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CC10-16-2023Min LONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES October 16, 2023 6:00 P.M. Present: Deputy Mayor Matthew McMillan Commissioner Abby Shoemaker Commissioner Matt Morgan Commissioner Brian D. Sackett Dan Langley, City Attorney Clint Gioielli, City Manager Michelle Longo, City Clerk David Dowda, Police Chief Michael Peters, Fire Chief Chris Kintner, Community Development Director Shad Smith, Public Works Director Magdala Ridore, Human Resources Director Absent: Mayor Tony Boni (Excused) 1. CALL TO ORDER. Deputy Mayor McMillan called the meeting to order at 6:08 p.m. 2. OPENING INVOCATION. Pastor Tony Talavera with Sanctuary Church gave the invocation. 3. THE PLEDGE OF ALLEGIANCE. Commissioner Morgan led the Pledge of Allegiance. 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Senior Matinee will be held on Wednesday, October 18, 2023 from 1:30 p.m. until 3:30 p.m. at the Longwood Community Building, 200 West Warren Avenue. This month's feature is The Lost City. CC 10-16-2023/1 B. The City of Longwood will host "Truck or Treat" on Saturday, October 21, 2023 from 3:00 p.m. until 6:00 p.m., Reiter Park, 311 West Warren Avenue. There will be trick or treating, activities for children and a costume contest. This is a free event. C. The City of Longwood will host a "Halloween Dance Party" on Wednesday, October 25, 2023 from 6:30 p.m. until 8:30 p.m. at the Longwood Community Building, 200 West Warren Avenue. Tickets are $8.00 and there will be a costume contest, light refreshments, candy, and dancing. D. Longwood Historic Society will host its sixth annual "Monster Dash 5K" on Saturday, October 28, 2023, from 7:00 a.m.to 10:00 a.m. in the Historic District of Longwood located off Church Avenue. All proceeds will go to benefit historic preservation in Longwood. Prizes will be awarded for the best Halloween costumes. Register online at www.longwoodmonsterdash.com 5. PROCLAMATIONS/RECOGNITIONS A. Proclaiming October 16 through October 22, 2023, as"Florida City Government Week" in the City of Longwood. Deputy Mayor McMillan read the proclamation and presented it to the City Manager. Photographs were then taken. 6. BOARD APPOINTMENTS. None. 7. PUBLIC INPUT A. Presentation. Matthew Gripp, Staff Attorney with the Seminole County Bar Association Legal Aid Society, will give a presentation about who they are and their free legal services. Matthew Gripp gave a presentation and explained their services. B. Public Participation. None. 8. MAYOR AND COMMISSIONERS' REPORT District#1. Commissioner Shoemaker attended the Boys and Girls Club breakfast on October 4. On October 5, she attended Pray For Our Leaders VI, presented by Andre Klass of Christian Tech Center and sponsored by AdventHealth. On October 10, she attended a meeting of the Better Breathers Club and mentioned a medical procedure offered through Orlando Health South Seminole Hospital. On October 14, she attended the Longwood Car Show and spaghetti dinner. On October 20, she attended Bunco, and anyone interested in playing may contact Mrs. CC 10-16-2023/2 Redditt at the Cottage Gift Shop and pay$10, with all proceeds going to the Longwood Historic Society. District#2. No report. District#3. Deputy Mayor McMillan attended National Night Out and helped with hot dogs. He attended Pray For Our Leaders VI and the ribbon cutting for Eddie's Pizza. He attended a Catholic lawyer's guild, Lunch and Learn, where he heard a presentation from Matthew Gripp representing the Seminole County Bar Association Legal Aid Society. He invited Mr. Gripp to speak at the Commission meeting so people may know that legal aid services are available and the office is in the Longwood Historic District. Deputy Mayor McMillan attended the Florida League of Cities Legislative Policy Committee meeting on October 6. He explained two (2) policy positions going into the next legislative session: sovereign immunity limits and mobility plans. He attended the Faith & Blue event in Casselberry at Secret Lake Park. The event included the sheriff's office, municipal police departments, and the Longwood Police Department. He noted Mr. Gioielli and Police Chief Dowda were in attendance and complimented the coffee cup giveaway that promoted the City. He attended the Food Truck Battle & Concert at Reiter Park. He thanked the commissioners who attended the Rescue Outreach Mission, Gratitude in Action Luncheon. He also attended the Longwood Car Show and spaghetti dinner. Deputy Mayor McMillan reported on the true, good, and beautiful. For the "true," he referred to a historical account from October 25, 1892, when Longwood celebrated Columbus Day, saluting the 400th anniversary. Mayor Henck was a master of ceremonies and read the President's proclamation. The City was dynamic 131 years ago, with civic organizations getting together for a picnic, and he commented on how wonderful and long the tradition is in Longwood. For the "good," he saw craftsmanship at Eddie's Pizza and thought the crust was fantastic. For the "beautiful," it was the display of fresh produce at the Longwood Farmers Market. District#4. Commissioner Morgan attended National Night Out on October 3. He thanked residents and vendors for their participation. He is a regional board member and attended the breakfast fundraiser for the Boys &Girls Clubs, Seminole County, entitled "Faces of the Future." He attended the ribbon cutting for Eddie's Pizza and mentioned the business had been purchased by a new owner who chose to keep the same name and won an award for their pizza. CC 10-16-2023/3 Commissioner Morgan presented the Beautification Award to business owners Jennifer Sweeney and Ferlan Bailey of Get Fueled Meals, located on Ronald Reagan Boulevard, on October 6. He attended the Faith & Blue event and thanked Mr. Gioielli and Police Chief Dowda for representing the City. He attended the Food Truck Battle & Concert and thanked participants and residents for their attendance. He was honored to be the keynote speaker at the Pray For Our Leaders VI event and was impressed that the entire Commission attended. Commissioner Morgan, Commissioner Sackett, and Mayor Boni went to Longwood Elementary School for a backpack giveaway of school supplies. He reported that the school plans to do its Fun Run event in February and hopes to raise funds for a shade structure at their playground. He thanked Play Nation in Longwood for being willing to help Longwood Elementary. He attended the Gratitude in Action Luncheon for Rescue Outreach Mission and urged everyone to support the only homeless shelter in Seminole County. He was the guest speaker at Forest Lake Academy, a Christian high school in Apopka. He spoke to their art division, comprised of athletes, artists, and musicians,telling them the importance of using their talents not just to make money but to help others. Commissioner Morgan shared the sad news of the passing of Danillo Bermudez Rodriguez, who went to Lyman High School and was part of the Junior Reserve Officers Training Corps (ROTC). Upon graduation, he enrolled in the U.S. Marine Corps. District#5. Commissioner Sackett mentioned that the Heroes Monument is specific to those from Longwood who pass in the line of duty or service as a place to have the name engraved. He asked that it be looked into for the possibility of having the young man's name engraved on the Marine monument. He attended many of the events mentioned by the other commissioners. He wore a pink shirt to recognize breast cancer awareness month and had lost a sister-in-law to it about six (6) years ago. Lyman High School will have a Pink Out on Friday at their last football game. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve the Minutes of the September 18, 2023 Regular Meeting. B. Approve the Monthly Expenditures for October 2023. CC 10-16-2023/4 C. Approve the Monthly Financial Report for September 2023. D. Approve a purchase order in the amount of$82,939.10 for Zoll Medical Corporation for the purchase of two X-Series Monitor/Defibrillators. E. Approve an increase up to the amount of$54,505.64 to purchase order#23-00017 for Advanced Data Processing for billing services for emergency medical transports performed by the fire department to cover year-end billing. F. Approve a purchase order in the amount of$100,000.00 to Hydra Service Inc.,to provide for pumps, parts and repairs related to the City lift stations. G. Approve a purchase order in the amount of$187,596.52 to Civil Site for CEI services related to the East Longwood Phase II Septic Tank Abatement Project and authorize the City Manager to execute associated documents. Commissioner Morgan moved to approve Items 10A through 10G as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Mayor Boni absent. 11. PUBLIC HEARINGS A. The City Commission to hear a public request for Special Exception (SPE 03-23) for AutoNation (650 North Highway 17-92) to allow a 10.5' barbed razor wire fence along portions of the property boundary. Mr. Langley stated this was a quasi-judicial matter, and anyone wishing to speak on behalf or in opposition to this Special Exception (SPE 03-23) was requested to stand and be sworn in. He then swore in those wishing to speak. He then asked for disclosure of ex-pane communications by the Commissioners. There were no ex-parte communications. Mr. Kintner presented the Item, reviewed the following points, and answered questions. • According to the applicant, AutoNation has experienced break-ins and theft of several vehicles from their property. CC 10-16-2023/5 • The applicant installed an extension to the wall with barbed wire razor fencing to deter theft. It was installed without a permit, and the property owner elected to seek this Special Exception to make the addition allowable and permanent. • The razor wire fence is largely an aesthetic one, and razor wire would still not be appropriate in most situations; however, given the demonstrated need for additional safety measures, staff believes the overall deterrence benefit outweighs the aesthetic concerns in this instance. • The Police Department has confirmed that while this has been in place, it has deterred theft. Dan Mantzaris is an attorney with the law firm de Beaubien, Simmons, Knight, Mantzaris & Neal, LLP, 332 N. Magnolia Avenue, Orlando. They represent Courtesy Auto, owner of the property where AutoNation is located, and agreed with the staff's recommendation to approve the Special Exception as presented. He pointed out that the property has been in use by their client since 2016, and prior to that, it was a dealership. He noted this was a needed request for the operation of the business and believes they meet the six criteria set forth in the city code with regard to a Special Exception. They have unique circumstances, 111 as staff pointed out, and the police chief has confirmed his client's effort to provide additional security through a higher fence and razor wire, which has worked. He referred to a wall around the property that has become ineffective to break-ins and theft of vehicles, as shown in photos in the application. He commented on an evaluation letter distributed to the Commission from a consultant stating that the Special Exception will not have a negative impact on property values. He and his client requested the City Commission to approve the Special Exception as presented. Discussion ensued; it was confirmed that the wall would not be removed; the fencing and razor wire are on the interior of the existing wall;the trees and landscape along Highland Street will remain; other alternatives were considered, but multiple cars continued to be stolen; arrests and recovery of some cars have been made;the dealership's in-house security was working with the police; and aesthetics of the razor wire while not attractive was necessary to deter crime. Deputy Mayor McMillan opened the public hearing. No one spoke in favor or opposition to the Special Exception. CC 10-16-2023/6 Commissioner Morgan moved to close the public hearing. Seconded by Commissioner Shoemaker and carried by a unanimous voice vote with Mayor Boni absent. Commissioner Morgan moved to approve the Special Exception as presented. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote with Mayor Boni absent. 12. REGULAR BUSINESS A. Read by title only, set November 6, 2023 as the public hearing date and approve the first reading of Ordinance No. 23-2247, a Longwood City Code amendment which proposes removing the requirement for Homeowners'Association approval for certain residential permits. Mr. Langley read Ordinance No. 23-2247 by title only. Mr. Kintner presented the Item. Commissioner Sackett moved to approve Ordinance No. 23-2247 and set November 6, 2023 as the public hearing date. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote with Mayor Boni absent. B. Read by title only and adopt Resolution No. 23-1646, adopting a Statewide Mutual Aid Agreement. Mr. Langley read Resolution No. 23-1646 by title only. Mr. Gioielli presented the Item. Commissioner Morgan moved to adopt Resolution No. 23- 1646 as presented Item 12B. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Mayor Boni absent. C. Read by title only and adopt Resolution No. 23-1647,which proposes an agreement between the City of Longwood and National Public Pension Fund Association ("NPPFA"), providing administrative services for the adoption of the Retiree Healthcare Funding Plan. Mr. Langley read Resolution No. 23-1647 by title only. CC 10-16-2023/7 Ms. Ridore and Mr. Gioielli presented the Item and questions were answered. Commissioner Morgan moved to adopt Resolution No. 23- 1647 as presented Item 12C. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Mayor Boni absent. D. Read by title only and adopt Resolution No. 23-1648,which amends the Fiscal Year 2022/2023 budget and authorizes funding for a change order in the amount of$42,800.00 to Hubbard Construction Company for the final payment and closing of the EE Williamson Watermain Relocation Project. Mr. Langley read Resolution No. 23-1648 by title only. Mr. Smith presented the Item. Commissioner Morgan moved to adopt Resolution No. 23- 1648 as presented Item 12D. Seconded by Commissioner Shoemaker and carried by a unanimous roll call vote with Mayor Boni absent. E. Approve a change order in the amount of$54,103.34 to purchase order#23-01438 for Hubbard Construction Company for the final payment and closing of the EE Williamson Watermain Relocation Project.This item is related to the approval of Resolution No. 23-1648, which authorizes the funding for the change order, on the agenda as 12D. Mr. Smith presented the Item and answered questions. Commissioner Shoemaker moved to approve Item 12E as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Mayor Boni absent. F. City Commission to consider a lien reduction request made at the October 2 City Commission meeting from a property owner at 103 Shomate Drive. Mr. Kintner presented the Item and answered questions. CC 10-16-2023/8 Commissioner Sackett moved to approve a lien reduction in the amount of$998.49 and paid within four(4) months. Seconded by Commissioner Morgan and carried by a unanimous roll call vote with Mayor Boni absent. G. City Commission to approve the final design of the Beautification Award sign. Ms. Longo presented the design options. Commissioner Shoemaker made the motion to go with design Option #6. Seconded by Commissioner Sackett and carried by a unanimous voice vote with Mayor Boni absent. 32. CITY MANA6:R,R'R RRPORT Mr. Gioielli reported that the intersection of Rangeline Road and Longwood Hills Road has reopened with a new turn lane added eastbound. There was still more work to be done, but the reopening should provide some relief to residents. He stated that the Public Works Department will start the East Longwood Phase 2 Septic Tank Abatement Project next week. He reported that the Florida Wildflower Foundation Project has begun in front of the Community Development bu.ilding." _ Some palm trees have been put in, along with natural Florida_vegetative`` plants scheduled for installation. - Mr. Gioielli stated that the Mayor has asked staff to -Work on a Senior _ - Round Table Event at the Community Building on October 31 and November 2, partnering with the Senior Resource Center. The staff has been asked to invite seniors to the Community Building to get information on home improvement grants, Meals On Wheels, city- - services such as house checks and area patrols, and getting involved with Citizen on Patrol (COP) and Community Emergency Response Team (CERT). He said if the Commission had no objection, staff would work on that project. The staff has set up City Government Week at Longwood Elementary School on Friday, October 20, at 8:45 a.m. Students will be able to interact with staff from the different departments and see a variety of city vehicles. Mr. Gioielli stated that the Police and Public Works Departments will participate in another Best Foot Forward Operation to motivate drivers to stay safe around pedestrians. He reported at the end of the fiscal year, September 30,that this has been the highest revenue year for the Community Building. Staff was getting quotes to repaint the exterior of the building. He mentioned the City's Business Scavenger Hunt Bingo CC 10-16-2023/9 contest held as part of City Government Week. This is a first-time event, and it has been posted on social media. Over thirty-three (33) businesses are participating with a gift basket containing over$1,000 in prizes from area businesses for the winner. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT Ms. Longo thanked Liane Cartagena who worked on the Beautification Sign designs. 16. ADJOURN. Mayor Boni adjourned the meeting at 7:43 p.m. Minutes approved by City Commission: 11-20-20 • _r Tony irMayor ATT T M City Clerk CC 10-16-2023/10