CC04-07-14Agenda_Amended Amended: April 3, 2014 CC 04-07-14/1
LONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
AGENDA (AMENDED)
April 7, 2014
7:00 P.M.
1. CALL TO ORDER
2. SILENT MEDITATION FOLLOWED BY THE PLEDGE OF
ALLEGIANCE
3. COMMUNITY ANNOUNCEMENTS
A. The “Downtown Longwood Cruise In” Car Show will be held
on Saturday, April 12, 2014 from 5:00 p.m. until 8:00 p.m. in
the Historic District of Longwood located off of Church
Avenue.
B. The City of Longwood and SunRail will host a “Community
Train Tour” on Saturday, April 12, 2014 from 5:45 p.m. until
8:00 p.m. Tours of the new train will be conducted by SunRail
at the Longwood Station, 149 East Church Avenue and
information will be provided.
C. Senior Matinee will be held on Wednesday, April 16, 2014
from 1:30 p.m. until 3:30 p.m., Longwood Community
Building, 200 West Warren Avenue. This month’s feature is
The Score.
D. A Bunny Breakfast will be held on Saturday, April 19, 2014
from 8:30 a.m. until 10:30 a.m., Longwood Community
Building, 200 West Warren Avenue. Adults are $7.50 each,
children from ages 3 to 11 years old are $5.50 each and
children from age 2 and under are free.
E. The 2014 Magic 107.7 Easter Egg Hunt will be held on
Saturday, April 19, 2014 from 9:30 a.m. until 12:00 p.m.,
Reiter Park, 311 West Warren Avenue.
4. PROCLAMATIONS/ RECOGNITIONS
A. Proclaiming May 2014 as “Children’s Mental Health
Awareness Month”.
B. Nomination of the Beautification Award.
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5. BOARD APPOINTMENTS
A. At Large Nomination to the Land Planning Agency.
B. District #2 Nomination to the Land Planning Agency.
C. At Large Nomination to the Parks and Recreation Advisory
Board.
6. PUBLIC INPUT
A. McDirmit, Davis & Company, LLC will be giving a
presentation on the Annual Audit for the Fiscal Year Ended
September 30, 2013.
B. Public Participation.
7. MAYOR AND COMMISSIONERS’ REPORT
Districts #1, #2, #3 and #5.
8. ANY ADDITIONS OR DELETIONS TO THE AGENDA
9. CONSENT AGENDA
A. Approve Minutes of the March 3, 2014 Regular Meeting and
the March 24, 2014 Special Meeting.
B. Approve the Monthly Expenditures for February and March
2014.
C. Approve the Monthly Financial Report for February 2014.
D. Approve a donation in the amount of $1,000 to Florida PDMP
Foundation, Inc. from the police confiscation fund to help
support their efforts to reduce the abuse and access of
overprescribed controlled substance prescription medications
in Florida through a prescription drug monitoring program.
E. Approve a donation in the amount of $1,500 to Rocklake
Middle School from the police confiscation fund in support of
their Student Leadership Project as a crime prevention, anti-
bullying and student safety initiative.
F. Approve a donation in the amount of $1,500 to the Longwood
Babe Ruth League of Seminole from the police confiscation
fund to support the league as an alternative to delinquent
criminal behavior.
G. Approve a donation in the amount of $2,000 to Boys Town
from the police confiscation fund to assist with operation of the
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Stay Center Project, a collaboration between Boys Town
Central Florida, Seminole County Public Schools and the
Juvenile Assessment Center with a focus on combatting
truancy within Seminole County.
H. Approve a donation in the amount of $4,000 to Kids House of
Seminole from the police confiscation fund to help the City of
Longwood’s abused and neglected children and their families.
I. Approve a donation in the amount of $1,000 to Safe House of
Seminole from the police confiscation fund to help victims of
domestic violence and their children.
J. Approve a donation in the amount of $750 to Lyman High
School from the police confiscation fund to support their
“Project Grad” to provide a safe, crime-free alternative to
students during graduation.
K. Approve a donation in the amount of $1,500 to Woodlands
Elementary School from the police confiscation fund to
support their Reading and Math Improvement Project to
provide a crime prevention strategy through improved
education of our elementary school students.
L. Approve the revised edition of the Interlocal Agreement
between Seminole County and the City of Longwood for the
Florida Yards & Neighborhoods Program.
M. Approval to reject all submittals for RFP #14-12 Advanced
Metering Infrastructure (AMI) System.
N. Approval to reject all submittals for RFP #08-10 Catering
Services for the Longwood Community Building.
O. Acceptance of the Annual Audit for the Fiscal Year Ended
September 30, 2013.
P. Approve an increase to purchase order #015387 from
$19,998.70 to $25,998.70 for Fiscal Year 2013 and issue a
purchase order in the amount of $66,117.30 to Ricoh USA Inc.
to cover the costs of the new copiers and printers for the
Months of February 2014 through September 2014.
10. PUBLIC HEARINGS
A. Hear a request from Maronda Homes for a Special Exception
(SPE 02-14) to allow a reduction of the side setback from 7’ to
5.6’ on twenty (20) lots as part of the Longwood Station Replat,
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and to allow for roof overhangs to encroach into those side
setbacks.
11. REGULAR BUSINESS
A. Acceptance of Florida Department of Transportation (FDOT)
reimbursement for moving costs associated with the
completion of the Public Works Facility in the amount of
$206,986.25 and Corrective Partial Assignment of Rights in
Parcel 860.1 in the amount of $50,000.
B. Approve an Interlocal Agreement with Seminole County for
SunRail Station Maintenance.
C. Commission to consider final plat approval for a replat of
twenty (20) existing lots entitled “Longwood Station”.
D. Approve a Sewer Line Installation Agreement with Maronda
Homes which provides for the City to construct a sanitary
sewer line to serve Maronda’s project and adjacent properties
along with provisions for Maronda to reimburse the City based
on a time schedule outlined in the agreement.
E. Read by title only and adopt Resolution No. 14-1349, which
amends the Public Utility budget in the amount of $25,204 for
Palmetto Avenue Sewer Project Engineering.
F. Approve a purchase order in the amount of $25,204 to Barnes,
Ferland and Associates Inc. for Professional Engineering
Services for Palmetto Avenue Sanitary Sewer Project.
G. Commission to consider final plat approval for a plat of twelve
(12) lots entitled “Meadowridge Estates”.
H. Read by title only and adopt Resolution No. 14-1350, which
renames Pawline Street to Manuel A. Toro Ct.
I. Commission to consider approval to restructure the Utility
Billing Department.
J. Read by title only, set April 21, 2014 as the public hearing date
and approve the first reading of Ordinance No. 14-2028, which
provides for SunTrust Equipment Finance & Leasing
Corporation Equipment Schedule No.6.
K. Read by title only, set April 21, 2014 as the public hearing date
and approve the first reading of Ordinance No. 14-2029,
approving the extension of the Non-Exclusive Franchises for
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the Collection of Commercial Solid Waste and/or Recovered
Materials for an additional six (6) months.
12. CITY ADMINISTRATOR’S REPORT
13. CITY ATTORNEY’S REPORT
14. CITY CLERK’S REPORT
15. ADJOURN
Michelle Longo
City Clerk
Notice: All persons are advised that if they decide to appeal any decision made at these meetings/hearings, they will
need a record of the proceedings and for such purpose, they may need to ensure that a verbatim record of the
proceedings is made, which record to include the testimony and evidence upon which the appeal is to be based (per
Sec. 286.0105, Florida Statutes). Persons with disabilities needing assistance to participate in any of these meetings,
should contact the A.D.A. Coordinator at 407/ 260-3481 at least 48 hours in advance of the meeting.
Future Meetings: April 21, 2014 7:00 p.m. Regular Meeting
May 5, 2014 7:00 p.m. Regular Meeting