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LONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
AGENDA
October 16, 2017
6:00 P.M.
1. CALL TO ORDER
2. OPENING INVOCATION
3. THE PLEDGE OF ALLEGIANCE
4. COMMUNITY ANNOUNCEMENTS
A. Senior Matinee Movie will be held on Wednesday, October 18,
2017 from 1:30 p.m. until 3:30 p.m., Longwood City Hall
(Chambers), 175 West Warren Avenue. This month’s feature
is Wonder Woman.
B. A Halloween Event will be held on Sunday October 29, 2017
from 3:00 p.m. until 5:30 p.m. in the Historic District of
Longwood, 174 West Church Avenue. There will be a
children’s costume contest, a pumpkin decorating and carving
contest, free candy for children, bounce houses, games, food
vendors and more.
5. PROCLAMATIONS / RECOGNITIONS
A. District #2 Nomination for the Business Person of the Month
Award for November 2017.
6. BOARD APPOINTMENTS
A. District #4 Nomination to the Parks & Recreation Advisory
Board.
7. PUBLIC INPUT
A. Public Participation.
8. MAYOR AND COMMISSIONERS’ REPORT
Districts #1, #2, #3, #4, and #5.
9. ANY ADDITIONS OR DELETIONS TO THE AGENDA
10. CONSENT AGENDA
A. Approve Minutes of the October 2, 2017 Regular Meeting.
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B. Approve the Monthly Expenditures for September 2017.
C. Approve the Monthly Financial Report for September 2017.
D. Approve a purchase order in the amount of $92,365 to Ricoh
USA, Inc. for equipment leases on copiers, scanners and
printers.
E. Approve a purchase order in the amount of $21,151.13 to
CDWG for annual renewal of Cisco SmartNet hardware and
software maintenance.
F. Approve a purchase order in the amount of $24,041.10 to
CDWG for annual renewal of VMware software maintenance.
G. Approve a purchase order in the amount of $36,614.60 to SHI
International Corporation for the annual payment of
Microsoft Enterprise Agreement.
H. Approve a purchase order in the amount of $23,960 to
Edmunds & Associates, Inc. for annual maintenance of the
financial management system.
I. Approve the 2017-2018 Service Agreement between the City of
Longwood and SS Solutions for contractual services provided
by Richard Kornbluh and approve the purchase order in the
amount of $106,241.59 to SS Solutions.
J. Approve waiving the purchasing policies and approve a
Professional Service Agreement with T&T Builders of Volusia
County, Inc. for building inspection and plan review services.
K. Approve a purchase order in the amount of $25,284 to Life
Extension Clinics for employee physicals.
L. Approve waiving the rental fees excluding the attendant fee at
the Community Building for Jimmie Pocklington an employee
of the City of Longwood.
M. Approve a purchase order in the amount of $284,030 to
Helping Hand Lawn Care, Inc. for the Mowing Services
Contract.
N. Approve a purchase order in the amount of $21,600 to SSTM
II, Southern Soils Turf Management, for the baseball fields at
Candyland Park.
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O. Approve a purchase order in the amount of $45,000 to
Advanced Data Processing, Inc. a Subsidiary of Intermedix for
ambulance transport billing and related professional services.
P. Approve a purchase order in the amount of $40,000 to Bound
Tree Medical for the purchase of medical supplies.
Q. Approve a piggyback agreement with Ferguson Waterworks
for water and sewer materials and approve a purchase order in
the amount of $100,000 to Ferguson Waterworks.
R. Approve the award for the Construction Service Agreement to
Cathcart Construction Company for the South Longwood
Septic Abatement Phase II, Lake Ruth and Springwood Septic
Tank Abatement Project and approve a purchase order in the
amount of $2,261,149 to Cathcart Construction Company.
S. Approve Change Order #1 to the Construction Services
Agreement for the Florida Central Commerce Park Irrigation
Supply Pond and Pump Station Project ITB #2232017-2 in the
amount of $555,000 and authorize an increase of the original
purchase order in an amount not to exceed $1,900,309.35 to
GHD Services Inc.
11. PUBLIC HEARINGS
A. Read by title only, set November 6, 2017 as the second public
hearing date and approve the first reading of Ordinance No.
17-2126, amending the Longwood Comprehensive Plan related
to water supply planning requirements.
B. City Commission to hear a public request for Special
Exception (SPE 03-17), to allow a reduction in rear setbacks
for a house extension located at 458 Freeman Street.
12. REGULAR BUSINESS
A. Approve a request to enter into a Construction Services
Agreement with Florida Safety Contractors to provide
Construction Services as part of a federally funded Florida
Central Parkway Complete Street Project.
B. Read by title only, set November 6, 2017 as the public hearing
date and approve the first reading of Ordinance No. 17-2130,
amending and extending the Residential Solid Waste and
Recycling Collection Services Contract with Waste Pro of
Florida, Inc.
13. CITY MANAGER’S REPORT
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14. CITY ATTORNEY’S REPORT
15. CITY CLERK’S REPORT
16. ADJOURN
Michelle Longo, CMC, FCRM
City Clerk
Notice: All persons are advised that if they decide to appeal any decision made at th ese meetings/hearings, they will
need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the
proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per
Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings,
should contact the A.D.A. Coordinator at 407/260-3481 at least 48 hours in advance of the meeting.
Any invocation that is offered before the official start of the Commission meeting shall be the voluntary offering of a
private person, to and for the benefit of the Commission. The views or beliefs expressed by the in vocation speaker
have not been previously reviewed or approved by the Commission or the city staff, and the City is not allowed by law
to endorse the religious beliefs or views of this, or any other speaker. Persons in attendance at the City Commission
meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall
not be construed as a demand, order, or any other type of command. No person in attendance at the meeting shall be
required to participate in any opening invocation that is offered. You may exit the City Commis sion Chambers and
return upon completion of the opening invocation if you do not wish to participate in or witness the opening invocation.
Future Meetings: November 6, 2017 6:00 p.m. Regular Meeting
November 20, 2017 6:00 p.m. Regular Meeting