLC 18 084 577 1.51%
RS WESTON PARK LLC 28 708 655 —2.42%
I I
AIC LONGWOOD LLC 44 642 217 —3.62
I I I i
■Taxable Assessed Value e Percentage of Total Taxable Assessed Value
Unemployment Rate:
8.0%
7.2°0
7.0% 6.30,0 •
6.0%
4.90,0
5.0% 4.7%
4.1% .3�0 4.20i
4.0% 3.640
2.6010
3.0%
2.0%
1.09'0
0.0% :,,
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
City of Longwood 16 FY 2022-2023 Proposed Budget
0 LONGWOOD CITY COMMISSION
/
The City of Longwood, according to its Charter, operates under the "Commission-
Manager" form of government. Policymaking and legislative authority are vested in
the City Commission, consisting of five (5) City Commissioners, one (1) of whom is
selected by the Commission to serve as Mayor on an annual basis. The City
Commission is responsible for passing ordinances and resolutions, adopting the
budget, appointing committees, and hiring the City Manager, City Attorney, and City
Clerk. The City Commission is elected on a non-partisan basis by district and serves
four-year (4) staggered terms. The City Manager is responsible for carrying out the
policies established by the City Commission, overseeing the day-to-day operations of
the City, and appointing the executive staff.
Matt Morgan, Mayor
Matt Morgan was elected to the Longwood City Commission on November 7, 2017.
He served as Deputy Mayor from November 2018 until May 2019. On May 6, 2019,
the Commission elected him as Mayor, and he served as Mayor until September 2020.
On May 2, 2022, City Commission meeting, he was again elected as Mayor of the City
of Longwood.
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City of Longwood 17 FY 2022-2023 Proposed Budget
Tony Boni, Deputy Mayor
Commissioner Boni was elected to the Longwood City Commission in a special
election on August 24, 2021. At the November 15, 2021 City Commission Meeting the
Deputy Mayor rotated to District#2 and Commissioner Boni will be serving as Deputy
Mayor until November 2022.
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Abby Shoemaker, Commissioner
Deputy Mayor Shoemaker was elected to the Longwood City Commission on
November 7, 2017. On November 16, 2020, City Commission Meeting the Deputy
Mayor rotated to District #1 and Deputy Mayor Shoemaker will be serving until
November 2021.
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City of Longwood 18 FY 2022-2023 Proposed Budget
Brian D. Sackett, Commissioner
Brian D. Sackett was first elected to the Longwood City Commission on November 4,
2003. He served as Deputy Mayor from May 3, 2004, until November 2004, from
November 2016 until November 2017, and again from May 6, 2019, until November
2020. On May 5, 2008, City Commission Meeting, the Commission first elected him
as Mayor and he served until May 2009. He was again elected at the May 7, 2012, City
Commission Meeting and served until May 2014. He was elected again at the May 3,
2021, City Commission Meeting and will serve until May 2022.
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Matt McMillan, Commissioner
Commissioner McMillan was elected to the Longwood City Commission on
November 3, 2020.
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City of Longwood 19 FY 2022-2023 Proposed Budget
Clint Gioielli, Acting City Manager
The City Manager is appointed by and serves
at the pleasure of the City Commission. As
the chief administrative officer, the City
Manager is directly responsible to the City
Commission for the operation of all City
Departments.
In addition to the City Manager's duties of
providing leadership, direction, and guidance
to the City Departments, the City Manager is
responsible for the implementation of policies
and programs adopted by the City
Commission. This requires the City Manager
to have a professional understanding of how
all city functions operate together to their best
effect. The City Manager is responsible for
developing an annual budget and capital
improvement program which identifies the
level of service required to meet community
expectations. The City Manager is also extensively involved with a wide variety of
economic development activities.
City of Longwood 20 FY 2022-2023 Proposed Budget
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LONGWOOII
F l o >- i c1 a
II.afx
LONGWOO
Florida
September 7, 2022
Honorable Mayor Matt Morgan and Members of the City Commission
Longwood, Florida
Under State Law and according to Article VI, Section 6.02 and 6.03 of the City Charter,
I am pleased and honored to present for your consideration the Proposed Fiscal Year
2022-2023 Operating Budget and the 2022-2027 Capital Improvement Program (CIP)
for the City of Longwood. This proposed budget represents a balanced spending plan
for the delivery of specific services and programs to the residents and businesses of the
City of Longwood and reflects the City Commission's priority of continuing to provide
a high level of service to our community.
A balanced budget is defined as revenues and other sources equaling
expenditures/expenses and other uses including reserves. The proposed citywide
combined uses of funds including operations, transfers, and fund balance for the fiscal
year 2022-2023 is $62,151,921, an increase of$4,312,489 or 7%compared to the fiscal
year 2021-2022 Adopted Budget of$57,839,432. The total anticipated revenues from
all sources are approximately $44 million. The total expenditures from all uses are
approximately $45.9 million. Overall expenditures increased $2.5 million or 5.9%
when compared to the fiscal year 2021-2022 adopted budget. This increase is primarily
attributable to capital projects.
This document serves as a policy tool for City Commission, an operations guide for
city staff, a financial plan for all city stakeholders, and a communications device for
the public. Key information is presented through the use of data, graphs, and tables,
making it easier for the reader to follow the relationships between data and interpret
financial information.
City of Longwood 21 FY 2022-2023 Proposed Budget
The 2021-2022 budget received the Distinguished Budget Award from the
Government Finance Officers Association. To receive this award, the City of
Longwood had to publish a budget document that meets the program criteria as a policy
document, a financial plan, an operation guide, and a communication device. This
award is valid for one year and the 2022-2023 budget is being prepared to once again
meet the guidelines prescribed and will be submitted to GFOA to determine if it is
eligible for another year.
Millage Rate and Property Values
Property values have continued to trend positively since 2012. The proposed budget
was developed using a millage rate of 5.5000 mills. The City of Longwood has not
raised the Ad Valorem Property Tax millage since Fiscal Year 2013. The budget is
based on 95% of the taxable value certified by the property appraiser as allowed in
Section 200.065(2)(a)1, Florida Statutes.
Based on the City's most recent preliminary taxable values released by the Seminole
County Property Appraiser, City of Longwood property values rose $162,346,935 (or
a 11.80%), which includes approximately$70.4 million in new construction. This will
generate approximately $8M in tax revenues. The fiscal year 2022-2023 proposed
budget maintains the property tax rate of 5.5000 mills, unchanged for the tenth
consecutive year.
slum
$6.87 $7.42
$8.00 $6.32
$5.90$7.00
$5.38
$5.00
$6.00 $4.49 $4.57 $4.65
$4.75
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23
City of Longwood 22 FY 2022-2023 Proposed Budget
The Department of Revenue requires that the City report its "rolled-back rate," which
is the millage rate that would bring in the same amount of property tax revenue as the
prior year (without factoring in new construction). The proposed rate represents an
increase of 11.80% over the roll-back rate of 4.9195 mills.
Budget Highlights:
Staffing
The City's total authorized positions for all funds and departments increased .5 from
172.5 in fiscal year 2021-22 to 173 positions for fiscal year 2022-23. This increase is
attributable to the following additions/deletions:
• One GIS Analyst position in the Public Works Department was created by
eliminating the Utility Project Manager position.
• One Part-Time Training Chief in the Fire and Rescue Department was created.
• One Senior Administrative Assistant in the Finance Department was created by
eliminating the Field Service Tech Part-Time position.
• One Park Service Specialist I was created in the Leisure Services Department
by eliminating two part-time positions.
• The Records Clerk Part-Time position in the Building Division was eliminated.
Salary and Benefits
• The proposed budget includes a salary increase of 4% effective October 1st for
non-union employees.
• The contractually committed wage adjustment for union member employees is
also included.
• The pay plan has been advanced one 4% step.
• Retirement contributions for general employees will remain at 10%.
• Health insurance costs decreased by approximately 3.6%.
Insurance
• Property, General Liability, and Worker's Compensation insurance costs
increased by approximately 13%.
City of Longwood 23 FY 2022-2023 Proposed Budget
Capital
• The proposed budget includes funding from the General Fund to the Capital
Projects Fund for $1.4M for various infrastructure and equipment needs. Please
see the CIP detail under the Capital Improvement Plan Section for further
details.
General Fund (001)
The General Fund is the primary operating fund of the City. It funds a significant
portion of the City's programs and departments to include Police,Fire, Streets, Leisure
Services, Community Development, Finance, Human Resources, Purchasing,
Information Technology, and Administration.
The proposed budget for the General Fund totals $19,014,516, as compared to the fiscal
year 2021-2022 Adopted Budget of$18,859,972; an overall increase of$154,544 or
1%.
General Fund— Fund Balance
As adopted by City Commission on May 3, 2021, the City is required by policy to
maintain a minimum fund balance in the General Fund equal to two (2) months of
General Fund expenditures or 17%. As of September 30, 2021, audited financial
statements demonstrate the total fund balance in the General Fund was $5,223,933 or
28% of General Fund expenditures while the unassigned fund balance was 15.6% of
that same amount. The current forecast for the fiscal year 2022-2023 at year-end
provides an estimated fund balance of $4,714,510 or 22%. Provided no unplanned
emergencies impact the city this fiscal year, the estimated fund balance for fiscal year-
end 2021-2022 is $5,691,682 or 28%, which exceeds the minimum required fund
balance.
It is our goal to maintain the General Fund Balance at or above the 22% target.
Maintaining a healthy fund balance is an indicator of the financial health of our City
and it allows us to address unbudgeted and unplanned emergencies and other
significant events. We continue to monitor and assess the fund balance to ensure that
the level of available funds is commensurate with the level of risk associated with our
diverse City and our revenue and expenditure variability.
City of Longwood 24 FY 2022-2023 Proposed Budget
General Fund
Revenues for the General Fund are projected to be $19,014,516 before transfers-in. Ad
valorem tax is the single largest revenue producer for the City, accounting for 42% of
General Fund revenues. At the proposed millage rate of 5.5000 per thousand of taxable
value,the City will generate $8,460,097 in property taxes which is $892,908 more than
the fiscal year 2022. Assuming a 95% collection rate, a requirement Florida Law, Ad
valorem taxes are budgeted at $8,037,092, which represents an increase of$848,263
or 11.80%, over the prior year.
Transfers
Transfers comprise 5% of the General Fund revenues. The transfers from Building
Inspections & Permitting and Public Utilities Funds are reimbursement to the General
Fund for administrative support provided to each function and taxes the General Fund
would receive if the utility were in private ownership. Budget estimates are based upon
certain percentages of General Fund personnel, capital assets, and other expenditures
attributed to Building Inspections and Public Utilities.
Building and Inspections Fund (102)
In February of 2012, the City Commission established the Building and Inspection
Services Fund to separately account for the revenues and expenditures of the Building
Division. One of the goals of the fund is to ensure that the fees collected would fully
cover the costs of providing the service. Revenue estimates for fiscal year 2022-2023
total $1,103,840. Expenditures total $1,201,918 and include a transfer to the General
Fund for administrative support.
Public Facilities Improvement Fund (310)
The Public Facilities Improvement fund was established to pave all soil-based streets,
repave existing streets, install sidewalks and improve the City roadway system.
Funding is derived from street paving assessments, 1-Cent Local Option Tax,the Local
Option Gas Tax, Special Assessments (paving), and grant funds from Florida
Department of Transportation and Seminole County Interlocal funding. Revenue
estimates for fiscal year 2023 total $1,749,512.
Capital Projects Fund (320)
The Capital Projects fund was established to account for the acquisition or construction
of major capital facilities, equipment purchases, and general capital improvements.
Just like last fiscal year, this fund includes plans for the fire station 15 facility
City of Longwood 25 FY 2022-2023 Proposed Budget
replacement and a fire department ladder truck, however, offsetting revenue must be
identified before funds can be spent for this project. This proposed budget includes an
interfund transfer from the General Fund to the Capital Projects Fund for $1.4M for
various infrastructure and equipment needs. Please see the CIP detail under the Capital
Improvement Plan Section for further details.
Public Utilities Fund (401)
The Public Utilities Fund is an enterprise fund that accounts for the activities of the
City's water and wastewater services, where the intention is to recover the cost of
providing this service through user charges, without subsidy from the City's General
Fund revenues. City of Longwood residents and businesses are served by the City and
two private utility companies.
For the fiscal year 2022-2023, current user rates and fees are estimated at $7,008,000
which represents an 8% increase. This budget provides for significant improvements
to the City's infrastructure and services totaling $14,003,717, which include funding
for the AMI Meter Replacement Program, the East Longwood Phase II, and PH III
septic tank abatement projects, and for a Water Plant Replacement project.
Renewal and Replacement Fund (402)
The Renewal and Replacement Fund was established separately to fund future asset
replacements for the utility system. This fund was recommended as part of the rate
study that was adopted on October 19, 2015. Funding for this year includes renewal or
replacement of water service lines, the upgraded water meters, AC water main,
rehabilitation of several lift stations, sanitary sewer manhole rehabilitation, and
generator replacement for a total of$1,047,000.
Impact Fees Fund (403)
The Impact Fee Fund was also established as a suggestion of the rate study to account
separately for water and wastewater fees and to offset the impact new development has
on the system. Funds are currently appropriated to reserves.
Stormwater Management Fund (406)
The Stormwater Management Fund is responsible for the proper functioning of the
City's drainage system. Funds for the fiscal year 2022-2023, totaling $917,929 have
been budgeted to maintain the City's NPDES Stormwater Permit Program. Major
improvements for the fiscal year 2022-2023 include the Rock Lake Outfall project, the
City of Longwood 26 FY 2022-2023 Proposed Budget
Master Plan Update, Pipe Lining, and the continued work on the Bennett Drive/U.P.S.
Pond project.
Other Funds
The Police Education Fund (116) is responsible for funding state-mandated training.
Funds are derived from a portion of funding received from municipal traffic citations.
Revenue estimates for the fiscal year 2022-2023 total $6,500.
The Special Law Enforcement Trust Fund(117) is responsible for reducing the threat
of crime through community crime prevention programs. Funds are derived from the
Florida Contraband Forfeiture Act and other Law Enforcement initiatives. The
beginning fund balance for the fiscal year 2022-2023 is estimated at $346,513.
Expenditures total $35,500 which includes contributions to local school and
community-based programs that support crime prevention.
The Special Assessment Fund (130) was established to account for the collection of
Special Assessment Revenue under the Neighborhood Improvement Special
Assessments Program.The City has taken over the provision of managing maintenance
services for participating subdivisions. Per the special assessment legislation,
homeowners in these subdivisions are being assessed for the reimbursement of these
costs. There are currently eight subdivisions participating in this program. Fiscal year
2022-2023 revenue estimates total $103,586 and total operating and capital expenses
are estimated at $95,313.
The Parks and Events Fund (131), the Citizens on Patrol (COP) (132), and the
Community Emergency Response Team (CERT) (133) are mostly funded by both
transfers from the General Fund as well as donations received to support each group's
activities.
Conclusion
In preparing the Proposed Operating Budget for the Fiscal Year 2022-2023 staff
objectively focused on the method in which services are delivered with the ultimate
goal of balancing the budget and not reducing the level of City services while allowing
for an estimated 22% reserve level in the General Fund. Departments provided goals,
objectives, and performance measures that are tied to the City's Mission, while
allocating funding appropriately to meet the City's goals.
City of Longwood 27 FY 2022-2023 Proposed Budget
We extend my heartfelt appreciation to all Department Directors and their staff for their
dedication and hard work, particularly those employees who were instrumental in the
successful completion of the operating and capital budgets in a timely and fiscally
responsible manner. We are grateful for the confidence, trust, and support bestowed
upon us by our Mayor, and City Commissioners.
Respectfully,
a.
Clint Gioielli Judith Rosado, MBA, MSA
Acting City Manager Director of Finance
City of Longwood 28 FY 2022-2023 Proposed Budget
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1101 BUDGET DOCUMENT
The City of Longwood's budget serves as much more than just a financial plan. It also
meets four essential purposes:
As a Policy Document:
The annual budget document informs the reader about the City of Longwood and its
policies that guide the prioritization of the spending of resources. The City Manager's
Budget Message provides a condensed analysis of the Proposed Budget, highlighting
the central issues in developing the budget as well as establishing the theme for the
fiscal year. The Proposed Budget includes the organization-wide financial and
programmatic policies and goals that address long-term financial issues, as well as
short-term operational policies that direct the development of the annual budget. The
Proposed Budget provides information about the services the City will provide for the
fiscal year beginning October 1, 2021, and ending on September 30, 2023.
As a Financial Plan:
The annual budget document demonstrates the financial plan of the City, detailing the
costs associated with providing municipal services and how the services will be funded.
The Budget Summaries provide the reader with an at-a-glance view of all appropriated
funds' revenue sources and expenditures/expenses by program, object category, and
fund. The annual budget document explains the underlying assumptions for revenue
estimates and analyzes significant revenue trends. In addition,projected beginning and
ending fund balances are shown for the fiscal year demonstrating the anticipated
changes in fund balances from one year to the next to assist in future planning. A five-
year capital improvement plan is included, which assists management in allocating
appropriate future resources for capital needs, in addition to being able to consider the
operating impact of capital outlay.
City of Longwood 29 FY 2022-2023 Proposed Budget
IP BUDGET DOCUMENT
As an Operations Guide:
The annual budget document provides detailed information on how the City and
departments are organized. A summary of sources and uses is provided to review
summarized information on how money is collected and spent in the current year.
Within the departmental sections, the reader is provided information about the
activities, services, and functions that are carried out by each department in support of
the overall City Commission goals and objectives. Also included are an organization
chart, authorized positions, budget highlights, performance measures,
accomplishments, and budgetary appropriation. Each department demonstrates the
resources used for the operations of the various programs the City provides.
As a Communications Device:
The budget document is designed to communicate information to assist with
understanding revenue sources and planned fiscal spending that supports the
established goals and objectives.Included in the budget document is a table of contents,
a reader's guide, and a glossary to enable the reader to locate information and
understand the terminology used throughout the document. Charts, graphs, and tables
are strategically used to provide a visual demonstration of the narrative presented. The
City Manager's Budget Message included at the beginning of the budget document
provides the reader with a condensed analysis of the financial plans for the fiscal year
2023 for the City of Longwood. Additional information about the City may be found
on the City's website at www.longwoodfl.org.
City of Longwood 30 FY 2022-2023 Proposed Budget
BUDGET GUIDING POLICIES
The 2022-2023 Budget has been prepared following management and budget guiding
policies. As stewards of public funds, the City of Longwood is dedicated to the proper
handling of finances, utilizing best practices, and delivering high-quality services.
Listed below are some of the policies guiding the development and implementation of
this budget:
Budgeting:
• The City will prepare its budget using a Balanced Budget; total anticipated
revenues plus other sources must equal total estimated expenditures/expenses
plus other uses for each fund.
• All operating funds are subject to the annual budget process and reflected in the
budget document.
• The enterprise operations of the City are to be self-supporting; i.e., current
revenues will cover current expenditures, including debt service.
• In no event will the City levy ad valorem taxes against real property and tangible
personal property over 10 mills.
• The City will budget 95 percent of anticipated gross ad valorem proceeds to
provide an allowance for discounts for early payment of taxes.
• The City will maintain an operating reserve of 17%of budgeted annual operating
expenses.
• The Finance Director will prepare a monthly expenditure report for presentation
to the City Commission to assist in understanding the overall budget and
financial status.
Revenue:
• The City will establish all user fees to recover the partial or full cost of providing
a service.
• The City will review fees/charges periodically to ensure they are fair and
equitable to all users.
• The City will estimate revenues conservatively and does not use one-time
revenues to fund ongoing expenses.
City of Longwood 31 FY 2022-2023 Proposed Budget
BUDGET GUIDING POLICIES
Investment:
• Safety and liquidity are the main objectives when investing the City's idle funds.
Since the City has no formal investment policy,the City follows the Florida State
Statutes (Section 218.415 - Local Government Investment Policies) and has
invested conservatively.
Amendments/Transfer:
• The City's annual operating budget is approved by the City Commission at the
fund and department levels. Any change in the overall budget appropriations,
between departments, allocations from the fund balance, or changes between
funds is considered an amendment and must be approved by the City
Commission.
• Budget transfers are administrative changes to the budget within the same
department and fund. This process provides for ongoing adjustments to the
operating budget and enhanced reporting and control over expenditure items but
does not impact the adopted budget for that department. The City Manager has
the delegated authority to approve budget transfers.
Budget Monitoring/Control:
• The budget is monitored on an ongoing basis to track variances between actual
and budgeted amounts.
City of Longwood 32 FY 2022-2023 Proposed Budget
110 BUDGET PROCESS
The City Charter establishes the fiscal year, which begins October 1 and ends
September 30. The formal budget process is approximately eight months starting in
February and proceeding through the end of September.
February - Budget Update
February is the beginning of the Budget Process. The Finance i.0
Department meets with Departments Directors for updates and , ;r
to plan for the upcoming budget process. '
March - Budget Guidelines
2022-2023
During March budget guidelines, information about the PROPOSED BUDGE'!'
department, including historical expenditures and budget
amounts is provided to each department. Departments prepare
their budget requests, which include operating, 5-year capital plan, equipment
replacements, and personnel.
May - Budget Review
The City Manager reviews the details of each proposed budget for efficiency and
compliance with the Commission's direction and makes any necessary adjustments to
the requested budget.
July — Budget Workshop
The City Manager presents its recommendations and proposed annual budget to the
City Commission during the budget workshop. This budget workshop provides
Commissioners an opportunity to review the operating and capital budgets to ensure
that the requests meet the best interests of the City of Longwood and its citizens.
City of Longwood 33 FY 2022-2023 Proposed Budget
BUDGET PROCESS
September - 1st and 2nd Public Hearings
The City Commissioners' first public hearing date is normally set during the second
week of September. During the first public hearing, the proposed millage rate, and
budget are tentatively approved. The second hearing date is usually set for the fourth
week of September. The final public hearing is when the millage rate and the approved
budget are adopted. The public is invited and encouraged to attend the hearings and
participate in the budget process.
Once all public budget hearings are completed, and the Florida Department of Revenue
certification is finalized, the "Adopted Budget" becomes the Financial Plan,
Operations Guide, Budget Policy Document, and Communications Device for the
fiscal year.
City Manager
Budget Departments Review of Budget 1st and 2nd Publication of
Submit Workshops Adopted
Kickoff Budget Deparatment with City Public Budget and
Meeting Requests Budget Commission Hearings CIP
Requests
City of Longwood 34 FY 2022-2023 Proposed Budget
BUDGET PROCESS
Amending the Budget
After the annual budget is adopted, any changes in appropriations that cause an
increase or decrease to fund totals are considered a Budget Amendment. A Budget
Amendment requires formal legislative action by the City Commission through
approval at a publicly held City Commission meeting during the fiscal year.
Appropriations that are re-allocated within a fund and/or division at the object level
within a department and do not change the original budget appropriation require
approval from the Department Director, the Director of Financial Services, and the
City Manager. Transfer of appropriations for any capital project or modifications to the
CIP must be approved by the City Commission through a budget amendment and
resolution. Department directors are accountable for expenditures over budget.
Monthly budget reports are submitted to the Commission and City Manager comparing
year-to-date totals with the budget.
City of Longwood 35 FY 2022-2023 Proposed Budget
• BUDGET CALENDAR
The Financial Services Department prepares and updates a Budget Preparation Manual
to assist the departments. The manual contains and explains policies and procedures,
a budget calendar that highlights the milestones and due dates, and forms to be used in
developing their budgets.
The Budget Calendar is developed in conjunction with Florida State Statute
requirements and local ordinances. The calendar lists major events and responsibilities
for all parties involved.
FISCAL YEAR 2022 - 2023 BUDGET CALENDAR
LONGWOO
Fiona .
DATE RESPONSIBILITY ACTION REQUIREMENTS
Department Directors
Tuesday, March 1,2022 Finance Director Distribute Budget Materials/Information
Thursday,March 31,2022 Department Directors Submit Operating Budget Request to
Finance
Friday,April 8,2022 Department Directors Submit updated CIP Budgets to Finance
Friday,April 15,2022 Finance Director Finance reviews Budget Requests and
returns with questions to Departments
Friday,April 22, 2022 Department Directors Departments return Budget Requests
with all questions
Finance Director Health, Liability, Property and Workers
Monday,April 25,2022 Human Resources Compensation, Insurance Cost
Director Estimates Due
City Manager
Week of May 2- May 6 Department Directors Budget Review Meetings
Finance Director
Wednesday,June 1,2022 Property Appraiser Preliminary estimate of taxable value Section 200.065(7), Florida
submitted to City Statutes
Monday,June 6,2022 City Manager Draft of Proposed Budget to City
Finance Director Manager
Monday,June 20,2022 City Manager Proposed Budget submitted to Section 200.065(2)(a)2,
Commission Florida Statutes
City of Longwood 36 FY 2022-2023 Proposed Budget
• BUDGET CALENDAR
FISCAL YEAR 2022 - 2023 BUDGET CALENDAR
LONGWOO
DATE RESPONSIBILITY ACTION REQUIREM ENTS
Friday,July 1,2022 Property Appraiser Certification of Taxable Value submitted Florida Statutes,Section
to City 200.065(1), Florida
City Commission
Monday,July 11,2022 City Manager Budget Workshop
Department Directors
City Commission Last Regular Meeting to approve
Monday,July 18,2022 City Manager tentative millage rate and hearing
schedule.
Notification to Property Appraiser of
Not later than August 3 Finance Director proposed millage rate rolled back tax Section 200.065(2)(b),
rate,and date,time and place of First Florida Statutes
Public hearing.
Friday,August 5,2022 City Manager Final Changes to budget completed
Finance Director
Mailing of Notice of Proposed Property Section 200.065(2)(b),
Not later than August 24 Property Appraiser Taxes(TRIM notice) DR474 Florida Statutes,Section
200.069, Florida Statutes
City Commission Section 166.241 (3),Florida
Wednesday,September 7,2022 City Manager First Public Hearing to adopt proposed Statutes,Section 200.065
Finance Director millage rates and budget (2)(c)-(e),Florida Statutes
Newspaper advertisement of Second Section 200.065(2)(d),
Wednesday,September 14,2022 Finance Director Public Hearing and Budget Summary Florida Statutes,Sections
City Clerk Statement 200.065(3),(a),(b)and(h)-
(I), Florida Statutes
City Commission
Monday,September 19,2022 City Manager Second and Final Public Hearing to Section 200.065(4),Florida
Finance Director adopt final millage rates and budget Statutes
Submission of approved millage
Not later than September 23 Finance Director resolution and budget to Property Section 200.065(4),Florida
City Clerk Appraiser,Tax Collector and Florida Statutes
Department of Revenue
City of Longwood 37 FY 2022-2023 Proposed Budget
110 BUDGETARY BASIS
The City of Longwood's accounting records are maintained in full accordance with
Generally Accepted Accounting Principles(GAAP), as established by the Government
Accounting Standards Board (GASB); and has developed and followed a program-
based budget format for all City funds. The budgets are presented for reporting
purposes, per GASB 54, on the modified accrual basis of accounting, which is
consistent with generally accepted accounting principles.
Modified Accrual Basis for Governmental funds (General Fund, Special Revenue
Funds, Capital Projects Funds) - are budgeted using the modified accrual basis of
accounting, whereby expenditures are recognized in the accounting period when the
liability is incurred, if measurable, and revenues and other resources are recognized in
the accounting period when they become available and measurable. Revenues are
considered to meet the availability test if they are collectible within the current period
or soon enough thereafter for use in payment of liabilities of the current period.
Accrual Basis for Proprietary funds (Enterprise Funds) - are budgeted under the
accrual basis of accounting. Revenues are recognized in the period in which they are
earned, and expenses are recognized in the period in which the liabilities are incurred.
Depreciation is not budgeted, and principal debt payments are budgeted in the
applicable funds. The annual budget addresses only the Governmental and Proprietary
funds and does not control resources that are managed in a trustee or fiduciary capacity.
All appropriations unspent at year-end lapse unless funds are encumbered as the result
of the issuance of a purchase order.
Encumbrances represent commitments related to unperformed contracts for goods or
services. Encumbrance accounting, under which purchase orders, contracts, and other
commitments for the expenditure of funds are recorded to reserve that portion of the
applicable appropriation. Encumbrances outstanding at year-end are reported as
commitments or assignments of fund balances and do not constitute expenditures or
liabilities since the commitments will be honored during the subsequent year. For
budgetary purposes, encumbrances outstanding at year-end and the related
appropriation are carried forward to the new fiscal year. Encumbrances constitute the
equivalent of expenditures for budgetary purposes.
City of Longwood 38 FY 2022-2023 Proposed Budget
• FINANCIAL STRUCTURE
The City of Longwood uses funds to budget for operations and to account for the results
of those operations. Fund accounting is designed to demonstrate legal compliance and
to aid financial management by segregating transactions related to certain functions or
activities. Budgets are adopted for funds that are either governmental funds or
proprietary funds. Each category is also divided into separate fund groups. The
following are the funds of the City of Longwood in which the City Commission adopts
an annual budget.
Governmental Funds:
The Governmental Funds consist of the General Fund,the Special Revenue Funds, and
the Capital Projects Funds.
General Fund - The General Fund is the general operating fund of the City. This fund
was established to account for the revenues and expenditures involved in operating
general governmental functions of a non-proprietary nature. Major revenue sources for
this fund include ad-valorem tax, franchise and utility taxes, telecommunications/sales
tax, license and permit fees, and charges for current services. The major operating
activities supported by the General Fund include police and fire services, community
development, information technology, streets, leisure services, and other general
governmental service functions.
Special Revenue Funds - The Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than major capital projects) requiring
separate accounting due to legal, regulatory provisions, and/or administrative action.
Below are the City's Special Revenue Funds.
> Building Fund
> Police Education
> Special Law Enforcement Trust
> ARPA Fund
> Special Assessment Fund
> Parks and Events Fund
> Citizens on Patrol Fund
> Community Emergency Response Team Fund
City of Longwood 39 FY 2022-2023 Proposed Budget
FINANCIAL STRUCTURE
> Police Impact Fees Fund
> Fire Impact Fees Fund
> Recreation Impact Fees Fund
> Administrative-PW Impact Fees Fund
> Stormwater Management Fund
Capital Project Funds — The Capital Project Funds are used to account for and report
financial resources earmarked for the replacement of capital equipment, acquisition or
construction of major capital facilities, and other project-oriented activities (other than
those financed by proprietary funds). The City has two capital project funds the Public
Facilities Improvement Fund and the Capital Projects Fund.
Proprietary Funds:
Proprietary Funds account for those external business-type activities that are provided
on a basis consistent with private enterprise. They are accounted for on an "accrual"
basis of accounting.
Enterprise Fund-An enterprise fund is used to account for the City's organizations and
activities that are similar to those found in the private sector. An enterprise fund is self-
supporting, deriving its revenue from charges levied on the users of the services. The
Public Utilities Fund is the major proprietary fund of the City of Longwood.
•
.,.� ---1 ,d t I :nPH:riP ,bra IM �IN IIII�or_
-- ---
City of Longwood 40 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
FINANCIAL STRUCTURE
GOVERNMENTAL FUNDS PROPRIETARY FUNDS
GENERAL FUND SPECIAL REVENU CAPITAL PROJECT ENTERPRISE
$21,044,344 FUNDS FUNDS FUNDS
$2,579,102 $10,327,342 $15,050,717
CITY COMMISSION BUILDING PERMITS(102) PUBLIC FACILITIES(310) PUBLIC UTILITIES
$98,842 $1,201,918 $1,936,189 (401) $14,003,717
I I
CITY CLERK POLICE EDUCATION(116) CAPITAL PROJECTS(320) PW R&R(402)
$309,750 $5,500 $8,391,153 $1,047,000
CITY MANAGER CONFISCATION (117) IMPACT FEES(403)
$388,217 $35,500 $0
CITY ATTORNEY ARPA FUND(120)
$180,000 $0
GENERAL SVCS SPEC ASSESSMTS(130)
$161,640 $95,313
HUMAN RESOURCES PARKS&EVENTS(131)
$819,802 $122,997
I
INFORMATION COPS(132)
TECHNOLOGY $11,675
'.836,720
FINANCE CERT (133)
$1,955,699 $5,270
POLICE POLICE IMP FEES (134)
$5,434,372 $143,000
FIRE FIRE IMP FEES (135)
$5,480,656 $0
-- I
COMMUNITY REC IMP FEES(136)
DEVELOPMENT $10,000
$76.420
LEISURE SERVICES PW-ADM IMP FEES(137)
$1,679,549 $30,000
� I
STREETS STORMWATER(406)
$1,483,276 $917,929
OTHER FAC
$53,000
NON-DEPT
$1,396,400
City of Longwood 41 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
Revenue Estimates
Revenues are estimated each year by reviewing historical trends, estimates from the
State of Florida, regression analysis, and other forecasting methods. The growth
assumptions used in long-range fund projections are unique for each fund and updated
as needed with the publication of the Proposed Budget and the Adopted Budget.
General Fund
Taxes
Ad Valorem Taxes —A tax on property paid by owners of real and personal property
within the city limits. A millage rate is adopted on an annual basis and is applied as
one dollar of tax for each $1,000 of estimated taxable assessed value based on an
assessment by the Seminole County Property Appraiser of the market value of property
and improvements. A tax rate of one mill produces $1 of tax revenue on each $1,000
of taxable property value. Except for voted levies, Florida Statutes, Section 200.081
limits ad valorem taxes against real properties and tangible personal property to 10
mills.
Millage Rate — The City's fiscal year 2023 millage rate of 5.5000 mills remains at the
level first adopted in the fiscal year 2013. The City budgets for property taxes at a 95%
collection rate, in compliance with Florida Statutes.
City of Longwood 42 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
AD VALOREM TAXES -
$9.00
$8.00 8,037,092
$7.00 74 z 18,217
6,865,687
632 • r <.
$6.00 5,898372
o $5.00
$4.00 -.
$3.00
$2.00
$1.00
f0 ' ittia'" 1":Attie ` 20:.r Attila 'FY i A.opt"' FY 2023 Proposed
Property Taxes are the largest revenue received by the City, accounting for 42% of the
total general fund revenue. Property tax revenues have been on an upward trend since
FY 2013. For FY 2022-23 we are proposing $8,037,092 which is a$818,875, or 11.3%
increase in property tax revenue. This projection is due primarily to increasing property
values, as reflected in the County Property Appraiser assessed value role.
Did you know?
The City of Longwood has not raised the Ad Valorem Prope --11111
Mina,e Rate since Fiscal Ye
City of Longwood 43 FY 2022-2023 Proposed Budget
• MAJOR REVENUE SOURCES
CHARG-ES FOR SERVICES ... ... ... .....
$3.00
$2.50 2,567,394
2,342,326
2,167,320 2,122,754
$2.00 1,972,594
C
O
$1.50
$1.00
$0.50
$0.00
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
Charges for Services - Charges for Services represent fees charged as a result of direct
benefit or in place of other charges. Charges for service revenue represent all fees
collected by General Fund departments for services provided to residents and non-
resident users. These charges include fees for public safety fees; fees for parks and
recreation services such as team sports activities; special events rentals, and facilities
usage fees (Community Building, Reiter Park, etc.). Other charges for services include
miscellaneous protective inspection fees, EMS transport fees, and other miscellaneous
fees. For the fiscal year 2022-23, charges for service fees are estimated at $2,567,394,
which represents approximately 14% of General Fund revenues.
City of Longwood 44 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
AEI/ Air
$150
$1.00
$0.50
$0.00
. F I I : Y I _, . a I _..p •. Y i 3P .p,
Intergovernmental Revenues - Intergovernmental revenue consists of revenues that are
received from other government agencies. The majority of these revenues consist of
State Sales Tax, State Shared Revenue, Occupational, and Mobile Home Licenses.
Other revenues in this category consist of Federal, State, and Local grants. Revenue
estimates are based on expected growth and historical trends. Collections from
Intergovernmental Revenues are estimated at $2,538,822 for fiscal year 2022-23; this
represents $709,979 for Municipal Revenue Sharing, $2,000 for Mobile Home
Licenses Tax, $4,500 for Crash Reports, $30,000 for Alcoholic Beverage License Tax,
$1,388,281 for Half-Cent Sales Tax, $13,000 for Occupational Licenses, $19,000 for
Firefighters Supplemental Compensation, $93,000 for Other Transportation, $240,062
for School Resources, and $39,000 in federal and state grants. Intergovernmental
Revenues represent approximately 13% of total General Fund Revenues.
City of Longwood 45 FY 2022-2023 Proposed Budget
• MAJOR REVENUE SOURCES
UTILITY TAXES
, . i
ill
so.
Utility Taxes - A tax levied on the purchase of electricity, natural gas, propane, and
water. This revenue is based on a contracted percentage applied to the taxable amounts
charged by the seller of the service. The City collects utility taxes for electricity,water,
and gas. Revenue estimates are based on expected growth and historical trends.
Collections from utility taxes are estimated at $2,172,281 for fiscal year 2021-23;
which represents $1,757,906 for electricity, $329,375 for water, $85,000 for gas.
Utility Tax revenue represents approximately 11% of total General Fund Revenues.
City of Longwood 46 FY 2022-2023 Proposed Budget
1101 MAJOR REVENUE SOURCES
FRANCHISE FEES
2,105,586
1,876,506
7 6
.,
$0.00
FY 2019 Actual FY 2020 Actu r: - FY 2022 Adopted FY 2023 Proposed
Franchise Fees - Franchise Fees are levied on a corporation or individual by the local
government in return for granting a privilege or permitting the use of public property
subject to regulations. The City receives franchise fees for electricity, solid waste, and
propane gas. Collections from franchise fees are estimated at $2,105,586 for the fiscal
year 2022-23; which represents approximately 11% of total General Fund revenues.
-COMMUN1CATION--SERVICE
$930.00
771,, 1,777, .�
$200.00
{
$100.00
$oon . ,..•
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
City of Longwood s 47 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
Communication Service Tax - The Communications Services Tax took effect October
1, 2001, and represents a combination of the former Cable Television and
Telecommunication Franchise Fees as well as the Public Service Tax on
telecommunications services. Revenue estimates are based on expected growth and
historical trends. Collections from Communications Service Taxes are estimated at
$750,000 for the fiscal year 2022-23, representing approximately 4% of total General
Fund Revenues.
Administrative Reimbursement
$2.50
2,197,568
$2.00 r,
1,804,402 — —
1,616,668 1,704,187
$1.50
c
0
$1.00 1,052,656
$0.50
$0.00
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
Other Revenues — Transfers-In includes various reimbursements to the General Fund
from the City's Building Fund and Enterprise Fund. This includes an administrative
charge representing an annual allocation distributing the estimated costs for General
Fund administrative support departments such as Information Technology, Human
Resources, Finance, Administration, Purchasing, and General Services. The
Administrative Reimbursements (Transfers-In) are budgeted at $1,052,656 for fiscal
2022-23, which represents approximately 5% of General Fund revenues.
City of Longwood 48 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
Miscellaneous Revenues
FINES_AND FORFE ;
$180.00
1'
138,000
Fines & Forfeitures - Includes revenues received from court fines and public safety
ordinances. For the fiscal year 2022-23, Fines and Forfeitures are estimated at
$138,000 which represents 1% of General Fund revenues.
MISCELLANEOUS REVENUE
$700.00 --
$600.00 ' 607,601
$500.00 501,141 _
3$400.00
374,909
0
-1E$300.00
$200.00 229,500
147,093
$100.00
$0.00
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
City of Longwood 49 FY 2022-2023 Proposed Budget
• MAJOR REVENUE SOURCES
Miscellaneous Revenues — Includes revenues received from Disposition of Property,
Rents & Royalties, Contributions and Donations, Cemetery Lots sales, and Interests.
For the fiscal year 2022-23, Miscellaneous Revenues are estimated at $501,141, which
represents 3% of General Fund revenues.
Special Revenue Funds
LICENSES AND PERMITS
$2.00
.
$180 _ �....._.
$L60 1,686,031
$1.40 1,384,611
$L20 '
0
$L00
$0.80
$0.60 •
$0.40
$0.20
$0.00
a 41 • :4 I a 144 .1 4 41 1 r.17171111.1ii'41/Li
Licenses and Permits - Licenses and permits include building permits, utility permits,
impact and development fees, inspections, and other licenses and permits of a local
nature. The revenues from this category are used for the building activities of the City.
Licenses and permits revenues are projected using both historical trends for received
revenue and estimates of the level of growth for the upcoming year. For the fiscal year
2022-23, revenues are estimated at $1,253,430, which represents approximately 53%
of Special Revenue Funds revenues.
City of Longwood 50 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
Enterprise Fund
- — CHARGES-€OR-SE RI/ICES - -- _
$7.00 — — _ _ -7,008,000
6,655,713
$6.00 _.- 6,248,594
$5.00 5,159
c $4.00
$3.00
$2.00
$1.00
$0.00
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
Charges for Services - Charges paid by residents and businesses for the use of water
and sewer services. Water and sewer charges are billed monthly and include a monthly
minimum charge to cover administrative costs and specified monthly minimum
gallons. These revenues are accounted for in the Public Utility Fund. For the fiscal year
2022-23, Water and Sewer Revenues are estimated at $7,008,000, which represents
approximately 50% of Enterprise Fund's revenues.
City of Longwood 51 FY 2022-2023 Proposed Budget
MAJOR REVENUE SOURCES
•
916,000
$0.80 791,265
$0.60
$0.40
28C.393
$0.20
7 652
$0.00
FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Adopted FY 2023 Proposed
Impact Fees —Impact fees are collected for commercial and residential developments.
For the fiscal year 2022-23, Water Impact Fees Revenues are estimated at $380,000,
and Sewer Impact Fees Revenues are estimated at $536,000 for a total of$916,000,
which represents 7% of the total Enterprise Funds revenues.
City of Longwood 52 FY 2022-2023 Proposed Budget
c.
HISTORICAL REVENUE SUMMARY
/
2019 2020 2021 2022 2022 2023
Title ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE BUDGET
General Fund 17,844,706 18,466,363 17,978,768 18,776,694 20,718,481 21,044,344
Subtotal General Fund 17,844,706 18,466,363 17,978,768 18,776,694 20,718,481 21,044,344
S.•cial Revenue Funds
Building and Inspection Fund 1,100,050 760,182 1,187,774 1,145,000 901,000 1,103,840
Police Education Fund 6,333 3,765 6,392 7,000 6,500 6,500
Special Law Enforcement Trust Fund 52,024 21,004 146,449 38,350 105,360 37,160
ARPA Fund - - 210 - 2,745,403 -
Special Assessment Fund 86,523 97,721 94,933 103,586 104,429 103,586
Parks&Events Fund - 164,730 59,620 69,600 62,100 88,850
Citizens On Patrol Fund - 23,079 8,141 7,500 9,020 4,720
Community Emergency Response Team - 12,628 5,721 5,586 3,386 3,300
Police Impact Fees Fund - - 2,201 142,896 3,500 143,090
Fire Impact Fees Fund - - 4,816 284,233 6,000 3,000
Recreation Impact Fees Fund - - 5,361 322,894 2,144 10,000
PW-Administration Impact Fees Fund - - 1,395 98,205 2,500 30,500
Stormwater Management Fund 684,531 698,101 697,368 763,500 770,404 836,050
Subtotal Special Revenue Funds 1,929,461 1,781,210 2,220,381 2,988,350 4,721,746 2,370,596
Ca•ital Pro'ect Funds
Public Facilities Improvement Fund 2,100,774 1,299,637 1,752,749 4,470,642 2,129,488 1,749,512
Capital Projects Fund 10,495 1,495,461 30,409 5,400,945 2,387,963 8,387,786
Subtotal Capital Project Funds 2,111,269 2,795,098 1,783,158 9,871,587 4,517,451 10,137,298
Enter.rise Funds
Public Utilities Fund 7,426,701 7,113,670 8,721,776 10,145,861 8,217,210 13,031,540
Public Utilities Renewal&Replacement 595,516 586,238 570,176 568,324 568,324 638,324
Public Utilities Impact Fees Fund 298,603 85,223 792,595 1,085,000 582,000 882,000
Subtotal Enterprise Funds 8,320,820 7,785,131 10,084,547 11,799,185 9,367,534 14,551,864
Total Funds 30,206,256 30,827,802 32,066,854 43,435,817 39,325,212 48,104,102
City of Longwood 53 FY 2022-2023 Proposed Budget
0 HISTORICAL EXPENSE SUMMARY
2019 2020 2021 2022 2022 2023
Title ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE BUDGET
General Fund 16,939,996 17,108,875 17,924,000 18,859,972 20,367,247 21,044,344
Subtotal General Fund 16,939,996 17,108,875 17,924,000 18,859,972 20,367,247 21,044,344
S.ecial Revenue Funds
Building and Inspection Fund 1,124,131 1,166,780 1,205,290 1,338,746 1,208,620 1,201,918
Police Education Fund 6,686 5,172 4,051 3,500 3,500 5,500
Special Law Enforcement Trust Fund 19,527 19,456 16,274 35,500 35,500 35,500
ARPA Fund - - - - 2,745,154 -
Special Assessment Fund 89,000 52,938 44,522 87,391 87,391 95,313
Parks&Events Fund - 56,673 80,285 101,750 69,181 122,997
Citizens On Patrol Fund - 5,575 4,362 11,675 11,675 11,675
Community Emergency Response Team - 1,688 3,455 8,100 8,100 5,270
Police Impact Fees Fund - - - 143,400 - 143,000
Fire Impact Fees Fund - - - 105,000 - -
Recreation Impact Fees Fund - - - 21,529 - 10,000
PW-Administration Impact Fees Fund - - - 99,600 - 30,000
Stormwater Management Fund 322,531 698,649 1,105,125 834,333 612,988 917,929
Subtotal Special Revenue Funds 1,561,875 2,006,931 2,463,363 2,790,524 4,782,110 2,579,102
Ca.ital Pro ect Funds
Public Facilities Improvement Fund 2,387,241 1,268,801 1,917,210 5,599,181 3,352,181 1,936,189
Capital Projects Fund 968,947 838,369 623,249 5,332,488 2,408,496 8,391,153
Subtotal Capital Project Funds 3,356,188 2,107,170 2,540,460 10,931,669 5,760,677 10,327,342
Enter.rise Funds
Public Utilities Fund 6,152,469 6,015,238 5,862,145 11,796,101 8,408,113 14,003,717
Public Utilities Renewal&Replacement - 329,478 766,386 1,334,000 1,267,000 1,047,000
Public Utilities Impact Fees Fund - - - - - -
Subtotal Enterprise Funds 6,152,469 6,344,716 6,628,532 13,130,101 9,675,113 15,050,717
Total Funds 28,010,528 27,567,692 29,556,354 45,712,266 40,585,147 49,001,506
City of Longwood 54 FY 2022-2023 Proposed Budget
•
LONG-RANGE FINANCIAL PLAN
The Long-Range Financial Plan for Fiscal Year 2022-23 through the Fiscal Year 2026-
27 forecasts the City's revenues, expenditures, and resulting fund balance over a five-
year planning period. The City updates its Long-Range Financial Plan each year after
the completion of the annual financial audit and before the adoption of the annual
budget. Therefore, the amounts shown in the Long-Range Financial Plan for 2023 are
shown as projections and do not agree with the budgeted amounts reflected in the other
sections of this document.
General Fund Long-Range Financial Forecast ($ in thousands)
2021 2022 2023 2024 2025 2026 2027
Actual Budget Forecast Forecast Forecast Forecast Forecast
Revenues and Sources:
Taxes 9,580,575 10,286,159 10,840,467 11,382,490 11,951,615 12,549,196 13,176,655
Licenses&Permit 1,792,071 1,881,675 2,013,392 2,134,196 2,240,905 2,352,951 2,470,598
IMergovernnmental 2,610,196 2,688,502 2,822,927 2,964,073 3,112,277 3,267,891 3,431,285
Charges for Services 2,122,754 2,228,892 2,384,914 2,504,160 2,629,368 2,760,836 2,898,878
Fines and Forfeit 109,410 212,274 242,832 277,790 317,780 343,526 363,526
Miscellaneous Revenue 147,093 154,448 207,107 209,736 211,377 213,562 215,012
Transfers-In 1,616,668 1,697,501 1,321,898 1,495,244 1,669,002 1,743,167 1,843,167
Total Revenue and Sources 17,978,768 19,149,451 19,833,537 20,967,689 22,132,324 23,231,128 24,399,122
Expenditures and Uses:
Administration 2,543,873 2,753,143 2,890,800 3,035,340 3,187,107 3,346,463 3,746,463
Financial Services 1,591,690 1,711,939 1,797,536 1,887,412 1,981,783 2,080,872 2,179,872
Public Safety 10,061,182 10,398,343 10,918,260 11,464,173 12,037,382 12,639,251 13,039,251
Conmuniry Services 636,543 773,684 812,368 822,987 855,907 890,418 926,035
Leisure Services 1,897,799 1,990,858 2,090,401 2,194,921 2,304,667 2,419,900 2,516,696
Public Works 1,177,914 1,136,920 1,293,766 1,345,455 1,399,128 1,455,934 1,511,934
Transfers-Out 15 000 65,086 15,000 15,000 15,000 15,000 15,000
Total Expenditures and Uses 17,924,001 18,829,973 19,818,132 20,765,288 21,780,974 22,847,838 23,935,251
Total Revenue Over/Under Expenditures 54,766 319,478 15,406 202,401 351,350 383,290 463,871
BEGINNING FUND BALANCE 5,285,680 5,340,446 5,659,924 5,675,329 5,877,730 6,229,080 6,612,370
ENDING FUND BALANCE 5,340,446 5,659,924 5,675,329 5,877,730 6,229,080 6,612,370 7,076,241
All General Fund revenues and expenditures are analyzed and forecasted five years into the
future. The forecast is derived from many factors, including trend analysis, anticipated new
housing construction, and Federal, State, and local economic forecasts. The forecast is based
on conservative assumptions, especially with so many continued economic uncertainties.
Changes in the future economy can have a significant effect on the Five-Year Forecast.
City of Longwood 55 FY 2022-2023 Proposed Budget
LONG-RANGE FINANCIAL PLAN
Building Fund Long-Range Financial Forecast ($ in thousands)
2021 2022 2023 2024 2025 2026 2027
Actual Budget Forecast Forecast Forecast Forecast Forecast
Revenues and Sources:
Taxes - - -
Licenses&Permits 1,152,805 1,080,000 1,144,800 1,213,488 1,286,297 1,363,475 1,445,284
Miscellaneous Revenue 34,969 65,000 68,900 73,034 77,416 82,061 86,985
Transfers-In - - - - - - -
Total Revenue and Sources 1,187,774 1,145,000 1,213,700 1,286,522 1,363,713 1,445,536 1,532,268
Expenditures and Uses:
Salaries 375,291 461,831 475,686 489,957 504,655 519,795 535,389
Benefit 112,374 149,595 154,083 158,705 163,466 168,370 173,422
Operatng 211,892 147,055 151,467 156,011 160,691 165,512 170,477
Capital - - - - - - -
Miscellaneous - 10,000 10,000 10,000 10,000 10,000 10,000
DebtService 4,337 4,255 4,337 4,255 4,174 4,091 4,010
Transfers-Out 501,395 566,010 577,330 588,877 600,654 612,667 624,921
Total Expenditures and Uses 1,205,290 1,338.746 1,372,903 1,407,804 1,443,641 1,480,435 1,518.218
Total Revenue OverlUnder Expenditures (17,516) (193,746) (159,203) (121,282) (79,928) (34,899) 14,050
BEGINNING FUND BALANCE 1,104,090 1,086,574 892,828 733,625 612,343 532,415 497,516
ENDING FUND BALANCE 1,086,574 892,828 733,625 612,343 532,415 497,516 511,566
The Building Fund revenues and expenditures are analyzed and forecasted five years into the
future. The forecast is derived from many factors, including trend analysis, anticipated new
housing construction, the current economic climate, and Federal, State, and local economic
forecasts. The forecast is based on conservative assumptions, especially with so many
continued economic uncertainties. Changes in the future economy can have a significant
effect on the Five-Year Forecast.
The Public Utilities Fund revenues and expenditures are analyzed and forecasted five years
into the future. The forecast is derived from many factors, including trend analysis,
anticipated rates, and Federal, State, and local economic forecasts. The forecast is based on
conservative assumptions. Changes in the future economy can have a significant effect on the
Five-Year Forecast.As the result of the Water and Wastewater Revenue Sufficiency and Rate
Study Analysis, the current five-year projection includes rate increases of 8% in 2023, 4% in
2024, 3% in 2025, and 3% in 2026 for water and sewer services.
City of Longwood 56 FY 2022-2023 Proposed Budget
LONG-RANGE FINANCIAL PLAN
0
Public Utilities Fund Long-Range Financial Forecast ($ in thousands)
2021 2022 2023 2024 2025 2026 2027
Actual Budget Forecast Forecast Forecast Forecast Forecast
Revenues and Sources:
Licenses and Permits - - - - - - -
Infergovernmental 1,985,665 1,820,067 1,520,036 2,825,345 3,292,400 2,611,350 2,284,655
Charges for Services 6,679,358 6,679,358 7,280,501 7,862,941 8,570,605 9,341,960 10,182,736
Miscellaneous 56,753 41,000 42,640 43,919 45,237 46,594 47,992
Other Financin•Sources - 1,000,000 1,000,000 2,315,770 1,646,815 1,540,300 1,092,370
Total Revenue and Sources 8,721,776 9,540,425 9,843,177 13,047,975 13,555,057 13,540,204 13,607,753
Expenditures and Uses:
Salaries 977,621 1,067,341 1,110,034 1,154,436 1,200,613 1,248,638 1,298,583
Benefit 400,909 440,934 454,162 467,787 481,821 496,275 511,164
Operating 3,314,717 1,737,192 1,789,308 1,842,987 1,898,277 1,955,225 2,013,882
Capital 4,352,865 6,108,000 5,014,000 6,037,000 6,157,740 6,425,000 3,491,000
Miscellaneous - - - - - -
DebtService 73,294 75,493 77,757 80,090 82,493 84,968 87,517
Transfers-Out 1,643,644 1,681,501 1,260,828 1,298,653 1,337,612 1,377,741 1,419,073
Total Expenditures and Uses 10,763,049 11,110,460 9,706,090 10,880,953 11,158,556 11,587,846 8,821,218
Total Revenue Over/Under Expenditures (2,041,273) (1,570,035) 137,087 2,167,022 2,396,501 1,952,357 4,786,535
BEGINNING FUND BALANCE 2,498,515 457,242 (1,112,793) (975,706) 1,191,316 3,587,817 5,540,175
ENDING FUND BALANCE 457,242 (1,112,793) (975,706) 1,191,316 3,587,817 5,540,175 10,326,710
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Florida
CITYWIDE BUDGET SUMMARY
CITY OF LONGWOOD - BUDGET SUMMARY - ALL FUNDS
FISCAL YEAR 2022-2023
SPECIAL
GENERAL REVENUE CAPITAL ENTERPRISE
FUND FUNDS FUNDS FUND TOTAL
Fund Balances,Reserves,Net Assets $ 5,691,682 $ 1,386,336 $ 612,534 $ 7,334,439 $ 15,024,990
ESTIMATED REVENUES:
Ad Valorem Taxes-Millage 5.5000 8,037,092 - - - $8,037,092
Sales and Use Taxes 160,300 - 1,719,512 - 1,879,812
Franchise Fees 2,105,586 - - - 2,105,586
Utility Service Taxes 2,172,281 - - - 2,172,281
Communication Service Tax 750,000 - - - 750,000
Licenses and Permits 43,900 1,253,430 - 916,000 2,213,330
Intergovernmental 2,538,822 - 695,000 1,910,340 5,144,162
Charges for Services 2,567,394 914,450 - 7,008,000 10,489,844
Fines and Forfeitures 138,000 43,500 - - 181,500
Miscellaneous 501,141 154,216 500 94,200 750,057
Other Financing Sources - - 6,330,886 3,985,000 10,315,886
Total Estimated Revenues: 19,014,516 2,365,596 8,745,898 13,913,540 44,039,550
Transfer In 1,052,656 5,000 1,391,400 638,324 3,087,380
Total Estimated Revenues and Transfers $ 20,067,172 $ 2,370,596 $ 10,137,298 $ 14,551,864 $ 47,126,930
Total Estimated Revenues,Transfers and $ 25,758,854 $ 3,756,932 $ 10,749,832 $ 21,886,303 $ 62,151,921
Fund Balances
ESTIMATED EXPENDITURES:
General Government 4,101,036 - 128,813 435,799 4,665,648
Public Safety 10,436,303 961,048 7,469,340 - 18,866,691
Physical Environment 1,362,277 - 462,373 12,607,268 14,431,918
Transportation 1,483,276 1,001,278 873,000 - 3,357,554
Culture&Recreation 1,287,043 132,997 560,000 - 1,980,040
Debt Service 908,009 32,948 833,816 744,312 2,519,085
Other Uses 70,000 23,189 - - 93,189
Total Estimated Expenditures: 19,647,944 2,151,461 10,327,342 13,787,379 45,914,126
Transfer Out 1,396,400 427,642 - 1,263,339 3,087,380
Total Appropriated Expenditures and 21,044,344 2,579,102 10,327,342 15,050,717 49,001,506
Transfers
Fund Balance/Reserves/Net Assets 4,714,510 1,177,830 422,489 6,835,586 13,150,415
Total Appropriated Expenditures,
and Reserves $ 25,758,854 $ 3,756,932 $ 10,749,832 $ 21,886,303 $ 62,151,921
The tentatise,adopted,and/or final budgets are on file in the office of the above mentioned tazng authority as a public record.
City of Longwood 58 FY 2022-2023 Proposed Budget
0 ESTIMATED CHANGES IN FUND BALANCE
Estimated Estimated Estimated Estimated
Fund Name Balance as of Revenues Expenditures Net Change Balance as Explanation of Chang'
9/30/2022 FY22-23 Fl222-23 of 9/30/2023 Change
•
001 General Fund 5,691,682 20,067,172 (21,044,344) (977,172) 4,714,510 -17%,Funds programed for qualifying pmjecn/epeodeures
102 Building Fund 778,954 1,103,840 (1,201,918) (98,078) 680,875 -13%
116 Police Education Fund 1,166 6,500 (5,500) 1,000 2,166 86%Funds programmed for qualifying pmjects/erpeodaures
117 Police Confiscation Fund 346.513 37,160 (35,500) 1,660 348,173 0%
120 ARPA Fund 459 - - - 459 0%
130 Special Assessments Fund 23,361) 103,586 (95,313) 8,273 31,633 35%Funds programred for qualifying projects/expenditures
131 Parks and Events Fund 80,312 88,850 (122,997) (34,147) 46,165 -43%Funds pmgrarmed for qualifying projects/expenditures
132 Citizens on Patrol Fund 18,628 4,720 (11,675) (6,955) 11,673 -37%Funds progrnsmed for qualifying pmjects/erpendaures
133 CERT Fund 8,492 3,300 (5,270) (1,970) 6,522 -23%Funds pmgnumed for qualifying pmjects/expending=
134 Police Impact Fees 5,701 143,090 (143,000) 90 5,791 2%
135 Fire Impact Fees Fund 10,816 3,000 - 3,000 13,816 28%No expenditure programmed for FY2022-23
136 Recreation Impact Fees 7,505 10,000 (10,000) - 7,505 0%
137 PW-Administrative Impact Fee 3,895 30,500 (30,000) 500 4,395 13%Fundsprogrermed for qualifying projects/expenditures
310 Public Facilities Fund 608,980 1,749,512 (1,936,189) (186,677) 422,304 31%Funds programmed for qualifying pmjects/erpeoditures
320 Capital Projects Fund 3,554 8,387,786 (8,391,153) (3,367) 187 95%Funds programmed for qualifying projects/expenditures
40!Public Utilities Fund 5,167,242 13,031,540 (14,003,717) (972,177) 4,195,065 -19%Findsprogramrnd for qualifying projaots/e,endimre.
402 Renewal&Replacement Fund 409,073 638,324 (1,047,000) (408,676) 397 -9%
403 Impact Fees Fund 1,758,124 882,000 - 882,000 2,640,124 50%N0 egendaure programred for FY2022-23
406 Stormwater Management Fund 100,535 836,050 (917,929) (81,879) 18,656 -81%Decrease in Fe due to projects budgeted in FY2o22-23
Fund balance is the excess of assets over liabilities.Fund Balance does not necessarily
mean funds available for expenditure. Fund Balance can be restricted, committed, or
assigned. A negative fund balance is often referred to as a deficit.
On the May 3rd, 2021 Regular Meeting, the City Commission passed Resolution No.
21-1559 formally adopting a Fund Balance Policy for the General Fund, per
Government Finance Officer Association (GFOA) recommended best practices and
formalized the City's compliance with Governmental Accounting Standards Board
(GASB) Statement No. 54 Fund Balance Reporting and Governmental Fund Type
Definitions.
City of Longwood 59 FY 2022-2023 Proposed Budget
ESTIMATED CHANGES IN FUND BALANCE
The General Fund's unassigned fund balance, plus the amount restricted for working
cash, should be maintained at a minimum of 17% of the General Fund's total budgeted
annual expenditures in the most recently approved annual budget. At the end of the
Fiscal Year 2021-2022 the General Fund reserve is expected to exceed this requirement
with an estimated fund balance of 28%.
Also, the City committed an amount equal to five (5) percent of general fund
expenditures for an Economic Stabilization Reserve. This reserve will protect the City
from adverse financial impacts in the event of unexpected economic events. The
Economic Stabilization Reserve would only be used in extraordinary or unforeseen
circumstances and with the majority vote of the City Commission.
City of Longwood 60 FY 2022-2023 Proposed Budget
CITYWIDE BUDGET SUMMARIES
The Fiscal Year Budget for the City of Longwood is approximately$62.2 million. The
following is a breakdown of revenues by fund type and expenditures by major category
not including transfers and fund balances.
Revenues by Type
Special Revenue
Funds
$2.4 million
Capital Project Funds
Revenues
$8.7 million
by Type
General Fund .- 2022-23
$19 million
$44 million
Entreprise Funds
$13.9 million
Figures are rounded
City of Longwood 61 FY 2022-2023 Proposed Budget
• CITYWIDE BUDGET SUMMARIES
Expenses by Major Category
Expenses
Operating Supplies
$8.8 million
by Major
Category
/ Capital Expenses 2022-23
Personnel Services $19.1 million
$15.4 million
$45.9 million
Other $2.6
Figures are rounded
City of Longwood 62 FY 2022-2023 Proposed Budget
CITYWIDE BUDGET SOURCES
TOTAL SOURCES $62, 151 ,921
Charges for Services Fines and Forfeitures
Intergovernmental $10,489,844 $181,500
g 17% <1% Miscellaneous
$5,144,162 $750,057
8% 1%
Licenses and Permits
$2,213,330 Other Financing Sources
4% $10,315,886
17%
Communication Service Tax
$750,000
1%
Utility Service Taxes
$2,172,281
4%
Franchise Fees Transfer In
$2,105,586 $3,087,380
3% 5%
Sales and Use Taxes
$1,879,812
3%
Ad Valorem Taxes Fund Balances
$8,037,092 $15,024,990
13% 24%
City of Longwood 63 FY 2022-2023 Proposed Budget
CITYWIDE BUDGET USES
TOTAL USES $62, 151 ,921
Physical Environment
$14,431,918
23%
Transportation
$3,357,554
6%
Public Safety
$18,866,691
30% - Culture&Recreation
$1,980,040
3%
Debt Service
$2,519,085
4%
qp
NI"
Other Uses
$93,189
Transfer Out <1%
$3,087,380
5%
General Government
$4,665,648
8%
Aditions to Reserves
$13,150,415
21%
City of Longwood 64 FY 2022-2023 Proposed Budget
0 2023 APPROPIATIONS BY FUND
The following funds are appropriated on an annual basis according to the Budget
Process for the City of Longwood
General Fund 21 ,044,344
Building and Inspection Fund 1 ,201,918
ar
Police Education Fund 5,500 -.
Special Law Enforcement Trust Fund 35,500 All" i111r1141PI
Special Assessments Fund 95,313
Parks and Events Fund 122,997
Citizens on Patrol (COPs) 11 ,675
ummumil
CERT Fund 5,270r
Police Impact Fees Fund 143,000 j
t
Fire Impact Fees Fund _, �
Recreation Impact Fees Fund 10,000 i. ;, -
PW-Administrative Impact Fees Fund 30,000
Stormwater Management Fund 917,929
Public Facilities Improvement Fund 1 ,936,189 �` `
idiI%
Capital Projects Fund 8,391,153 i/►
Public Utilities Fund 14,003,71 7 •
Public Utilities R&R Fund 1 ,047,000
Public Utilities Impact Fees Fund1:Total 49,001,506 .:4,_ , `
City of Longwood 65 FY 2022-2023 Proposed Budget
CITYWIDE FTE'S
Financial Services
Public Works 10.0 Administration
32.0 12.0
Leisure Services
13.0 Law Enforcement
Community 50.0
Development/Building
12.0
Fire Department
44.0
Departments FY2023
Administration 12.0
Financial Services 10.0
Law Enforcement 50.0
Fire Department 44.0
Community Development/Building 12.0
Leisure Services 13.0
Public Works 32.0
Total FTE's 173.0
City of Longwood 66 FY 2022-2023 Proposed Budget
• CITYWIDE FTE'S vs.POPULATION
Budgeted Full-Time Positions vs. Population
Positions -
175
15,099 15,409 16,451
1
170 14,899
14,311
14,718 _L---
165
160 13,741
13,212
13,733 13,553
155 ------
150
145
140
2012 2013 2011 • 2018 2019 2020 2021
2012 2013 21114 2015 2016 2017 2018 2019 2020 2021
Population 13,212 13,733 13,553 13,741 14,311 14.718 11.8,0 15.099 15.409 16.-151
Positions 155 155 156 150 164.5 158.5 166 5 167 168.5 16O
City of Longwood 67 FY 2022-2023 Proposed Budget
•
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Florid a
GENERAL FUND BUDGET SUMMARY
i
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 $ 5,285,680 $ 5,223,933 $ 5,340,447 $ 5,691,682
Sources
Taxes 9,580,575 10,163,697 10,296,269 11,119,673
Licenses and Permits 1,792,071 1,922,416 2,036,167 2,149,486
Intergovenmental 2,610,196 2,248,168 2,372,072 2,538,822
Charges for Services 2,122,754 2,342,326 2,336,951 2,567,394
Fines and Forfeitures 109,410 166,400 143,600 138,000
Rents and Royalties 18,939 20,000 201,230 261,641
Miscellaneous Revenue 128,154 209,500 140,220 239,500
Total Sources 16,362,100 17,072,507 17,526,508 19,014,516
Transfers In 1,616,668 1,704,187 3,191,973 1,052,656
Use of Fund Balance - 83,277 - 977,172
Total IF stinuated Sources,Transfers and 1=11 17,978,768 18,859,972 20,718,481 21,044,344
Uses
City Commission 83,145 100,432 100,432 98,842
City Clerk 405,815 309,806 303,761 309,750
City Manager 204,063 382,289 382,612 388,217
City Attorney 148,475 180,000 180,000 180,000
General Services 156,905 160,209 160,078 161,640
Human Resources 802,805 813,750 757,193 819,802
Information Technology 742,664 777,207 779,029 836,720
Financial Services 1,591,690 1,717,239 1,706,124 1,955,699
Other Facilities - - 53,000 53,000
Law Enforcement 5,149,009 5,274,400 5,218,925 5,434,372
Fire&Rescue 4,912,173 5,151,556 5,219,590 5,480,656
Community Development 636,543 773,684 733,987 766,420
Leisure Services 1,897,797 1,937,097 1,915,503 1,679,549
Public Works Streets 1,177,914 1,217,217 1,256,416 1,483,276
Total Uses i",9119,000 18,794,886 18,766,648 19,647,944
Transfers Out 15,000 65,086 1,600,599 1,396,400
total t ses and Transfers 17,924,000 18,859,972 20,367,247 21,044,344
Total Revenue(Over/Under)Expenditures 54,767 - 351,234 -
Total Appropiations and Reserves I7,978,768 18,859,972 211,718,481 21,044,344
FUND BALANCE,SEPTEMBER 30 5,340,447 5,223,933 5,691,682 4,714,510
%OPERATING RESERVE 30% 28% 28% 22%
City of Longwood 68 FY 2022-2023 Proposed Budget
• GENERAL FUND TOTAL SOURCES
General Fund revenues have been projected to continue to recover from the effects of
the COVID-19 pandemic as new signs of a resurgent economy emerge. FY2022-23
revenues, excluding transfers, have been projected at $1,9014,516, approximately
$1,942,009 higher than the current year 2021-22 budget of$17,072,507.
Licenses and Permits
$2,149,486
10% Intergovernmental
$2,538,822
12%
Taxes
$11,119,673
53%
E'Y
Charges for Services
$2,567,394
12%
Fines and Forfeitures
$138,000
<1%
Use of Reserves Rents and Royalties
$977,172 $261,641
5% Transfer In
$1,052,656 1%
5% Miscellaneous Revenue
$239,500
1%
City of Longwood 69 FY 2022-2023 Proposed Budget
0 GENERAL FUND REVENUE DETAIL
2021 2022 2022 2023
X(i I U. BUDGET ESTIMATE BUDGET
Taxes
311-0000 Ad Valorem Taxes 5.5000 6,865,687 7,218,217 7,423,847 8,037,092
312-0000 Sales&Use Taxes 134 100 260 300
314-1000 Utility Tax/Electric 1,486,649 1,599,503 1,595,656 1,757,906
314-3000 Utility Tax/Water 284,804 316,319 306,531 329,375
314-4000 Utility Tax/Gas 80,356 85,000 82,832 85,000
315-0000 Communication Service Tax 696,430 734,337 737,143 750,000
316-0000 Local Business Tax 166,514 210,221 150,000 160,000
Total Taxes 9,580,575 10,163,697 10,296,269 11,119,673
Licenses and Permits
322-0000 Permits,Fees&Licenses/Building Permit 11 600 100 100
322-8000 Permits,Fees&Licenses/Site Plans Review - - 7,635 7,700
323-1000 Franchise Fees-Electric 1,307,595 1,387,178 1,440,506 1,498,865
323-4000 Franchise Fees-Gas 28,391 30,000 30,000 30,000
323-7000 Franchise Fees-Solid Waste 418,479 459,328 527,251 576,721
329-1000 Miscellaneous Permit 17,814 20,210 10,000 10,000
329-2000 Paint Color and Outdoor Seating 155 - 675 1,000
329-2800 Fire Ins sections 19,626 25,100 20,000 25,100
Total Licenses and Permits 1,792.11-1 1,922.416 2,036,167 2,149,486
Intergovernmental
331-2100 Federal Grants/AFG Program - 55,111 - -
331-2200 Federal Grants/HIDTA Grant 28,948 30,223 30,000 30,000
331-2400 Federal Grants/COPS - - - -
331-2500 Federal Grants/OJP/Bullet Proof Vest 4,205 5,200 5,000 5,000
331-2600 Federal Grants/JAG Grant 3,840 4,300 4,000 4,000
331-2700 Federal Grants/DOJ-Byrne Grant - 19,500 - -
331-2900 Federal Grants/Cares Act/Covid-19 65,212 - 2,771 -
331-2901 Federal Grants/DOJ 2020 CERF 39,765 48,636 10,000 -
331-5000 Federal Grants/FEMA 26,123 - - -
334-4900 FDOT Contract Agreement 117,425 93,786 93,000 93,000
335-1200 State Shared Revenue 580,461 595,705 662,406 709,979
335-1400 Mobile Home Licenses Tax 1,692 2,000 2,000 2,000
335-1500 Alcoholic Beverage License 28,515 24,000 24,000 30,000
335-1600 Crash Reports 3,445 5,000 3,600 4,500
335-1800 Half-Cent Sales Tax 1,140,685 1,155,737 1,310,411 1,388,281
335-2100 Firefighters Supplemental Compensation 18,470 13,470 19,000 19,000
335-2300 Firefighters Supplemental Compensation 357,030 - - -
337-2000 School Resource Officer 181,805 182,500 194,884 240,062
338-2000 Coun Occu.ational License 12,574 13,000 11,000 13,000
Total lntergo‘crnmcntal 2,610,196 2,248,168 2,372,072 2,538,822
City of Longwood 70 FY 2022-2023 Proposed Budget
0 '
GENERAL FUND REVENUE DETAIL
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
Charges for Services
341-2000 Land Development Fee - - 5,550 5,600
341-3000 Cost Recovery Builders 28,690 75,891 30,000 30,000
341-3010 Administrative Fee-BTR 4,770 - 5,000 5,000
341-4000 Wayfinder Fees - 1,400 - -
342-1000 Police Services 28 8,200 23,669 16,000
342-1010 Police Services/OCDETF-DOJ 5,916 16,000 16,000 16,000
342-2000 Off Duty Detail 38,090 61,463 76,000 60,000
342-6000 Ambulace Fees 753,978 791,300 838,532 879,017
343-4000 Garbage Billing Fees 1,137,169 1,147,572 1,160,000 1,307,277
347-2025 Parks&Recreation/Special Events Fees - - - -
347-2028 Park&Recreation/Donations - - - -
347-2030 Parks&Recreation/Community Bldg Rentals 66,339 95,000 85,000 95,000
347-2031 Parks&Recreation/Reiter Park Rentals 5,300 5,000 8,000 10,000
347-2045 Parks&Recreation/Field Rentals 14,879 18,000 25,000 28,000
347-2046 Parks&Recreation/Pavilion Rentals 1,707 2,000 8,000 9,000
347-2050 Parks&Recreation/Miscellaneous Activity - 3,000 - -
347-2060 Parks&Recreation/LBR-Field Use Agreement 1,560 13,500 4,200 13,500
347-2070 Parks&Recreation/Concession Babe Ruth 1,500 3,000 3,000 3,000
347-2080 Parks&Recreation/Summer Camp 36,915 55,000 30,000 55,000
347-5000 Building Attendant Services 12,463 30,000 16,000 25,000
349-1011 Development I.act Fees 13,452 16.000 3,000 10,000
Iota!( har!2es for serr ices 2,122,754 2,342,326 2,336,951 2,567,394
Fines and Forfeits
354-1000 Parking Fees 3,465 4,500 4,100 4,500
354-2000 Security Alarm Fees 12,350 16,900 13,000 13,000
354-3000 Other Fines 59,088 85,000 60,000 65,000
354-3010 Other Fines-Investigative Cost Recovery 18,623 26,000 19,000 25,000
354-3020 Court Ordered Restitution - 1,000 500 500
354-3030 Other Fines-Code Enforcement Fines 15,884 33,000 47,000 30,000
Total Fines and Forfeits 109,410 166,400 143.600 138,000
Miscellaneous Revenue
361-1000 Interests 3,897 10,000 5,000 5,000
362-3000 Rents&Royalties 18,939 20,000 201,230 261,641
364-1000 Cemetery Lots 46,245 50,000 10,000 30,000
364-4000 Sale of Equipment 29,543 60,000 60,000 130,000
365-1000 Scrap Sales 600 - 420 1,000
366-0000 Donations Private Sources 50 3,000 100 3,000
366-3000 Donations Private Sources/Employee Events - 3,500 4,700 3,500
City of Longwood : . .., _, 1 71 FY2022-2023 Proposed Budget
110) GENERAL FUND REVENUE DETAIL
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
369-0000 Other Miscellaneous Revenue 26,777 50,000 45,000 45,000
369-3000 Other Miscellaneous Revenue 19,602 32,000 15,000 20,000
369-9000 Candidate Sign Deposits - - - -
369-9100 Candidate Quali in! Fee 1,440 1,000 - 2,000
Total Miscellaneous Revenue 147,093 229,500 341,450 501,141
Transfers In
382-1000 Administrative Transfer-Public Utilities 1,075,320 1,113,177 1,113,177 625,015
382-3000 Administrative Transfer-Stormwater Fund 39,953 25,000 25,000 -
382-4000 Administrative Transfer-Building Fund 501,395 566,010 566,010 427,642
382-5000 Administrative Transfer-ARPA Fund - - 1,487,786 -
Total Transfers In 1,616,668 1,704,187 3,191,973 1,052,656
Use of Fund Balance 83,277 977,172
Total Revenues 17,978,768 18,859,972 20,718,481 21,044,344
1008
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City of Longwood 72 FY 2022-2023 Proposed Budget
GENERAL FUND TOTAL USES
Public Safety
$10,436,303
50%
Physical Environment
$1,362,277
6%
14,
Transportation
a $1,483,276
7%
General Government
$4,101,036
20%
Culture&Recreation
$1,287,043
Other Uses 6%
$70,000
<1% Transfer Out
$1,396,400 Debt Service
8% $908,009
4%
City of Longwood 73 FY 2022-2023 Proposed Budget
110 GENERAL FUND ALLOCATIONS
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Technology Police Fire Services Services Development Works/Streets
$1,958,251 $5,434,372 $5,480,656 Facilities
$836,720 $1,679,549 $1,955,699 $766,420 $53,000 $1,483,276
10% 4% 28% 28% 9% 10% 4% <1% 8%
City of Longwood Allocation of its General Fund of $19,647,944
The General Fund reflects an increase in total expenditures of$853,058 or 4% from
$18,794,886 in FY2021-22 to $19,647,944 in FY2022-23. This amount does not
include an interfund transfer of$1AM to the Capital Projects Fund for equipment and
renovations. An additional $977,172 of fund reserves will be used to balance the total
General Fund revenues to $21,044,344.
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City of Longwood 74 FY 2022-2023 Proposed Budget
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LONGWOOD ' . _}F 1 0 1- i (1 ,
CITY ADMINISTRATION
Citizens of Longwood
Elected Officials
City Clerk Michelle Longo
Acting City Manager
Clint Gioielli
(407)260-3441 (407)260-3445
Community&Media Relations
Manager
Records Coordinator 1 Executive Assistant to the City
Manager
Administrative Assistant
Facilities Construction&
Maintenance Specialist
City of Longwood 75 FY 2022-2023 Proposed Budget
CITY COMMISSION
Longwood City Commission Chambers ' Ey
rJ' f
111
4 1 i
The City of Longwood is governed by a City Commission/City Manager form of
government, which combines the political leadership of elected officials with the
managerial experience of an appointed administrator.The Commission shall elect from
among its members who shall have the title of Mayor. The Mayor is the presiding
officer at Commission Meetings and Workshops and shall be recognized as the head
of the City Government for all ceremonial purposes. The City Commission is made
up of five (5) district Commissioners. The City Commission provides leadership and
sets policies for the City, sets the general direction of the government, and possesses
all powers provided for general law by the City Charter. In addition, the City
Commission authorizes the execution of all City contracts, except as set forth by
ordinance. The City Commission serves as the legislative and policy-making body of
the municipal government.
City of Longwood 76 FY 2022-2023 Proposed Budget
• CITY COMMISSION
Goals:
To provide all citizens of Longwood with legislative representation by enacting
ordinances, resolutions, policies, and programs that improve and protect the
community, promote desirable levels of municipal services, and plan for the future.
Objectives:
• Adopt policies and programs that improve the quality of life in the community
and promote desirable levels of municipal services and plan for the future.
• Encourage continued participation in community activities and governmental
affairs.
• Support a strong commercial and industrial tax base in the City.
• To meet the needs and concerns of the residents and businesses of the City of
Longwood with fiscally responsible representation and legislation.
FY 2021-2022 Highlights:
V Adopted 23 ordinances and 35 resolutions in 2020-2021; 12 ordinances and 21
resolutions as of June 2022. Adopted to improve the quality of life for the
residents of Longwood.
•
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ti
City of Longwood 77 FY2022-2023 Proposed Budget
110 CITY COMMISSION
Summary
Authorized Positions 2021 2022 2022 2023
Actual Budget Estimate Budget
Mayor 1 1 1 1
Commissioners 4 4 4 4
TOTAL 5 5 5 5
Personnel Expenses 65,847 70,142 70,142 70,142
Operating Expenses 17,298 30,290 30,290 28,700
Capital Expense - - - -
TOTAL 83,145 100,432 100,432 98,842
Funding Source 2021 2022 2022 2023
Actual Bud'et Estimate Budget
General Fund 83,145 100,432 100,432 98,842
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$100,432 with the proposed
budget for FY2023 of$98,842, there is decrease of$1,590.
City of Longwood 78 :R FY 2022-2023 Proposed Budget
110 CITY COMMISSION
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual Budget Estimate Budget
001-1000-511-1100 Executive Salaries 56,802 60,002 60,002 60,002
001-1000-511-2100 F.I.C.A. 3,757 4,002 4,002 4,002
001-1000-511-2200 Retirement Contribution 5,180 6,000 6,000 6,000
001-1000-511-2400 Workers Compensation 107 138 138 138
Subtotal Personnel Services 65,847 70,142 70,142 70,142
001-1000-511-3400 Other Contractual Services - - - -
001-1000-511-4020 Commission Development 5,616 16,150 16,150 13,950
001-1000-511-4100 Communications 2,688 3,600 3,600 2,880
001-1000-511-4700 Printing and Binding - - - 350
001-1000-511-4800 Community Relations 4,250 5,000 5,000 -
001-1000-511-4900 Other Charges&Obligations 290 850 850 5,000
001-1000-511-5200 Operating Supplies - - - 1,300
001-1000-511-5400 Books, Pubs, Subs&Memberships 4,454 4,690 4,690 5,220
Subtotal Operating 17,298 30,290 30,290 28,700
001-1000-511-6400 Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL CITY COMMISSSION 83,145 100,432 100,432 98,842
City of Longwood 79 FY 2022-2023 Proposed Budget
CITY COMMISSION
FY2023 EXPENDITURES BY CATEGORY
Operating:
29%
Salaries:
Benefits: 61%
10%
City of Longwood 80 FY 2022-2023 Proposed Budget
CITY ATTORNEY
FISHBACK / DOMINICK 85
EsT AB! sur.0 1935
ATTORNEYS AND COUNSELORS AT LAW
Representing the interests of the City and its Commission, the law firm of Fishback,
Dominick, LLP provides legal advice to the City covering municipal law, liability
issues, and contractual reviews, as well as recommending additional legal expertise
when needed.
Goals:
To provide legal advice to the City Commission and City staff, review all legal
instruments of the City, and coordinate all litigation and other legal services for the
City.
Objectives:
• Respond to requests from the City Commission and City staff for legal opinions
on specific matters.
• Draft local ordinances in response to state and federal legislation concerning the
City.
• Provide defense/prosecution involving matters of litigation concerning the City.
• Provide other legal services on specific matters.
City of Longwood 81 FY 2022-2023 Proposed Budget
CITY ATTORNEY
Summary
2021 2022 2022 2023
Actual Budget Estimate Budget
Personnel Expenses - - - -
Operating Expenses 148,475 180,000 180,000 180,000
Capital Expense - - - -
Other Expenses - - - -
TOTAL 148,475 180,000 180,000 180,000
Funding Source 2021 2022 2022 2023
Actual Budget Estimate Budget
General Fund 148,475 180,000 180,000 180,000
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$180,000 with the proposed
budget for FY2023 of$180,000 there is no change.
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual Budget Estimate Budget
001-1100-514-3100 Professional Services General 145,076 155,000 155,000 155,000
001-1100-514-3110 Professional Services Litigation 3,399 25,000 25,000 25,000
Subtotal Operating 148,475 180,000 180,000 180.000
TOTAL CITY ATTORNEY 148,475 180,000 180,000 180,000
City of Longwood 82 FY 2022-2023 Proposed Budget
CITY CLERK
The Office of the City Clerk is the custodian of the
City's records. The City Clerk is also responsible for
maintaining city codes, and all official documents
which include contract implementation and records
management, conducting City elections, overseeing
# the City's legal advertisement obligations, writing
and preparing meeting agendas for City Commission
meetings, participating in all City Commission
meetings and workshops, transcribing minutes of
City Commission meetings and workshops,
processing incoming and outgoing mail, issuing
permits under the jurisdiction of the Clerk,
overseeing the City's Cemetery, and administering oaths to all elected officials.
Goals:
To authenticate, record, index, and maintain the City's official legislative acts, thus
preserving the history of the City of Longwood; to issue all required permits which fall
under the jurisdiction of the City Clerk's authority; to provide required advertising per
state and local laws, and to supervise all City elections.
Objectives:
• Leading and managing the Office of the City Clerk to ensure the city's vision for
continuous improvement: Continue to operate in compliance with State Law,
local ordinances, internal policies, and procedures.Continue to provide excellent
customer service to our citizens, City Commissioners, and staff, through
professionalism, openness, and transparency in government. Continue to
provide information to the public in a fair, impartial, and efficient manner.
• Administrative support to enable the City Commission to make decisions:
Provide advice, record proceedings of and maintain Commission records and
timely publication of the agenda packets and minutes.
City of Longwood 83 FY 2022-2023 Proposed Budget
110 CITY CLERIC
• Maintain fiscal responsibility: Oversight and delivery of services through timely,
complete, and accurate information. Continue to conduct an internal monthly
audit of department budgets to clean up and catch data issues that may adversely
impact account lines.
• Citywide Records Management Program: Ongoing inventory of citywide
records, preparing record retention schedules per state law, and analyzing and
evaluating Record Management Program filing systems for modifications and
improvements. Continue with citywide training.
• Automation: Preparing, implementing, and scheduling training for new agenda
management software. Continue review/research for needed improvements for
Longwood Memorial Gardens; implement online mapping tools and cemetery
software. This will help visitors and staff quickly find graves without assistance,
and search for available plots. Review and update cemetery rules and fees.
• Continuous Improvement: Evaluate and discuss with clerk staff areas of training
and professional seminars/conferences required to improve their organizational
performance. Consult with clerk staff on their perception of their performance
and ways to improve the department.
• Training: City Staff, Boards, and Committees: Review updates city board
member booklet for recording secretaries, and set up training.
• Manage the municipal election process to ensure readiness for an election
whenever one is called or required: Election November 8, 2022.
FY 2021-2022 Highlights:
✓ Trained new Records Coordinator, during a time of reduced staff to ensure
attention to detail and accuracy of work, position added in the fiscal year 2021-
2022. Redefined and restructured department processes, Clerk took on
additional administrative duties to meet all deadlines with the reorganization of
staff implemented in the fiscal year 2021-2022. Balanced the workload between
two staff members to meet commitments and important due dates.
✓ Improved the process for issuing Garage Sales Permits so it reduced the amount
of paper produced and records kept electronically.
City of Longwood 84 FY 2022-2023 Proposed Budget
IP CITY CLERK
✓ Expanded use of social media to connect with the community was done with the
addition of government pages on YouTube and Linkedln, added to our archiving
software. Continued to capture and preserve all the social media content our
organization posts and engages with to stay compliant with public records laws,
regulations, and recordkeeping. Continued to update website calendar with all
city meetings, publishing meeting agendas to the calendar when posted on the
website.
✓ Teamed up with the Clerk from the City of Casselberry to host training for city
staff on Records Management. These sessions are scheduled by the department
and the focus is geared to information in their specific area.
✓ Codification of the Longwood City Code of Ordinances and Longwood
Development Code (Supplement 26).
✓ Participated in the scanning project for F R and Community Development to
provide input as the records custodians for all city records. The records
Coordinator will continue involvement in the process to oversee compliance
with retention schedules, scanning, and disposition requirements.
V The Clerk earned her Master Municipal Clerk (MMC) designation from the
International Institute of Municipal Clerks (IIMC).
✓ Planned, organized, and held the 2022 Board Appreciation Dinner.
to 0
/ ,:_.:p - _ L I
City of Longwood 85 FY 2022-2023 Proposed Budget
ID CITY CLERK
Performance Measures:
Commission Actual Actual Expected Proposed
Goal kcti it 2019-2020 2020-2021 2021-2022 2022-2023
Commission Agendas/Public Notices Prepared 26 64 50 30
Pension Board Agendas Prepared 4 4 4 4
Minutes Prepared 30 29 30 30
Ordinances Prepared for Adoption 22 23 25 22
Resolutions Prepared for Adoption 30 35 30 30
Public Records Requests Processed 311 276 320 320
To foster citizen Records Reviewed/Scanned/Verified for 110,967 85,945 100,000 100,000
by practicing Disposition
open, Records Disposed(cubic feet) 118.25 171.5 125 125
accountable and Cemetery:Lots Sold 28 35 30 30
responsive
government; Cemetery:Burials 17 36 30 30
providing quality Legal Advertisements 56 42 50 50
core services Lien/Property Search 456 556 600 600
Garage Sale Permits 123 138 130 130
RV Permits 1 0 1 1
Political Sign Permits 35 2 20 20
Ribbon Cuttings 9 6 15 15
Recorded Documents 36 32 40 40
Laserfiche Documents Scanned 11,792 12,785 15,000 15,000
City of Longwood 86 FY 2022-2023 Proposed Budget
CITY CLERK
Summary
2021 2022 2022 2023
Authorized Positions
Actual Bud let Estimate Bud'et
City Clerk 1 1 1 1
Administrative Assistant 1 0 0 0
Records Coordinator 0 1 1 1
Records Clerk 0.5 0 0 0
Senior Admin Assistant 1 0 0 0
Executive Assistant 1 0 0 0
TOTAL 4.5 2 2 __2
Personnel Expenses 304,738 190,745 189,200 197,934
Operating Expenses 101,077 119,061 114,561 111,816
Capital Expense - - - -
TOTAL 405,815 309,806 303,761 309,750
Funding Source 2021 2022 2022 2023
Actual Bud et Estimate Bud'et
General Fund 405,815 309,806 303,761 309,750
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $309,806 with the proposed
budget for FY2023 $309,750 there is a decrease of $56. This decrease is primarily
associated with a reduction in operating expenses and community relations expenses
reallocated under City Commission. The City Clerk maintained their FTE level from
2022.
City of Longwood 87 FY 2022-2023 Proposed Budget
• CITY CLERK
Line Item Detail
2021 2022 2022 2023
account Number Account Title Actual Budget Estimate Budget
001-1200-512-1200 Regular Salaries and Wages 235,562 144,776 144,776 151,314
001-1200-512-1400 Overtime - - - 500
001-1200-512-2100 F.I.C.A. 17,626 11,075 10,502 11,576
001-1200-512-2200 Retirement Contributions 19,885 14,477 14,017 15,083
001-1200-512-2300 Life and Health Insurance 31,252 20,084 19,666 19,114
001-1200-512-2400 Workers Compensation 413 333 239 347
Subtotal Personnel Services 304,738 190,745 189,200 197,934
001-1200-512-3100 Professional Services 10,299 2,600 2,600 2,800
001-1200-512-3400 Other Contractual Services 24,691 24,688 24,688 25,288
001-1200-512-4020 Employee Development 600 4,950 4,950 4,150
001-1200-512-4100 Communications 1,117 1,153 1,153 1,153
001-1200-512-4200 Postage 13,000 18,000 18,000 12,000
001-1200-512-4300 Utility Services 12,659 14,500 14,500 14,500
001-1200-512-4400 Rentals and Leases 2,609 2,620 2,620 2,620
001-1200-512-4600 Repair and Maintenance 273 2,500 2,500 2,500
001-1200-512-4700 Printing and Binding 13,111 14,300 14,300 14,700
001-1200-512-4800 Community Relations 1,641 5,000 3,000 -
001-1200-512-4900 Other Charges Obligations 17,530 18,600 18,600 17,100
001-1200-512-5100 Office Supplies 392 1,000 500 1,000
001-1200-512-5200 Operating Supplies 2,108 5,150 5,150 10,075
001-1200-512-5220 Repurchase of Lots 300 3,000 1,000 3,000
001-1200-512-5400 Books,Pubs, Subs&Memberships 747 1,000 1,000 930
Subtotal Operating 101,077 119,061 114,561 111,816
001-1200-512-6400 Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL CITY CLERK 405,815 309,806 303,761 309,750
City of Longwood 88 FY 2022-2023 Proposed Budget
0 CITY CLERK
FY2023 EXPENDITURES BY CATEGORY
%/ m
Salaries:
49%
Benefits:
15%
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City of Longwood 89 FY 2022-2023 Proposed Budget
0 CITY MANAGER
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The City Manager is responsible for the efficient operations of all departments and the
effective implementation of policy directives collectively from the Commission. In
addition to carrying out policy directives, the Administration department ensures the
financial stability of the City, assesses major issues facing the City, focuses on
organizational improvements, and recommends the execution of contractual
agreements. The City Manager, as head administrator, attends Commission meetings
and workshops to present legislation for the City Commission's consideration. The
City Manager adopts administrative policies, submits an annual budget, advises the
City Commission on the financial condition of the City, and performs other duties as
required by established Ordinances and Resolutions. The City Manager is appointed
by the Mayor and Commissioners and serves at their discretion.
Under the City Manager's Office is the Facilities Maintenance and the Community and
Media Relations.
Goals:
To efficiently and effectively implement and administer the policies, programs, and
services approved by the City Commission.
City of Longwood 90 FY 2022-2023 Proposed Budget
CITY MANAGER
Objectives:
• Continue to foster strong relationships with the community, city team members,
and other government entities.
• Ensure city team members have the resources and support necessary to safely,
effectively, and efficiently complete their assignments.
• Stay focused on new economic development with an emphasis on commercial
and retail projects.
• Build on the ever-growing public events provided to the community.
• Maintain conservative budgeting practices while attempting to prepare the city
for the potential of continued economic volatility.
FY 2021-2022 Highlights:
✓ Commission - Reviewed all agendas and packets for Commission meetings,
executive sessions, and workshops. Reviewed all Ordinances. Met with
Directors before each Commission meeting.
✓ Community Relations - Developing social media procedures.
✓ Human Resources - Streamlined a few payroll processes to include automating
employee Health Saving Account payments and deferred compensation
contributions. Provided leadership training to supervisors, managers, and
directors. Health insurance was taken out for bid-Medical RFP.
✓ Leisure Services — Continued to offer public events with several new events to
the community (Luau celebration and the Juneteenth event). Initiated several
upgrades and projects to include Candyland bathrooms, field fencing, court
resurfacing, and adding skate park features and pickleball courts.
• Community Development — Completion of the update to the city's
comprehensive and zoning plans. Opening of the Alta Cypress project.
Acquisition of the property for the new site of the future city fire station.Initiated
the process to transfer the management of the city's portion of mobility fees from
Seminole County to the City of Longwood. Completed a retail market analysis
study to help the city with economic growth focusing on retail opportunities.
City of Longwood 91 FY 2022-2023 Proposed Budget
• _
CITY MANAGER
a
✓ Public Works — Continued the septic to sewer abatement project. Started the
initiative to upgrade the city water meters to an automated system. Completed
upgrades to the city cemetery.
✓ Public Safety—Supported the departments to ensure timely and thorough service
was offered to the public. Provided necessary equipment and vehicles to support
each department's mission. Ordered a ladder fire apparatus. Initiated the process
to complete necessary upgrades to fire station 17. Maintained a low crime rate.
Ensured the police-community relations unit continued to foster positive
relations with the community.
✓ Financial Services - Provided monthly financial reporting to City Commission.
Filed all federal, state, and local reporting requirements on time without
penalties. The Distinguished Budget Presentation Award from the Government
Finance Officers Association (GFOA) was received for the FY2021-22 budget
document. Completed the 2020-21 annual audit for the City's Annual
Comprehensive Financial Report (ACFR), and received the GFOA Certificate
of Achievement for Excellence in Financial Reporting for the fiscal year 2019-
2020.
✓ Information Technology - Upgraded city Wi-Fi system to the newest
technology. Began the process of upgrading the city phone system. Took initial
steps to upgrade city servers and other components to ensure continued
functionality while attempting to continue protecting the city from cyber threats.
City of Longwood 92 FY 2022-2023 Proposed Budget
ID CITY MANAGER
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud•et Estimate Bud'et
City Manager 1 1 1 1
Executive Assistant to City Mgr 0 1 1 1
Administrative Assistant 0 1 1 1
Community & Media Relations Mgr 0 1 1 1
TOTAL 1 4 4 4
Personnel Expenses 191,105 371,609 371,932 372,180
Operating Expenses 12,958 10,680 10,680 16,037
Capital Expense - - - -
Other Expenses - - - -
TOTAL 204,063 382,289 382,612 388,217
2021 2022 2022 2023
Funding Source
Actual Budget Estimate Budget
General Fund 204,063 382,289 382,612 388,217
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $382,289 with the proposed
budget for FY2023 $388,217 there is an increase of$5,928. This increase is primarily
associated with operating services as promotional activities and supplies. The Office
of the City Manager maintained its FTE level from 2022.
City of Longwood 93 FY 2022-2023 Proposed Budget
10 CITY MANAGER
Line Item Detail
2021 2022 2022 2023
Account Number Account Title Actual Budget Estimate Budget
001-1400-512-1200 Regular Salaries and Wages 141,871 274,496 274,496 275,596
001-1400-512-1400 Overtime - - 14 -
001-1400-512-2100 F.I.C.A. 10,070 20,999 18,651 21,083
001-1400-512-2200 Retirement Contributions 20,205 27,450 34,773 27,560
001-1400-512-2300 Life and Health Insurance 13,685 42,621 38,992 41,895
001-1400-512-2400 Workers Compensation 5,274 6,043 5,006 6,046
Subtotal Personnel Services 191,105 371,609 371.932 371 180
001-1400-512-3100 Professional Services - - - -
001-1400-512-3400 Other Contractual Services 1,465 - - -
001-1400-512-4020 Employee Development 35 3,000 3,000 3,000
001-1400-512-4100 Communications 1,082 1,080 1,080 1,080
001-1400-512-4200 Postage - 200 200 200
001-1400-512-4610 Repair and Maintenance - 1,000 1,000 1,000
001-1400-512-4700 Printing and Binding 25 250 250 250
001-1400-512-4800 Promotional Activities 8,270 2,000 2,000 6,000
001-1400-512-5100 Office Supplies 66 350 350 800
001-1400-512-5200 Operating Supplies 1,716 800 800 1,707
001-1400-512-5400 Books,Pubs, Subs&Memberships 300 2,000 2,000 2,000
Subtotal Operating 12,958 10,680 10,680 16,037
TOTAL CITY MANAGER 204,063 382,289 382,612 388,217
City of Longwood 94 FY 2022-2023 Proposed Budget
• CITY MANAGER
FY2023 EXPENDITURES BY CATEGORY
........_
Benefits:
25%
Salaries:
71%
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City of Longwood 95 FY 2022-2023 Proposed Budget
• GENERAL SERVICES
Under the direction of the City Manager, General Services provides
` preventative maintenance of City-owned buildings to help prolong
usefulness and prevent services in maintaining all City facilities.Provide
ongoing preventive maintenance of properties, respond to all building emergencies,
and monitor and repair minor building deficiencies.
Goals:
To provide preventive maintenance of City-owned buildings to prolong their
usefulness and prevent more costly repairs.
Objectives:
• Provide ongoing preventive maintenance of properties.
• Respond to all building emergencies promptly.
• Monitor and repair minor building deficiencies.
FY 2021-2022 Highlights:
✓ City buildings are maintained and repaired internally saving funds on costly
labor and repairs charges from outside services.
✓ Facility Maintenance Work Orders completed in the fiscal year 2020-21 were
1,428 and currently 701 for the fiscal year 2021-22.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Providing quality Facilities Maintenance Requests 1,109 1,428 1,300 1,300
core services
City of Longwood 96 FY 2022-2023 Proposed Budget
• GENERAL SERVICES
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud l et Estimate Bud'et
Facilities Const. & Maintenance Specialist 1 1 1 1
TOTAL 1 1 1 1 a
Personnel Expenses 68,825 66,739 66,608 70,870
Operating Expenses 88,080 93,470 93,470 90,770
Capital Expense - - - -
Other Expenses - - - -
TOTAL 156,905 160,209 160,078 161,640
Funding Source 2021 2022 2022 2023
Actual Budact Estimate Bud l et
General Fund 156,905 160,209 160,078 161,640
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $160,209 with the proposed
budget for FY2023 of $161,640 there is an increase of $1,431. This increase is
primarily associated with a wage increase for General Government employees. General
Services maintained its FTE level from 2022.
City of Longwood 97 FY 2022-2023 Proposed Budget
• GENERAL SERVICES
4
Line Item Detail
2021 2022 2022 2023
lccount Number Account Title Actual Budget Estimate Budget
001-1610-513-1200 Regular Salaries and Wages 48,787 46,441 46,552 50,156
001-1610-513-2100 F.I.C.A. 3,654 3,553 3,527 3,837
001-1610-513-2200 Retirement Contribution 4,522 4,644 4,708 5,016
001-1610-513-2300 Life and Health Insurance 9,937 9,913 9,963 9,499
001-1610-513-2400 Workers Compensation 1,925 2,187 1,858 2,362
Subtotal Personnel Services 68,825 66,739 66,608 70,870
001-1610-513-3400 Other Contractual Services 14,986 16,150 16,150 16,150
001-1610-513-4100 Communications 720 720 720 720
001-1610-513-4300 Utility Services 36,482 41,000 41,000 42,000
001-1610-513-4600 Repair and Maintenance 14,176 15,000 15,000 15,000
001-1610-513-4610 Repair and Maintenance-Vehicles 146 750 750 750
001-1610-513-5100 Office Supplies 1,071 4,000 4,000 4,000
001-1610-513-5200 Operating Supplies 20,125 14,350 14,350 11,350
001-1610-513-5240 Fuel/Diesel/Lubricants 373 1,500 1,500 800
Subtotal Operating 88,080 93,470 93,470 90,770
001-1610-513-9800 Reserve for Contingency - - - -
SubtotalOther - - - -
TOTAL GENERAL SERVICES 156,905 160,209 160,078 161,640
City of Longwood 98 FY 2022-2023 Proposed Budget
GENERAL SERVICES
/
FY2023 EXPENDITURES BY CATEGORY
Salaries:
31%
Benefits:
13%
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City of Longwood 99 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
Acting City Manager
Clint Gioielli
(407) 260-3440
Human Resources Department
Magdala Ridore
Human Resources/ Risk Management
Director
(407) 260-3466
Payroll / HR Coordinator HR Generalist
City of Longwood 100 FY 2022-2023 Proposed Budget
ill HUMAN RESOURCES
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The Human Resources/Risk Management Department is responsible for optimizing the
City's human resources capability by acquiring, maintaining, developing, and retaining
a diverse, highly qualified, motivated, and productive workforce. The Department is
responsible for managing payroll, and coordinating benefits and employee incentives,
such as the Employee Assistance Program, the Employee of the Year Program, and the
Drug-Free Workplace Program. The Department also manages worker's
compensation, liability insurance, and unemployment claim issues.
Goals:
To provide personnel and risk management that anticipates and responds to changes in
the nature and composition of the workplace, external social and economic pressures,
organizational structures, and technology.
City of Longwood 101 FY 2022-2023 Proposed Budget
HUMAN RESOURCES
Objectives:
• Automate Onboarding Process.
• Continue to streamline payroll processing.
• Transition all HR files and workflow to paperless.
• Develop ongoing leadership and supervisor training.
FY 2021-2022 Highlights:
✓ HR partnered with Community Development to work on a scanning project. All
HR files will convert to electronic form.
✓ Streamlined a few payroll processes to include automating employee Health
Saving Account payments and deferred compensation contributions.
✓ Completed leadership training-plan to keep ongoing supervisory and leadership
training.
• Successfully revamped employee events.
✓ RFP for medical health insurance.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Applications Processed 831 792 600 774
Encouraging New Hires Onboarded 30 28 30 30
smart growth Turnover Ratio 14% 22% 19% 15%
in harmony
with the City's Pay Adjustments/
unique heritage Payroll Corrections 146 285 290 245
and urban
sorroundings WC Claims Processed 37 76 65 50
P & L Claims Processed 13 15 17 15
City of Longwood 102 FY 2022-2023 Proposed Budget
11111 HUMAN RESOURCES
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud'et Estimate Bud'et
HR& Risk Management Director 1 1 1 1
Payroll/BR Coordinator 1 1 1 1
HR Generalist 1 1 1 1
TOTAL 3 3 3 3
Personnel Expenses 349,519 309,999 304,998 294,180
Operating Expenses 453,287 453,751 452,195 475,622
Capital Expense - - - -
Other Expenses - 50,000 - 50,000
TOTAL 802,805 813,750 757,193 819,802
Funding Source 2021 2022 2022 2023
Actual Bud'et Estimate Bud'et
General Fund 802,805 813,750 757,193 819,802
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $813,750 with the proposed
budget for FY2023 $819,802 there is an increase of$6,052. This increase is primarily
associated with operating expenses to include annual software previously budgeted
under IT. Human Resources maintained its FTE level from 2022.
City of Longwood 103 FY 2022-2023 Proposed Budget
0 HUMAN RESOURCES
Line Item Detail
2021 2022 2022 2023
Account Number Account Title Actual Budget Estimate Budget
001-1300-513-1200 Regular Salaries and Wages 263,881 222,087 222,087 218,697
001-1300-513-1400 Overtime 1,464 300 349 800
001-1300-513-2100 F.I.C.A. 18,148 17,012 15,077 16,790
001-1300-513-2200 Retirement Contributions 23,287 22,209 20,877 21,870
001-1300-513-2300 Life and Health Insurance 26,648 30,180 28,559 28,519
001-1300-513-2400 Workers Compensation 413 511 349 504
001-1300-513-2500 Unemployment Compensation 7,135 7,000 7,000 7,000
001-1300-513-2800 Employee Programs 8,542 10,700 10,700 -
Subtotal Personnel Services 349,519 309,999 304,998 294,180
001-1300-513-3100 Professional Services 58,143 69,900 69,900 69,900
001-1300-513-3400 Other Contractual Services 16,869 22,295 22,295 20,000
001-1300-513-4020 Employee Development 1,528 3,656 3,100 3,656
001-1300-513-4021 Employee Programs - - - 15,000
001-1300-513-4100 Communications 1,351 1,440 1,440 1,440
001-1300-513-4200 Postage 5 100 100 100
001-1300-513-4500 Liability Insurance 370,922 352,000 352,000 352,000
001-1300-513-4520 Insurance Deductible - - - -
001-1300-513-4700 Printing and Binding 714 1,000 1,000 1,000
001-1300-513-4900 Other Charges Obligations - 1,500 500 1,500
001-1300-513-5100 Office Supplies 626 1,200 1,200 1,200
001-1300-513-5200 Operating Supplies 2,853 - - 9,166
001-1300-513-5400 Books,Pubs, Subs&Memberships 275 660 660 660
Subtotal Operating 453,287 453,751 452,195 475,622
001-1300-513-6400 Capital Equipment - - - -
Subtotal Capital - - - -
001-1300-513-9800 Reserve for Contingency - 50,000 - 50,000
Subtotal Other - 50,000 - 50,000
Total Human Resources/Risk Management 802,805 813,750 757,193 819,802
City of Longwood 104 FY 2022-2023 Proposed Budget
HUMAN RESOURCES
FY2023 EXPENDITURES BY CATEGORY
Salaries:
27%
Benefits:
40 In
ept
N.•:, ip
4.
City of Longwood 105 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials 1
Acting City Manager
Clint Gioielli
(407)260-3445
Financial Services
Judith Rosado, Director of Financial ---— Sr.Administrative Assistant
Services
(407)260-3475
Finance Manager - Purchasing Manager [ Utility Billing Manager.J
Finance/Grants Coordinator ) Customer Service Rep
I Customer/Field Service
Accounting Coordinator Rep
Meter Reader
City of Longwood 106 FY 2022-2023 Proposed Budget
FINANCIAL SERVICES
CITY OF LONGWOOD
FINANCIAL SERVICES DEPT.
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In a manner of excellence, integrity, and dedication, the Financial Service Department
is committed to providing fiscally responsible management, appropriate internal
control, and cooperative guidance to City Staff,the City Commission, and the Citizens
of Longwood. The Financial Services Department is comprised of three (3) divisions:
Finance, Purchasing, and Utility Billing. These divisions are responsible for managing
the City's resources effectively and efficiently. Responsibilities also include
safeguarding the City's assets, cash management (disbursements and collections),
fixed assets, long-range financial planning, accurate and timely financial reporting,
debt administration, investments, and providing financial support to all City
departments and divisions. In addition, the department coordinates the preparation of
the Annual Budget, monitors budget compliance, and coordinates the annual audit
conducted by an external independent audit firm.
Goals:
To provide quality, cost-effective public services, and control fiscal programs to meet
all legal, professional, and management requirements.
City of Longwood 107 FY 2022-2023 Proposed Budget
• FINANCIAL SERVICES
Objectives:
• Ensure compliance with Truth In Millage (TRIM) requirements to meet Florida
State Statutes.
• Provide timely and accurate financial reporting and transactions. Implement
programs to support and enhance communication, accountability, and positive
outcomes.
• Complete the City's annual audit and issue the City's Annual Comprehensive
Financial Report (ACFR) within 180 days of the fiscal year-end.
• Perform due diligence per Section 717.117(4), Florida Statutes, and report
unclaimed property to the State of Florida by the April 30th filing deadline per
Chapter 717, Florida Statutes.
• Report 1099 vendor information accurately and timely by January 31 st per IRS
standards.
• Provide the City Commission and City Manager an unaudited Financial Report
with a narrative each month.
• Pursue modifying the City budget process to improve the efficiency of budget
development while maintaining clarity and transparency.
• Continue to timely prepare and file required federal, state, and local reports.
• To continue to produce an Annual Comprehensive Financial Report that meets
the GFOA Award for Excellence guidelines.
• To publish a balanced annual budget that provides information on the City's
revenues, appropriations, and capital projects that delivers fiscal responsibility
and transparency.
• To submit for the Government Finance Officers Association Distinguished
Budget Award in the hope of achieving this recognition again for the City.
• Automate Accounts Payable to improve efficiency and provide additional
transparency.
City of Longwood 108 FY 2022-2023 Proposed Budget
FINANCIAL SERVICES
FY 2021-2022 Highlights:
✓ Completed eight (8) hours of continuing education in subjects or courses of
study related to investment practices and products.
✓ Created and produced monthly financial reporting for City Commission.
✓ Filed all federal, state, and local reporting requirements on time without
penalties.
✓ The FY2021-2022 Budget document has been awarded the Distinguished
Budget Presentation Award from the Government Finance Officers Association
(GFOA). This award is the highest form of recognition in governmental
budgeting.
✓ Completed the 2020-21 annual audit for the City's Annual Comprehensive
Financial Report (ACFR), and received the GFOA Certificate of Achievement
for Excellence in Financial Reporting for the fiscal year 2019-2020.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Number of AP Transactions 2,852 3,933 4,000 4,010
Number of Journal Entries Updated 455 495 450 450
To foster Budget Transfers Processed 82 97 87 87
citizen trust by Budget Amendments Processed 8 14 12 12
practicing
open, Receive Distinguished Budget N/A Yes Yes Yes
accountable Presentation Award (GFOA)
and responsive
government Receive Certificate for Excellence
in Financial Reporting Award Yes Yes Yes Yes
(GFOA)
Unmodified Audit Opinion Yes Yes Yes Yes
City of Longwood 109 FY 2022-2023 Proposed Budget
FINANCIAL SERVICES
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud et Estimate Bud et
Financial Services Director 1 1 1 1
Finance Manager 1 1 1 1
Senior Administrative Assistant 0 0 0 1
Finance/Grants Coordinator 1 1 1 1
Accounting Coordinator 1 1 1 1
TOTAL 4 4 4 5
Personnel Expenses 288,266 309,834 305,179 376,508
Operating Expenses 135,223 99,538 93,038 98,269
Capital Expense - - - -
Other Expenses - - - -
TOTAL 423,490 409,372 398,217 474,777
Funding Source 2021 2022 2022 2023
Actual Budget Estimate Budget
General Fund 423,490 409,372 398,217 474,777
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $409,372 with the proposed
budget for FY2023 $474,777 there is an increase of$65,405. This increase is primarily
associated with wages and benefits for the Senior Administrative Assistant position.
The Finance Department increased their overall level of FTEs .5 by eliminating the
Field Service Tech PT under the Utility Billing Division.
City of Longwood 110 FY 2022-2023 Proposed Budget
• FINANCIAL SERVICES
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual Budget Estimate Budget
001-1600-513-1200 Regular Salaries and Wages 231,727 246,217 246,770 297,477
001-1600-513-1400 Overtime 35 300 - 300
001-1600-513-2100 F.I.C.A. 17,539 18,858 18,797 22,779
001-1600-513-2200 Retirement Contribution 21,269 24,652 24,677 29,777
001-1600-513-2300 Life and Health Insurance 17,276 19,241 14,524 25,491
001-1600-513-2400 Workers Compensation 420 566 411 685
Subtotal Personnel Services 288,266 309,834 305,179 376,508
001-1600-513-3200 Accounting and Auditing 35,000 37,500 35,500 39,000
001-1600-513-3400 Other Contractual Services 20,682 26,500 26,500 21,500
001-1600-513-4020 Employee Development 1,004 7,500 3,000 7,500
001-1600-513-4100 Communications 1,707 2,160 2,160 2,160
001-1600-513-4200 Postage 18 260 260 160
001-1600-513-4600 Repair and Maintenance 409 140 140 140
001-1600-513-4625 Hurricane Dorian 2019 304 - - -
001-1600-513-4626 Coronavirus 47,631 - - -
001-1600-513-4700 Printing and Binding 647 1,165 1,165 1,165
001-1600-513-4900 Other Charges&Obligations 24,627 19,000 19,000 21,300
001-1600-513-5100 Office Supplies 659 1,000 1,000 1,000
001-1600-513-5200 Operating Supplies 1,671 3,250 3,250 3,250
001-1600-513-5400 Books,Pubs, Subs&Memberships 865 1,063 1,063 1,094
Subtotal Operating 135,223 99,538 93,038 98,269
001-1600-513-6400 Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL FINANCIAL SERVICES 423,490 409,372 398,217 474,777
City of Longwood 111 FY 2022-2023 Proposed Budget
0 1
FINANCIAL SERVICES '
FY2023 EXPENDITURES BY CATEGORY
Operatin : _,
Li°,
Benefits:
16% Salaries:
63%
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City of Longwood 112 FY 2022-2023 Proposed Budget
110 PURCHASING
its. __ _ ..
Purchasing is responsible for the centralized `CAL ON
management of the procurement function to 04 C�
maximize the City's purchasing power. The . c,', R a
program provides standard purchasing ,_ ,.. 4 ,�' I i o
guidelines and ensures fair and equitable (, ..
treatment of City vendors. This division also , Al '
administers the purchasing/procurement card
process. FL 0 RID '.
Goals:
To procure goods and services most
efficiently and effectively to achieve the best
value while meeting the quality and delivery
requirements of the City, and to maximize the
purchasing power of public funds, while -
promoting fair and open competition.
Objectives:
• Renew term contracts as needed.
• Conduct Disaster Documentation Training for City Staff.
• Manage the Pcard Program, complete RFPs as needed, and complete the
purchase order and budget rollover.
FY 2021-2022 Highlights:
✓ Update Purchasing Policies and Procedures Manual.
✓ ITB for mowing services.
✓ RFQ for Mobility Fee/Multi-modal Impact Fee Study.
✓ Health/Vision Insurance Bid.
✓ Professional Services Bid.
City of Longwood 113 FY 2022-2023 Proposed Budget
0 PURCHASING
Performance Measures:
Commission Actual Actual Expected Proposed
Activity
Goal I '- 0 I I I- I I - I I - I
Contractual and Policy 100% 100% 100% 100%
Compliance
To foster citizen
trust by Purchase Order
practicing open, 100% 100% 100% 100%
accountable and Accuracy
responsive Cost Savings 100% 100% 100% 100%
government
Price Competitiveness 100% 100% 100% 100%
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud 1 et Estimate Bud'et
Purchasing Manager 1 1 1 1
TOTAL 1 1 1 1
Personnel Expenses 107,741 110,647 110,687 117,425
Operating Expenses 720 1,220 1,220 1,220
Capital Expense - - - -
Other Expenses - - - -
TOTAL 108,461 111,867 111,907 118,645
Funding Source 2021 2022 2022 2023
Actual Bud:et Estimate Budget
General Fund 108,461 111,867 111,907 118,645
City of Longwood 114 FY 2022-2023 Proposed Budget
0 PURCHASING
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $111,867 with the proposed
budget for FY2023 of$118,645 there is an increase of 6,778. This increase is primarily
associated with a wage increase for General Government employees.
Line Item Detail
2021 2022 2022 2023
kceount Number account I itic
Actual Bud•et Estimate Budoet
001-1500-513-1200 Regular Salaries and Wages 79,709 79,945 81,043 86,341
001-1500-513-2100 F.I.C.A. 4,972 6,116 5,013 6,605
001-1500-513-2200 Retirement Contribution 7,361 7,995 8,104 8,634
001-1500-513-2300 Life and Health Insurance 15,554 16,407 16,387 15,647
001-1500-513-2400 Workers Compensation 145 184 139 199
Subtotal Personnel Services 107,741 110,647 110,687 117,425
001-1500-513-4020 Employee Development - 100 100 100
001-1500-513-4100 Communications 720 720 720 720
001-1500-513-4900 Other Charges&Obligation - - - -
001-1500-513-5100 Office Supplies - 100 100 100
001-1500-513-5200 Operating Supplies - 100 100 100
001-1500-513-5400 Books,Pubs,Subs&Memberships - 200 200 200
Subtotal Operating 720 1,220 1,220 1,220
TOTAL PURCHASING 108,461 111,867 111,907 118,645
City of Longwood 115 FY 2022-2023 Proposed Budget
PURCHASING
FY2023 EXPENDITURES BY CATEGORY
Operating:
1%
Benefits:
26%
Salaries:
73%
City of Longwood 116 FY 2022-2023 Proposed Budget
UTILITY BILLING
CITY OF LONGWOOD
FINANCIAL SERVICES DEPT.
-41
I
I
Utility Billing provides meter reading, monthly billing, and collection services to
customers who utilize the City's water, sewer, and solid waste collection services by
efficiently providing timely and responsive support to their needs concerning their
utility account.
Goals:
To provide meter reading, monthly billing, and collection services to customers who
utilize the City's water, sewer, and solid waste collection services by efficiently
providing timely and responsive support to their needs concerning their utility account.
To assist customers with various services, complaints, and problems while ensuring
compliance with department processes and City ordinances.
Objectives:
• Convert Meter Reading System to AMR/AMI - increase billed meter
consumption as well as enhance data for improved customer service.
City of Longwood 117 FY2022-2023 Proposed Budget
01 UTILITY BILLING
• Start a delinquent collections campaign in-house and research outside collection
agencies for accounts we were unable to collect on.
• A targeted campaign to collect on delinquent garbage/stormwater accounts.
FY 2020-2021 Highlights:
✓ Switch over to Route Manager 4.0 for meter reading and meter reading
importation.
✓ Use of cell phones for meter reading replacing the hand-held Trimble units.
✓ Updated cut-off process utilizing the dialer and mail merge campaigns.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
To foster Printed and Mailed Bills 75,470 73,108 73,200 73,300
citizen trust by Emailed Bills 5,471 10,848 11,300 11,800
practicing
open, Meters Read 79,673 80,000 80,676 85,000
accountable and Consumption Billed 663,877 654,009 660,000 680,000
responsive Bank Draft Payments 9,863 10,872 11,800 12,800
government
Initial Accounts Established 982 913 950 1050
City of Longwood 118 FY 2022-2023 Proposed Budget
IP UTILITY BILLING
Summary
Authorized Positions
2021 2022 2022 2023
Actual Bud 1 et Estimate Bud 1 et
Utility Billing Manager 1 1 1 1
Customer/Field Service Rep 0 0 1 1
Customer Service Rep 2 2 1 1
Field Service Representative 0.5 0.5 0.5 0
Meter Reader 1 1 1 1
TOTAL -1.5 4.5 4.5 4
Personnel Expenses 267,664 276,657 246,520 261,761
Operating Expenses 1,192,879 1,347,900 1,347,400 1,536,315
Capital Expense - - - -
Other Expenses - - - -
TOTAL 1,460,543 1,624,557 1,593,920 1,798,076
Funding Source 2021 2022 2022 2023
Actual Budget Estimate Budget
General Fund 1,059,739 1,196,000 1,196,000 1,362,277
Public Utility Fund 400,804 428,557 397,920 435,799
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$1,624,557 with proposed budget
for FY2023 $1,798,076 there is an increase of$173,519. This increase is primarily
associated with a solid waste disposal rate increase under the General Fund. The Utility
Billing Division reduced its FTE level by .5 from 2022.
City of Longwood 119 FY 2022-2023 Proposed Budget
0 UTILITY BILLING
Line Item Detail
"ccuuni \umber Account Title 2021 2022 2022 2023
Actual Budget Estimate Bud.et
401-1615-513-1200 Regular Salaries and Wages 195,220 195,481 186,901 191,823
401-1615-513-1400 Overtime 809 1,300 112 1,300
401-1615-513-2100 F.I.C.A. 13,773 15,028 14,043 14,771
401-1615-513-2200 Retirement Contribution 16,931 19,645 17,366 19,309
401-1615-513-2300 Life and Health Insurance 38,785 42,664 26,125 31,078
401-1615-513-2400 Workers Compensation 2,146 2,538 1,972 3,479
Subtotal Personnel Services 267,664 276,657 246,520 261,761
001-1615-534-4310 Solid Waste Disposal 1,059,739 1,196,000 1,196,000 1,362,277
401-1615-513-3400 Other Contractual Services 23,217 15,350 15,350 14,146
401-1615-513-4020 Employee Development 2,929 5,000 5,000 3,000
401-1615-513-4100 Communications 1,489 1,200 1,200 2,020
401-1615-513-4200 Postage 30,090 43,000 43,000 45,284
401-1615-513-4400 Rentals&Leases 8,240 8,500 8,500 8,500
401-1615-513-4600 Repairs and Maintenance 2,528 1,000 1,000 1,000
401-1615-513-4610 Repairs and Maintenance-Vehicles 1,879 1,000 1,000 1,000
401-1615-513-4900 Other Charges&Obligations 57,847 65,000 65,000 75,000
401-1615-513-5100 Office Supplies 300 1,000 1,000 1,000
401-1615-513-5200 Operating Supplies 2,556 6,700 6,700 19,438
401-1615-513-5240 Fuel/Diesel/Lubricants 2,063 4,000 3,500 3,500
401-1615-513-5400 Books,Pubs, Subs&Memberships - 150 150 150
Subtotal Operating 1,192,879 1,347,900 1,347,400 1,536,315
401-1615-513-6400 Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL UTILITY BILLING 1,460,543 1,624,557 1,593,920 1,798,076
City of Longwood 120 FY 2022-2023 Proposed Budget
• UTILITY BILLING
FY2023 EXPENDITURES BY CATEGORY
•
Salaries:
11%
Benefits:
4%
t
Operating:
City of Longwood 121 FY 2022-2023 Proposed Budget
Citizens of Longwood
-,.-----LElected Officials
Acting City Manager
Clint Gioielli
(407) 260-3440
Information Technology
Craig Dunn, Director
(407) 263-2333
Information Technology
Analyst
City of Longwood 122 FY 2022-2023 Proposed Budget
INFORMATION TECHNOLOGY
1„, I
11111
The Information Technology Department facilitates the current and future business
technology needs of the City of Longwood by providing reliable and progressive
technology solutions. It is dedicated to the principle of high-quality customer support
to ensure the efficient utilization of technology resources and investments. The
Information Technology Department manages the delivery of quality services in the
areas of technology administration, systems support, hardware and software
maintenance,helpdesk support,network operations,telecommunications, and business
system analysis.
Goals:
To utilize the most innovative, effective, and efficient forms of technology for optimal
service delivery and communication, and to maintain all hardware and software
utilized for the City's computer and telecommunications systems.
Objectives:
• Continue Help Desk functionality for City users with an expectation between
1900-2000 support tickets submitted.
City of Longwood 123 FY 2022-2023 Proposed Budget
11111 INFORMATION TECHNOLOGY
• Continue to maximize IT staffing to support the mission of the City.
• Successful deployment of new hyper-converged data center platform with new
core switching and UPS systems to support data center requirements.
• Continue to maximize the use of information security products to best ensure
City is not impacted by malware and ransomware threats. This year includes
managed cybersecurity service, multi-factor authentication, and cloud-based
backup.
• Continue administering and maintaining City's IT infrastructure (physical
servers, virtual servers, mail systems, database systems, phone systems, audio-
visual, virtual desktops, backup systems and appliances, switching, networking,
and various departmental software applications).
FY 2021-2022 Highlights:
✓ Deployed 50 laptops to the Police Department using virtual technology and the
SmartDeploy deployment tool. This allows for rapid deployment, repurposing,
and re-imaging of the fleet of laptops during the lifetime of the assets. The
management of patching and encryption of laptops and data in transit has been
modernized to meet the FBI CJIS requirements the Police Department is subject
to. All new laptops have Windows 11 installed that will be supported throughout
the lifecycle of the laptops.
✓ Completed replacement of all Cisco Meraki switches and access points in all
City buildings.
✓ City website and app update projects have been completed and replaced with
new and modern versions that are more visually appealing and integrate better
with popular social media tools.
• Completed replacement of fleet of 35 Ricoh copiers and printers.
✓ Continued to identify and implement best practices for cybersecurity. The
department has continually monitored for active cybersecurity threats and
performed relevant cybersecurity mitigation tasks. Has proposed increased
cybersecurity protections in FY 2022-23 budget.
City of Longwood 124 FY 2022-2023 Proposed Budget
INFORMATION TECHNOLOGY
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
To foster citizen IT End User Support 100% 100% 100% 100%
trust by
practicing open, Infrastructure Support 100% 100% 100% 100%
accountable and IT System Uptime 100% 100% 100% 100%
responsive
government Cybersecurity Incidents 100% 100% 100% 100%
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud let Estimate Bud et
Information Technology Director 1 1 1 1
Information Technology Analyst 1 1 1 1
TOTAL 2 2 2 2
Personnel Expenses 243,177 247,746 249,568 264,335
Operating Expenses 422,895 472,277 472,277 515,608
Capital Expense 19,767 - - -
Debt Services 56,825 57,184 57,184 56,778
Other Expenses - - - -
TOTAL_ 742,664 777,207 779,029 836,720
Funding Source 2021 2022 2022 2023
Actual Bud let Estimate Bud let
General Fund 742,664 777,207 779,029 836,720
City of Longwood 125 FY 2022-2023 Proposed Budget
INFORMATION TECHNOLOGY
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $777,207 with the proposed
budget for FY2023 $836,720 there is an increase of$59,514. This increase is primarily
associated with cybersecurity services and incident response assessments.
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual Budget Estimate Budget
001-1640-513-1200 Regular Salaries and Wages 187,085 187,640 190,217 202,650
001-1640-513-2100 F.I.C.A. 13,162 14,354 13,353 15,503
001-1640-513-2200 Retirement Contribution 17,278 18,764 19,022 20,265
001-1640-513-2300 Life and Health Insurance 25,313 26,557 26,650 25,450
001-1640-513-2400 Workers Compensation 339 432 326 467
Subtotal Personnel Services 243,177 247,746 249,568 264,335
001-1640-513-3100 Professional Services 2,987 4,000 4,000 4,000
001-1640-513-3400 Other Contractual Services 290,982 307,343 307,343 325,375
001-1640-513-4020 Employee Development - 1,000 1,000 1,000
001-1640-513-4100 Communications 24,644 25,273 25,273 31,839
001-1640-513-4400 Rentals&Leases 62,061 79,664 79,664 65,000
001-1640-513-4600 Repair and Maintenance 1,603 10,000 10,000 10,000
001-1640-513-5100 Office Supplies - 100 100 100
001-1640-513-5200 Operating Supplies 40,419 44,697 44,697 78,094
001-1640-513-5400 Books,Pubs, Subs&Memberships 200 200 200 200
Subtotal Operating 422,895 472,277 472,277 515,608
001-1640-513-6400 Capital Equipment 19,767 - - -
Subtotal Capital 19,767 - - -
001-1640-513-7100 Capital Lease Principal 47,338 48,882 48,882 50,364
001-1640-513-7200 Capital Lease Interest 9,487 8,302 8,302 6,414
Subtotal Debt Service 56,825 57,184 57,184 56,778
TOTAL INFORMATION TECHNOLOGY 742,664 777,207 779,029 836,720
City of Longwood 4" 126 FY 2022-2023 Proposed Budget
110 INFORMATION TECHNOLOGY
FY2023 EXPENDITURES BY CATEGORY
•
7%
Salaries:
24%
Benefits:
7%
Operating:
62%
City of Longwood 127 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
Acting City Manager
Clint Gioielli
(407)260-3445
Police Department
David Dowda,Chief of Police
(407)260-3407
Deputy Chief _4Sr.Administrative Assistant I
Administrative Services Bureau
Enforcement Bureau
Patrol Lieutenant I Special Operations Lieutenant I Support Lieutenant 1 Administrative Manager I--
Patrol Sergeants Special Operations Sergeants Support Sergeant I Accreditation Officer I_
I I I
Patrol Officers Investigators&Traffic Officers Support Corporal Sr.Administrative Assistant --
I
Evidence Custodian Community Relations Officer Administrative Assistant
City of Longwood 128 FY 2022-2023 Proposed Budget
110 LAW ENFORCEMENT
s L r ► ;� i
s ! _ • I._ 1.> • - • .r
_ • 11
it •
The Police Department provides management and organizational support to all levels
of city operations. The department manages and supervises all personnel and program
functions in support of law enforcement operations. The department is responsible for
maintaining and protecting the health, safety, and welfare of the community. The
department enhances training for individuals and develops modern crime prevention
techniques, utilizing advanced and innovative equipment and procedures to protect and
serve the citizens of Longwood. The department has recently grown community
relations efforts to highlight the significance of transparency and community outreach.
These actions are designed to strengthen positive relationships and further develop trust
in the community.
Goals:
To ensure the community receives the highest caliber police office capable of
performing to their expectations with the available budgetary considerations.
City of Longwood 129 FY 2022-2023 Proposed Budget
11110 LAW ENFORCEMENT
Objectives:
• Reduce response times for all calls for service by 10% annually
• Reduce property crimes by 10% annually
• Reduce violent crimes by 10% annually
• Provide supervisory training to all officers by their third year of employment
• Fill vacant police positions to full staffing limits.
FY 2021-2022 Highlights:
✓ After over twenty-five years of dedicated service, two sworn officers retired with
full benefits. To accommodate their departure and other vacancies, our annual
promotion process was completed in May and allowed us to promote a Lieutenant,
Sergeant, and Corporal.
✓ Increased recruitment efforts allowed for the identification and hiring of five law
enforcement officers and a member of our support staff during a turbulent and
competitive employment period.
✓ Applied for and was awarded a$50,000 grant by the Department of Justice through
the CARES Act for Personal Protective Equipment to outfit personnel during the
Coronavirus Pandemic. This upholds our ongoing mission of keeping the officers
and community safe.
✓ Our Community Relations Unit has expanded and has attended more events such
as Coffee with a Cop. Our 2nd Annual Badges,Burgers,and Barbers Back to School
Event was able to provide over 100 backpacks with school supplies for Longwood
students.
✓ Our department has begun the process of reviewing and updating our Policies and
Procedures. We have completed one-third of the 103 written directives to date. We
will complete half the directives by the end of the fiscal year.
✓ We continued to focus on leadership training for first-line supervisors by ensuring
attendance at the Public Safety Leadership Development Course. We continue to
require officer development through advanced training such as Field Training
Officer, Line Supervision, and Instructor Techniques courses.
City of Longwood 130 FY 2022-2023 Proposed Budget
• LAW ENFORCEMENT
Performance Measures:
Commissio keuial kctua) Fwected Proposed
ken%it� c , > > > i 22
n Goal 201 )-_020 -l1_0-_02I 11_1-_0_2 20__-20_3
Property Offenses 259 272 247 225
Violent Offenses 35 63 57 52
Calls for Service 8802 10554 9550 9635
Promoting
Response Time to Calls for Service(All) 5.20 min 5.06 min 4.55 min 4.40 min
livability by Response Time to Calls for Service(Priority 1) 2.58 min 2.30 min 2.15 min 2.00 min
enhancing and Response Time to Calls for Service(Priority 2) 3.44 min 3.09 min 2.55 min 2.40 min
protecting our Response Time to Calls for Service(Priority 3) 5.37 min 5.25 min 5.15 min 5.00 min
neighborhoods - -
Officers Completed Specialized Training 11 9 12 10
Officers Completed Leadership Training 2 1 2 2
Officers Completed Management Training 3 2 3 3
Admin Staff Completed Advanced Training 5 (All) 4 5 5
it1 j It, 01111*'
t \L+, .--i': ' i •'ti
is , e r ^a4 a `
i.
Ilk
1
City of Longwood 131 FY 2022-2023 Proposed Budget
• LAW ENFORCEMENT
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud let Estimate Bud let
Police Chief 1 1 1 1
Deputy Police Chief* 1 1 1 1
Police Lieutenant 3 4 4 4
Police Sergeant 6 6 6 6
Police Corporal 7 6 6 7
Police Officer 26 27 27 26
Police Evidence Custodian 1 1 1 1
Police Administrative Manager 1 1 1 1
Senior Administrative Assistant 3 2 2 2
Administrative Assistant 1 1 1 1
TOTAL 50 50 50 50
Personnel Expenses 4,474,475 4,592,346 4,499,221 4,692,945
Operating Expenses 449,894 410,564 450,564 472,844
Capital Expense 29,386 - - -
Debt Services 194,516 249,140 249,140 248,583
Other Expenses 5,000 24,000 24,000 20,000
TOTAL 5,153,271 5,276,050 5,222,925 5,434,372
Funding Source 2021 2022 2022 2023
Actual Bud'et Estimate Budget
General Fund 5,153,271 5,276,050 5,222,925 5,434,372
*Not funded
City of Longwood 132 *"` FY 2022-2023 Proposed Budget
110 LAW ENFORCEMENT
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $5,276,050 with the proposed
budget for FY2023 $5,434,372 there is an increase of $158,322. This increase is
primarily associated with gas prices increasing,taser replacement programs, and scene
security measures. Law Enforcement maintained their FTE level from 2022.
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City of Longwood 133 FY 2022-2023 Proposed Budget
0 LAW ENFORCEMENT
Line Item Detail
2021 2022 2022 2023
kccount Number kccount I itic
ket na I Bud<*et I.dilate Budget
001-2600-521-1200 Regular Salaries and Wages 2,735,716 2,851,829 2,851,829 2,966,949
001-2600-521-1240 Holiday Pay 109,470 106,368 123,378 102,540
001-2600-521-1250 Extra Duty Detail 33,398 56,709 79,318 56,709
001-2600-521-1260 Special Assignment Pay 5,099 5,597 11,147 5,597
001-2600-521-1400 Overtime 140,515 184,685 181,569 190,397
001-2600-521-1520 Education Incentive 27,910 27,121 28,426 28,285
001-2600-521-2100 F.I.C.A 223,335 245,506 223,154 255,523
001-2600-521-2200 Retirement Contribution 652,980 525,317 476,295 517,383
001-2600-521-2300 Life and Health Insurance 440,701 466,640 428,962 440,621
001-2600-521-2400 Workers Compensation 105,349 122,574 95,141 128,941
Subtotal Personnel Services 4,474,475 4,592,346 4,499,221 4,692,945
001-2600-521-3100 Professional Services 738 2,350 2,350 2,300
001-2600-521-3400 Other Contractual Services 53,025 51,092 51,092 49,250
001-2600-521-4020 Employee Development 2,863 6,500 6,500 8,500
001-2600-521-4100 Communications 34,532 35,800 35,800 37,630
001-2600-521-4200 Postage 168 200 200 175
001-2600-521-4300 Utility Services 43,308 37,000 37,000 40,000
001-2600-521-4400 Rental and Leases 25,426 25,830 25,830 17,149
001-2600-521-4600 Repair and Maintenance 17,608 13,000 13,000 13,000
001-2600-521-4610 Repair and Maintenance-Vehicles 48,289 51,000 51,000 57,500
001-2600-521-4700 Printing and Binding 712 1,000 1,000 800
001-2600-521-4800 Community Relations 3,227 3,500 3,500 3,500
001-2600-521-4900 Other Charges&Obligations 2,151 1,300 1,300 2,200
001-2600-521-5100 Office Supplies 738 3,000 3,000 3,000
001-2600-521-5200 Operating Supplies 82,137 65,152 65,152 91,120
001-2600-521-5210 Program Related Grant Supplies 47,773 34,200 34,200 14,700
001-2600-521-5240 Fuel/Diesel/Lubricans 86,177 80,000 120,000 130,000
001-2600-521-5400 Books,Pubs,Subs&Memberships 1,762 1,990 1,990 2,020
Subtotal Operating 449,894 410,564 450,564 472,844
001-2600-521-6400 Capital Equipment 29,386 - - -
Subtotal Capital 29,386 - - -
001-2600-521-7100 Principal 166,973 227,912 227,912 232,334
001-2600-521-7200 Interest 27,544 21,228 21,228 16,249
Subtotal Debt Service 194,516 249,140 249,140 248,583
001-2600-521-9300 Transfer to COP Fund 5,000 4,000 4,000 -
001-2600-521-9800 Reserve for Contingency - 20,000 20,000 20,000
Subtotal Other 5,000 24,000 24,000 20,000
TOTAL LAW ENFORCEMENT 5,153,271 5,276,050 5,222,925 5,434,372
of Longwood � ` 3 . 4 _ ra ''
City _ w� , `���.� ��� ,_-� FY 2022-2023 Proposed Budget
LAW ENFORCEMENT
FY2023 EXPENDITURES BY CATEGORY
Debt: '"
Operating: 4% `' U;t''�r
9%
Salaries:
Benefits: 55%
32%
City of Longwood 135 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
zl
[.._ Acting City Manager
Clint Gioielli
(407)260-3445
i
Fire Department
Michael Peters,Fire Chief
(407)260-3485
Deputy Chief 1 - Sr.Administrative Assistant '
Training Officer* I
PT Training Chief
Fire Marshal
PT Fire Inspector I —
r
Fire Battalion Chief(A Shift) Fire Battalion Chief(B Shift) + Fire Battalion Chief(C Shift) 1
J 1 1
Fire Lieutenant Fire Lieutenant I Fire Lieutenant
1
FIREFIGHTERS FIREFIGHTERS FIREFIGHTERS
*Not Funded
•
City of Longwood 136 FY 2022-2023 Proposed Budget
FIRE AND RESCUE
� ,
6111
FIRE DEPARTPEEIV t/ T -'9';! GilT-
y + 1
i
7 all
-_
-
vow ,itiroveP6'
The Fire Department provides timely responses to matters of health and safety through
a variety of services. Department members routinely respond to all hazards within our
coverage area including fires, hazardous materials incidents, environmental
emergencies, etc. Advanced Emergency Medical Services are also provided including
medical transport to any of our area hospitals. Fire Prevention information and
instruction are provided to students through presentations given at schools and events
throughout the city. Our fire prevention efforts are further demonstrated through
comprehensive construction plans review for fire code compliance and regular
inspections of existing buildings to address hazards and deficiencies.
Goals:
To provide comprehensive services for the protection of citizens from the damages of
fire and medical emergencies and to provide prevention and education services that are
responsive to the needs of the community.
City of Longwood 137 FY2022-2023 Proposed Budget
FIRE AND RESCUE
Objectives:
• Provide fire protection and emergency response to a variety of hazards.
• Provide emergency medical care and transport within our response area.
• To provide fire prevention and awareness information to the community.
• Identification and mitigation of fire hazards within businesses in our community.
• The collection of detailed building/structure information before an emergency
response. Strategic plan development activities.
• The review of construction plans for fire code compliance within our
community.
• Provide prompt responses to requests for records maintained within the fire
department.
• Provide emergency medical transport to local ,
hospitals. •
p
FY 2021-2022 Highlights: "---
✓ Provided response and mitigation strategies a°' 1
to confront the COVID-19 pandemic. d _ f e• k +,
• Continued to provide training for our ,
department in Leadership, Cancer
i1
Prevention/ Awareness, Active Shooter
scenarios, and Incident Command. --` 0
✓ One of our employees completed the year OW
-
g t t,�
long course to become State Certified ' `
paramedic.
✓ The Fire Department developed an Engineer position to address the increased
need for advanced skill sets when operating modern fire equipment.
✓ The Fire Department also created an Honor Guard to represent the rich history
of the fire service and the city we proudly serve.
✓ The City continues to make progress toward replacing the now 42-year-old Fire
Station#15.
City of Longwood 138 FY 2022-2023 Proposed Budget
110 FIRE AND RESCUE
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Fire Related Emergency Reponses 1,681 1,815 1,850 1,940
Emergency Medical Responses 3,134 3,463 3,500 3,850
Promoting Public Relations Events 32 22 35 40
livability by Fire Prevention Inspections 487 1265 812 1,311
enhancing and
protecting our Pre Fire Building Surveys 192 195 390 506
neighborhoods Fire Code Plans Reviewed 148 166 172 176
Public Records Request Processed 71 65 88 94
Medical Transports 2,245 2,441 2,450 2,476
-- 4 - . .- , .' .w„,
v 5
_ — r -
- s
r
City of Longwood 139 FY 2022-2023 Proposed Budget
0 FIRE AND RESCUE
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud et Estimate Bud et
Fire Chief 1 1 1 1
Deputy Fire Chief 1 1 1 1
Fire Battalion Chief 3 3 3 3
Fire Marshal 1 1 1 1
Fire Lieutenant 6 6 6 6
Firefighter 30 30 30 30
Fire Inspector 1 1 0.5 0.5
Training Fire Chief 0 0 0 0.5
Training Officer 1 0 0 0
Senior Administrative Assistant 1 1 1 1
TOTAL 45 44 43.5 44
Personnel Expenses 4,159,299 4,426,211 4,494,245 4,653,801
Operating Expenses 477,421 514,262 514,262 616,713
Capital Expense - - - -
Debt Services 275,453 211,083 211,083 210,142
Other Expenses 5,000 1,086 1,086 -
TOTAL 4,917,173 5,152,642 5,220,676 5,480,656
2021 2022 2022 2023
Funding Source Actual Budget Estimate Budget
General Fund 4,917,173 5,152,642 5,220,676 5,480,656
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $5,152,642 with the proposed
budget for FY2023 of$5,480,656 there is an increase of$328,014. This increase is
primarily associated with an increase in gas prices and operating expenses previously
budgeted under capital equipment that no longer meets threshold requirements. The
Fire Department increased its FTE level by .5 from 2022.
City of Longwood ** "� ����, . �� v FY 2022-2023 Proposed Budget
- �� �� �� _
1110 FIRE AND RESCUE
Line Item Detail
account \umber Account Title 2021 Z1122 2022 2023
a
Actual Bud,et Fstimate Budget
001-2800-522-1200 Regular Salaries and Wages 2,327,361 2,623,682 2,623,682 2,819,156
001-2800-522-1240 Holiday Pay 116,525 136,106 173,759 142,541
001-2800-522-1400 Overtime 229,340 176,306 261,707 191,770
001-2800-522-1410 Overtime Garcia 156,950 158,331 161,158 163,228
001-2800-522-1520 Education Incentive 18,780 15,675 17,878 16,762
001-2800-522-2100 F.I.C.A. 212,333 237,923 217,864 253,870
001-2800-522-2200 Retirement Contribution 571,786 519,738 480,603 503,846
001-2800-522-2300 Life and Health Insurance 381,832 389,746 405,093 384,555
001-2800-522-2400 Workers Compensation 144,393 168,704 152,500 178,074
Subtotal Personnel Services 4,159,299 4,426,211 4,494,245 4,653,801
001-2800-522-3100 Professional Services 59,151 28,604 28,604 28,172
001-2800-522-3400 Other Contractual Services 123,695 135,848 135,848 138,210
001-2800-522-4020 Employee Development 14,404 34,500 34,500 40,200
001-2800-522-4100 Communications 11,168 13,980 13,980 13,029
001-2800-522-4200 Postage 115 375 375 375
001-2800-522-4300 Utility Services 28,092 30,000 30,000 30,000
001-2800-522-4400 Rentals&Leases 9,914 7,380 7,380 6,157
001-2800-522-4600 Repair and Maintenance 19,205 25,500 25,500 25,100
001-2800-522-4610 Repair and Maintenance-Vehicles 68,565 76,100 76,100 101,100
001-2800-522-4700 Printing and Binding - 200 200 200
001-2800-522-4800 Community Relations - 2,000 2,000 2,000
001-2800-522-5100 Office Supplies 314 1,000 1,000 1,000
001-2800-522-5200 Operating Supplies 104,913 128,850 128,850 177,245
001-2800-522-5240 Diesel/Fuel/Lubricants 33,785 27,000 27,000 51,000
001-2800-522-5400 Books,Pubs,Subs&Memberships 4,100 2,925 2,925 2,925
Subtotal Operating 477,421 514,262 514,262 616,713
001-2800-522-7100 Principal 244,846 187,990 187,990 192,255
001-2800-522-7200 Interest 30,607 23,093 23,093 17,887
Subtotal Debt Service 275,453 211,083 211,083 210,142
001-2800-522-9300 Transfer to CERT Fund 5,000 1,086 1,086 -
Subtotal Other 5,000 1,086 1,086 -
TOTAL FIRE AND RESCUE 4,917,173 5,152,642 5,220,676 5,480,656
City of Longwood - 1 =` `` FY2022-2023 Proposed Budget
FIRE AND RESCUE
FY2023 EXPENDITURES BY CATEGORY
Debt:
4%
Operating:
11%
Benefits: Salaries:
34% 51%
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,i
City of Longwood 142 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
Acting City Manager
Clint Gioielli
(407)260-3445
Building ICommunity Development Planning Chris Kintner
Director
(407)263-2320
Economic Development Manager I Senior Planner 1
JCode Compliance Officer
Economic Development Coordinator I I Planner
---I Building Official I
Community Development
- Plans Examiner/Inspector Coordinator
Building Inspector
Permit Clerks
City of Longwood 143 FY 2022-2023 Proposed Budget
• COMMUNITY DEVELOPMENT
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Planning and Economic Development promotes the physical and economic
development/redevelopment of property within the City in a manner consistent with
proposed plans, regulations, and policies. Provides planning, organization, direction,
and supervisory services necessary to implement the functions managed under the
jurisdiction of the program.
Goals:
To promote the physical and economic development/redevelopment of property within
the City in a manner consistent with proposed plans, regulations, and policies.
Provides planning, organization, direction, and supervisory services necessary to
implement the functions managed under the jurisdiction of the program.
Objectives:
• Master plan the current site of the Police Station for potential development and
redevelopment.
City of Longwood 144 , IPA1 FY 2022-2023 Proposed Budget
1110 COMMUNITY DEVELOPMENT
• Implement an Economic Development Strategy implemented by the City
Commission.
FY 2021-2022 Highlights:
✓ Led the acquisition of the 451-455 West Warren Avenue purchase to give the
City a strategic location for the new Fire Station and leave the Police Station and
old Fire Station properties available to support retail and restaurant development
downtown.
✓ Prepared the City's first major Comprehensive Plan and Zoning update in more
than a decade without the assistance of outside consultants and created a new,
streamlined development code structure.
Performance Measures:
Commission Goal Activity Actual Actual Expected Proposed
2019-2020 2020-2021 2021-2022 2022-2023
Encouraging smart Site Development Plan
growth in harmony Reviews 5 7 5 5
with the City's unique
heritage and urban Land Use Changes 4 2 5 5
surroundings;
strengthning the -
Citys standing as a New Business Tax Receipts 123 178 150 150
preeminent
destination for
commercial Business Tax Renewals 1,126 1.493 1.250 1.250
endeavours
0 '1r� _.(ems
i ern. '
10 4 - ; a 0, Publtx
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City of Longwood 145 FY 2022-2023 Proposed Budget
110 COMMUNITY DEVELOPMENT
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud'et Estimate Bud:et
Community Development Director 1 1 1 1
Economic Development Manager 1 1 1 1
Senior Planner 1 1 1 1
Planner 1 1 1 1
Code Compliance Officer 1 1 1 1
Community Development Coordinator 1 1 1 1
Economic Development Coordinator 1 1 1 1
TOTAL 7 7 7 7
Personnel Expenses 483,485 497,287 467,590 544,028
Operating Expenses 153,058 276,397 266,397 222,392
Capital Expense - - - -
TOTAL 636,543 773,684 733,987 766,420
2021 2022 2022 2023
Funding Source
Actual Bud'et Estimate Budget
General Fund 636,543 773,684 733,987 766,420
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $773,684 with the proposed
budget for FY2023 of $766,420 there is a decrease of ($7,264). This decrease is
primarily associated with a reduction in professional services. Community
Development maintained its FTE level from 2022.
City of Longwood 146 FY 2022-2023 Proposed Budget
110 COMMUNITY DEVELOPMENT
Line Item Detail
kcount \umber Account Title 2021 2022 2022 2023
kctual Budget Estimate Budget
001-3100-515-1200 Regular Salaries and Wages 360,817 369,143 351,443 409,767
001-3100-515-2100 F.I.C.A. 27,890 28,240 25,963 31,347
001-3100-515-2200 Retirement Contribution 34,268 36,914 35,144 40,977
001-3100-515-2300 Life and Health Insurance 57,571 60,430 52,411 58,377
001-3100-515-2400 Workers Compensation 2,939 2,560 2,628 3,561
Subtotal Personnel Services 483,485 497,287 467,590 544,028
001-3100-515-3100 Professional Services 57,174 105,000 105,000 78,000
001-3100-515-3120 Cost Recovery 28,690 20,000 20,000 30,000
001-3100-515-3400 Other Contractual Services 11,115 19,428 17,428 13,858
001-3100-515-4020 Employee Development 2,036 11,700 3,700 8,625
001-3100-515-4100 Communications 2,990 3,160 3,160 3,880
001-3100-515-4200 Postage - 3,000 3,000 3,000
001-3100-515-4400 Rental&Leases 4,056 4,125 4,125 4,125
001-3100-515-4600 Repair and Maintenance 8,077 750 750 11,350
001-3100-515-4700 Printing and Binding 465 2,450 2,450 2,450
001-3100-515-4800 Promotional Activities 16,903 35,000 35,000 10,200
001-3100-515-4810 Promotional Activities-REEP 5,380 45,000 45,000 30,000
001-3100-515-4900 Other Charges&Obligations 10,000 10,000 10,000 15,000
001-3100-515-5100 Office Supplies 899 1,700 1,700 1,700
001-3100-515-5200 Operating Supplies 242 2,600 2,600 2,600
001-3100-515-5240 Fuel/Diesel/Lubricants 152 1,200 1,200 1,200
001-3100-515-5400 Books,Pubs,Subs&Memberships 4,878 11,284 11,284 6,404
Subtotal Operating 153,058 276,397 266,397 222,392
001-3100-515-6400 Capital Equipment - - - -
Subtotal Capital - - - -
TOTAL COMMUNITY DEVELOPMENT 636,543 773,684 733,987 766,420
City of Longwood 147 FY 2022-2023 Proposed Budget
COMMUNITY DEVELOPMENT
FY2023 EXPENDITURES BY CATEGORY
Salaries:
53%
Benefits:
18%
City of Longwood 148 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
Acting City Manager
Clint Gioielli
(407)260-3445
Leisure Services
Chris Capizzi,Leisure Services
Director
(407)260-3484
Community Building 1 Recreation 1
Parks Service Supervisor I Admin Assit/Comm Bldg I Recreation Manager
1 Coordinator
Parks Service Specialists Ill* I PT Park Attendants
PT Event Specialists 1
Parks Service Specialists II I r Seasonal Camp Director
l I 1
Parks Service Specialists I ( Seasonal Camp Counselors I
*Not Funded
City of Longwood 149 FY 2022-2023 Proposed Budget
LEISURE SERVICES
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The Leisure Services Department promotes public welfare by providing a vibrant and
livable community in which we achieve economic, social, and environmental
sustainability through parks and recreation activities for the residents and visitors of
the City of Longwood. The department has a parks division that maintains the grounds
and landscaping located within city parks as well as city facilities. The parks division
also provides personnel to assist with special events. The recreational division includes
administrative staff that plans and implements programs and special events, maintains
grants, and oversees the maintenance of the Longwood Community Building as well
as Reiter Park. The Leisure Services department provides oversite for the citywide
mowing contract in addition to the special assessment program.
Goals:
To promote the public welfare by a providing vibrant and livable community in which
we achieve economic, social, and environmental sustainability through parks and
recreation activities for the residents and visitors of the City of Longwood.
City of Longwood e •, 1_4 150 'r ` ~-2' FY 2022-2023 Proposed Budget
1101 LEISURE SERVICES
Objectives:
• The Leisure Services' overall objective is to exhibit a standard of excellence and
commitment to citizens and visitors through providing parks and recreation
opportunities for all. Whether someone is visiting one of our nine (9) parks,
attending a special event, partaking in our weekly Farmer's Market, or renting
our Community Building, it is our goal for everyone to have an enjoyable
experience. To provide programs, resources, and facilities that are relevant,
attractive, and affordably accessible to the public.
• It is our goal to continue to make our skate park and pump track one of the most
popular destinations within the central Florida area. With the constant upgrades
to the pump track and renovations to the skate park, these features will draw
thousands of patrons yearly. The eventual goal is to convert the skate park to a
concrete park that would make Candyland the premier skate facility in the entire
region.
• It is our goal to increase registrations for Longwood Babe Ruth and revitalize
the league to bring it back to prominence. With the increased attention on
upgrading the infrastructure of Candyland Park,the city will attract more patrons
not only for baseball and softball but for other sports and activities as well! The
dog park will also be receiving some infrastructure and aesthetic upgrades.
• A major goal or initiative of the department is to continue to expand the number
of special events that the city is offering through more partnerships and co-
sponsors. Reiter Park is a fantastic venue for special events and must be utilized
to its full potential. We are always aiming to increase the number of events
feasibly (including our reoccurring events) next fiscal year! With the
revitalization of the CR 427 and W Church Ave intersection,we can create some
events to occur here as well.
City of Longwood 151 FY 2022-2023 Proposed Budget
• LEISURE SERVICES
• Continue to coordinate with community organizations as well as internal staff to
increase awareness as to what the city has to offer in way of parks and recreation.
We want everyone to know all of the good things that are occurring in
Longwood! With the arrival of the Community and Media Relations Manager,
the number of advertising outlets has increased exponentially and awareness of
Longwood events is up! We want to keep this going and become even more
well-known throughout the region.
• Continue to find grants that can assist with the updating of parks around the city.
FY 2021-2022 Highlights:
✓ Longwood Leisure Services has had a busy year in its progression towards
normalcy compared to the last couple of years dealing with COVID and the
aftermath. We are proud to say that events have been in full swing through 2021
and will continue to be active throughout 2022. The department continues to
add more events such as the Independence Day celebration, St. Andrew's
Society Scottish Ceilidh, a Hawaiian-themed event in the summer of 2022,
additional food truck battles, partnering with local middle and high school band
programs to put on concerts and potentially increasing the number of"Concert
in the Park" events sponsored by Orlando Health.
✓ The Department was successfully awarded a FRDAP grant that allowed for the
addition of six new regulation pickleball courts, a complete resurfacing of the
two existing basketball courts and futsal court, and new backstops for several
baseball fields at Candyland Park. An additional FRDAP grant allowed for the
placement of new playground equipment at Smallworld Park. An AAD shade
structure grant allowed the city to install a much-needed shade structure near the
splash pad at Reiter Park. Monthly events at Reiter park such as the Farmer's
Market (every Saturday from 9-2 pm) have been able to take advantage of the
shade that the new structure offers.
City of Longwood 152 FY 2022-2023 Proposed Budget
IP LEISURE SERVICES
✓ With the help of local business owner Chad DeGroot,the city added several new
obstacles in our skatepark to help complement the popular BMX/Skate pump
track. Candyland has seen the actual completion of many improvements in the
form of bathroom renovations in both women's and men's bathrooms, new
roofing on dugouts, a complete renovation of the staff office, new batting cage
flooring, reconstructed soft toss boxes, new surveillance cameras, brand new
LED lighting in the parking lots and into the park and playground area as well
as the much-needed construction of an asphalt road through the middle and north
end of the parking lot. In the future, the staff looks to continue to make
adjustments that improve the older infrastructure of the park. The commission
recently renamed Candyland Park to Candyland Sports Complex to better reflect
something more inclusive of the versatile nature of the park.
✓ The City has planned to partner with Ladies 327 to help bring a kid zone as well
as food truck vendors to the concert in the park series. They have also partnered
with the city to host a Bluegrass, Blues, and BBQ event in the Spring of 2022.
✓ Leisure Services was able to add several red cedar trees at the cemetery which
will eventually form a significant privacy barrier between the park and cemetery.
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City of Longwood 153 FY 2022-2023 Proposed Budget
0 LEISURE SERVICES
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Community Building Rental 48,734 79,658 91,610 150,000
Encouraging
smart growth in Farmer's Market Revenue 3,804 3,700 3,700 3,700
harmony y s ith Number of Events Offered
the Cit ' 87 90 95 100
unique heritage (including reoccurring events)
and urban
surroundings Grant Funding Received 280,000 300,000 100,000 200,000
Summer Camp Revenue 22,734 36,125 30,000 30,000
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City of Longwood 154 FY 2022-2023 Proposed Budget
0 LEISURE SERVICES
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud_'et Estimate Budaet
Leisure Services Director 1 1 1 1
Recreation Manager 1 1 1 1
Parks Services Supervisor 1 1 1 1
Admin. Asst/Community Bldg Coordinator 1 1 1 1
Parks Service Specialist III * 1 1 1 1
Parks Service Specialist II 1 1 1 1
Parks Service Specialist I 3 3 3 4
Parks Service Specialist I PT(2) 1 1 1 0
Park Attendant PT(3) 1.5 1.5 1.5 1.5
Event Specialist PT(3) 1.5 1.5 1.5 1.5
TOTAL 13 13 13 .,, 13
Personnel Expenses 675,799 737,691 716,097 716,690
Operating Expenses 763,095 806,800 806,800 570,353
Capital Expense 67,174 - - -
Debt Services 391,730 392,606 392,606 392,506
Other Services 5,000 5,000 5,000 -
TOTAL 1,902,797 1,942,097 1,920,503 1,679,549
Funding Source 2021 2022 2022 2023
Actual Budget Estimate Budget
General Fund 1,902,797 1,942,097 1,920,503 1,679,549
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$1,942,097 with proposed budget
for FY2023 $1,679,549 there is a decrease of($262,547). This decrease is primarily
associated the annual mowing contract moved under the Public Works Department.
Leisure Services maintained their FTE level from 2022, as two part-time Park
Specialist positions were converted into one Park Specialist position.
City of Longwood 155 FY 2022-2023 Proposed Budget
Ani
Mr LEISURE SERVICES
Line Item Detail
2021 2022 2022 2023
leeount 'Number kceount l itle
\efual Budget Estimate Budget
001-3210-572-1200 Regular Salaries and Wages 476,068 531,003 481,817 510,366
001-3210-572-1400 Overtime 37,584 41,710 64,364 43,000
001-3210-572-2100 F.I.C.A. 37,707 43,813 36,970 42,234
001-3210-572-2200 Retirement Contribution 32,798 38,460 35,508 41,543
001-3210-572-2300 Life and Health Insurance 77,985 64,902 84,489 63,362
001-3210-572-2400 Workers Compensation 13,656 17,803 12,949 16,184
Subtotal Personnel Services 675,799 737,691 716,097 716,690
001-3210-572-3100 Professional Services 5,000 5,000 5,000 5,000
001-3210-572-3400 Other Contractual Services 366,051 372,086 372,086 66,050
001-3210-572-4020 Employee Development 1,562 1,900 1,900 1,900
001-3210-572-4100 Communications 8,755 9,459 9,459 9,459
001-3210-572-4300 Utility Services 102,839 130,100 130,100 130,100
001-3210-572-4400 Rentals&Leases 25,655 30,640 30,640 36,949
001-3210-572-4600 Repair and Maintenance 111,325 108,650 108,650 138,150
001-3210-572-4610 Repair and Maintenance-Vehicles 16,435 10,000 10,000 10,000
001-3210-572-4700 Printing and Binding 990 1,075 1,075 1,075
001-3210-572-4900 Other Charges&Obligations 1,397 2,000 2,000 2,000
001-3210-572-5100 Office Supplies 481 600 600 1,000
001-3210-572-5200 Operating Supplies 102,884 114,590 114,590 133,970
001-3210-572-5240 Fuel/Dielsel/Lubricant 8,512 10,600 10,600 10,600
001-3210-572-5210 Program Supplies 10,814 9,000 9,000 13,000
001-3210-572-5400 Books,Pubs, Subs&Memberships 395 1,100 1,100 1,100
Subtotal Operating 763,095 806,800 806,800 570,353
001-3210-572-6300 Improvement Other Than Building 67,174 - - -
Subtotal Capital 67,174 - - -
001-3210-572-7100 Principal 287,517 296,383 296,383 305,700
001-3210-572-7200 Interest 104,213 96,223 96,223 86,806
Subtotal Debt Service 391,730 392,606 392,606 392,506
001-3210-572-9300 Interfund Transfer to Fund 131 5,000 5,000 5,000 -
Subtotal Other 5,000 5,000 5,000 -
TOTAL LEISURE SERVICES 1,902,797 1,942,097 1,920,503 1,679,549
City of Longwood or w FY 2022-2023 Proposed Budget
• LEISURE SERVICES
FY2023 EXPENDITURES BY CATEGORY
Debt
r'
23% Salaries:
31%
Benefits:
Operating: 12%
34%
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City of Longwood 157 FY 2022-2023 Proposed Budget
PUBLIC WORKS/STREETS
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Public Works is a big part of the overall City operation in terms of budget, customer
service, employees, projects, and essential functions. The Streets and Engineering
Division manage the City roadways, sidewalks, bicycle lanes, and public rights-of-way
efficiently within the allotted financial and labor resources. In addition, they maintain
sidewalks, lighting, and landscaping trees on SR 434 and US 17-92 within the City
limits. They are also in charge of city maintenance issues such as tree trimming, street
signing, pavement markings, and street lighting. Staff also picks up trash and debris
on all of the city, county, and state roads which includes dead animals and tree
branches.
Goals:
Use innovative ideas and processes that will improve maintenance programs, plans,
and direction which ensure that City resources and personnel are trained and educated
at their most efficient and productive level.
City of Longwood .. ''At - .€ 64 158 FY2022-2023 Proposed Budget
PUBLIC WORKS/STREETS
FY 2021-2022 Highlights:
✓ Construction of Cross Seminole Trail Connector from Church Ave to Seminole
Cross Seminole Trail.
✓ Reconstructed sidewalk along Rangeline road.
✓ Bid out CR 427 Complete Streets project and begin construction.
✓ Paved N. Grant Street from Church Ave to Wren Ave.
✓ Transition of new mowing contract to Public Works with associated detailed
GIS maps.
✓ Replacement of fountain pumps and equipment at Longwood Memorial
Cemetery and Longwood Hero's Park.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal 1ctiNit 2019-2020 2020-2021 2021-2022 2022-2023
ADA Ramps Replaced 3 5 10 20
(Per location)
ADA Detectable Warnings Mats
installed(per Ramp) 10 25 20 25
Signs replaced or installed 200 200 200 200
(Each)
Promoting livability
by enhancing and Sidewalk replaced or 5,500 500 LF 2500 LF 2500 LF
protecting our constructed
neighborhoods;
Promoting long- Potholes Filled(total locations) 850 800 800 800
term prosperity
Trees Removed(each) 18 18 20 20
Streets Paved(Lane Miles) 0 1.43 1.72 2.0
Sidewalk Joints Ground(Feet) 600 550 750 800
Pavement Striping(LF) 2,800 13,230 43,310 20,000
City of Longwood 159 FY 2022-2023 Proposed Budget
ID PUBLIC WORKS/STREETS
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud.et Estimate Bud l et
Public Works Director 0.5 0.5 0.5 0.5
Principal/Public Works Engineer 0 0 0 1
Streets Division Manager 1 1 1 0
Public Works Streets Supervisor 1 1 1 1
Public Works Coordinator 1 1 1 1
Senior Administrative Assistant 1 1 1 1
Cemetery Attendant-SA Liason 0 0 1 1
Public Works Maint. Specialist III 1 2 2 2
Public Works Maint. Specialist II 3 3 3 3
Public Works Maint. Specialist I 5 4 4 4
TOTAL 13.5 13.5 14.5 14.5
Personnel Expenses 633,511 594,737 633,936 700,056
Operating Expenses 544,403 622,480 622,480 782,920
Capital Expense - - - -
Other Expenses - 55,000 55,000 -
TOTAL 1,177,914 1,272,217 1,311,416 1,482,976
Funding Source 2021 2022 2022 2023
Actual Bud l et Estimate Bud,et
General Fund 1,177,914 1,272,217 1,311,416 1,482,976
Budget to Budget Variance
When comparing the adopted budget for FY2022 of $1,217,217 with the proposed
budget for FY2023 of$1,82,976 there is an increase of$210,759 primarily related to
the annual mowing contract previously under the Leisure Services Department. The
Public Works-Streets Division maintained the level of FTE of 2022.
City of Longwood '' �tr 160 *-' z FY 2022-2023 Proposed Budget
IP PUBLIC WORKS/STREETS
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual l3udu et Estimate Budget
001-3520-541-1200 Regular Salaries and Wages 407,404 355,079 367,011 424,955
001-3520-541-1400 Overtime 41,563 49,325 46,802 54,900
001-3520-541-2100 F.I.C.A. 31,954 30,874 34,263 35,186
001-3520-541-2200 Retirement Contribution 42,535 40,756 42,646 48,509
001-3520-541-2300 Life and Health Insurance 79,148 78,679 100,499 91,609
001-3520-541-2400 Workers Compensation 30,907 40,024 42,715 44,897
Subtotal Personnel Services 633,511 594,737 633,936 700,056
001-3520-541-3100 Professional Services - - - 1,500
001-3520-541-3400 Other Contractual Services 74,565 71,935 71,935 212,709
001-3520-541-4020 Employee Development 2,197 4,000 4,000 6,000
001-3520-541-4100 Communications 7,782 9,240 9,240 8,120
001-3520-541-4200 Postage - 100 100 100
001-3520-541-4300 Utility Services 323,387 342,300 342,300 343,000
001-3520-541-4400 Rentals&Leases 2,441 5,000 5,000 5,000
001-3520-541-4401 Rentals&Leases-Vehicles 6,902 9,605 9,605 11,711
001-3520-541-4600 Repair and Maintenance 36,576 67,610 67,610 67,350
001-3520-541-4610 Repair and Maintenance-Vehicles 25,112 25,000 25,000 30,000
001-3520-541-4700 Printing and Binding 120 500 500 500
001-3520-541-4900 Other Charges&Obligations 12 100 100 100
001-3520-541-5100 Office Supplies 361 550 550 600
001-3520-541-5200 Operating Supplies 22,491 29,800 29,800 32,200
001-3520-541-5230 Safety Supplies 4,856 7,700 7,700 8,000
001-3520-541-5240 Fuel/Diesel/Lubricants 30,796 35,000 35,000 42,000
001-3520-541-5300 Road Materials and Supplies 4,901 11,600 11,600 11,600
001-3520-541-5400 Books,Pubs,Subs&Memberships 1,904 2,440 2,440 2,430
Subtotal Operating 544,403 622,480 622,480 782,920
001-3520-541-6400 Capital Equipment - - - -
Subtotal Capital - - - -
001-3520-541-9300 Transfer to Capital Projects Fund - 55,000 55,000 -
Subtotal Other - 55,000 55,000 -
TOTAL STREETS 1,177,914 1,272,217 1,311,416 1,482,976
City of Longwood "'°a 16,E -; FY 2022-2023 Proposed Budget
PUBLIC WORKS/STREETS
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FY2023 EXPENDITURES BY CATEGORY
Salaries:
29%
Operating:
,
53%
Benefits:
18%
N ,
10,
City of Longwood 162 FY 2022-2023 Proposed Budget
1110 NON-DEPARTMENTAL
Line Item Detail
Account Number Account Title 2021 2022 2022 2023
Actual Bud let Estimate Budget
001-7979-521-9300 Transfer to COPS Fund - - - -
001-7979-522-9300 Transfer to CERT Fund - - - -
001-7979-541-9300 Transfer to Capital Projects Fund - - - 1,391,400
001-7979-572-9300 Transfer to Parks&Recreation Fund - - - 5,000
Subtotal Other - - - 1,396,400
TOTAL NON-DEPARTMENTAL - - - 1,396,400
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City of Longwood 163 FY 2022-2023 Proposed Budget
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LONGWOOD ,
Florida
• SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURES SCHEDULE
Building & Police Special ARPA Special
Inspection Education Law Enf. Fund Assessment
Use of Fund Balance $ 98,078 $ - S - S - S -
Revenues:
Licenses and Permits 1,066,840 - - - -
Charges for Services - - - - -
Fines and Forfeitures - 6,500 37,000 - -
Miscellaneous 37,000 - 160 - 103,586
Total Revenues: 1,103,840 6,500 37,160 103,586
Transfer In: - - - - -
Total Revenues and 1,103,840 6,500 37,160 - 103,586
Transfers
Total Revenues,Transfers
and Fund Balance 1,201,918 6,500 37,160 - 103,586
Expenditures:
Public Safety 760,103 5,500 35,500 - -
Transportation - - - - 82,124
Culture &Recreation - - - - -
Debt Service 4,174 - - - -
Other Uses 10,000 - - - 13,189
Total Expenditures: 774,277 5,500 35,500 - 95,313
Transfer Out: 427,642 - - - -
Total Expenditures and 1,201,918 5,500 35,500 - 95,313
Transfers
Total Revenue Over/Under
Expenditures - 1,000 1,660 - 8,273
Total Appropriations and 1,201,918 6,500 37,160 - 103,586
Reserves
City of Longwood 164 FY 2022-2023 Proposed Budget
• SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURES SCHEDULE
Parks & Police Fire
Events COPS CERT Impact Impact
Fees Fees
Use of Fund Balance s 34,147 $ 6,955 $ 1,970 S - S -
Revenues:
Licenses and Permits - - - 143,090 3,000
Charges for Services 81,350 4,000 3,300 - -
Fines and Forfeitures - - - - -
Miscellaneous 2,500 720 - - -
Total RCN enucs: 83,8511 4,720 3,300 143,090 3,000
Transfer In: 5,000 - - - -
Total Revenues and 88,850 4,720 3,300 143,090 3,000
Transfers
Total Revenues,Transfers 122,997 11,675 5,270 143,0941 3.0011
and Fund Balance
Expenditures:
Public Safety - 11,675 5,270 143,000 -
Transportation - - - - -
Culture&Recreation 122,997 - - - -
Debt Service - - - - -
Other Uses - - - - -
Total Expenditures: 122,997 11,675 5,270 143,000 -
Transfer Out: - - - - -
Total Expenditures and 122,997 11,675 5,270 143,000 -
Transfers
Total Revenue Over/Under
Expenditures - - - 90 3,000
Total Appropriations and
Reserves 122,997 11,675 5,270 143,090 3,000
City of Longwood 165 FY 2022-2023 Proposed Budget
SPECIAL REVENUE FUNDS
REVENUE AND EXPENDITURES SCHEDULE
Recreation PW-Admin Stormwater Fund Total
Impact Fees Impact Fees
Use of Fund Balance S - S - S 81,879 $ 223,029
Revenues:
Licenses and Permits 10,000 30,500 - 1,253,430
Charges for Services - - 825,900 88,650
Fines and Forfeitures - - - 43,500
Miscellaneous - - 10,150 143,966
Total Revenues: 10,000 30,500 836,050 2,365,596
Transfer In: - - - 5,000
Total Revenues and 10,000 30,500 836,050 2,370,596
Transfers
Total Revenues,Transfers
and Fund Balance 10,000 30,500 917,929 2,593,625
Expenditures:
Public Safety - - - 961,048
Transportation - 30,000 917,929 1,030,053
Culture&Recreation 10,000 - - 132,997
Debt Service - - - 4,174
Other Uses - - - 23,189
Total Expenditures: 10,000 30,000 917,929 2,151,461
Transfer Out: - - - 427,642
Total Expenditures and 10,000 30,000 917,929 2,579,102
Transfers
Total Revenue Over/Under
-Expenditures 500 - 14,523
Total Appropriations and 10,000 30,500 917,929 2,593,625
Reserves
City of Longwood 166 FY 2022-2023 Proposed Budget
410 BUILDING AND INSPECTION
The Building Division is responsible for the permitting and inspection of all
construction activities throughout the city. The Building Division coordinates with
Planning, Public Works, the Fire Marshal, and Code Enforcement to assist in the
enforcement of compliance with city ordinances, the fire prevention code, and
applicable fair housing requirements.
Goals:
To organize the services necessary to implement the functions managed under the
jurisdiction of the Building Division. To ensure that all construction within the City
conforms to all applicable state and local codes and improve the image, reputation, and
attractiveness of the City to its current and potential residents.
Objectives:
• Provide live and virtual training on the use of the new permitting and application
system for customers and residents.
• Continue to provide the high level of service to residents that have been expected
while overseeing the construction of 2 large multi-family projects, 62
townhomes, and multiple commercial projects.
FY 2021-2022 Highlights:
✓ Implemented SmartGov permitting software system that incorporates Planning,
Public Works, BTR, and Code Enforcement processes into one software. This
transition has increased communication between the various functions as well
as provided a better customer service experience for our residents and
contractors using the system. Digital submittals now make approximately 80%
of total submittals, which increases efficiency and reduces paper and physical
records.
City of Longwood :Itipla 167 FY 2022-2023 Proposed Budget
BUILDING AND INSPECTION
V The Building Division is coordinating with the Economic Development Division
to host a series of live training programs to assist business owners, property
brokers, real estate agents, and property managers to better understand land
development processes and how they can market their properties more
effectively. The goal is to have classes throughout the year and provide
recordings of those classes on the website.
Performance Measures:
Actual Actual Expected Proposed
Commission Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Encouraging smart growth in Permits Processed 2,432 1,983 1,850 2,000
harmony with the City's unique
heritage and urban Inspections Completed 10,891 4,958 5,279 5,500
surroundings;strengthning the
City's standing as a preeminent
destination for commercial
endeavours
Authorized Positions 2021 2022 2022 2023
Actual Budget Estimate Budget
Building Official 1 1 1 1
Building Inspector 1 1 1 1
Plans Examiner/Inspector 0 0 1 1
Permit Clerk 2 2 2 2
Records Clerk Part-Time 0.5 0.5 0.5 0
TOTAL 4.5 4.5 5.5 5
City of Longwood 168 FY 2022-2023 Proposed Budget
•
110 BUILDING AND INSPECTION
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 1,104,090 1,184,941 1,086,574 778,954
Revenues:
102-0000-322-0000 Building Permits 1,079,109 990,000 780,000 976,840
102-0000-322-3000 Re-Inspections 28,455 30,000 30,000 30,000
102-0000-322-4000 Plan Review 45,241 60,000 55,000 60,000
102-0000-361-1000 Interest Earnings 1,052 3,000 1,000 2,000
102-0000-369-0000 Miscellaneous Revenue 33,916 62,000 35,000 35,000
Total Revenues 1,187,774 1,145,000 901,000 1,103,840
Total Revenues and Fund Balance 2,291,864 2,329,941 1,987,574 1,882,794
-
Expenditures:
Personnel Services 487,666 611,426 481,300 600,338
Operating Expenses 211,892 147,055 147,055 159,765
Capital Expenses - - - -
Other Expenses 505,732 580,265 580,265 441,815
Total Expenditures 1,205,290 1,338,746 1,208,62(1 1,201,918
FUND BALANCE,SEPTEMBER 30 1,086,574 991,195 778,95-1 680,876
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$1,338,746 with proposed budget
for FY2023 $1,201,918 there is a decrease of($136,827). This decrease is primarily
associated with personnel allocations and interfund transfer reductions. The Building
Division reduced the level of FTEs .5 by eliminating the Records Clerk Part-Time
position.
City of Longwood 169 FY 2022-2023 Proposed Budget
IP BUILDING AND INSPECTION
Line Item Detail
2021 2022 2022 2023
ACTUAL B1 IX;ET ESTIMATE BUDGET
Personnel Services:
102-2900-524-1200 Regular Salaries and Wages 373,838 460,106 364,053 452,548
102-2900-524-1400 Overtime 1,454 1,725 1,744 2,500
102-2900-524-2100 F.I.C.A. 27,337 35,263 27,195 34,777
102-2900-524-2200 Retirement Contribution 33,818 44,799 36,699 46,368
102-2900-524-2300 Life and Health Insurance 44,875 61,288 44,478 55,254
102-2900-524-2400 Workers Compensation 6,344 8,245 7,131 8,891
Subtotal Personnel Services 487,666 611,426 481,300 600,338
Operating Expenses:
102-2900-524-3100 Professional Services 5,410 24,500 24,500 24,500
102-2900-524-3400 Other Contractual Services 7,680 45,000 45,000 55,000
102-2900-524-4020 Employee Development 628 6,000 6,000 2,500
102-2900-524-4100 Communications 2,417 1,500 1,500 2,500
102-2900-524-4200 Postage - 100 100 100
102-2900-524-4400 Rental&Leases 3,648 3,650 3,650 3,650
102-2900-524-4600 Repairs and Maintenance 4,636 5,000 5,000 5,000
102-2900-524-4610 Repairs and Maintenance-Vehicles 1,461 2,000 2,000 3,500
102-2900-524-4700 Printing and Binding 460 300 300 300
102-2900-524-4900 Other Charges&Obligations 5,703 - - -
102-2900-524-5100 Office Supplies 2,139 2,500 2,500 3,500
102-2900-524-5200 Operating Supplies 171,296 50,891 50,891 50,601
102-2900-524-5240 Fuel/Diesel/Lubricants 4,617 4,000 4,000 6,500
102-2900-524-5400 Books,Pubs,Subs&Memberships 1,797 1,614 1,614 2.114
Subtotal Operating Expenses _ 211,892 147,055 147,055 159,765
Capital Expenses:
102-2900-524-6400 Capital Equipment - - - -
Subtotal Capital Expenses - - - -
Other Expenses:
102-2900-524-7100 Principal 3,697 3,697 3,697 3,697
102-2900-524-7200 Interest 640 558 558 477
102-2900-524-9300 Administrative Transfer 501,395 566,010 566,010 427,642
102-2900-524-9800 Reserve for Contingency - 10,000 10,000 10,000
Subtotal Other Expenses 505,732 580,265 580,265 441,815
TOTAL EXPENDITURES-BUILDING FUND 1,205,290 1,338,746 1,208,620 1,201,918
City of Longwood 170 FY 2022-2023 Proposed Budget
4P POLICE EDUCATION
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 (4,175) (1,125) (1,834) 1,166
Revenues:
116-0000-351-3000 Law Enforcement Education 6,392 7,000 6,500 6,500
116-0000-361-1000 Interest Earnings - - - -
Total Revenues 6,392 7,000 6,500 6,500
Total Revenues and Fund Balance 2,217 5,875 4,666 7,666
Expenditures:
116-2600-521-4020 Employee Development 4,051 3,500 3,500 5,500
116-2600-521-6400 Equipment - - - -
Total Expenditures 4,051 3,500 3,500 5,500
Fund Balance,September30 (1,834) 2,375 1,166 2,166
City of Longwood 171 FY 2022-2023 Proposed Budget
0 SPECIAL LAW ENFORMCEMENT
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 146,478 266,828 276,653 346,513
Revenues:
117-0000-351-2000 Confiscated Property(State) 7,572 15,000 83,200 15,000
117-0000-351-2010 Confiscated Property(Federal) 138,728 22,000 22,000 22,000
117-0000-361-1000 Interest Earnings 6 150 10 10
117-0000-361-1020 Interest/Sun Trust/Treasury 143 1,200 150 150
Total Revenues 146,449 38,350 105,360 37,160
Total Revenues and Fund Balance 292,927 305,178 382,013 383,673
Expenditures:
117-2600-521-4020 Employee Development - - - -
117-2600-521-4900 Other Charges&Obligations(State) 2,000 20,000 20,000 20,000
117-2600-521-4901 Other Charges&Obligations(Federal) 14,274 15,500 15,500 15,500
Total Expenditures 16,274 35,500 35,500 35,500
Fund Balance,September30 276,653 269,678 346,513 348,173
City of Longwood 172 FY 2022-2023 Proposed Budget
11011 ARPA
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 - - 210 459
Revenues:
120-0000-332-0000 Financial Assistance/Federal Source - - 2,745,153 -
120-0000-361-1000 Interest Earnings 210 - 250 -
Total Revenues 210 - 2,745,403 -
Total Revenues and Fund Balance 210 - 2,745,613 459
Expenditures:
120-1615-534-4310 Solid Waste Disposal - - 166,277 -
120-1640-513-3100 Professional Services - - 24,619 -
120-1640-513-4100 Communications - - 6,525 -
120-1640-513-5200 Operating Supplies - - 4,482 -
120-1640-513-6400 Capital Equipment-IT - - 108,064 -
120-2600-521-6400 Capital Equipment-Police - - 135,652 -
120-2800-522-6302 Fire Station#17 - - 128,549 -
120-1600-513-9300 Administrative Transfer - - 2,170,986 -
Total Expenditures - - 2,745,154 -
Fund Balance,September30 210 - 459 459
City of Longwood 173 FY 2022-2023 Proposed Budget
SPECIAL ASSESSMENT
/
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 (44,088) 7,979 6,323 23,360
Revenues:
130-0000-325-1000 Special Assessment 2,929 3,102 3,945 3,102
130-0000-325-1002 Longwood Groves 17,714 18,502 18,502 18,502
130-0000-325-1003 Markham Hills 11,646 12,116 12,116 12,116
130-0000-325-1004 Golden Grooves 3,143 3,264 3,264 3,264
130-0000-325-1005 Sleepy Hollow 11,216 11,573 11,573 11,573
130-0000-325-1006 Longwood Hills 2,813 4,200 4,200 4,200
130-0000-325-1007 Barrington 13,520 14,043 14,043 14,043
130-0000-325-1008 Shadow Hills 17,855 18,825 18,825 18,825
130-0000-325-1009 Tiberon Cove 13,785 14,461 14,461 14,461
130-0000-361-1000 Interest Earnings 312 3,500 3,500 3,500
Total Revenues 94,933 103,586 104,429 103,586
Total Revenues and Fund Balance 50,845 111,565 110,751 126,946
Expenditures:
Operating Expenses 44,522 68,323 68,323 82,124
Other Expenses - 19,068 19,068 13,189
Total Expenditures 44,522 87,391 87,391 95,313
Fund Balance,September30 6,323 24,174 23,360 31,633
City of Longwood 174 FY 2022-2023 Proposed Budget
1110 SPECIAL ASSESSMENT
2021 2022 2022 2023
ACTUAL BUDGET ESTI\I:ATE BUDGET
Operating Expenses:
130-3520-541-3102 Longwood Groves-Professional Svcs 841 936 936 936
130-3520-541-3103 Markham Hills-Professional Svcs 812 896 896 896
130-3520-541-3104 Golden Groves-Professional Svcs 766 854 854 854
130-3520-541-3105 Sleepy Hollow-Professional Svcs 807 897 897 897
130-3520-541-3106 Longwood Hills-Professional Svcs 764 764 764 764
130-3520-541-3107 Barrington-Professional Svcs 822 912 912 912
130-3520-541-3108 Shadow Hills-Professional Svcs 854 958 958 958
130-3520-541-3109 Tiberon Cove-Professional Services 823 913 913 913
130-3520-541-3402 Longwood Groves-Other Contractual Svcs 4,347 9,105 9,105 9,565
130-3520-541-3403 Markham Hills-Other Contractual Svcs 1,200 6,740 6,740 9,114
130-3520-541-3404 Golden Groves-Other Contractual Svcs 1,976 2,229 2,229 2,532
130-3520-541-3405 Sleepy Hollow-Other Contractual Svcs 3,070 5,448 5,448 6,663
130-3520-541-3406 Longwood Hills-Other Contractual Svcs 1,450 2,500 2,500 1,800
130-3520-541-3407 Barrington-Other Contractual Svcs 2,992 2,640 2,640 7,170
130-3520-541-3408 Shadow Hills-Other Contractual Svcs 4,013 9,740 9,740 11,462
130-3520-541-3409 Tiberon Cove-Other Contractual Svcs 3,900 4,382 4,382 4,862
130-3520-541-4207 Barrington-Postage - - - 150
130-3520-541-4302 Longwood Groves-Utilities 2,775 2,365 2,365 4,284
130-3520-541-4303 Markham Hills-Utilities 1,062 1,854 1,854 1,956
130-3520-541-4304 Golden Groves-Utilities 417 454 454 696
130-3520-541-4305 Sleepy Hollow-Utilities 974 961 961 1,368
130-3520-541-4306 Longwood Hills-Utilities 359 422 422 592
130-3520-541-4307 Barrington-Utilities 1,919 3,168 3,168 3,276
130-3520-541-4308 Shadow Hills-Utilities 4,507 5,390 5,390 5,580
130-3520-541-4309 Tiberon Cove-Utilities 3,071 3,795 3,795 3,924
130-3520-541-9808 Shadow Hills Reserves - 19,068 19,068 13,189
Total Operating Expenses 44,522 87,391 87,391 95,313
TOTAL EXPENDITURES-SPECIAL ASSESSMENTS 44,522 87,391 87,391 95,313
City of Longwood 175 FY 2022-2023 Proposed Budget
• PARKS AND EVENTS
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 108,057 87,407 87,393 80,312
Revenues:
131-0000-347-2010 Fundraising Event-Chili Cook-Off - 4,000 4,000 5,000
131-0000-347-2020 Sponsorship-Bark Fest - 1,450 1,000 1,000
131-0000-347-2030 Sponsorship-Events 10,300 18,000 12,000 5,750
131-0000-347-2031 Special Events Fees 33,958 37,000 38,000 40,000
131-0000-347-2032 Sponsorship-Celebrate the Season - - - 6,000
131-0000-347-2033 Sponsorship-Barkfest - - - 1,000
131-0000-347-2034 Sponsorship-National Night Out - - - 1,500
131-0000-347-2035 Sponsorship-Christmas Parade - - - 17,000
131-0000-347-2036 Sponsorship-Fourth of July - - - 1,500
131-0000-347-2037 Sponsorship-Breakfast with Santa - - - 2,000
131-0000-347-2038 Sponsorship-Halloween - - - 500
131-0000-361-1000 Interest Earnings/Interests 92 - 100 100
131-0000-366-0000 Memorial Donations 1,700 3,500 2,000 2,500
131-0000-366-0100 Donations/Contributions 8,000 - - -
131-0000-366-0200 Roundup Donations 570 650 - -
131-0000-381-1000 Interfund Transfer 5,000 5,000 5,000 5.000
Total Revenues 59,620 69,600 62,100 88,850
Total Revenues and Fund Balance 167,677 157,007 149,493 169,162
City of Longwood 176 FY 2022-2023 Proposed Budget
0 PARKS AND EVENTS
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
Expenditures:
Operating Expenses
131-3210-574-4801 Halloween - 2,000 1,990 2,077
131-3210-574-4802 Celebrate the Season 5,000 5,000 5,841 7,310
131-3210-574-4803 Barkfest 132 500 500 560
131-3210-574-4804 National Night Out 104 1,000 1,000 1,000
131-3210-574-4805 Car Show 6,000 6,000 4,600 8,100
131-3210-574-4806 Chili Cook-O$7Community Affair 2,091 5,000 1,000 5,000
131-3210-574-4807 Reiter Park Concerts 9,890 13,000 4,000 13,000
131-3210-574-4808 Christmas Parade 602 1,000 1,000 1,500
131-3210-574-4809 Fall Festival 16,904 20,000 14,000 18,100
131-3210-574-4810 Fourth of July 2,350 15,000 10,000 27,000
131-3210-574-4811 Food Trucks 690 3,600 2,000 3,600
131-3210-574-4812 Great American Camp Out - 2,000 2,000 2,000
131-3210-574-4813 Pirate Seafood Festival 17,089 18,000 18,000 18,000
131-3210-574-4814 Father/Daughter Dance 618 750 750 750
131-3210-574-4815 Breakfast with Santa - 500 500 1,100
131-3210-574-4816 Special Events/New Events 5,000 5,000 - 1,500
131-3210-574-4817 Special Events/Board Promotions 10,631 - - -
131-3210-574-4818 Special Events/Longwood Luau - - - 5,000
131-3210-574-4819 Special Events/Juneteenth - - - 4,000
131-3210-574-4830 Special Events/Miscellaneous Events 3,183 3,400 2,000 3,400
Total Operating Expenses 80,285 101,750 69,181 122,997
Capital Expense:
131-3210-574-6400 Capital Equipment - - - -
Total Capital Expense - - -
Total Expenditures 80,285 101,750 69,181 122,997
Fund Balance,September30 87,393 5.5,257 80,312 46,165
City of Longwood 177 FY 2022-2023 Proposed Budget
• CITIZENS ON PATROL (COPS)
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 17,504 11,329 21,283 18,628
Revenues:
132-0000-347-4001 Food Sales 2,596 2,800 4,300 4,000
132-0000-361-1000 Interest Earnings/Interests 17 100 20 20
132-0000-366-0000 Donations 528 600 700 700
132-0000-381-1000 City Contributions-Interfund Transfer 5,000 4,000 4,000 -
Total Revenues 8,141 7,500 9,020 4,720
Total Revenues and Fund Balance 25,645 18,829 30,303 23,348
Expenditures:
Operating Expenses
132-2600-521-4410 Concession Supplies/Propane 1,482 1,375 1,375 1,375
132-2600-521-4610 Gas for Vehicles 563 2,000 2,000 2,000
132-2600-521-4611 Maintenance for Vehicles 1,303 1,800 1,800 2,000
132-2600-521-4800 Community Relations - 1,500 1,500 1,500
132-2600-521-4801 Award Meet and Greet Dinner 178 1,500 1,500 1,500
132-2600-521-5210 Uniforms/Equipment 836 3,500 3,500 3,300
132-2600-521-9810 Reserves for Contingency - - - -
Total Operating Expenses 4,362 11,675 11,675 11,675
Capital Expense
132-2600-521-6400 Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures 4,362 11,675 11,675 11,675
Fund Balance,September30 21,283 7,154 18,628 11,673
City of Longwood 178 FY 2022-2023 Proposed Budget
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 10,940 11,540 13,206 8,492
Revenues:
133-0000-347-4010 Fund Raising-Celebrate the Season - 1,400 1,000 1,500
133-0000-347-4020 Fund Raising-Mustang Show 300 1,100 300 300
133-0000-347-4030 Fund Raising-Easter Egg Hunt - 500 - 500
133-0000-347-4040 Fund Raising-Other Events 410 1,500 1,000 1,000
133-0000-361-1000 Interest Earnings/Interests 11 - - -
133-0000-381-1000 City Contributions-Interfund Transfer 5,000 1,086 1,086 -
Total Revenues 5,721 5,586 3,386 3,300
Total Revenues and Fund Balance 16,661 17,126 16,592 11,792
Expenditures:
Operating Expense:
133-2800-522-4400 Rentals and Leases - - - -
133-2800-522-4600 Repair and Maintenance - 4,000 4,000 1,500
133-2800-522-4800 CERT/Promotional Activities - 150 150 150
133-2800-522-5200 Operating Supplies 3,455 3,100 3,100 3,100
133-2800-522-5501 Continuing Education/Training for - 850 850 520
Total Operating Expense 3,455 8,100 8,100 5,270
Capital Expense:
133-2800-522-6400 Capital Equipment - - - -
Total Capital Expense - - - -
Total Expenditures 3,455 8,100 8,100 5,270
I will Balance.Septcmber30 13,206 9,026 8,492 6,522
City of Longwood 179 FY 2022-2023 Proposed Budget
0 POLICE IMPACT FEES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 - 2,200 2,201 5,701
Revenues:
134-0000-324-1100 Impact Fees Residential-Police 2,200 140,090 1,000 140,090
134-0000-324-1200 Impact Fees Commercial-Police - 2,806 2,500 3,000
134-0000-361-1000 Interest Earnings/Interests 1 - - -
Total Revenues 2,201 142,896 3,500 143,090
Total Revenues and Fund Balance 2,201 145,096 5,701 148,791
Expenditures:
Operating Expense:
134-2600-521-5200 Operating Supplies - 8,400 - -
Total Operating Expense - 8,400 - -
Capital Expense:
134-2600-521-6400 Capital Equipment - 135,000 - 143,000
Total Capital Expense - 135,000 - 143,000
Total Expenditures - 143,400 - 143,000
Fund Balance,September30 2,201 1,696 5,701 5,791
City of Longwood 180 FY 2022-2023 Proposed Budget
• FIRE IMPACT FEES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 - 4,815 4,816 10,816
Revenues:
135-0000-324-1100 Impact Fees Residential-Fire 4,815 278,378 2,000 1,000
135-0000-324-1200 Impact Fees Commercial-Fire - 5,855 4,000 2,000
135-0000-361-1000 Interest Earnings/Interests 1 - - -
Total Revenues 4,816 284,233 6,000 3,000
Total Revenues and Fund Balance 4,816 289,048 10,816 13,816
•
Expenditures:
Operating Expense:
135-2800-522-5200 Operating Supplies - - - -
Total Operating Expense - - - -
Capital Expense:
135-2800-522-6400 Capital Equipment - 105,000 - -
Total Capital Expense - 105,000 - -
Total Expenditures - 105,000 - -
Fund Balance,September30 4,816 184,048 10.816 13,816
City of Longwood 181 FY 2022-2023 Proposed Budget
• RECREATION IMPACT FEES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 - 5,360 5,361 7,505
Revenues:
136-0000-324-6100 Impact Fees Residential-Recreation 5,360 - 2,144 6,000
136-0000-324-6200 Impact Fees Commercial-Recreation - 322,894 - 4,000
136-0000-361-1000 Interest Earnings/Interests 1 - - -
Total Revenues 5,361 322,894 2,144 10,000
Total Revenues and Fund Balance 5,361 328,254 7,505 17,505
Expenditures:
Operating Expense:
136-3210-572-5200 Operating Supplies - 3,974 - -
Total Operating Expense - 3,974 - -
Capital Expense:
136-3210-572-6400 Capital Equipment - 17,555 - 10,000
Total Capital Expense - 17,555 - 10,000
Total Expenditures - 21,529 - 10,000
Fund Balance,September30 5,361 306,725 7,505 7,505
City of Longwood 182 FY 2022-2023 Proposed Budget
0 PW/ADMIN IMPACT FEES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 - 1,395 1,395 3,895
Revenues:
137-0000-324-7100 Impact Fees Residential-Administrative 1,395 96,559 2,000 30,000
137-0000-324-7200 Impact Fees Commercial-Administrative - 1,646 500 500
137-0000-361-1000 Interest Earnings/Interests - - - -
Total Revenues 1,395 98,205 2,500 30,500
Total Revenues and Fund Balance 1,395 99,600 3,895 34,395
Expenditures:
Operating Expense:
137-3520-541-5200 Operating Supplies - 7.100 - -
Total Operating Expense - 7,100 - -
Capital Expense:
137-3520-541-6400 Capital Equipment - 92,500 - 30,000
Total Capital Expense - 92,500 - 30,000
Total Expenditures - 99,600 - 30,000
Fund Balance,September30 1,395 - 3,895 4,395
City of Longwood 183 FY 2022-2023 Proposed Budget
111 STORMWATER MANAGEMENT
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Public Works keeps the city compliant with annual stormwater regulations established
by the Environmental Protection Agency (EPA) and with the National Pollutant
Discharge Elimination System MS4 (NPDES) permit for the discharge of stormwater
from Municipal Separate Storm Sewer Systems. The Public Works Stormwater
division worked together with property owners to improve and clean various lakes and
ponds to reestablish stormwater capacity. The Public Works Stormwater division also
provided storm event information and preparedness to our community, continuously
clearing and maintaining storm drains, monitoring lake levels as well as implementing
a countywide sandbag operation program.
Goals:
To provide for the health, safety, and welfare of residents through regular maintenance
programs to ensure the proper functioning of drainage systems and facilities.
City of Longwood 184 FY 2022-2023 Proposed Budget
STORMWATER MANAGEMENT
Objectives:
• Bid out Rock Lake Outfall Project.
• Update master plan project list.
• Perform annual pipe lining in the city.
FY 2020-2021 Highlights:
✓ Received Rock Lake outfall SJRWMD permit and moving forward with the final
design.
✓ Improved Drainage outfall on 1st Place to reduce erosion and protect residential
homes.
✓ Sheridan Avenue storm structure retrofit for improved safety and convenience.
Performance Measures:
Commission Actual Actual Expected Proposed
Goal Activity 2019-2020 2020-2021 2021-2022 2022-2023
Design Plan Requirements 21 21 19 20
Inspect Major Outfalls 44 44 44 33
Promoting livability Inspect Baffle Boxes 4 4 4 16
by enhancing and
protecting our Inspect S-W Lift Station
neighborhoods; 4 4 8 8
Promoting long- Pumps
term prosperity
Inspect Exfiltration Trenches 1245 1245 1245 1245
Re-establish Ditch Lines to
Original Flow(LF) No Data No Data 500' 500'
City of Longwood 185 FY 2022-2023 Proposed Budget
IP STORMWATER MANAGEMENT
2021 2022 2022 2023
Authorized Positions
Actual Budget Estimate Budget
Stormwater Supervisor 0 1 1 1
TOTAL 0 1 1 1
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE, OCTOBER 1 350,876 226,577 (56,881) 100,535
Revenues:
406-0000-329-1250 Stormwater Utility/Service Charges 697,222 760,000 770,254 825,400
406-0000-329-1260 Stormwater Utility/Inspection Fees - 500 - 500
406-0000-361-1000 Interest Earnings 146 3,000 150 150
406-0000-364-4000 Sale of Equipment - - - 10,000
406-0000-369-0000 Miscellaneous Revenue - - - -
406-0000-382-1000 Transfer In - - - -
Total Revenues 697,368 763,500 770,404 836,050
Total Revenues and Fund Balance 1,048,244 990,077 713,523 936,585
Expenditures:
Personnel Expenses 270,562 268,290 214,781 220,724
Operating Expenses 236,557 302,180 264,344 353,430
Capital Expenses 529,100 210,000 80,000 315,000
Other Expenses 68,906 53,863 53,863 28,775
Total Expenditures 1,105,125 834,333 612,988 917,929
FUND BALANCE,SEPTEMBER 30 (56,881) 155,744 100.535 18,656
City of Longwood 186 FY 2022-2023 Proposed Budget
10 STORMWATER MANAGEMENT
2021 2022 2022 2023
%CTU.kl. 131_ DGET ESTIMATE BUDGET
Personnel Expenses
406-3520-541-1200 Regular Salaries and Wages 189,817 165,011 147,261 142,529
406-3520-541-1400 Overtime - 8,585 128 6,550
406-3520-541-2100 F.LC.A. 13,503 13,280 10,659 11,765
406-3520-541-2200 Retirement Contribution 22,020 18,320 14,754 15,495
406-3520-541-2300 Life and Health Insurance 32,831 45,599 30,543 28,982
406-3520-541-2400 Workers Compensation 12,390 17,495 11,436 15,404
Subtotal Personnel Expenses 270,562 268,290 214,781 220,724
Operating Expenses
406-3520-541-3100 Professional Services 68,723 45,000 50,000 49,000
406-3520-541-3400 Other Contractual Services 88,893 124,800 117,000 124,800
406-3520-541-4010 Travel&Per Diem - - - 300
406-3520-541-4020 Employee Development 2,937 4,000 4,000 4,600
406-3520-541-4100 Communication - 1,180 1,110 1,180
406-3520-541-4300 Utility Services 15,014 18,550 15,000 19,300
406-3520-541-4401 Rentals and Leases-Vehicles 4,773 4,800 4,800 4,200
406-3520-541-4600 Repair and Maintenance 31,270 58,500 35,000 75,000
406-3520-541-4610 Repair and Maintenance-Vehicles 8,086 10,000 8,000 10,000
406-3520-541-4700 Printing and Binding - 500 200 500
406-3520-541-4900 Other Charges&Obligations 5,034 5,300 5,034 5,300
406-3520-541-5200 Operating Supplies 8,986 20,600 15,000 49,500
406-3520-541-5240 Fuel/Diesel/Lubricants 2,165 8,000 9,000 8,800
406-3520-541-5400 Books,Pubs,Subs&Memberships 675 950 200 950
Subtotal Operating Expenses 236,557 302,180 264,344 353,430
Capital Expenses
406-3520-541-6304 CIP-Rock Lake Outfall 7,136 75,000 15,000 140,000
406-3520-541-6308 CIP-Orange Avenue-Credo to Highland - 75,000 - -
406-3520-541-6309 CIP-Update to SW Master Plan 45,528 - - -
406-3520-541-6312 CIP-Bennett Drive/UPS Pond 476,436 60,000 - 25,000
406-3520-541-6313 CIP-Master Plan Update - - - 50,000
406-3520-541-6315 CIP-Pipe Lining - - - 100,000
406-3520-541-6316 CIP-Lake Jane Intake&Oak St.Lake Av - - 65,000 -
Subtotal Capital Expenses 529,100 210,000 80,000 315,000
Other Expenses
406-3520-541-7100 Principal 23,863 24,376 24,376 25,416
406-3520-541-7200 Interest 5,090 4,487 4,487 3,359
406-3520-541-9300 Administrative Transfer 39,953 25,000 25,000 -
Subtotal Other Expenses 68,906 53,863 53,863 28,775
TOTAL EXPENDITURES-STORMWATER 1,105,125 834,333 612,988 917,929
City of Longwood 187 FY 2022-2023 Proposed Budget
1110 STORMWATER MANAGEMENT
FY2023 EXPENDITURES BY CATEGORY
Other:
3% Salaries:
16%
/
7 it
/ Capital: Benefits:
34% i 8%
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City of Longwood 188 FY 2022-2023 Proposed Budget
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F l o 1- 1 (1 a
1110 CAPITAL PROJECT FUNDS
REVENUE AND EXPENDITURES SCHEDULE
Public Capital Total
Facilities Pro'ects
Use of Fund Balance $ 186,677 S 3,367 S 190,044
Revenues:
Sales and Use Taxes 1,719,512 - 1,719,512
Intergovernmental 30,000 665,000 695,000
Miscellaneous - 500 500
Other Financing Sources - 6,330,886 6,330,886
Total Revenues: 1,749,512 6,996,386 8,745,898
Transfer In: - 1,391,400 1,391,400
Total Revenues and Transfers 1,749,512 8,387,786 10,137,298
Total Revenues,Transfers and $ 1,936,189 $ 8,391,153 $ 10,327,342
Fund Balance
Expenditures:
Governmental - 128,813 128,813
Public Safety - 7,469,340 7,469,340
Physical Environment 462,373 - 462,373
Transportation 640,000 233,000 873,000
Culture&Recreation - 560,000 560,000
Debt Service 833,816 - 833,816
Total Expenditures: 1,936,189 8,391,153 10,327,342
Transfer Out: - - -
Total Expenditures and Transfers 1,936,189 8,391,153 10,327,342
Total Revenue Over/Under
Expenditures - - -
Total Appropriations and 1,936,189 8,391,153 10,327,342
Reserves
City of Longwood 189 FY 2022-2023 Proposed Budget
0 PUBLIC FACILITIES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 1,996,133 3,820,697 1,831,673 608,980
Revenues:
310-0000-312-2000 1-Cent Sales Tax 1,017,383 1,063,052 1,232,529 1,334,335
310-0000-312-4100 Local Option Gas Tax 355,916 371,452 388,233 385,177
310-0000-325-1010 Special Assessment 26,327 45,000 30,000 30,000
310-0000-334-4000 FDOT Reimbursement 153,316 - - -
310-0000-334-4100 FDOT-LAP#437933-1 - 1,036,256 443,726 -
310-0000-334-4200 FDOT-LAP#446488-1 145,375 96,000 35,000 -
310-0000-334-4300 FDOT-JPA#443793-1 - 293,882 - -
310-0000-337-4000 SC Interlocal Funding-Bike&Ped - 625,000 - -
310-0000-337-4000 SC Interlocal Funding-Ronald - 930,000 - -
310-0000-361-1000 Interest Earnings 1,685 10,000 - -
310-0000-369-0000 Miscellaneous Revenue 52,747 - - -
TotalRevenues 1,752,749 4,470,642 2,129,488 1,749,512
Total Revenues and Fund Balance 3,748,882 8,291,339 3,961,161 2,358,492
Expenditures:
Operating Expenses 87,278 102,373 102,373 102,373
Capital Expenses 1,008,362 4,663,000 2,416,000 1,000,000
Other Expenses 821,571 833,808 833,808 833,816
Total Expenditures 1,917,210 5,599,181 3,352,181 1,936,189
Fund Balance,September30 1,831,673 2,692,158 608,980 422,303
City of Longwood 190 FY 2022-2023 Proposed Budget
0 PUBLIC FACILITIES
2021 2022 21122 2023
ACTUAL BUDGET ESTIMATE BUDGET
Operating Expenses
310-3100-524-3100 Professional Services 87,143 102,373 102,373 102,373
310-3520-541-3100 Professional Services 134 - - -
Total Operating Expenses 87,278 102,373 102,373 102,373
Capital Expenses
310-3100-524-6301 Resurfacing of Local Streets CB 13,297 20,000 10,000 30,000
310-3100-524-6302 ADA Transition Plan CB 39,107 50,000 26,000 50,000
310-3100-524-6303 Engineering Studies 7,059 30,000 - 30,000
310-3100-524-6306 Bike Share Program - 5,000 5,000 5,000
310-3100-524-6308 Resurfacing of Local Streets Paving 186,682 150,000 20,000 150,000
310-3100-524-6313 W Warren Ave-Complete Street 166,447 106,000 - -
310-3100-524-6314 Ronald Reagan Blvd Complete Street 8,150 975,000 200,000 -
310-3100-524-6316 Bicycle Pedestrian Plan(X Seminole Trail Connector) 56,831 1,396,500 950,000 -
310-3100-524-6318 Corridor Landscaping/Hardscaping 338,557 755,500 - -
310-3100-524-6319 Other Projects 140,366 - - -
310-3100-524-6321 Sign Replacement and Minor Asphalt 51,866 90,000 90,000 90,000
310-3100-524-6322 Street Lights,Church,Historic Rosedale - 5,000 5,000 5,000
310-3520-541-6301 Paving-N.Grant St.&Harbor Isle - 225,000 225,000 -
310-3520-541-6302 Paving-E.Church St.,Longdale - 100,000 200,000 -
310-3520-541-6303 Paving-Highland and Industrial - - - 130,000
310-3520-541-6306 Stormwater and Paving Orange Ave. - 50,000 50,000 -
310-3520-541-6307 E.Church Ave Complete Street - 70,000 70,000 -
310-3520-541-6314 Longdale Sidewalks - 305,000 305,000 -
310-3520-541-6315 Update Pedestrain and Bike Master Plan - 40,000 40,000 -
310-3520-541-6316 Subdivision Sidewalk Connections - 50,000 50,000 150,000
310-3520-541-6317 Maine,Reider&E.Lake-S.Longwood Sidewalk-Phase I - 125,000 125,000 -
310-3520-541-6318 S.Grant St.Sidewalk-Dog Track to Lk.Kathryn - 45,000 45,000 120,000
310-3520-541-6319 Tullis,Marvin,Overstreet S.Longwood Sidewalk-Phase II - - - 125,000
310-3520-541-6320 2nd Place&12th St.Sidewalk - - - 50,000
310-3520-541-6321 W.Fla.,N.Milwee,W.Magnolia Sidewalk - - - 65,000
310-3520-541-6322 South Pedestrian Corridor(Milwee Ave.) - 70,000 - -
Total Capital Expenses 1,008,362 4,663,000 2,416,000 1,000,000
Other Expenses
310-3520-541-7100 Principal 772,822 797,050 797,050 808,955
310-3520-541-7200 Interest 48,749 36,758 36,758 24,861
Total Other Expenses 821,571 833,808 833,808 833,816
Total Expenditures 1,917,210 5,599,181 3,352,181 1,936,189
TOTAL EXPENDITI 1ZES-PUBLIC FACILITIES 1,917,210 5,599,181 3.352.181 1,936,189
City of Longwood 191 FY 2022-2023 Proposed Budget
• CAPITAL PROJECTS FUND
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
FUND BALANCE,OCTOBER 1 616,927 (5,688) 24,087 3,554
Revenues:
320-0000-331-7020 Cultural Facilities/FDEP/Community - - - 75,000
320-0000-331-7030 FRDAP-Parks - 100,000 100,000 100,000
320-0000-331-7040 FEMA-Safe Room#4468-033R - - - 490,000
320-0000-361-1000 Interest Earnings 274 6,000 500 500
320-0000-364-0000 Sales of Fixed Assets 30,135 - - -
320-0000-382-1000 Transfer In - 55,000 2,287,463 1,391,400
320-0000-384-0000 Non-Revenues Debt Proceeds - 5,239,945 - 6,330,886
Total Revenues 30,409 5,400,945 2,387,963 8,387,786
Total Revenues and Fund Balance 647,336 5,395,257 2,412,050 8,391,340
Expenditures:
Operating Expenses - - - -
Capital Expenses 623,249 5,332,488 2,408,496 8,391,153
Other Expenses - - - -
Total Expenditures 623,249 5,332,488 2,408,496 8,391,153
Fund Balance,leptetnlwr 30 2-1,1187 62,769 3,554 187
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City of Longwood 192 FY 2022-2023 Proposed Budget
• CAPITAL PROJECTS FUND
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
Capital Expenses
320-2800-522-5200 Operating Supplies 39,669 - 23,907 -
320-1640-513-6400 Capital Equipment-IT - 143,689 - 128,813
320-2600-521-6400 Capital Equipment-Police 474,689 348,923 427,120 348,923
320-2800-522-6301 CIP-Fire Station 15 - 3,496,327 683,200 7,000,000
320-2800-522-6302 CIP-Fire Station 17 - 128,549 - -
320-2800-522-6400 Equipment-Fire - 1,025,000 1,112,653 120,417
320-3210-572-6305 CIP-Candyland Park Sports Lighting - - - 260,000
320-3210-572-6307 CIP-Floor Replacement-Parks&Rec - - - 50,000
320-3210-572-6308 CIP-Exterior Siding Replacement-Pal - - - 100,000
320-3210-572-6310 CIP-FRDAP - 100,000 100,000 100,000
320-3210-572-6314 CIP-Kitchen Renovations CB - 40,000 - -
320-3210-572-6316 CIP-Playground Capital Equipment Ca - - - 50,000
320-3210-572-6400 Capital Equipment-Leisure Services 10,811 - - -
320-3520-541-6400 Capital Equipment-Streets 98,080 50,000 61,615 233,000
Subtotal Capital Expenses 623,249 5,332,488 2,408,496 8,391,153
Other Expenses
320-1300-513-7300 Other Debt Services - - - -
Subtotal Other Expenses - - - -
TOTAL CAPITAL PROJECTS FUND 623,249 5,332,488 2,408,496 8,391,153
City of Longwood 193 FY 2022-2023 Proposed Budget
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LONGWOOD
i' 1 O 1_ 1 (1 a
ID ENTERPRISE FUNDS
REVENUE AND EXPENDITURES SCHEDULE
Public Utilities R&R Im act Fees Total
Use of Fund Balance $ 972,177 $ 408,676 $ - $ 1,380,853
Revenues:
Licenses and Permits 36,000 - 880,000 916,000
Intergovernmental 1,910,340 - - 1,910,340
Charges for Services 7,008,000 - - 7,008,000
Miscellaneous 92,200 - 2,000 94,200
Other Financing Sources 3,985,000 - - 3,985,000
Total Revenues: 13,031,540 - 882,000 13,913,540
Transfer In: - 638,324 - 638,324
Total Revenues and Transfers 13,031,540 638,324 882,000 14,551,864
Total Revenues,Transfers and
Fund Balance 14,003.717 1,017.0011 882,000 15,932,717
Expenditures:
General Government 435,799 - - 435,799
Physical Environment 11,560,268 1,047,000 - 12,607,268
Debt Service 744,312 - - 744,312
Total Expenditures: 12,740,378 1,047,000 - 13,787,378
Transfer Out: 1,263,339 - - 1,263,339
Total Expenditures and Transfers 14,003,717 1,047,000 - 15,050,717
Total Revenue Over/Under
Expenditures - 882,000 882,000
Total Appropriations and Reserves 14,003,717 1,047,000 882,000 15,932,717
City of Longwood 194 FY 2022-2023 Proposed Budget
Citizens of Longwood
Elected Officials
Acting City Manager
Lam- Clint Gioielli
(407)260-3445
Public Works
Shad Smith,Public Works Director
(407)260-3447
Streets Supervisor — Stormwater Supervisor T Dailies Div.Manager
I
Maintenance Specialists III Maintenance Specialists III IMEMIIII
Water Plant Operators _ BackflowProgram
I Maintenance Specialists II Maintenance Specialists II GISArsalyst Utilities Field Supervisory \ Coordinator
— Water Plant Trainee Maintenance Specialists III
Maintenance S ecialists I \� Fire Hydrant
P Maintenance Specialists
Public Works TechnicianI
Coordinator 1- Maintenance Specialists II
— ----JJJJ
I
Cemetery Attendant/ — Sr.Administrative
Special Assessments Assistant Maintenance Specialists I J
Liaison
City of Longwood 195 FY 2022-2023 Proposed Budget
110 PUBLIC UTILITIES
VA' .
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The Public Works Utilities Department provides planning, design, coordination, and
supervisory services for proper maintenance of the City's water distribution and
wastewater systems, lift stations, and water plants. This includes a water meter
installation and repair program, a septic-to-sewer conversion program, a fire hydrant
and valve maintenance program, and a backflow cross-contamination prevention
program.
Objectives:
• Select a new water plant location and begin the initial design.
• Establish and enact reclaimed stormwater irrigation rates.
• Bid out E. Longwood Phase II project.
• Replacement of AC Water Main in Sandalwood subdivision including all service
line connections.
• Reconstruction and re-routing of Grant Street master lift station by-pass system.
• Rehabilitation of Hospital Lift Station including Epoxy seal coating and valve
replacement.
City of Longwood 196 FY 2022-2023 Proposed Budget
PUBLIC UTILITIES
FY 2021-2022 Highlights:
✓ Establishment of an automated metering system in the city.
✓ Completion of the Longdale Subdivision Septic to Sewer conversion project.
✓ Upgraded Grant Street Master Lift station.
✓ Full Rehabilitation of Raven Avenue lift station with new pumps, by-pass
generator, fencing, and epoxy lining.
✓ Upgraded Historic Lift Station with larger pumps, resealed well, and new
electrical panel and service for increased capacity.
✓ Hydraulic Sewer capacity study will lead to increased lift station efficiency and
increased life of hydraulic pumps.
Performance Measures:
Commission Activity Actual Actual Expected Proposed
Goal 2019-2020 2020-2021 2021-2022 2022-2023
Certify all City Backflow o 90% 90% 0
Preventers 95/0 95/o
Maintain and Certify City
Providing quality
owned Fire Hydrants 85% 95% 95% 98%
core services; Maintain and Exercise
promoting long-term 95% 90% 90% 95%
Distribution Valves
prosperity
Rehabilitate Lift Station 2 1 2 1
Rehabilitate Sewer Manhole 1 5 3 5
Water Plant Efficiency Metric 92% 92% 92% 92%
City of Longwood 197 FY 2022-2023 Proposed Budget
110 _ . _
PUBLIC UTILITIES
Summary
Authorized Positions 2021 2022 2022 2023
Actual Bud•et Estimate Bud l et
Public Works Director 0.5 0.5 0.5 0.5
Public Works Engineer 1 1 1 0
Utilities Division Manager 1 1 1 1
Utilities Field Supervisor 1 1 1 1
Utilities Project Manager 1 1 1 0
Backflow Program Coordinator 1 1 1 1
GIS Analyst 0 0 0 1
Fire Hydrant Technician 0 0 1 1
Utilities Maintenance Specialist I 3 3 3 3
Utilities Maintenance Specialist II 4 4 3 3
Utilities Maintenance Specialist III 1 1 2
Water Plant Operator 1 I 1 2
Water Plant Operator Trainee 1 1 1 1
TOTAL 15.5 15.5 16.5 16.5
Personnel Expenses 1,110,866 1,231,618 1,197,268 1,258,787
Operating Expenses 3,181,577 1,585,292 1,585,292 1,796,481
Capital Expense 4,352,865 6,108,000 2,785,000 8,505,000
Other Expenses (3,183,966) 2,442,634 2,442,634 2,007,651
TOTAL 5,461,341 11,367,544 8,010,194 13,567,919
2021 2022 2022 2023
Funding Source Actual Bud l et Estimate Bodo-et
Public Utilities Fund 5,461,341 11,367,544 8,010,194 13,567,919
Budget to Budget Variance
When comparing the adopted budget for FY2022 of$11,367,544 with proposed budget
for FY2023 $13,567,919 there is an increase of$2,200,375. This increase is primarily
associated with capital projects, like the Water Plant Replacement, Reclaimed
Irrigation Expansion, and the Grant St. Master Lift Station Bypass project.
City of Longwood 198 FY 2022-2023 Proposed Budget
0 PUBLIC UTILITIES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
CASH RESERVES,OCTOBER 1 2,498,515 3,172,015 5,358,146 5,167,242
Revenues
401-0000-334-3103 SJRWMD/East Longwood Septic Tank 274,526 - - -
401-0000-334-3105 SJRWMD/34629/Longda1e 663,532 654,867 500,000 -
401-0000-334-3106 SJRWMD/35763/E.Longwood PH II - 492,400 - 984,800
401-0000-334-3530 SG/319 H Grant-E Longwood PHI 740,879 - - -
401-0000-334-3535 SG/319 H Grant-E Longwood PH II - 336,400 - 925,540
401-0000-334-3540 SG/Longdale-319H-NF044 306,728 336,400 - -
401-0000-343-6110 Water Revenue-Billed 2,918,899 3,218,208 3,500,000 3,700,000
401-0000-343-6115 Water Surchage 5,275 6,000 6,000 6,000
401-0000-343-6120 Water Meter Connections 40,682 47,000 41,000 47,000
401-0000-343-6125 Turn-On/Tum-Off Fees 33,860 35,000 35,000 35,000
401-0000-343-6130 Operating Income-Late Charges 75,575 75,000 95,000 95,000
401-0000-343-6135 Sprinklers-Billed 11,233 15,000 12,000 15,000
401-0000-343-6140 Sewer Revenue-Billed 2,334,349 2,657,386 2,700,000 2,900,000
401-0000-343-6145 Sewer Connection Fee 145,288 170,000 5,000 200,000
401-0000-343-6150 Sewer Connection Fee 1,071,845 - 100 -
401-0000-343-6510 Other Income 18,707 25,000 10,000 10,000
401-0000-361-1000 Interest Earnings - - - -
401-0000-363-2010 W/S Impact Fees - - - -
401-0000-363-2020 W/S Impact Fees 23,645 36,000 10,000 36,000
401-0000-364-4000 Sales of Fixed Assets/Sale of Equipment 56,011 40,000 19,723 90,000
401-0000-365-1000 Scrap Sales 742 1,000 1,000 1,000
401-0000-369-0000 Other Miscellaneous Revenue - 200 200 200
401-0000-369-3000 Other Miscellaneous Revenue - - 900 1,000
401-0000-385-1040 SRF-Loan Proceeds WW590540 - 1,000,000 1,206,287 -
401-0000-385-1050 SRF-Loan Proceeds WW590550 - 1,000,000 75,000 3,985,000
Subtotal Revenues 8,721,776 10,145,861 8,217,210 13,031,540
Total Revenues and Fund Balance 11,220,291 13,317,876 13,575,356 18,198,782
Expenses
Personnel Services 1,378,530 1,508,275 1,443,787 1,520,548
Operating Expenses 3,314,717 1,737,192 1,736,692 1,970,519
Capital Expenses 4,352,865 6,108,000 2,785,000 8,505,000
Other Expenses (3,183,966) 2,442,634 2,442,634 2,007,651
Total Expenses 5,862,145 11,796,101 8,408,113 14,003,717
\et Position,Se pie tuber 30 5,358,1416 1.52I.'""5 5,167,242 4,195,065
City of Longwood 199 FY 2022-2023 Proposed Budget
\,
• PUBLIC UTILITIES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
PUBLIC UTILITIES DEPARTMENT:
Personnel Expenses
401-4120-536-1200 Regular Salaries and Wages 667,439 747,272 731,228 774,000
401-4120-536-1400 Overtime 114,154 123,287 120,319 121,400
401-4120-536-2100 F.I.C.A 56,655 65,461 61,147 67,721
401-4120-536-2200 Retirement Contribution 35,516 90,900 79,165 93,327
401-4120-536-2300 Life and Health Insurance 208,278 171,238 176,107 164,655
401-4120-536-2400 Workers Compensation 28,824 33,460 29,301 37,685
Subtotal Personnel Expenses 1,110,866 1,231,618 1,197,268 1,258,787
Operating Expense
401-4120-536-3100 Professional Services 34,081 42,000 42,000 54,000
401-4120-536-3400 Other Contractual Services 19,301 16,700 16,700 2,000
401-4120-536-4010 Travel and Per Diem - - - 300
401-4120-536-4020 Employee Development 2,278 11,950 11,950 14,025
401-4120-536-4100 Communication 12,899 13,320 13,320 14,940
401-4120-536-4200 Postage 236 500 500 500
401-4120-536-4300 Utility Services 189,131 210,700 210,700 198,000
401-4120-536-4400 Rentals&Leases 856 3,000 3,000 3,000
401-4120-536-4401 Leasing of Vehicles 35,730 36,876 36,876 14,600
401-4120-536-4600 Repairs and Maintenance 59,717 84,600 84,600 93,500
401-4120-536-4610 Repairs and Maintenance-Vehicles 37,664 39,850 39,850 49,000
401-4120-536-4700 Printing&Binding 60 250 250 250
401-4120-536-4900 Other Charges and Obligations 879,047 884,500 884,500 1,090,200
401-4120-536-4930 Amortization 212,688 - - -
401-4120-536-5100 Office Supplies 434 400 400 500
401-4120-536-5200 Operating Supplies 94,091 191,756 191,756 205,806
401-4120-536-5230 Safety Supplies 4,259 7,250 7,250 8,000
401-4120-536-5240 Fuel/Diesel/Lubricants 31,251 34,000 34,000 42,000
401-4120-536-5300 Road Materials - 4,000 4,000 4,000
401-4120-536-5400 Books,Pubs,Subs&Memberships 1,197 3,640 3,640 1,860
401-4120-536-5900 Depreciation 1,566,657 - - -
Subtotal Operating Expenses 3,181,577 1,585,292 1,585,292 1,796,481
Capital Expense
401-4120-536-6300 Improvements Other Than Building 89,488 - - -
401-4120-536-6301 CIP-AMI Meter Installation 66,550 1,000,000 1,000,000 210,000
401-4120-536-6303 CIP-Longdale Septic Tank Abatement 2,113,409 2,428,000 1,600,000 -
City of Longwood 200 FY 2022-2023 Proposed Budget
ID PUBLIC UTILITIES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
PUBLIC UTILITIES DEPARTMENT:
Capital Expense
401-4120-536-6304 CEP-E.L. W Septic Tank Abatement PHI 1,872,127 - - -
401-4120-536-6305 CIP-E.L. W Septic Tank Abatement PH2 94,619 2,170,000 75,000 5,200,000
401-4120-536-6306 CEP-E.L. W Septic Tank Abatement PH3 - 200,000 - 250,000
401-4120-536-6307 CIP-E.L.W Septic Tank Abatement PH4 - - - -
401-4120-536-6315 CIP-AC Water Main Replacement 40,935 - - -
401-4120-536-6319 CIP-Locator 3,208 - - -
401-4120-536-6321 CIP-Longwood Transmission Main 26,786 - - -
401-4120-536-6324 Water Plant Replacement - 250,000 50,000 2,600,000
401-4120-536-6325 JPA Longwood Mills Rd Wekiva Trail - - - 50,000
401-4120-536-6326 Landings Potable Water System Replacen - - - 50,000
401-4120-536-6327 Grant St.Master Lift Station Bypass Proj( - - - 60,000
401-4120-536-6328 Reclaimed Irrigation Expansion - - - 50,000
401-4120-536-6400 Capital Equipment 45,742 60,000 60,000 35,000
Subtotal Capital Expenses 4,352,865 6,108,000 2,785,000 8,505,000
Other Expenses
401-4120-536-7100 Principal - 662,141 662,141 577,066
401-4120-536-7200 Interest 73,294 98,992 98,992 167,246
401-4120-536-9300 Administrative Transfer 1,075,320 1,113,177 1,113,177 625,015
401-4120-536-9301 Transfer Out-RR Water 161,989 161,989 161,989 191,989
401-4120-536-9302 Transfer Out-RR Sewer 406,335 406,335 406,335 446,335
401-4120-536-9500 Asset Reclassification (4,900,904) - - -
Subtotal Other Expenses (3,183,966) 2,442,634 2,442,634 2,007,651
TOTAL EXPENDITURES-PUBLIC UTILITIES DI:PART 5,461,341 11,367,544 8,010,194 13,567,919
TOTAL EXPENDITURES-UTILITY BILLING 400,804 428,557 397,920 435,799
TOTAL EXPENDITURES-PUBLIC WORKS FUND 5,862,145 11,796,101 8,408,113 14,003,717
City of Longwood 201 FY 2022-2023 Proposed Budget
110 PUBLIC UTILITIES
FY2023 EXPENDITURES BY CATEGORY
Salaries: Benefits:
6% 3%
Other:
15%
-,,,®emu.
Capital:
63%
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City of Longwood 202 FY 2022-2023 Proposed Budget
410 PUBLIC UTILITIES R&R
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
CASH RESERVES,OCTOBER 1 1,303,959 864,815 1,107,749 409,073
ADD REVENUES:
Revenues
402-0000-361-1000 Interest Earnings 1,852 - - -
402-0000-382-1000 Interfund Transfer from Utility Fund 161,989 161,989 161,989 191,989
402-0000-382-1020 Transfer In/Wastewater 406,335 406,335 406,335 446,335
Subtotal Revenues 570,176 568,324 568,324 638,324
Total Revenues 1,874,135 1,433,139 1,676,073 1,047,397
DEDUCT EXPENSES:
Operating Expenses
402-4120-536-3100 Professional Services 20,000 20,000 20,000 20,000
402-4120-536-3400 Other Contractual Services 12,618 13,000 13,000 15,000
402-4120-536-4600 Repair and Maintenance 152,150 219,000 189,000 235,000
402-4120-536-5200 Operating Supplies 33,581 52,000 45,000 54,000
Subtotal Operating Expenses 218,350 304,000 267,000 324,000
Capital Expenses
402-4120-536-6302 Water Service Line R&R - 120,000 - 100,000
402-4120-536-6314 CIP-Water Meter R&R - 600,000 600,000 -
402-4120-536-6315 CIP-AC Water Main Replacement-Design 415,523 80,000 99,000 425,000
402-4120-536-6316 CIP-Liftstation Rehabiliation 19,470 60,000 161,000 70,000
402-4120-536-6317 Sanitary Sewer I&II Rehabilitation 4,500 30,000 20,000 20,000
402-4120-536-6318 Water Plant R&R 39,341 40,000 20,000 30,000
402-4120-536-6319 Liftstation Emergency Pump Replacement 69,203 70,000 70,000 -
402-4120-536-6320 Mahole Repair and Coating - 30,000 30,000 33,000
402-4120-536-6321 Generator Replacement - - - 20,000
402-4120-536-6322 Hospital Rebuild - - - 25,000
Subtotal Capital Expenses 548,036 1,030,000 1,000,000 723,000
Total Expenses 766,386 1,334,000 1,267,000 1,047,000
\et Position,September30 1,107,749 99,139 409,073 397
City of Longwood 203 FY 2022-2023 Proposed Budget
,
\ _
ID PUBLIC UTILITIES R&R
FY2023 EXPENDITURES BY CATEGORY
Operating:
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City of Longwood 204 FY 2022-2023 Proposed Budget
IP PUBLIC UTILITIES IMPACT FEES
2021 2022 2022 2023
ACTUAL BUDGET ESTIMATE BUDGET
CASH RESERVES,OCTOBER 1 383,529 613,603 1,176,124 1,758,124
ADD REVENUES:
Revenues
403-0000-324-2110 Water Impact Fees 385,068 480,000 480,000 380,000
403-0000-324-2120 Sewer Impact Fees 406,197 600,000 100,000 500,000
403-0000-361-1000 Interest Earnings 1,329 5,000 2,000 2,000
Subtotal Revenues 792,595 1,085,000 582,000 882,000
Total Revenues 1,176,124 1,698,603 1,758,124 2,640,124
DEDUCT EXPENSES:
Other Expenses
403-4120-536-9301 Water Impact Fees Reserves - - - -
403-4120-536-9302 Sewer Impact Fees Reserves - - -
Subtotal Other Expenses - - - -
Total Expenses - - - -
\et Position,September30 1,176,124 1,698,603 1,758,12.4 2,640,124
City of Longwood 205 FY 2022-2023 Proposed Budget
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LONGWOOD
F 1 o r i cl a
CAPITAL IMPROVEMENT PLAN
FIVE-YEAR CAPITAL IMPROVEMENT PLAN
The Capital Improvement Plan (CIP) is a multi-year prioritized schedule of improvements
that lists each capital improvement by the year it is intended to be purchased or commenced.
Each year during the annual budget process the CIP is reviewed to ensure the incorporation
of all necessary capital improvements. It should be noted,however,that the CIP is not a fixed
document but a flexible, dynamic document that may change to reflect changing priorities,
opportunities, costs, or different financing approaches.
The City's five-year CIP is updated on an annual basis as capital needs are assessed by the
Commissioners,the City Manager,Department Directors,and their staff.This plan allows the
City to identify the need for repair or replacement of existing facilities, public access
improvements, if new facilities might be needed in the future, and how projects may impact
long-term operating and maintenance costs.
Capital improvement projects vary in scope. Some may require years of planning and
construction while others may be completed in a shorter timeframe. The City's five-year CIP
encompassing FY23 through FY27 totals $69,199,596. The first year of the five-year plan,
which is formally adopted by the City Commission, totals approximately $18,934,153 for
FY23.
The development of the five-year capital plan is coordinated with the development of the
annual operating budget. Projects included in the first year of the plan are adopted as a part
of the annual operating budget. The remaining years of the capital program serve as a guide
for future planning which is reviewed and modified in subsequent years where applicable.
New projects are proposed with the estimated cost, description, and anticipated funding
sources.
This section includes a summary sheet of all City capital projects and the funding sources for
current year projects for adoption. The project detail sheets include a project number, a
detailed description of the project with an explanation as to why this project is needed, the
impact on the current year's operating budget, and the funding source(s).
City of Longwood 206 FY 2022-2023 Proposed Budget
• CAPITAL IMPROVEMENT PLAN
PUBLIC FACILITIES FUND 310
FY FY FY FY FY
REVENUES: Total
22-23 23-24 24-25 25-26 26-27
One Cent Sales Tax,Local Option Gas Taxes,Grants,and Paving 1,000,000 1,985,000 825,000 2,025,000 1,575,000 7,410,000
Assessments
1,000,000 1,985,000 825,000 2,025,000 1,575,000 7,410,000
Total Cost
FY FY FY FY FY Five Year
PROJECT DESCRIPTION 22-23 23-24 24-25 25-26 26-27 Plan
524-6301 Resurfacing of Local Streets CB 30,000 20,000 20,000 30,000 30,000 130,000
524-6302 ADA Transition Plan CB 50,000 50,000 100,000 50,000 50,000 300,000
524-6303 Engineering Studies 30,000 30,000 35,000 35,000 35,000 165,000
524-6306 Best Foot Forward Program 5,000 5,000 5,000 5,000 - 20,000
524-6308 Resurfacing of Local Streets Paving 150,000 100,000 100,000 100,000 110,000 560,000
524-6313 W Warren Ave-Paving&Drainage 500,000 - - - 500,000
524-6321 Sign Replacement,Minor Asphalt 90,000 95,000 95,000 100,000 100,000 480,000
524-6322 Capital St Lights:Church,Historic 5,000 5,000 - - - 10,000
541-6303 Paving- Highland&Industrial 130,000 - - - - 130,000
541-6304 Paving-Industrial Park off SR 434 - 150,000 - - - 150,000
541-6305 Paving-Sleepy Hollow - - - 125,000 - 125,000
541-6306 Stormwater and Paving Orange Ave. - 50,000 - - 500,000 550,000
541-6307 E.Church Ave Complete Street - 280,000 - 30,000 750,000 1,060,000
541-6314 Longdale Sidewalks - - 30,000 1,550,000 - 1,580,000
541-6316 Subdivision Sidewalk Connections 150,000 - - - - 150,000
541-6317 Maine,Reider&E.Lake-S.Longwood Sidewalk-Phase I - 300,000 - - - 300,000
541-6318 S.Grant St.Sidewalk-Dog Track to Lk.Kathryn 120,000 - - - - 120,000
541-6319 Tullis,Marvin,Overstreet S.Longwood Sidewalk-Phase II 125,000 - 300,000 - - 425,000
541-6320 2nd Place&12th St.Sidewalk 50,000 - 140,000 - - 190,000
541-6321 W.Fla.,N.Milwee,W.Magnolia Sidewalk 65,000 175,000 - - - 240,000
541-6322 S.Ped Corridor(Milwee) - 225,000 - - - 225,000
Fund Total 1,000,000 1,985,000 825,000 2,025,000 1,575,000 7,410,000
City of Longwood 207 FY 2022-2023 Proposed Budget
CAPITAL IMPROVEMENT PLAN
CAPITAL PROJECTS FUND 320
FY FY FY FY FY
REVENUES: Total
22-23 23-24 24-25 25-26 26-27
Grants and Loan Proceeds 8,391,153 3,888,775 1,646,916 890,249 686,503 15,503,596
8,391,153 3,888,775 1,646,916 890,249 686,503 15,503,596
Total Cost
FY FY FY FY FY Five Year
PROJECT DESCRIPTION 22-23 23-24 24-25 25-26 26-27 Plan
522-6301 FD-Fire Station 15 7,000,000 - - - - 7,000,000
522-6302 FD-Fire Station 17 - 3,200,000 - - - 3,200,000
572-6305 LS-Candyland Park Sports Lighting 260,000 - - - - 260,000
572-6306 LS-AC Replacement - 44,000 - - - 44,000
572-6307 LS-Community Building Floor Replacement 50,000 - - - - 50,000
572-6308 LS-Community Building Siding Replacement 100,000 - - - - 100,000
572-6310 LS-FRDAP 100,000 - - - - 100,000
572-6314 LS-Kitchen Renovation - 40,000 - - - 40,000
572-6315 LS-Concession Stand Renovation - - 10,000 - - 10,000
572-6316 LS-Playground Equipment 50,000 - - - - 50,000 1
541-6319 PW-Awning - - 15,000 - - 15,000
Equipment IT-Switch&Wireless Infra Replace - - - - 108,000 108,000
Equipment IT-Firewall - - - 25,000 - 25,000
Equipment IT-Datacenter Refresh Project 128,813 128,812 128,813 128,813 128,813 644,064
Equipment PD-Marked Patrol Vehicle 348,923 355,903 363,022 370,283 377,690 1,815,821
Equipment PD-Police Motor Cycles - 27,060 27,601 28,153 - 82,814
Equipment PD-Laptop Computers - - - 180,000 - 180,000
Equipment PD-Ballistic Shields - - 27,602 - - 27,602
Equipment PD-Dash&Body Cameras - - 279,878 - - 279,878
Equipment PW-Message Board - - - - 17,000 17,000
Equipment PW-Arrow Board - 6,000 - - - 6,000
Equipment PW-Stump Grinder 9,000 - - - - 9,000
Equipment PW-Mower Zero Turn 15,000 - - - - 15,000
Equipment PW-Air Conditioning Replacement - - 100,000 - - 100,000
Equipment PW-Trader - 7,000 - - - 7,000
Equipment PW-F-450 - - 60,000 - - 60,000
Equipment PW-F-650 - - - 75,000 - 75,000
Equipment PW-Cemetery Shed 9,000 - - - - 9,000
Equipment PW-Loader 200,000 - - - - 200,000
Equipment PW-Fork Lift - 80,000 - - - 80,000
Equipment PW-36"Blinker Stop Signs - - - 8,000 - 8,000
Equipment PW-F-250 - - - - 55,000 55,000
Equipment PW-Skid Steer - - - 75,000 - 75,000
Equipment PW-Portable Generators - - 50,000 - - 50,000
Equipment FD-Fire Engine - - 585,000 - - 585,000
Equipment FD-Battallion Chief Vehicle 110,000 - - - - 110,000
Equipment FD-Portable Radio 10,417 - - - - 10,417
Fund Total 8,391,153 3,888,775 1,646,916 890,249 686,503 15,503,596
City of Longwood 208 FY 2022-2023 Proposed Budget
0 . „, .____._. ._ . _ _,. __ __
CAPITAL IMPROVEMENT PLAN
PUBLIC UTILITIES FUND 401
FY FY FY FY FY
REVENUES: Total
22-23 23-24 24-25 25-26 26-27
Public Utilities Fund Revenues 8,505,000 6,047,000 16,810,000 6,425,000 3,546,000 41,333,000
8,505,000 6,047,000 16,810,000 6,425,000 3,546,000 41,333,000
Total Cost
FY FY FY FY FY Five Year
PROJECT DESCRIPTION 22-23 23-24 24-25 24-25 26-27 Plan
536-6301 AMR Meter Installation 210,000 - - - - 210,000
536-6305 E.LW Septic Tank Abatement Ph.2 5,200,000 - - - - 5,200,000
536-6306 E.LW Septic Tank Abatement Ph.3 250,000 4,842,000 - - - 5,092,000
536-6307 E.LW Septic Tank Abatement Ph.4 - 400,000 4,290,000 - - 4,690,000
536-6308 E.LW Septic Tank Abatement Ph.5 - - 425,000 5,100,000 - 5,525,000
536-6311 NW LW Septic Tank Abatement - - - 425,000 3,016,000 3,441,000
536-6324 Water Plant Replacement 2,600,000 150,000 12,000,000 250,000 - 15,000,000
536-6325 JPA Longwood Hills Rd Wekiva Trail Project 50,000 - - - - 50,000
536-6326 Landings Potable Water System Replacement 50,000 600,000 25,000 650,000 - 1,325,000
536-6327 Grant St.Master Lift Station Bypass Project 60,000 - - - - 60,000
536-6328 Reclaimed Irrigation Expansion 50,000 - - - 50,000 100,000
536-6329 Hidden Oaks Septic Tank Abatement - - - - 425,000 425,000
Equipment Portable Pump 6" - - 70,000 - - 70,000
Equipment New Utility Truck-F250 Utility Bed - 55,000 - - 55,000 110,000
Equipment Generator at Meadowlark Lift Station 35,000 - - - - 35,000
Fund Total 8,505,000 6,047,000 16,810,000 6,425,000 3,546,000 41,333,000
PUBLIC UTILITIES R&R FUND 402
FY FY FY FY FY
REVENUES: Total
22-23 23-24 24-25 25-26 26-27
Public Utilities Fund Revenues 723,000 695,000 340,000 790,000 370,000 2,918,000
723,000 695,000 340,000 790,000 370,000 2,918,000
Total Cost
FY FY FY FY FY Five Year
PROJECT DESCRIPTION 22-23 23-24 24-25 25-26 26-27 Plan
536-6302 Water Service Line R&R 100,000 100,000 100,000 105,000 110,000 515,000
536-6315 AC Water Main Replacement-Design Included 425,000 425,000 80,000 450,000 85,000 1,465,000
536-6316 Lift Station Rehabilitation 70,000 75,000 80,000 85,000 90,000 400,000
536-6317 Sanitary Sewer I&I Rehabilitation 20,000 20,000 22,500 22,500 25,000 110,000
536-6318 Water Plant R&R 30,000 30,000 20,000 20,000 20,000 120,000
536-6319 Lift Station Emergency Pump Replacement - - - 70,000 - 70,000
536-6320 Manhole Repair&Coating 33,000 35,000 37,500 37,500 40,000 183,000
536-6321 Generator Replacement 20,000 - - - - 20,000
536-6322 Hospital Rebuild 25,000 10,000 - - - 35,000
Fund Total 723,000 695,000 340,000 790,000 370,000 2,918,000
City of Longwood = ',- : '�` 209 FY 2022-2023 Proposed Budget
CAPITAL IMPROVEMENT PLAN
STORMWATER FUND 406
FY FY FY FY FY
REVENUES: 22-23 23-24 24-25 25-26 26-27 Total
Stormwater Fees 315,000 615,000 555,000 450,000 100,000 2,035,000
315,000 615,000 555,000 450,000 100,000 2,035,000
Total Cost
FY FY FY FY FY Five Year
PROJECT DESCRIPTION 22-23 23-24 24-25 24-25 24-25 Plan
541-6304 Rock Lake Outfall 140,000 - - - - 140,000
541-6305 WaymanAve-EChrch-EWrm-250' - - 55,000 - - 55,000
541-6307 Commerce Circle-IndustryRd-Commerce - 65,000 - 350,000 - 415,000
541-6308 Orange Avenue-Credo to Highland - - 400,000 - - 400,000
541-6312 Bennett Drive/UPS Pond 25,000 450,000 - - - 475,000
541-6313 Master Plan Project Update Plan 50,000 - - - - 50,000
541-6314 E.Lake and Oak Control - - - - - -
541-6315 Pipe Lining 100,000 100,000 100,000 100,000 100,000 500,000
Fund Total 315,000 615,000 555,000 450,000 100,000 2,035,000
Grand Total All Funds 18,934,153 13,230,775 20,176,916 10,580,249 6,277,503 69,199,596
City of Longwood 210 FY 2022-2023 Proposed Budget
CIP DETAIL
CITY OF LONGWOOD
IYLO�i
NGWO. 1 CAPITAL IMPROVEMENT PROJECT REQUEST
F " " a A FISCAL YEAR 2022-23
RESt RFACING OF LOCAL STREETS
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: RESRF(524-6301)
Pavement management and prioritization. Includes construction,inspection,design
Project Description: and geotechnical investigation for resurfacing of city roads.
Positive Impact on Services: Reduces roadway repairs,smoother better striped roadways which lead to greater
(If approved) safety and rideability.
Negative Impact on Services: Increased pot hole and other repairs and increase in possible driver claims.Not able
(If not approved) to properly manage our resurfacing of streets in the city.
Operating Impact: Operating impact already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 30,000 20,000 20,000 30,000 30,000 130,000
City of Longwood 211 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGWOO 1 CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
ADA TRANSITION PLAN
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: ADATP (524-6302)
To comply with the Federal American's With Disabilities Act.The City must keep
Project Description: up with its mandatory Transition Plan.This includes inventory,planning and
construction improvements.
To ensure people with disabilities have public accommodations on city's
Positive Impact on Services:
(If approved) transportation network. Special attention is taken with attention to things lke ADA
compliant signs, sidewalk and curb ramps,accessible parking,etc.
Negative Impact on Services: Improper ADA markings,compliance issues,potential safety issues. Possibility for
(If not approved) lawsuits for non-compliance.
Operating Impact: None anticipated.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 50,000 50,000 100,000 50,000 50,000 300,000
City of Longwood 212 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
1LONGWOO I CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
FIorida
ENGINEERING STUDIES
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: ENGSTDY(524-6303)
Engineering studies for various requests and issues such as traffic safety, drainage
Project Description:
issues,traffic counts,etc.
Positive Impact on Services: Ability to respond to citizen and commission requests with proper engineering
(If approved) analysis and data collection.
Negative Impact on Services: Not able to respond to needed inquiries with appropriate expertise.
(If not approved)
Operating Impact: None anticipated.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 30,000 30,000 35,000 35,000 35,000 165,000
City of Longwood 213 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LO - APITAL IMPROVEMENT PROJECT REQUEST
L�NGW��n FISCAL YEAR 2022-23
IIuIIda
BEST FOOT FORWARD PROGRAM
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: BIKESP(524-6306)
Safety initiative serving the geographic boundaries in Orange,Osceola,and
Project Description: Seminole Counties, follows the NHTSA's approach to increase driver
compliance of Florida's crosswalk laws.
Increasing compliance is to utili7P high visibility enforcement coupled with low
Positive Impact on Services: cost engineering upgrades and publicity about the enforcement programs.A key
(If approved) variable to facilitate a sustained change in driver compliance is focused, localized
community engagement.
Negative Impact on Services: Lack of driver compliance with failure to yield for the pedestrian in a crosswalk
(If not approved) is associated with pedestrian motor vehicle crashes.
Operating Impact: Operating impact already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 5,000 5,000 5,000 5,000 - 20,000
City of Longwood 214 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LWow
ONCWOO I CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
Florida
RESURFACING OF LOCAL STREET PAVING
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: RESRF(524-6308)
Annual paving of city streets as per the Pavement management and prioritization
Project Description: plan. Road to be determined year by year.
Positive Impact on Services: Extend the life of the city streets of longwood. Increased rideability and safety.
(If approved) Will also included new striping.
Negative Impact on Services: Mass failure of roadways in city which will create higher long term repairs cost and
(If not approved) reconstruction cost.
Operating Impact: Operating impact already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 150,000 100,000 100,000 100,000 110,000 560,000
City of Longwood 215 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGW001 ' CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
SIGN REPLACEMENT, MINOR ASPHALT AND CONCRETE
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: SIGNRPLMT(524-6321)
Capital expenditure for sign replacements and minor concrete and asphalt repairs.
Project Description: These improvements will help our city to continue to be Automated Vehicle
ready.
Increase Safety by providing new signs and keeping asphalt and concrete in good
Positive Impact on Services: repair.These improvements will help our city to continue to be ready for
(If approved) Automated Vehicle. Includes replacement of sidewalks that are broken and for
areas that have missing gaps.
Negative Impact on Services: City will be behind on keeping up with standards for signage. Sidewalks will not
(If not approved) be able to be repaired and gaps not able to be filled.
Operating Impact: None anticipated.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 90,000 95,000 95,000 100,000 100,000 480,000
City of Longwood 216 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGWOO 1 CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
Florida
CAPITAL STREET LIGHTS: CHURCH, HISTORIC, ROSEDALE
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: STRLIGHT(524-6322)
Project Description: LED Lighting upgrades in the city.
Positive Impact on Services:
(If approved) Reduce energy consumption and improvements in traffic safety.
Negative Impact on Services:
(If not approved) Poor lighting quality a various locations.
Operating Impact: Costs savings on energy consumption.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 5,000 5,000 - - - 10,000
City of Longwood 217 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGW00 APITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
Florida
PAVING HIGHLAND AND INDUSTRIAL
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: PAVHIND(541-6303)
Annual paving of city streets as per the Pavement Management and Prioritization
Project Description: Plan
Roadway repairs reduces the need for major rehabilitation to roadways. Reduce
Positive Impact on Services: filling of pot holes and possible claims of car damage.New striping and smoother
(If approved)
roads which lead to a safer roadway.
Not able to properly manage our resurfacing of streets in the city. Excessive pot
Negative Impact on Services: holes and claims for repairs by users of the roadways. More damage from rains
(If not approved)
and storms due to poor asphalt surface.
Operating Impact: Positive impact as costs related with repairs will be reduced.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 130,000 - - - - 130,000
City of Longwood 218 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
, ,
LONGWOO 1 CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
Florida
SUBDIVISION SIDEWALK CONNECTIONS
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: Subdivision Sidewalk Connections(3 10-541-6316)
There currently exists a few neighborhoods that have sidewalk but the sidewalk
does not connect to the main road. Some of the locations that need to be
designed and constructed are at the following locations: E.E. Williamson Rd and
Project Description: Waverly Dr.,Rangeline Road and Marin Dr., Stone Ct and Longwood Hills Rd.
and Longwood Hills Rd. and Hearthstone Ln., W. Church Ave and Tiberon Cove
Rd. This project is funded through the Seminole County 3rd Generation Penny
Sales Tax.
Allow citizens and school children access to collector roadways by sidewalk
Positive Impact on Services: which will keep them safer and more comfortable. Also will encourage them
(If approved) citizens to have healthier walking habits. Many of these corners are bus stops so
sidewalk will give school kids a place to stand.
Negative Impact on Services: Discourage citizens in these neighborhoods from walking or they will have to walk
(If not approved) in the streets.
Operating Impact: None anticipated.New sidewalk and curbs will result in less maintenance by staff
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 150,000 - - - - 150,000
City of Longwood 219 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
!Work APITAL IMPROVEMENT PROJECT REQUEST
LOIVGWOO I FISCAL YEAR 2022-23
Florida
S. GRANT ST.SIDEWALK-DOG TRACK TO LK. KATHRYN
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: SW-SGrant(310-541-6318)
Provide a continuous sidewalk from then end of the Columbus harbor
Neighborhood all the way to Dog Track Road. Currently there is not a sidewalk
Project Description: connection to Dog Track Road. This project will include approximately 1750 Linear
feet of sidewalk. This project is funded through the Seminole County 3rd
Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for
Positive Impact on Services:
(If approved) basic transportation or for exercise. These sidewalk will lead to citizens being
healthier and will improve pollution from less automobiles on the road.
Negative Impact on Services: Discourage citizens in these neighborhoods from walking or will have to walk in the
(If not approved) streets or on the grass shoulders.
New sidewalk and curbs will result in less maintenance by staff There will be extra
Operating Impact: edging by mowing contractor but less area to mow.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 120,000 - - - - 120,000
City of Longwood 220 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOO p~ FISCAL YEAR 2022-23
I' I ia .t
TULLIS, MARVIN, OVERSTREET S. LONGWOOD SIDEWALK-
PHASES II
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: SW South LW 2(310-541-6319)
Provide sidewalk connectivity on the street grid of the south Longwood area. It
includes sidewalk on Tullis Ave. Overstreet Ave.and Marvin Ave.Overstreet and
Project Description: Marvin will go from Ronald Reagan to S. Grant St. and Tullis will proceed from S.
Oleander to S. Grant St.This project is funded through the Seminole County 3rd
Generation Penny Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for
Positive Impact on Services:
basic transportation or for exercise. Will provide better access to Lyman High
(If approved) school particularly Marvin Ave. since it is adjacent to the high school. These
sidewalk will lead to citizens being healthier and will improve pollution from less
automobiles on the road.
Discourage citizens in these neighborhoods from walking or will have to walk in the
Negative Impact on Services: streets or on the grass shoulders. Increased safety for school children going to
(If not approved) school
New sidewalk and curbs will result in less maintenance by staff. There will be extra
Operating Impact:
edging by mowing contractor but less area to mow.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 125,000 - 300,000 - - 425,000
City of Longwood 221 FY 2022-2023 Proposed Budget
•
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOO ti FISCAL YEAR 2022-23
I' I0 i (Ia
2ND PLACE & 12T'1-1 AVENUE SIDEWALK
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: 2nd Place Sidewalk(310-541-6320)
Provide sidewalk connectivity on a minimum of one side of 2nd Place from Ronald
Reagan Blvd.to 14th Ave and on 12th Avenue from Ronald Reagan Blvd to 2nd
Project Description: Place. This project is funded through the Seminole County 3rd Generation Penny
Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for
Positive Impact on Services: basic transportation or for exercise. These sidewalk will lead to citizens being
(If approved) healthier and will improve pollution from less automobiles on the road.
Negative Impact on Services: Discourage citizens in these neighborhoods from walking or will have to walk in the
(If not approved) streets.
New sidewalk and curbs will result in less maintenance by staff. There will be extra
Operating Impact:
edging by mowing contractor but less area to mow.
-11
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 50,000 - 140,000 - - 190,000
City of Longwood 222 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
E CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOOD FISCAL YEAR 2022-23
F I 01 l II a
W. FLORIDA AVE., N. MILWEE ST., W. MAGNOLIA AVE.
SIDEWALK
Project Manager: Shad Smith
Department/Division: Public Works Engineering
Project Code: Sidewalks Florida Magnolia (310-541-6321)
Provide Sidewalk connectivity on Florida Ave from Church Ave to Ronald Reagan
Project Description: Blvd.,N.Milwee Street from Florida Ave to W.Palmetto Ave,and W.Magnolia
Ave.This project is funded through the Seminole County 3rd Generation Penny
Sales Tax.
Provide more access for the local residents to walk or bike on the sidewalks for
basic transportation or for exercise. Sidewalks on Magnolia and N. Milwee will
Positive Impact on Services: allow access to city parks.Florida Ave will provide needed access for pedestrians
(If approved) going to events in Historic Longwood and Reiter Park. These sidewalk will lead to
citizens being healthier and will improve pollution from less automobiles on the road.
Negative Impact on Services: Discourage citizens in these neighborhoods from walking or will have to walk in the
(If not approved) streets or on the grass shoulders.
New sidewalk and curbs will result in less maintenance by staff. There will be extra
Operating Impact: edging by mowing contractor but less area to mow.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Facilities Fund(310) 65,000 175,000 - - - 240,000
City of Longwood 223 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
�LONGWOO CAPITAL IMPROVEMENT PROJECT REQUEST
F l o r i d a FISCAL YEAR 2022-23
STATION 15 RELOCATION
Project Manager: Michael Peters
Department/Division: Fire Department
Project Code: 522-6301
Station 15 Relocation-Engineering& Design work RFQ-01282021. Wannamacher-
Project Description:
Jenson has been selected to determine the project scope and building design.
Positive Impact on Services: This is the first step in the station relocation project. During this process the project
(If approved) scope and station design will be established.
Negative Impact on Services: Inability to mitigate the known issues at this critical infrastructure location.
(If not approved)
Operating Impact: Design phase. Operating impact already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Capital Project Fund(320) 7,000,000 - - - - 7,000,000
City of Longwood 224 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
FLONGWOO 1 CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
DATACENTER REFRESH PROJECT
Project Manager: Craig Dunn
Department/Division: Information Technology
Project Code:
The City of Longwood's server replacement project consists of replacing our
current and aging infrastructure with new equipment that will better help us address
Project Description: increasing cybersecurity threats and address the ongoing and increasing needs for
compute,memory and storage on a platform that is within the support period by the
manufacturer.
The City will continue to be able to operate its IT resources and help the City fulfil
Positive Impact on Services: its mission.The completion of the project will allow the City's IT users to continue
(If approved)
to utilize the City's IT systems for the next 5 years.
If the project is not completed the City loses its entire IT capacity as this project
Negative Impact on Services: covers all phyiscal equipment required to provide the virtual desktops and Windows
(If not approved) servers. The virtual desktops and Windows servers are the core of what is used by
the users each day to continue to fulfil the mission of the City.
Operating Impact: None anticipated.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Capital Projects Fund(320) 114,000 114,000 114,000 114,000 114,000 570,000
City of Longwood 225 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
lora LONGWOO CAPITAL IMPROVEMENT PROJECT REQUEST
} id
FISCAL YEAR 2022-23
CANDYLAND PARK SPORTS LIGHTING
Project Manager: Chris Capizzi
Department/Division: Leisure Services
Project Code: 572-6305
New sports lighting will be installed in place of the old lighting for multiple
Project Description: Candyland Park Baseball fields. The old lighting is over 15 years old and needs to
be replaced.
Positive Impact on Services: New and updated lighting would be brighter and more energy efficient which would
(If approved) allow for cost savings.
Run the risk of older lights breaking which could negatively impact budget with
Negative Impact on Services: repairs and if lights are not functioning,this would effect play on the fields where
(If not approved)
lights are malfunctioning.
Money is allotted in the repair and maintenance budget line to properly maintain
Operating Impact: lights. The new lights will be LED,so there should be savings under the Utility line
used to pay for power.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Capital Projects Fund(320) 260,000 - - - - 260,000
City of Longwood 226 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGWO 0 1 CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
COMMUNITY BUILDING FLOOR REPLACEMENT
Project Manager: Chris Capizzi
Department/Division: Leisure Services
Project Code: 572-6307
The grand ball rooms and foyer floor in the Longwood Community Building is the
original flooring installed in 2002. While the flooring is not in bad condition,there
Project Description: are areas that are showing some distress. This project would entail tearing out the
old floor and installing new flooring.
New and updated flooring would would allow for cost savings in the long run in
Positive Impact on Services: reference to more repairs. New flooring would also be more attractive which could
(If approved)
increase the amount of rentals (generating more revenue).
Negative Impact on Services: Run the risk of spending more on repairs and the longer we wait to replace the floor,
(If not approved) there is always a risk of the cost of materials and labor increasing.
Operating Impact: Money for sealing and waxing floor is allotted in the repair and maintenance line.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Capital Projects Fund(320) 50,000 - - - 50,000
City of Longwood 227 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
LO
LONCWOO 1`
Florida FISCAL YEAR 2022-23
COMMUNITY BUILDING SIDING REPLACEMENT
Project Manager: Chris Capizzi
Department/Division: Leisure Services
Project Code: 572-6308
The vinyl siding on the outisde of the Longwood Community Building and the
carriage house is the original siding installed in 2002. While the siding is not in bad
Project Description: condition,the color is fading in certain areas where there is direct sunlight. The
faded siding is becoming more noticeable in certain areas. This project would entail
tearing out the vinyl siding and installing new siding.
The first thing people see is the siding on the Community Building,so making sure
Positive Impact on Services: the exterior is attractive is integral in securing rentals. New siding would be more
(If approved) attractive which could increase the amount of rentals(generating more revenue).
New siding would also last for an additonal 15-20 years redcing overal maintenance.
The longer we wait to replace the siding,there is always a risk of the cost of
Negative Impact on Services: materials and labor increasing. Also, cosmetically it is important for the building to
(If not approved) look pleasing to the eye. The fading color of the siding could deter people from
renting. It is also in the heart of the Historic Distrcit and needs to look aesthetically
pleasing
Once the siding is installed,there is money allotted in the budget for pressure
Operating Impact:
washing under the repair and maintenance line.
Funding Source FY2023 FY2024 _ FY2025 FY2026 FY2027 Total
320 Capital Projects Fund 100,000 - - - - 100,000
City of Longwood 228 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
v.
LONGWOO1) CAPITAL IMPROVEMENT PROJECT REQUEST
F I c, FISCAL YEAR 2022-23
FRDAP GRANT - PARK IMPROVEMENTS
Project Manager: Chris Capizzi
Department/Division: Leisure Services
Project Code: FRDAP Grant-Park Improvements
Each year the Department of Environmental Protection offers the Florida Recreation
Development&Assistantnce Program grant. Two $50,000 grants are offered that
Project Description: can be used towards park improvements or renovations. We intend to utilize the
grant for Candyland Park upgrades as well as upgrades for another park that has yet
to be chosen.
Positive Impact on Services: Upgrades or renovations create more opportunity for patrons to utilize the parks. If
(If approved) renovations are occuring,there is a savings in maintenance.
Negative Impact on Services: Not able to renovate and improve parks for patrons to utilize and enjoy facilities.
(If not approved) Nore maintance costs.
General maintenance to facilities after project completion, which are already included
Operating Impact:
in the operating budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
FRDAP Grant 100,000 - - - - 100,000
City of Longwood 229 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
Holm CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOOD FISCAL YEAR 2022-23
FIori (I
POLICE VEHICLE REPLACEMENT PROGRAM
Project Manager: David Dowda
Department/Division: Police
Project Code: NA
Project Description: Police Vehicle Replacement Program
These vehicles will allow for police patrols for the purpose of crime suppression.
Positive Impact on Services: They will replace aging and deteriorating existing vehicles which will have several
(If approved)
benefits including cost savings and improvements in safety.
This purchase will equip the department with vehicles with improved fuel efficency
and reduce repair needs lowering expenses. Removing vehicles from the fleet earlier
Negative Impact on Services: will increase trade-in values and increase purchasing ability when aquiring new
(If not approved)
vehicles. New vehicles provide the latest in safety equipment increasing officer
safety. If this pruchase is not approved these benefits will not be reali7Pd.
Any unanticipated costs will be included in the Police Department operating budget.
These vehicles allow police personnel to effectively efficently patrol the city creating
an omini presence in an effort to reduce criminal activity. They enable police
Operating Impact: personnel to have constant access to the emergency equipment stored in the vehicle
to take immediate action. The vehicles are equipped with radio and mobile
computer communication means as well as report writing equipment creating a
mobile office space for the officers.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
320 Capital Projects Fund 348,923 355,903 363,022 370,283 377,690 1,815,821
City of Longwood 230 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGWO. 1 CAPITAL IMPROVEMENT PROJECT REQUEST
P I ti .1 FISCAL YEAR 2022-23
AMR METER INSTALLATION
Project Manager: Andrew Mars ian
Department/Division: Public Utilities
Project Code: AMIvlI(536-6301)
Upgrading of all water meters to a AMI system for remote reading. This also
Project Description: includes detailed reporting for staff and all customers.
Creates effiency,generates more timely, accurate bills,minimizes labor hours.
Positive Impact on Services: Reduces water usage due to more efficent and accurate meters. A positive on
(If approved)
our DEP rating.
Negative Impact on Services: More staff time to read meters and respond to customer complaints. More
(If not approved) complaints about wrong bills.
Anticipated increase in communications expenses due to additional AMR/AMI
installations.Accurate reads and billing can increase revenues while increasing
Operating Impact: customer control and transparency. Personnel costs may decrease when the
full system is able to be implemented in reduced administrative and meter
reading, but might be offset by other technical and skilled needs.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 210,000 - - - - 210,000
City of Longwood 231 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOOD
FISCAL YEAR 2022-23
PII) ritl ,�
E. LONGWOOD PHASE II SEPTIC TO SEWER CONVERSION
Project Manager: Andrew Mars ian
Department/Division: Utilities
Project Code: ELW-TANK2(536-6305)
Project Description:
Longwood Septic to Sewer Conversion Project:Construction to convert
approximately 122 residential properties from septic to sewer.
Positive Impact on Services: Improve public health, safety,surface water quality& protect vital ground
(If approved) water sources.
Negative Impact on Services: Loss of grant funding from SJRWMD and FDEP. Continued increase of
(If not approved) groundwater polution in the Lake Jesup basin.
Operating Impact: No operating impact anticipated.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 5,200,000 - - - - 5,200,000
City of Longwood 232 FY 2022-2023 Proposed Budget
• CITY OF LONGWOOD
•
'work -, A CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOO ~ FISCAL YEAR 2022-23
Florida
E. LONGWOOD PHASE III SEPTIC TO SEWER CONVERSION
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: ELW-TANK3(536-6306)
Engineering and design for Longwood Septic to Sewer Conversion Project:
Project Description: Construction to convert approximately 126 residential properties from septic
to sewer.
Positive Impact on Services: Improve public health,safety,surface water quality&protect vital ground
(If approved) water sources.
Negative Impact on Services: Loss of grant funding from SJRWMD and FDEP. Continued increase of
(If not approved) groundwater polution in the Lake Jesup basin.
Operating Impact: None anticipated. Operating impacts already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 250,000 4,842,000 - - - 5,092,000
City of Longwood 233 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
I I CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOO11` FISCAL YEAR 2022-23
FI0I' 1 (I .1
WATER PLANT REPLACEMENT
Project Manager: Andrew Marsian
Department/Division: Utilties
Project Code: WTR-PLANT(536-6324)
For the planning and implementation of a new master Water Plant. Replacement
Project Description: Study is the current phase. Both current water plants are toward the end of their
service lives of 50 years.
Positive Impact on Services: Necessary replacement of water supply and storage. Increase of water supply for
(If approved) continued growth in the city.
Negative Impact on Services: Continual repair with ever increasing costs associated with very old plants.
(If not approved) Possibility of having to supplement water supply form other utility providers.
Operating Impact: No operating impact anticipated. Project is still in planning phases.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 2,600,000 150,000 12,000,000 250,000 - 15,000,000
City of Longwood 234 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•./ �/"~ CAPITAL IMPROVEMENT FSLY YEAR 02RO1023T REQUEST
LONGW001``'
Florida
JPA LONGWOOD HILLS ROAD WEKIVA TRAIL PROJECT
Project Manager: Andrew Marsian
Department/Division: Utilties
Project Code: JPA-LWHTRAIL(536-6325)
JPA Agreement between the City of Longwood and contractor for the
Project Description: Longwood Hills road and Wekiva trail project to relocate existing water main for
road project.
Positive Impact on Services: Abandoning of 12"Asbestos Cement Pip
(If approved)
Delay and increased cost on the Longwood Hills Trail project due to the City of
Negative Impact on Services: Longwood using a separate contractor to replace and relocate the existing water
(If not approved)
main that consits of Asbestos Cement pipe.
Operating Impact: Operating impacts already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 50,000 - - - - 50,000
City of Longwood 235 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGW00 I FISCAL YEAR 2022-2023
Florida
LANDINGS POTABLE WATER SYSTEM REPLACEMENT
Project Manager: Andrew Marsian
Department/Division: Utilties
Project Code: LANDINGS (536-6326)
Project Description: Replacement of existing potable water infrastructure located in The Landings.
Positive Impact on Services: Reduction of water leaks and replacement of aging infrastructure.
(If approved)
Negative Impact on Services: Increased maintenance costs due to failing valves and water leaks.
(If not approved)
None anticipated.New lines replace existing assets with comparable operating
Operating Impact: impact already budgeted. Savings are possible in reduced leak,break,replacement
and repair costs.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 50,000 600,000 25,000 650,000 - 1,325,000
City of Longwood 236 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
!wick
LONG`�JOO FISCAL YEAR 2022-2023
Florida
GRANT STREET MASTER LIFT STATION BYPASS PROJECT
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: GRANTSTLS(536-6327)
Project Description: Replacement of existing 12"force main and valves.
Positive Impact on Services: Ability to control wastewater flow to Seminole County.
(If approved)
Negative Impact on Services: Unable to divert from from the Grant St. lift station to Seminole County.
(If not approved)
Operating Impact: Operating impacts already included in annual budget.
Funding Source FY2023 FY2024 FY202.5 FY2026 FY2027 Total
Public Utilities Fund(401) 60,000 - - - - 60,000
City of Longwood 237 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
Ilw� -
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOO FISCAL YEAR 2022-2023
I: I0 (Ia
RECLAIMED IRRIGATION EXPANSION
Project Manager: Andrew Marsian
Department/Division: Utilties
Project Code: RECLAIM(536-6328)
Project Description: Expansion of the existing stormwater irrigation system
Positive Impact on Services: Reduction in potable water being used to irrigation and reduction of the CUP
(If approved) usage.
Negative Impact on Services: Increased usage of potable water bring the City of Longwood closer to the CUP
(If not approved) permit limit.
Operating Impact: Operating impacts already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund(401) 50,000 - - - - 50,000
City of Longwood 238 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
LONGWOODCAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
WATER SERVICE LINE RESTORE AND REHABILITATION
Project Manager: Andrew Marsian
DepartmentD vision: Utilities
Project Code: «'SLRR (536-6302)
Replacement of water service lines. Many of the residential and public service lines
Project Description:
are aging and need to be replaced.
Positive Impact on Services: Improved service to customer since can focus on preventative maintenance. Cleaner
(If approved) water and lower cost since more efficient system.
Negative Impact on Services:
Continual repairs and breakages often as emergency response. Possible infiltration
of sand and soil into drinking water.Higher probability of water outages due to
(If not approved)
breaks.
Any ongoing or unanticipated maintenance cost for fountains will be included in
Operating Impact: `
Utilities Operating Budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public l tilities Fund (402) 100.000 100.000 100.000 105A00 110.000 515.000
City of Longwood 239 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•
II,,„„
LONGWOO APITAL IMPROVEMENT PROJECT REQUEST
P l u r i d a FISCAL YEAR 2022-23
AC WATER MAIN REPLACEMENT
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: WAT-MAIN(536-6315)
Project Description: Replacement of old asbestos water supply pipes.
Improved service to customer since can focus on preventative
Positive Impact on Services:
maintenance. Cleaner water and lower cost since more efficient system.
(If approved)
Less water waste so positive impact on the city's CUP.
Negative Impact on Services:
Continual repairs and breakages often as emergency response.
(If not approved) Possible infiltration of sand and soil into drinking water. Higher
probability of water outages due to breaks.
Any unanticipated maintenance cost will be included in Utilities
Operating Impact:
Operating Budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund (402) 425,000 425,000 80,000 _ 450,000 85,000 1,465,000
City of Longwood 240 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•
.4s, a �
fig
LONGWOOI) - CAPITAL IMPROVEMENT PROJECT REQUEST
I. I d .1 FISCAL YEAR 2022-23
LIFT STATION REHABILITATION
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: LS-REHAB (536-6316)
Project Description: Continuing project to upgrade or restore aging liftstations.
Positive Impact on Services: Continue to have operating lift stations without minimal afterhour
(If approved) call outs and downtime which will reduce long term costs.
Negative Impact on Services: If this item is not budgeted we will have more emergency's and
(If not approved) possible sewage backup which will cost more in the long term.
Any unanticipated maintenance cost will be included in Utilities
Operating Impact:
Operating Budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund (402) 70,000 75,000 80,000 85,000 90,000 400,000
City of Longwood 241 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
.40, a
I Wont
LONCWOnn CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
F l o r i (I a
SANITARY SEWER I & I REHABILITATION
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: SSII-REHAB(536-6317)
The project provides for testing and repairs to determine groundwater
Project Description: infiltration to the city sewer system. This testing is also known as smoke
testing.
Less strain on our liftstations which will result in less repairs and down
Positive Impact on Services: time. Also, infiltration of water results in that we pay more for sending out
(If approved)
our raw sewage to the other utilities wastewater treatment plans.
Negative Impact on Services:
More strain on our sewer system which leads to more cost for repairs and
(If not approved) overtime. Also, infiltration means that we pay more money sending out our
raw sewage to the other utilities wastewater treatment plans.
Any unanticipated maintenance cost will be included in Utilities Operating
Operating Impact: Budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund (402) 20,000 20,000 22,500 22,500 25,000 110,000
City of Longwood 242 FY 2022-2023 Proposed Budget
ti CITY OF LONGWOOD
LONGWOO I CAPITAL IMPROVEMENT PROJECT REQUEST
F I o �� FISCAL YEAR 2022-23
WATER PLANT REHABILITATION AND RESTORATION
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: WTPRR(536-6318)
Project Description: Replacement and repairs associated with water treatment plants.
Positive Impact on Services: Keeps our water plants opporating at peak effecency and keeps out
(If approved) water quality high.
Negative Impact on Services: Could result in higher utility bills, less safe working conditions,
(If not approved) shorter life of water plants. Higher hkelyhood of emergencies with
overtime and higher repair costs.
Operating Impact: Any unanticipated maintenance cost will be included in Utilities
Operating Budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund (402) 30,000 30,000 20,000 20,000 20,000 120,000
City of Longwood 243 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
'LoNcwoon W CAPITAL IMPROVEMENT PROJECT REQUEST
FISCAL YEAR 2022-23
I' Iori (I
MANHOLE REPAIR
Project Manager: Andrew Marsian
Department/Division: Utilities
Project Code: Manhole Repair(536-6320)
Repair of sewer manholes including structural work, coating,new ring and
Project Description: covers,and access.
Positive Impact on Services: Reduced smell from sewer manholes due to increased flow. Reduced
(If approved) chance of sewer backups on private and public property.
Negative Impact on Services:
More staff time cleaning manholes. Increased small and clogging due to
(If not approved) rough conditions inside of manholes. Higher impact to surrounding road
and ground due to infiltration of sand and soil.
Operating Impact: None anticipated. Operating impacts already included in annual budget.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Utilities Fund (402) 33,000 35,000 37,500 37,500 40,000 183,000
City of Longwood 244 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
•
1LONGWOO 1 CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
ROCK LAKE EMERGENCY OUTFALL
Project Manager: Shad Smith
Department/Division: Stormwater
Project Code: 541-6304
Project Description: Install stormwater pipe,manholes,wet-well and pad for the portable pump
Positive Impact on Services: Reduce flooding to the residents surrounding Rock Lake.Provide an emergency
(If approved) outfall from
Negative Impact on Services: Continued flooding of residential properties around Rock Lake and potential for
(If not approved) property damage.
Fuel cost and maintenance of the pump. Annual inspection of structures and
Operating Impact:
pipeline.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Stormwater Fund(406) 140,000 - - - - 140,000
City of Longwood 245 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
LONGWOOD FISCAL YEAR 2022-23
I. I it
BENNETT DRIVE & UPS POND DRAINAGE IMPROVEMENTS
Project Manager: Shad Smith
Department/Division: Stormwater
Project Code: DR-BENUPS (541-6312)
Phase I of the project, expanding the UPS pond and installation of approximatley 50
percent of the underground stormwater pipelines and structures was completed in
Project Description: the 20-21 year. To complete the drainage improvements along Bennett Drive to
alleviate localized flooding,additional stormwater structures and piping must be
installed underneath and adjacent to Bennett Drive.
Positive Impact on Services: Relieve flooding along Bennett Drive.
(If approved)
Negative Impact on Services: Continued localized flooding of Bennett Drive and possible property damage to
(If not approved) businesses.
Operating Impact: There are no yearly operating costs associated with this request.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Stormwater Fund(406) 25,000 450,000 - - - 475,000
City of Longwood 246 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
CAPITAL IMPROVEMENT PROJECT REQUEST
irbtor
LONGWOO I FISCAL YEAR 2022-23
Florida
MASTER PLAN UPDATE
Project Manager: Shad Smith,P.E.
Department/Division: Stormwater
Project Code: 541-6313
Perform additonal city wide drainage modeling to refine current base flood elevation
Project Description: model The refined model results will then be sent to FEMA for review along with a
request to modify the current FEMA flood maps.
Positive Impact on Services: Reduce the cost or overall need for flood insurance to residents and business'as
(If approved) well as assist with identifying and managing flood plain impacts during development.
Negative Impact on Services:
Residents paying higher cost for flood insurance or paying for flood insurance that
(If not approved) may not be required. Conversely,there are some residents or business that may
have to get flood insurance that historically have not had to have it.
Operating Impact: There are no yearly operating costs associated with this request.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Stormwater Fund(406) 50,000 - - - - 50,000
City of Longwood 247 FY 2022-2023 Proposed Budget
CITY OF LONGWOOD
�LONGWOO 1 • • CAPITAL IMPROVEMENT PROJECT REQUEST
Florida FISCAL YEAR 2022-23
PIPE LINING
Project Manager: Shad Smith
Department/Division: Stormwater
Project Code: 541-6315
Annual pipe lining based upon critical need. Current plan for 2023 is to line East
Project Description: Bay and Wayman Ave. pipe line which infalls to FDOT pond.
Positive Impact on Services: Relining of worn out drains prevents costly,time-intensive procedures involved in
(If approved) replacement of old or damaged pipes.
Negative Impact on Services: Pipe collapse which could lead to flooding and road collapse.
(If not approved)
None anticipated. Operating costs already included in the annual budget. Savings
Operating Impact:
are possible in reduced leak,break and repair costs.
Funding Source FY2023 FY2024 FY2025 FY2026 FY2027 Total
Stormwater Fund(406) 100,000 100,000 100,000 100,000 100,000 500,000
City of Longwood 248 FY 2022-2023 Proposed Budget
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LONGWOOD
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LONG TERM DEBT POLICY
The City is permitted to issue certain debt obligations such as capital leases, loans, and
notes payable by the conditions and requirements of applicable federal laws, including,
but not limited to Section 6.10 of the City Code.
The City may incur debt in an amount of up to$3,000,000.00 for a capital improvement
project or the acquisition of a real estate interest or other assets upon approval by the
City Commission with at least three (3) City Commissioners voting in favor.
The City may incur debt for $3,000,000.01 and up to and including $6,000,000.00 for
a capital improvement project or the acquisition of a real estate interest or other assets
upon approval by the City Commission with at least four (4) City Commissioners
voting in favor.
The City may incur debt in an amount exceeding $6,000,000.00 for a capital
improvement project or the acquisition of a real estate interest or other assets only if
approved by the City Commission with at least three (3) City Commissioners voting in
favor and authorized by the voters at a duly held referendum.
City of Longwood 249 FY 2022-2023 Proposed Budget
CAPITAL IMPROVEMENT NOTES
The City issued Capital Improvement Revenue Note, Series 2016 for $1,312,571 with
an interest of 2.19% to fmance the purchase of various vehicles and equipment. The
note is secured by a covenant to budget and appropriate. The total principal and interest
remaining to be paid on this series are $829,155. For the 2022-23 fiscal year, principal
and interest on this series are $120,478. In the event of default, the note will bear
interest at the default rate, and the noteholder shall be entitled to enforce payment.
The City issued a Transportation Improvement Revenue Note, Series 2016 for
$5,900,000 with an interest of 1.45%to finance various transportation improvements.
The note is secured by local option gas tax and the infrastructure sales surtax. The total
principal and interest remaining to be paid on this series are $2,364,961. For the 2022-
23 fiscal year, principal and interest payments on this series are $788,374. In the event
of default, the noteholder may declare all principal and interest is due and immediately
payable.
The City issued a Capital Improvement Revenue Note, Series 2017 for$4,000,000 with
an interest of 2.78%to finance park and recreational improvements.The note is secured
by a covenant to budget and appropriate. The total principal and interest remaining to
be paid on this series are $3,595,774. For the 2022-23 fiscal year, the principal and
interest payments are $321,903. In the event of default, the noteholder may declare all
principal and interest is due and immediately payable.
In 2018, the City executed the Capital Improvement Revenue Note, Series 2017B for
the costs of constructing a park, recreational and other capital improvements, and
certain costs related to the acquisition and installation of equipment to be located within
the City. This agreement provides for total funding of$2,000,000. The note period is
for 10 years with an interest rate of 2.49 percent. The note is secured by a covenant to
budget and appropriate. The total principal and interest remaining to be paid on this
series are $1,608,026, and principal and interest for the 2022-23 fiscal year are
$234,911. In the event of default, the noteholder may declare all principal and interest
is due and immediately payable.
City of Longwood 250 FY 2022-2023 Proposed Budget
01 CAPITAL IMPROVEMENT NOTES
In 2020,the City executed the Capital Improvement Revenue Note, Series 2020 for the
acquisition and installation of equipment to be located within the City. This agreement
provides for total funding of$1,400,000. The note period is for 5 years with an interest
rate of 1.8 percent. The note is secured by a covenant to budget and appropriate. Total
principal and interest remaining to be paid on this series are $1,255,255, and principal
and interest payments for the 2022-23 fiscal year are $313,788 In the event of default,
the noteholder may declare all principal and interest are due and immediately payable.
City of Longwood 251 FY 2022-2023 Proposed Budget
STATE REVOLVING FUND LOANS
In 2017, the City executed the Clean Water State Revolving Fund Loan agreement
WW590500 for the South Longwood Septic Tank Abatement Phase I project. This
agreement provides for total funding of $4,071,303. The loan period is for 20 years
with an interest rate of .91 percent. The note is secured by gross revenues from the
water and sewer systems net of operations and maintenance costs.Principal and interest
remaining to be paid on this series are $3,537,847, and principal and interest payments
for the 2022-23 fiscal year are $228,248.
In 2018, the City executed the Clean Water State Revolving Fund Loan agreement
WW590510 for the South Longwood Septic Tank Abatement Phase II project, and
Lake Ruth and Springwood Septic Tank Abatement project. This agreement provides
for total funding of$3,356,346. The loan period is for 20 years with an interest rate of
.83 percent to 1.17 percent. The note is secured by gross revenues from the water and
sewer systems net of operations and maintenance costs. The principal and interest
remaining amount to be paid on this series is $2,813,207, and principal and interest
payments for the 2022-23 fiscal year are $165,483.
In 2019, the City executed the Clean Water State Revolving Fund Loan agreement
WW590520 for the Longwood Septic Tank Abatement Transmission Main. This
agreement provides for total funding of $2,198,461. The loan period is for 20 years
with an interest rate of 1.25 percent. The total principal and interest remaining amount
to be paid on this series is $1,978,613, and principal and interest for the 2021-22 fiscal
year are $109,924. The note is secured by gross revenues from the water and sewer
systems net of operations and maintenance costs.
In 2019, the City executed the Clean Water State Revolving Fund Loan agreement
WW590530 for the East Longwood Septic Tank Abatement Project. This agreement
provides for total funding of$1,245,720.The loan period is for 20 years with an interest
rate of.91 percent. The total principal and interest remaining amount to be paid on this
series is $1,074,472, and the principal and interest amount for the 2022-23 fiscal year
is $62,286. The note is secured by gross revenues from the water and sewer systems
net of operations and maintenance costs.
City of Longwood 252 FY 2022-2023 Proposed Budget
• STATE REVOLVING FUND NOTES
In 2020, the City executed the Clean Water State Revolving Fund Loan agreement
WW590540 for the Longwood Collection System Expansion Project. This agreement
provides for total funding of$3,3 82,900.The loan period is for 20 years with an interest
rate of .40 percent. The note is secured by gross revenues from the water and sewer
systems net of operations and maintenance costs. As of September 30, 2022, only
$1,206,287 have been drawn from the loan. The anticipated principal and interest
payments for the 2022-23 fiscal year are $173,286.
City of Longwood 253 FY 2022-2023 Proposed Budget
\ _
• LONG TERM DEBT ANALYSIS
Beginning Ending
Balance FY2022 FY2022 Balance Due in
10/1/2021 Additions Reductions 9/30/2022 FY2023
Governmental Activities
Notes Payable-Direct Borrowing
Note Series 2016-Capital Imp 829,155 - (122,848) 706,306 120,478
Note Series 2016-Trans Imp 2,364,961 - (788,321) 1,576,640 788,374
Note Series 2017-Reiter Park Loan 3,595,774 - (321,903) 3,273,871 321,903
Note Series 2017B 1,571,677 - (229,718) 1,310,802 229,718
Note Series 2020 1,255,255 - (314,325 940,930 313,788
Subtotal Governmental Activities 9,616,822 - (1,777,115) 7,808.549 1,774,261
Business Type Activities
Note Payable-Direct Borrowing
Note Series 2017B 36,350 - (5,193) 31,157 5,193
SRF Loans
SRF 590500 3,766,095 - (228,248) 3,537,847 228,248
SRF 590510 2,978,690 - (165,483) 2,813,207 165,483
SRF 590520 2,088,537 - (109,924) 1,978,613 109,924
SRF 590530 1,136,564 - (62,092) 1,074,472 62,286
SRF 590540 1,206,287 - - 1,206,287 173,286
Subtotal Business-Type Activities 11,212,523 - (570,940) 10,641,583 744,420
Total Debt Service Citywide 20,829,345 - (2,348,055) 18,450,132 2,518,680
City of Longwood 254 FY 2022-2023 Proposed Budget
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IAONGWOOD
Florida
0 HUMAN RESOURCES OVERVIEW
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The City of Longwood recognizes that employees are critical to the success of the
City's mission and goals. The City must retain and attract successful, professional, and
results-oriented staff. The City strives to make our total compensation and rewards
package competitive, within its ability to pay, driven by comparable market salaries, a
well-rounded benefits package, and a step pay plan structure.
The City's compensation and benefits programs are critical tools in the employment
relationship,which includes; challenging and rewarding work,growth and professional
development, and being part of the success of the City's mission of delivering service
excellence by being committed to "foster citizen trust by practicing open, accountable
and responsive government."
City of Longwood 255 FY 2022-2023 Proposed Budget
HUMAN RESOURCES OVERVIEW
Performance Evaluation System
The City of Longwood is committed to encouraging a culture of excellence by creating
a highly productive and accountable workforce. The City's Job Performance
Management process is an opportunity for managers to partner with employees to
establish goals that align with professional development and the overall success of the
City. During this process, managers and employees establish goals and manage
performance through frequent and ongoing reviews and feedback to ensure
expectations are clear and objectives are on track.
The Job Performance Management instruments are designed to:
• Assist in identifying competencies;
• Establish Specific, Measurable, Achievable, Relevant, and Time-bound
(SMART) goals;
• Identify accountabilities, deliverables, and performance objectives that align
with each employee's job responsibilities;
• Set forth the City's expectations for performance management and development;
• Promptly identify and address performance deficiencies through performance
assessments, continuous feedback, individualized development plans, and
individualized performance improvement plans;
• Recognize and reward outstanding performance accomplishments; and
• Initiate ongoing coaching, counseling, and feedback, encouraging professional
development and recognizing contributions that assist in achieving
organizational goals.
City of Longwood 256 FY 2022-2023 Proposed Budget
• HUMAN RESOURCES OVERVIEW
Compensation Plan
The City of Longwood's Compensation Program is designed to support the strategic
goals and mission of the City. The Compensation Program strives to motivate, attract,
engage and retain quality employees through competitive compensation plans that
align with the City's budget and relevant labor markets. The City's compensation plan
is based upon principles of fairness and equity and is administered with sound fiscal
discipline.
Fringe Benefit Program
The City provides a comprehensive fringe benefits package to city employees
including employee health insurance, dental and vision insurance, AFLAC, retirement
plan contributions, life insurance, and disability coverage. Other employee-related
costs include workers' compensation, unemployment insurance, employee assistance
program, wellness program, legal services, enhanced training program, Social Security
and Medicare, vacation and sick leave, and paid holidays.
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City of Longwood 257 FY 2022-2023 Proposed Budget
AUTHORIZED POSITIONS
FY 2023 FY 2023 FY 2023
Department Full-Time Part-Time FTE's
City Clerk's Office
City Clerk 1 0 1
Records Coordinator 1 0 1
Subtotal 2
Human Resources
Human Resources/Risk Mgmt Director 1 0 1
Human Resources Generalist 1 0 1
Payroll/HR Coordinator 1 0 1
Subtotal 3
City Manager's Office
City Manager 1 0 1
Executive Assistant City Manager 1 0 1
Administrative Assistant 1 0 1
Facilities Construction Maintenance 1 0 1
Community&Media Relations Manager 1 0 1
Subtotal 5
Financial Services
Financial Services Director 1 0 1
Finance Manager 1 0 1
Accounting Coordinator 1 0 1
Finance/Grants Coordinator 1 0 1
Senior Administrative Assistant 1 0 1
Purchasing Manager 1 0 1
Utility Billing Manager 1 0 1
Customer Service Rep/Field Service 1 0 1
Customer Service Representative 1 0 1
Meter Reader 1 0 1
Subtotal 10
City of Longwood 258 FY 2022-2023 Proposed Budget
\ __
0 AUTHORIZED POSITIONS
FY 2023 FY 2023 FY 2023
Department FT Positions PT Positions FTE's
Information Technology
Information Technology Director 1 0 1
Information Technology Analyst 1 0 1
Subtotal 2
Police Department
Police Chief 1 0 1
Police Deputy Chief* 1 0 1
Police Corporal 7 0 7
Police Evidence Custodian 1 0 1
Police Lieutenant 4 0 4
Police Officer 26 0 26
Police Sergeant 6 0 6
Senior Administrative Assistant 2 0 2
Administrative Assistant 1 0 1
Police Administrative Manager 1 0 1
Subtotal 50
Fire Department
Fire Chief 1 0 1
Deputy Fire Chief 1 0 1
Fire Battalion Chief 3 0 3
Fire Inspector Part-Time 0 1 0.5
Fire Lieutenant 6 0 6
Training Fire Chief 0 1 0.5
Firefighter 30 0 30
Fire Marshall 1 0 1
Senior Administrative Assistant 1 0 1
Subtotal 44
Community Development
Community Development Director 1 0 1
Economic Development Manager 1 0 1
City of Longwood 259 FY 2022-2023 Proposed Budget
AUTHORIZED POSITIONS
/
FY 2023 FY 2023 FY 2023
Department FT Positions PT Positions FTE's
Code Compliance Officer 1 0 1
Economic Development Manager 1 0 1
Senior Planner 1 0 1
Planner II 1 0 1
Community Development Coordinator 1 0 1
Permit Clerk 1 0 2
Building Official 1 0 1
Building Inspector 1 0 1
Plans Examiner/Inspector 1 0 1
Subtotal 12
Leisure Services Department
Leisure Services Director I 0 1
Recreation Manager I 0 1
Park Service Supervisor 1 0 1
Admin Asst/Comm Bldg Coordinator 1 0 1
Event Specialist-Part-Time 0 3 1.5
Park Attendant Part-Time 0 3 1.5
Park Service Specialist I Part-Time 0 0 0
Park Service Specialist I 4 0 4
Park Service Specialist II 1 0 1
Park Service Specialist III* 1 0 1
Subtotal 13
Public Works/Utilities
Public Works Director 1 0 1
Public Works Engineer 1 0 1
PW Maintenance Specialist II 3 0 3
PW Maintenance Specialist I 5 0 4
PW Maintenance Specialist III 2 0 2
PW Streets Supervisor 1 0 1
City of Longwood ? 260 FY 2022-2023 Proposed Budget
AUTHORIZED POSITIONS
/
FY 2023 FY 2023 FY 2023
Department FT Positions PT Positions FTE's
Senior Administrative Assistant 1 0 1
Public Works Coordinator 1 0 1
Backflow Program Coordinator 1 0 1
Utilities Maintenance Specialist I 3 0 3
Utilities Maintenance Specialist II 3 0 3
Utilities Maintenance Specialist III 2 0 2
Utilities Division Manager 1 0 1
Utilities Field Supervisor 1 0 1
Cemetery Attendant/Special Assess Liason 1 0 1
Water Plant Operator 2 0 2
Water Plant Operator Trainee 1 0 1
Stormwater Supervisor 1 0 1
GIS Analyst 1 0 1
Fire Hydrant Technician 1 0 1
Subtotal 32
Total FY2023 FTE's 17 3
* Unfunded
City of Longwood 261 FY 2022-2023 Proposed Budget
• POSITION COMPARISON BY FUND
i
FY 2021 FY 2022 FY 2023 Change
Fund FT Positions FT Positions FT Positions
General Fund
City Manager's Office 2.00 4.00 4.00 -
City Clerk's Office 4.50 2.00 2.00 -
General Services 1.00 1.00 1.00 -
Human Resources 3.00 3.00 3.00 -
Financial Services 4.00 4.00 5.00 1.00 I
Purchasing 1.00 1.00 1.00 -
Information Technology 2.00 2.00 2.00 -
Police Department 50.00 50.00 50.00 -
Fire Department 43.50 43.50 44.00 0.50 2
Community Development 7.00 7.00 7.00 -
Leisure Services Department 13.00 13.00 13.00 - '
Public Works-Streets/Fleet 13.50 14.50 14.50 -
Total Positions for General Fund 144.50 145.00 146.50 1.50
Building Inspections Fund
Building Inspection 4.50 5.50 5.00 (0.50) 3
Total Positions for Building Fund 4.50 5.50 5.00 (0.50)
Public Utilities Fund
Utility Billing 4.50 4.50 4.00 (0.50) 5
Public Works/Utilities 15.50 16.50 16.50 - 6
Total Positions for Public Utilities Fund 20.00 21.00 20.50 (0.50)
Stormwater Fund
Stormwater Supervisor - 1.00 1.00 -
Total Positions for Public Utilities Fund - 1.00 1.00 -
GRAND TOTAL 169.00 172.50 173.00 0.50
1 New Position-Sr.Administrative Assistant-PT Field Service Tech eliminated.
2 New Position-Training Chief PT
3 Records Clerk PT position eliminated
° Two PT Park Service Specialist Positions converted into one FT Park Service Specialist
5 Field Service Tech PT-position eliminated to create FT Sr.Administrative Assistant
6 Utility Project Manager position eliminated and added new GIS Analyst position
City of Longwood 262 FY 2022-2023 Proposed Budget
0 PAYROLL ALLOCATIONS
The schedule below shows how the City allocates directly thru payroll for the
percentage of time the positions spend on other departments or funds.
GENERAL FUND BUILDING PUBLIC FACILITIES PUBLIC UTILITIES STORM WATER
PERCENTAGE RCENTAGE PERCENTAGE PERCENTAGE PERCENTAGE 1!
FINANCIAL SRVS DIR 85.0% 15.0%
001-1600-513-1200 401-1615-513-1200
ACCOUNTING CLERK 90.0% 10.0%
001-1600-513-1200 401-1615-513-1200
COMMUNITY DEVELOPMENT DIRECTOR 75.0% 25.0%
001-3100-515-1200 102-2900-524-1200
COMM.DEVELOPMENT COORDINATOR 50.0% 50.0%
001-3100-515-1200 102-2900-524-1200
SENIOR PLANNER 75.0% 25.0%
001-3100-515-1200 102-2900-524-1200
PLANNER 75.0% 25.0%
001-3100-515-1200 102-2900-524-1200
PW DIRECTOR 20.0% 10.0% 25.0% 40.0% 5.0%
001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200
STREETS SUPERVISOR 65.0% 5.0% 15.0% 15.0%
001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 406-3520-541-1200
PUBLIC WORKS-ENGINEER 20.0% 20.0% 30.0% 15.0% 15.0%
001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200
PUBLIC WORKS COORDINATOR 20.0% 15.0% 60.0% 5.0%
001-3520-541-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200
SR ADMINISTRATIVE ASST 30.0% 5.0% 5.0% 40.0% 20.0%
001-3520-541-1200 102-2900-524-1200 310-3520-541-1200 401-4120-536-1200 406-3520-541-1200
STORM WATER SUPERVISOR 10.0% 5.0% 85.0%
001-3520-541-1200 102-2900-524-1200 406-3520-541-1200
PW MAINT SPECIALIST II(ST) 25.0% 75.0%
001-3520-541-1200 406-3520-541-1200
PW MAINT SPECIALIST I(SW) 50.0% 50.0%
001-3520-541-1200 406-3520-541-1200
PW MAINT SPECIALIST III(SW) 25.0% 75.0%
001-3520-541-1200 406-3520-541-1200
UTILITIES DIVISION MANAGER 5.0% 5.0% 90.0%
001-3520-541-1200 102-2900-524-1200 401-120-536-1200
GIS ANALYST 45.0% 10.0% 45.0%
001-xxxx-xxx-1200 102-2900-524-1200 401-4120-536-1200
City of Longwood 263 FY 2022-2023 Proposed Budget
0 POSITION HISTORY
Ten-Year History of Authorized Positions
180
160 1111111
1
140 18,
60
40
20 442
0
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23
•Fire •Police •Public Works/Utilities ■Comm Dev/Bldg ■Finance •Admin ■Leisure
De ailment FY 1 I/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 1920 FY 20/21 FY 2122 FY22/23
Fire 40 47 46 -12 48 41 45 45 44 43 5 43 5 44
Police 47 46 47 48 50 50 49 50 50 50 50 50
Public Works 15li1ilies 2827 2- „ 25 25 25 27 29 29 32 32
Comm De%.131dg 7 10 8 8 85 9.5 125 12 11.5 11.5 12.5 12
Finance 7 I0 7 8 8 8 8 8 95 95 9.5 10
Admin 11 8 11 10 11 11 11 1 15 11 5 12.5 12 12
Leisure 15 7 12 12 14 14 16 13.5 13 13 13 13
TOTAL POSITIONS 155 155 156 150 164.5 158.5 166.5 167 168.5 169 172.5 173
City of Longwood 264 FY 2022-2023 Proposed Budget
GRADE STEP PAY PLAN
Non-Union
Title Grade Minimum Maximum
Vacant 1 $ 28,365.45 $ 45,414.00
Event Spec. Part-time
2 $ 14,462.16 $ 23,154.38
Park Attendant Part-time
Permit Clerk
Administrative Assistant $ 31,238.18 $ 50,013.34
3
Customer Service Rep
Customer/Field Service Rep
Vacant 4 $ 33,737.24 $ 54,014.40
Community Devevelopment Coordinator
Economic Development Coordinator
5 $ 36,436.22 $ 58,335.56
Police Evidence Custodian
Senior Administrative Assistant
Code Enforcement Officer
Facilities Construction Maintenance 6 $ 39,351.11 $ 63,002.40
Admin.Asst./Community Building Coord.
Public Works Coordinator
7 $ 42,499.20 $ 68,042.59
Accounting Coordinator
City of Longwood 265 FY 2022-2023 Proposed Budget
GRADE STEP PAY PLAN
Non-Union
Tifle Grade Minimum Maximum
Payroll/HR Coordinator
8 $ 45,899.14 $ 73,486.00
Records Coordinator
Building Inspector
Building Inspector/Plans Examiner
Executive Assistant to City Manager
$ 49,571.07 $ 79,364.88
Finance/Grants Coordinator 9
Planner
HR Generalist
Fire Inspector Part Time $ 24,785.54 $ 39,682.44
Utility Billing Manager
Community & Media Relations Manager
Police Administrative Manager
Senior Planner 10 $ 53,536.76 $ 85,714.07
Information Technology Analyst
Recreation Manager
GIS Analyst
Purchasing Manager
11 $ 57,819.70 $ 92,571.20
Police Lieutenant
Vacant 12 $ 62,445.27 $ 99,976.89
City of Longwood 266 FY 2022-2023 Proposed Budget
1110 GRADE STEP PAY PLAN
Non-Union
Title Grade Minimum Maximum
Economic Development Manager
13 $ 67,440.89 $ 107,975.05
Finance Manager
Building Official
Fire Battalion Chief 14 $ 72,836.17 $ 116,613.05
Utilities Division Manager
Fire Training Chief Part-time $ 36,418.08 $ 58,306.52
Vacant 15 $ 78,663.06 $ 125,942.09
Public Works Engineer
Deputy Fire Chief 16 $ 84,956.10 $ 136,017.46
Deputy Police Chief
Leisure Services Director 17A $ 91,752.59 $ 146,898.85
HR/Risk Management Director
Information Technology Director
17B $ 97,614.40 $ 156,283.80
City Clerk
Public Works Director/City Engineer
Community Development Director
17C $ 103,292.80 $ 165,375.10
Financial Services Director
Fire Chief
17D $ 122,545.28 $ 196,198.94
Police Chief
City Manager 21 $ 140,608.00 $ 225,1 17.94
City of Longwood 267 FY 2022-2023 Proposed Budget
• GRADE STEP PAY PLAN
Blue Collar Teamsters
Tile Grade Minimum Maximum
Parks Service Specialist
Public Works Maintenance Specialist 1 A $ 29,500.06 $ 47,230.55
Utilities Maintenance Specialist I
Parks Service Specialist II
Public Works Maintenance Specialist II 2A $ 31,958.40 $ 51,166.43
Utilities Maintenance Specialist II
Meter Reader 3AA $ 34,515.07 $ 55,259.74
Water Plant Operator Trainee
Parks Service Specialist ill
Public Works Maint. Specialist III 3A $ 32,487.71 $ 52,013.87
Utilities Maintenance Specialist III
Fire Hydrant Technician
Vacant 4A $ 36,931 .12 $ 59,127.91
Vacant 5A $ 39,516.30 $ 63,266.87
Backflow Program Coordinator 6A $ 41,791 .75 $ 66,909.95
City of Longwood 268 FY 2022-2023 Proposed Budget
1101 GRADE STEP PAY PLAN
Blue Collar Teamsters
Title Grade Minimum Maximum
Water Plant Operator 7A $ 44,895.41 $ 71,878.99
'Public Works Streets Supervisor
Utilities Field Supervisor
8A $ 47,937.60 $ 76,749.64
Park Services Supervisor
Public Works Stormwater Supervisor
Police Department Teamsters
Classification Minimum Maximum
Officer $50,044.00 $67,000.00
Corporal $53,447.50 $71 ,500.00
Sergeant $58,791 .15 $78,500.00
Fire Department IAFF
Position Starting Pay
Firefighter $ 43,700.00
City of Longwood 269 FY 2022-2023 Proposed Budget
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LONGWOOD
Florida
1110 GLOSSARY OF TERMS
This glossary provides definitions of various specialized terms used in this budget
document that may not be familiar to all readers. Also provided are the meanings of
specialized acronyms used.
Account: A classification of appropriations by expenditure account code.
Accrual Basis: Accounting basis whereby revenues are recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related
cash flows.
Ad Valorem Tax: A tax levied on the assessed value (net of any exemptions) of real
personal property.
Adopted Budget: The financial plan of revenues and expenditures for a fiscal year as
approved by the City Commissioners.
Annual Comprehensive Financial Report (ACFR): An annual report that presents
the status of the City's financial situation during the past fiscal year. The report is
organized by funds and contains two basic types of information: (1) a Statement of Net
Assets that compares assets with liabilities and fund balance; and (2) a Statement of
Activities that compares revenues and expenditures.
Appropriation: Legal authorization granted to make expenditures and to incur
obligations for specific purposes. An allocated time is set in which appropriations can
be expended. The City Commission is the authoritative appropriating body for the City
of Longwood.
Approved Budget: The City Commissioner's Budget, is to be legally adopted before
the beginning of the fiscal year, per state statutes.
Assessed Property Value: The value set upon property by the Seminole County
Property Appraiser as a basis for levying ad valorem taxes.
Audit: An official inspection of the City's financial records performed by an
independent certified public accountant.
City of Longwood 270 FY 2022-2023 Proposed Budget
Balanced Budget: A balanced budget means that recurring revenues equal recurring
operating expenses.
Basis of Accounting: Timing of recognition for financial reporting purposes when the
effects of transactions or events should be recognized in the City's financial statements.
Basis of Budgeting: Method used to determine when revenues and expenditures are
recognized for budgetary purposes.
Beginning Fund Balance: Audited fund balance remaining from the previous fiscal
year. These remaining funds are both unexpended appropriations and the previous
year's reserves.
Budget: A financial plan for a specified period (fiscal year) that matches anticipated
revenues with proposed expenditures.
Budget Amendment: A change to an adopted budget, which may increase or decrease
a fund total. The City Commissioners must approve the change.
Budget Calendar: An annual schedule of key dates or milestones that the City follows
in the preparation, adoption, and administration of the budget.
Budget Document: The compilation of the spending plans for the various funds, along
with supporting schedules, tables, and charts, which in total, comprises the annual
revenue and expenditure plan.
Budget Message: A written explanation by the City Manager that serves as an
introduction to the budget. It provides the reader with a summary of the most important
aspects of the budget, changes from previous fiscal years, and recommendations
regarding the financial policy for this fiscal year.
Budgetary Control: The control or management of the organization following an
approved budget to keep expenditures within the limitations of available appropriations
and revenues.
Capital Asset: Land, improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, works of art and historical treasures,
infrastructure, and all other tangible or intangible assets that are used in operations and
that have initial useful lives extending beyond a single reporting period.
Capital Budget: A plan of proposed capital outlays and the means of financing them
for the current fiscal year.
City of Longwood 271 FY 2022-2023 Proposed Budget
Capital Improvement Plan (CIP): A projected plan for capital expenditures to be
incurred each year over five years setting forth each capital project, the amount to be
expended in each year, and the method of financing those expenditures.
Capital Improvement/Capital Outlay: Projects or products that are long-term assets.
These expenditures generally have an estimated useful life of two years or longer and
typically are over $5,000.
Cash Basis: A type of accounting in which revenue and expenditure transactions are
recognized only when cash is increased or decreased.
Charges for Services: These are charges for specific services provided to specific
individuals and entities. These charges include water and solid waste services, building
fees, and other such charges.
City Commission: The elected policy-setting body for the City.
Communication Device: The use of the budget as a means to communicate the process
for preparing, reviewing, and adopting the budget for the coming fiscal year including
summary information, an overview of significant budgetary issues, trends, and
resource choice.
Current Taxes: Taxes that are levied and due within one year.
Debt Service: The annual amount of money necessary to pay the interest and principal
on outstanding debt.
Deficit: The excess of expenditures over revenues during a fiscal year.
Department: An organizational unit of the City responsible for carrying out a major
governmental function, such as Public Works.
Depreciation: Expiration over time of the service life of fixed assets. The City uses
the straight-line method to depreciate fixed assets which are calculated by dividing the
cost by the number of years of useful life. Depreciation is not budgeted by the City.
Division: A basic organizational unit of the City that is functionally unique in its
service delivery. It's the sub-unit of a department.
Economic Environment: Functional classification for expenditures used to develop
and improve the economic condition of the community and its citizens, including
business development, housing, urban development, and other services related to
economic improvements.
City of Longwood 272 FY 2022-2023 Proposed Budget
Encumbrance: Funds set aside from an appropriation to pay a known future liability.
When paid, the encumbrance is liquidated.
Ending Fund Balance: Funds carried over at the end of the fiscal year. Within a fund,
the revenue on hand at the beginning of the fiscal year plus revenues received during
the year minus expenditures equals the ending fund balance.
Enterprise Fund: A fund established to account for operations that are financed and
operated as private business enterprises-where the governing body intends that the
costs of providing goods or services to the general public continuingly be financed or
recovered primarily through user charges.
Expenditure: Decrease in financial resources for the procurement of assets or the cost
of goods and/or services received.
Fiduciary Fund: A fund that is used to report assets held in a trustee or agency
capacity that are not available for the government's use.
Financial Plan: The use of the budget as a means to summarize the City's finances
including revenues and other financing sources, expenditures and other financing uses
for the prior year's actual, the estimated current-year actual, and the proposed budget
year.
Fines and Forfeitures: Fees collected by the State Court System. These fees include
revenues received from fines and penalties, imposed for the commission of statutory
offenses, violation of lawful administrative rules and regulations, and neglect of
official duty. Forfeits include revenues resulting from the confiscation of deposits or
bonds held as performance guarantees and proceeds from the sale of contraband
property seized by law enforcement agencies.
Fiscal Year (FY): The twelve-month financial period used by the City beginning
October 1 and ending September 30 of the following year. The City's fiscal year is
numbered by the year in which it ends.
Five-Year Capital Plan: A plan for capital expenditures to be incurred each year over
five years to meet capital needs arising from the long-term work program or other
capital needs. It sets forth each project or other contemplated expenditure in which the
government is to have a part.
Fleet: Vehicles that are owned and operated by the City.
City of Longwood . ' 273 FY 2022-2023 Proposed Budget
Forfeiture Funds: Any state or local law enforcement agency that directly participates
in an investigation or prosecution that results in a federal forfeiture by a participating
agency may request an equitable share of the net proceeds of the forfeiture. The
Department of Justice Asset Forfeiture Program serves not only to deter crimes but
also to provide valuable additional resources to state and local law enforcement
agencies.
Franchise Fees: Franchise fees are assessed on a business, usually a public utility, in
return for the privilege of using the government's rights of way to conduct the utility
business. The City has granted franchise fees for electric, natural gas, and commercial
solid waste.
Function: A major class or grouping of tasks directed toward a common goal, such as
improvements to public safety, improvement of the physical environment, etc. For the
purposes utilized in the budgetary analysis, the categories of functions have been
established by the State of Florida Uniform Chart of Account and financial reports
must be grouped according to those established functions. See Object Code.
Fund: An independent fiscal and accounting entity with a self-balancing set of
accounts recording cash and/or other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, that are segregated to
carry on specific activities or attain certain objectives by special regulations,
restrictions, or limitations.
Fund Balance: Fund balance is the excess of assets over liabilities. Fund Balance does
not necessarily mean funds available for expenditure. Fund Balance can be restricted,
committed, or assigned. A negative fund balance is often referred to as a deficit.
Funding: Provides budgetary resources to cover the total cost of a program or project
at the time it is undertaken.
Generally Accepted Accounting Principles (GAAP): The standards used for
financial report preparation, as determined by the Governmental Accounting Standards
Board (GASB), so that the Village's financial statements may be fairly compared to
prior reports and the reports of other governmental entities. Generally Accepted
Accounting Principles.
General Fund: The largest fund within the County, the General Fund accounts for
most of the financial resources of the government. General Fund revenues include
property taxes, licenses and permits, local taxes, service charges, and other types of
revenue. This fund usually includes most of the basic operating services, such as law
City of Longwood 274 FY 2022-2023 Proposed Budget
enforcement, fire services, finance, information technology, leisure services, and
general administration.
General Government: Functional classification for services provided by the city for
the benefit of the public and the governmental body as a whole, including legislative,
financial/ administrative, legal, comprehensive planning, judicial, court services, and
other general governmental services.
General Ledger: A file that contains a listing of the various accounts necessary to
reflect the financial position of the government.
Government Finance Officers Association (GFOA): An association that aims to
enhance and promote the professional management of governments for the public
benefit by identifying and developing financial policies and practices.
Governmental Accounting Standards Board (GASB): An independent board that
establishes standards of financial accounting and reporting for state and local
governmental entities. Its standards guide the preparation of external financial reports
of those entities.
Governmental Fund: A funding structure used to account for activities primarily
supported by taxes, grants, and similar revenue sources. There are five different types
of governmental funds: the general fund, special revenue funds, debt service funds,
capital projects funds, and permanent funds.
Grant: This is a financial award given by the state government, federal government,
or other agencies to support a particular program or activity. Grant proceeds are
restricted to the use stipulated by the Grant Award. Misuse or misappropriation of
Grant funds can impact the City for years to come.
Indirect Costs: Costs associated with, but not directly attributable to, the providing of
a product or service. These are usually costs incurred by other departments in the
support of operating departments.
Infrastructure: Long-lived capital assets that normally are stationary and normally
can be preserved for a significantly greater number of years than most capital assets.
Examples include water systems, sewer systems, and streets.
Interest: Compensation paid or to be paid for the use of borrowed funds.
Inter-fund Transfers: Budgeted allocations of resources from one fund to another.
City of Longwood 275 FY 2022-2023 Proposed Budget
Intergovernmental Revenue: Funds received from federal, state, and other local
government sources in the forms of grants, shared revenues, and payments in lieu of
taxes that are for a specific purpose.
Levy: To impose taxes, special assessments, or service charges. Or, another term used
for millage rate.
Line Item: An expenditure classification according to the type of item purchased or
service obtained, for example, regular salaries, professional services, repairs, and
maintenance. See Object Code.
Long-term Debt: Financial obligation with a maturity of more than one year after the
date of issuance.
Major Fund: Governmental fund or enterprise fund reported as a separate column in
the basic financial statement and analysis.
Mill: Ad valorem (property) tax valuation unit equal to $1 of tax obligation for every
$1,000 of taxable valuation.
Millage: The total tax obligation per $1,000 of taxable valuation of the property.
Millage Rate: A rate per $1,000 of the taxable property value which, when multiplied
by the taxable value, yields the property tax billing for a given parcel.
Mission Statement: Statement that defines the purpose and function of the City.
Miscellaneous (Funding Source): Revenues other than those received from standard
sources such as taxes, licenses and permits, grants, and user fees.
Modified Accrual Basis of Accounting: The basis of accounting used in conjunction
with the current financial resources measurement focus that modifies the accrual basis
of accounting in two ways: 1) revenues are not recognized until they are measurable
and available and 2) expenditures are recognized in the period in which governments
in general normally liquidate the related liability rather than when that liability is first
incurred (if earlier).
Net Position: The difference between assets and deferred outflows and liabilities and
deferred inflows as reported in the Government-wide Financial Statement of the
Annual Comprehensive Financial Report.
Object Code: An account to which an expense or expenditure is recorded to
accumulate and categorize the various types of payments that are made by
governments. These are normally grouped into Personal Services, Operating Expenses,
City of Longwood 276 FY 2022-2023 Proposed Budget
Capital Outlay, and Other categories for budgetary analysis and financial reporting
purposes. The State of Florida Uniform Accounting System mandates certain object
codes.
One-Time Expenditures: These are one-time expenditures authorized on a fiscal year
basis for a specific purpose, and are not expected to be recurring costs as a part of
normal operating expenditures.
Ongoing Expenditures: These expenditures are authorized as a part of the budget
process for recurring/ongoing operational needs.
Operating Budget: Plans of current expenditures and the proposed means of financing
them. The annual operating budget is the primary means by which most of the
financing, acquisition, spending, and service delivery activities of the City are
controlled.
Operating Expenses: Also known as operating and maintenance costs are expenses
for day-to-day operations such as office supplies, maintenance of equipment, and
travel, which exclude capital costs.
Operating Revenues: Revenues that recur annually with reasonable stability.
Operations Guide: The use of the budget as a means to describe the operations,
activities, services, and functions carried out by the City's organizational units.
Licenses and Permits Revenue: This category includes revenue raised to recover the
costs associated with regulating business activity. They include fees imposed on
construction-related activities and business licenses.
Personnel Services: The cost imposed on each department to support monetary
personnel compensation. This includes salaries, wages, and benefits.
Physical Environment: Cost of services provided for the primary purpose of
achieving a satisfactory living environment by controlling and utilizing elements of the
environment including solid waste, water and sewer conservation, resource
management, and other physical environmental services.
Police Education Fund: A portion of the traffic and criminal fines received by the
City are recorded in this fund to provide financing for police law enforcement training.
Policy Document: The use of the budget as a means to translate policy into specific
programs and activities.
Principal: The face amount of debt, exclusive of accrued interest.
City of Longwood y - 277 FY 2022-2023 Proposed Budget
Proprietary Fund: Funds that are used to account for the City's activities that are
similar to those found in the private sector. The measurement focus is on operating
income, financial position, and cash flows.
Property Appraiser: The elected county official responsible for setting property
valuations for tax purposes and for preparing the annual tax roll.
Property Tax: Also known as ad valorem tax. It is a tax levied on the assessed value
of real and personal property.
Proposed Budget: The budget for the upcoming fiscal year is submitted to the City
Commission for consideration by the City Manager. See Adopted, Approved Budget.
Public Hearing: A noticed meeting (per statute and/or ordinance) relating to legal
action by the City Commission; usually requires that the public must be heard before
action is taken.
Public Safety: Functional classification for services provided by the City for the safety
and security of the public, including law enforcement, fire control, protective
inspections, emergency and disaster relief, and other public safety services.
Public Utilities Impact Fees Fund: System impact fees for new hookups as well as
contributions from developers of system assets are recorded in this fund to provide for
future system additions and improvements.
Public Utilities Fund: A fund established to record water and sewer revenues and
expenditures using the accrual basis of accounting.Revenues are recognized when they
are earned and expenses are recognized when they are incurred.
Revenue: Income of a government from sources such as tax payments, fees from
specific services, receipts from other governments, shared revenues, interest income,
and fines and forfeitures.
Rolled Back/Roll Back Rate: That millage rate which, when multiplied times the tax
roll, exclusive of new construction added to that tax roll, would yield the same amount
of revenue for the taxing authority as was yielded by the millage rate levied in the
previous year. In normal circumstances, as the tax roll rises by the virtue of inflation
of rising property values, the roll-back rate will be lower than the previous year's tax
rate.
City of Longwood 278 FY 2022-2023 Proposed Budget
Rollover: Any equipment, contractual, commodity, or capital project that has been
previously approved by the City Commission but for various reasons has not been
implemented on schedule.
Special Assessment: A compulsory levy imposed on certain properties to defray part
or all of the cost of a specific improvement or service deemed to primarily benefit those
properties.
Special Revenue Fund: Governmental fund type used to account for the proceeds of
specific revenue sources that are restricted or committed to expenditure for specified
purposes other than debt service or capital projects and exclusive of resources held in
trust for individuals, private organizations, or other governments.
State Shared Revenue: Revenues assessed and collected by the State of Florida,then
allocated and returned to the municipalities. The largest portion of state shared
revenues is sales tax.
State Revolving Fund (SRF): Revolving loan fund through the Florida Department
of Environmental Protection that provides low-cost financing for stormwater and water
and sewer projects.
Stormwater Management Fund: This fund accounts for monthly fees assessed
against properties in the City for the provision of stormwater management programs.
Tax Base: The total property valuations on which each taxing authority levies its tax
rates.
Taxable Value: The assessed value less homestead and other exemptions.
Taxes: Compulsory charges levied by a government for financing services performed.
Transfers: Transfers between individual funds of a governmental unit that are not
repayable and are not considered charges for goods or services.
Transportation: Functional classification for expenditures for developing and
improving the safe and adequate flow of vehicles,travelers, and pedestrians on the road
and street facilities.
Truth in Millage (TRIM): The Florida Truth in Millage Act serves to formalize the
property tax levying process by requiring a specific method of tax rate calculation, a
form of notice, public hearing requirements, and advertisement specifications before
the adoption of a budget tax rate.
City of Longwood 279 FY 2022-2023 Proposed Budget
Uniform Accounting System: The chart of accounts prescribed by the Department of
Financial Services Bureau of Local Government is designed to standardize financial
information to facilitate the comparison and evaluation of reports.
User Fee: Charge imposed on a customer for using a specific service operated by the
City.
City of Longwood 280 FY 2022-2023 Proposed Budget
BUDGET CHANGES
WORKSHOP TO 1ST PUBLIC HEARING
The following material changes have been made since the Workshop of July 11, 2022, to
the First Public Hearing on September 7, 2022.
General Fund:
Revenues: Increased from $18,984,416 to $19,014,516—Overall increase of: $30,100
• Licenses and Permits—($5,500) - Decrease based on estimates and trends.
• Grants—($500) - Decrease Crash Reports revenue estimates.
• Charges for Services—$22,100-Increase Police Services estimates based on trends.
• Fines and Forfeitures - $14,000 -Increase per new estimates.
Expenditures: Increased from $19,384,538 to $19,647,944 — Overall increase of:
$263,406 related to the pay plan advanced one 4% step and other adjustments as follow:
• City Commission—($1,795)—Workshop-to eliminate phone stipend,reduce travel.
• City Manager- $2,000 - Increase for promotional activities.
• General Services—($20,000)—Decrease to eliminate contingency.
• Information Technology—($18,825)—Decrease adjustment on several software.
• Law Enforcement—($76,450)—Unfunded vacant Police Corporal position.
• Fire & Rescue—($11,483)Decrease to adjust rental for Enterprise vehicles.
• Leisure Services—$10,000—Increase for Longwood magazine.
Transfers: Decreased from$1,605,000 to $1,396,400—Overall decrease of: ($208,000)
Use of Fund Balance: Increased from $956,696 to $977,172 — Overall increase of:
$20,476
Building Inspection Fund:
Revenues: No change
Expenditures: Increased from $1,183,218 to $1,201,918—Overall increase of: $18,700—
Pay plan adjustment
Police Education Fund:
No change
Special Law Enforcement Trust Fund:
No change
ARPA Fund:
No change
Special Assessments Fund:
No change
Parks & Events Fund:
Revenues: No change
Expenditures: Increase from$112,997 to$122,997—Overall increase of$10,000—Fourth
of July Event.
COPS Fund:
Revenues: Increase from $3,720 to $4,720—Overall increase $1,000
Expenditures: No change
CERT Fund:
No change
Police Impact Fees Fund:
No change
Fire Impact Fees Fund:
No change
Recreation Impact Fees Fund:
No change
PW/Administrative Impact Fees Fund:
No change
Stormwater Fund:
Revenues: No change.
Expenditures: Increase from $911,552 to $917,929—Overall increase of$6,377-Pay
plan adjustment.
Public Facilities Fund:
No change
Capital Project Fund:
Revenues: Decreased from$8,596,386 to $8,347,786—Overall decrease ($248,600)—
Interfund Transfer adjustment.
Expenditures: Increase from$8,376,340 to $8,391,153 —Overall increase of$14,813.
Public Utilities Fund:
Revenues: Increase from $13,021,540 to $13,031,540 — Overall increase $10,000 for
revised revenue estimates.
Expenses: Increase from $13,975,550 to $14,003,717—Overall increase of$28,167—Pay
plan adjustment.
Public Utilities R&R Fund:
No change
Impact Fees Fund:
No change
BUDGET CHANGES
WORKSHOP TO 1ST PUBLIC HEARING
The following material changes have been made since the Workshop of July 11, 2022, to
the First Public Hearing on September 7, 2022.
General Fund:
Revenues: Increased from $18,984,416 to $19,014,516—Overall increase of: $30,100
• Licenses and Permits— ($5,500) - Decrease based on estimates and trends.
• Grants—($500) - Decrease Crash Reports revenue estimates.
• Charges for Services—$22,100-Increase Police Services estimates based on trends.
• Fines and Forfeitures - $14,000 - Increase per new estimates.
Expenditures: Increased from $19,384,538 to $19,647,944 — Overall increase of:
$263,406 related to the pay plan advanced one 4% step and other adjustments as follow:
• City Commission—($1,795)—Workshop-to eliminate phone stipend,reduce travel.
• City Manager- $2,000 - Increase for promotional activities.
• General Services—($20,000)—Decrease to eliminate contingency.
• Information Technology—($18,825)—Decrease adjustment on several software.
• Law Enforcement—($76,450)—Unfunded vacant Police Corporal position.
• Fire &Rescue—($11,483)Decrease to adjust rental for Enterprise vehicles.
• Leisure Services—$10,000—Increase for Longwood magazine.
Transfers: Decreased from$1,605,000 to $1,396,400—Overall decrease of: ($208,000)
Use of Fund Balance: Increased from $956,696 to $977,172 — Overall increase of:
$20,476
Building Inspection Fund:
Revenues: No change
Expenditures: Increased from $1,183,218 to $1,201,918—Overall increase of: $18,700—
Pav plan adjustment
Police Education Fund:
No change
Special Law Enforcement Trust Fund:
No change
ARPA Fund:
No change
Special Assessments Fund:
No change
Parks & Events Fund:
Revenues: No change
Expenditures: Increase from$112,997 to$122,997—Overall increase of$10,000—Fourth
of July Event.
COPS Fund:
Revenues: Increase from $3,720 to $4,720— Overall increase $1,000
Expenditures: No change
CERT Fund:
No change
Police Impact Fees Fund:
No change
Fire Impact Fees Fund:
No change
Recreation Impact Fees Fund:
No change
PW/Administrative Impact Fees Fund:
No change
Stormwater Fund:
Revenues: No change.
Expenditures: Increase from$911,552 to $917,929—Overall increase of$6,377-Pa\
plan adjustment.
Public Facilities Fund:
No change
Capital Project Fund:
Revenues: Decreased from $8,596,386 to $8,347,786—Overall decrease ($248,600)—
Interfund Transfer adjustment.
Expenditures: Increase from $8,376,340 to $8,391,153 —Overall increase of$14,813.
Public Utilities Fund:
Revenues: Increase from $13,021,540 to $13,031,540 — Overall increase $10,000 for
revised revenue estimates.
Expenses: Increase from$13,975,550 to $14,003,717—Overall increase of$28,167—Pay
plan adjustment.
Public Utilities R&R Fund:
No change
Impact Fees Fund:
No change