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CC10-01-18Agenda CC 10-01-18/1 LONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida AGENDA October 1, 2018 6:00 P.M. 1. CALL TO ORDER 2. MOMENT OF SILENT MEDITATION 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS A. National Night Out will be held on Tuesday, October 2, 2018 from 5:30 p.m. until 8:30 p.m. at Candyland Park, 599 Longdale Avenue. B. The “Downtown Longwood Food Trucks” will be held on Thursday, October 11, 2018 from 5:30 p.m. until 8:30 p.m. at the corner of Ronald Reagan Boulevard and West Church Avenue. C. The “Downtown Longwood Cruise-In” Car Show will be held on Saturday, October 13, 2018 from 5:00 p.m. until 8:00 p.m. in the Historic District of Longwood. 5. PROCLAMATIONS / RECOGNITIONS A. Presentation of the Beautification Award to Moranscape LLC, located at 1455 North Ronald Reagan Boulevard. B. Proclaiming October 2, 2018 as Robert Alexander McMillan Day, to celebrate his 100th Birthday. C. District #2 Presentation of the Business Person of the Month Award for September 2018 to Becky and Glenn Horner, B&G Air Specialists, LLC, 472 East Wildmere Avenue. 6. BOARD APPOINTMENTS A. District #3 Nomination to the Land Planning Agency. 7. PUBLIC INPUT A. Public Participation. CC 10-01-18/2 8. MAYOR AND COMMISSIONERS’ REPORT Districts #4, #5, #1, #2 and #3. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA 10. CONSENT AGENDA A. Approve Minutes of the August 20, 2018 Regular Meeting. B. Approve the Monthly Expenditures for September 2018. C. Approve a purchase order in the amount of $35,000 to renew Retail Strategies, LLC for marketing and attraction of retail and restaurants to the Longwood market. D. Approve a purchase order in the amount of $75,000 to Universal Engineering Sciences, Inc. for renewal of building inspection services. E. Approve a purchase order in the amount of $25,000 to T&T Builders of Volusia County for renewal of building inspection services. F. Approve the payment of an invoice in the amount of $24,447.94 to Uber for the City’s contribution to Phase 2 of the Uber Pilot Program. G. Approve a purchase order in the amount of $100,000 to Ferguson Waterworks for annual water and sewer materials. H. Approve a purchase order in the amount of $31,100 to Southern Soils Turf Management (SSTM II), for the City’s baseball fields at Candyland Park and Zoysia turf at Reiter Park. I. Approve a change order in the amount of $23,329.36 to purchase order #1800305 for West Construction, Inc. for Reiter Park electrical services. J. Approve a purchase order in the amount of $1,196,000 to Waste Pro of Florida, Inc. for the annual renewal of residential solid waste and recycling services through September 30, 2019. K. Approve a purchase order in the amount of $65,000 to U.S. Water Services Corporation for the annual renewal of meter reading services through September 30, 2019. CC 10-01-18/3 L. Approve a purchase order in the amount of $64,080 to Futron Incorporated for renewal of an information technology managed services agreement. M. Approve a purchase order in the amount of $25,312.50 to CDWG for the annual renewal of the City’s Cisco Hyperflex software maintenance. N. Approve a purchase order in the amount of $28,865.19 to CDWG for the annual renewal of the City’s Cisco SmartNet hardware and software maintenance. O. Approve a purchase order in the amount of $24,546.50 to CDWG for the annual renewal of the City’s VMware software maintenance. P. Approve a purchase order in the amount of $25,760 to Edmunds & Associates, Inc. for annual software maintenance of their financial management system. Q. Approve a purchase order in the amount of $72,422 to Ricoh USA Inc. for year two of a four-year equipment lease for annual expenses related to copiers, scanners and printers. R. Approve a purchase order in the amount of $36,614.60 to SHI International Corporation for the annual payment of a Microsoft Enterprise Agreement. S. Approve a purchase order in the amount of $20,000 to Superion LLC for the annual payment of continued access to their hosted financial management system. 11. PUBLIC HEARINGS 12. REGULAR BUSINESS A. City Commission to consider a Public Art Exemption under Longwood Development Code (LDC) 6.3.2 (L) for artwork on Ronald Reagan Boulevard at the intersections with Longwood Hills Road and Dog Track Road. B. Read by title only and adopt Resolution No. 18-1478 which amends the fiscal year 2017/2018 budget. 13. CITY MANAGER’S REPORT 14. CITY ATTORNEY’S REPORT 15. CITY CLERK’S REPORT CC 10-01-18/4 16. ADJOURN Michelle Longo, CMC, FCRM City Clerk Notice: All persons are advised that if they decide to appeal any decision made at these meetings/hearings, they will need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings, should contact the A.D.A. Coordinator at 407/260-3466 at least 48 hours in advance of the meeting. Future Meetings: October 15, 2018 6:00 p.m. Regular Meeting November 5, 2018 6:00 p.m. Regular Meeting