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24-1677 Adopting the Fiscal Sustainability Plan for the South Longwood Septic Tank Abatement Project Phase II RESOLUTION NO. 24-1677 A RESOLUTION OF CITY OF LONGWOOD, FLORIDA, AUTHORIZING ADOPTING THE UPDATED FISCAL SUSTAINABILITY PLAN FOR THE SOUTH LONGWOOD SEPTIC TANK ABATEMENT PROJECT PHASE II FOR THE CITY'S WASTEWATER UTILITY SYSTEM IMPROVEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under section 2(b), Art. VIII of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and, WHEREAS, the City of Longwood, Florida, owns and operates a wastewater utility; and WHEREAS, the City's Engineer and Utility Department staff developed a September 2024 update to the "Fiscal Sustainability Plan" for the South Longwood Project (hereinafter the "Updated Plan"); and WHEREAS, the Updated Plan is an update to the Plan described in and approved by Resolution 18-1458 and Resolution 19-1505; and WHEREAS, the Updated Plan has been presented to the City Commission and after due consideration of the Updated Plan by the City Commission, the City Commission now desires to officially accept and adopt the Updated Plan as a management tool for purposes of providing information to assist the City with providing reliable wastewater utility service to its wastewater customers; and, WHEREAS, the City Commission hereby finds that this Resolution is in the best interest of the public health, safety and welfare; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LONGWOOD, FLORIDA,AS FOLLOWS: SECTION I. Recitals. The foregoing findings are incorporated herein by reference and made a part hereof. SECTION II. Adoption of the Updated Plan. The City Commission hereby officially accepts and adopts the September 2024 updated "Fiscal Sustainability Plan — South Longwood Project" for the City of Longwood. The Updated Plan is attached hereto as EXHIBIT "A" and fully incorporated herein by this reference. The Updated Plan shall be considered a management tool for purposes of providing information to assist the City with providing reliable wastewater utility service to its residential, commercial and institutional wastewater customers. SECTION III. Conflicts. All resolutions or part of resolutions in conflict with any of the provisions of this Resolution are hereby repealed. Resolution No.24-1677 Page 1of2 SECTION IV. Severability. If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other section or part of this Resolution. SECTION V. Effective Date. This Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED THIS 21st DAY OF OCTOBER 2024. CITY COMMISSION CITY OF LONGWOOD, FL IDA 9/614—/c*V ' MATTHEW MCMILLAN, MAYOR ATT ST• ICH L , FCRM, CITY CLERK Approved as to form and legality for the use and reliance of the City of Longwood, Florida, only. ...e"----------_../----'); DANIEL W. N CITY ATTORNEY Resolution No.24-1677 Page 2 of 2 Historic .6 • LONGWOOD- Florida Longwood Septic Tank Abatement Program FISCAL SUSTAINABILITY PLAN Prepared For: City of Longwood Public Utilities Prepared By: Barnes, Ferland and Associates, Inc. 1230 Hillcrest Street Orlando, FL 32803 January 2018 Updated September 2024 City of Longwood Fiscal Sustainability Plan rONGWOO Longwood Septic Tank Abatement Program SECTION PAGE TABLE OF CONTENTS LIST OF FIGURES LIST OF TABLES EXECUTIVE SUMMARY TABLE OF CONTENTS 1.0 INTRODUCTION 1-1 2.0 ASSET INVENTORY, CONDITION& PERFORMANCE 2-1 2.1 Inventory of Critical Assets 2-1 2.2 Condition Assessment of Inventoried Assets 2-2 2.3 Level of Service 2-3 3.0 EVALUATION OF WATER AND ENERGY CONSERVATION EFFORTS 3-1 4.0 ASSET MANAGEMENT& FISCAL PLANNING 4-1 4.1 Plans for Replacement, Rehabilitation and Improvement of Project Assets 4-1 4.2 Fiscal Planning 4-3 TABLE NO. PAGE Table 1-1 Asset Inventory 2-1 Table 2-2 Asset Condition and Business Risk Exposure 2-3 Table 4-1 Renewal Strategies 4-2 Table 4-2 Asset Management Strategies 4-2 FIGURES Figure lA South Longwood Phase I - West Figure 1B South Longwood Phase I -East Figure 2 South Longwood Phase II Figure 3 Lake Ruth and Springwood Figure 4 Ronald Reagan(CR 427) Sewer Extension Figure 5 Longdale Gravity Sewer Extension Figure 6 East Longwood Phase 1 Gravity Sewer Extension Figure 7 Septic Tank Abatement Program Transmission Main Figure 8 East Longwood Phase 2 Gravity Sewer Extension City of Longwood Fiscal Sustainability Plan „�.; Longwood Septic Tank Abatement Program i"���'����. ,. a APPENDICES Appendix A Asset Management Worksheet Appendix B Sample Inspection Forms Appendix C FRWA "Energy Efficiency Assessment for Small Wastewater Systems"Form ii City of Longwood Fiscal Sustainability Plan LONGR'O Longwood Septic Tank Abatement Program F I „ ;el a EXECUTIVE SUMMARY This Fiscal Sustainability Plan (FSP) was developed for the Longwood Septic Tank Abatement Program Project to meet the requirements of the Clean Water State Revolving Fund (SRF) Loan Agreements for Longwood Collection System Expansion. In accordance with the Federal Water Pollution Control Act (FWPCA) section 603(d)(1)(E), the FSP includes the following items: • Inventory of critical assets included in the project. • Asset condition and performance evaluation. • Certification that the City has evaluated and will implement water and energy conservation efforts as part of the plan. • Planning and funding mechanisms for maintaining, repairing, and replacing the assets. The approach of this FSP is to provide the City of Longwood with a framework for fiscal management of the assets financed by the SRF over a 20-year planning horizon. As part of this effort a preliminary asset management worksheet was developed.This worksheet can also be used as a starting point for an asset management system for the City's existing wastewater infrastructure. This FSP is considered a living document that should be updated on a regular basis as part of the operation and management of the City's wastewater collection system. Moving forward,this FSP can be revised and expanded to include other existing and future assets as needed or as implementation progresses,to add plan depth and coverage. The Longwood Septic Tank Abatement Program includes the following Projects: 1. South Longwood Phase I Septic Tank Abatement 2. South Longwood Phase II Septic Tank Abatement 3. Lake Ruth and Springwood 4. Ronald Reagan(CR 427) Sewer Extension 5. Longdale Gravity Sewer Extension 6. East Longwood Phase 1 Gravity Sewer Extension 7. East Longwood Phase 2 Gravity Sewer Extension 8. Septic Tank Abatement Program Transmission Main iii City of Longwood Fiscal Sustainability Plan Longwood Septic Tank Abatement Program i o vc,W""�. ; Longwood's Septic Tank Abatement Program consists of installation of gravity sewer and manholes,force mains and upgrade of existing Pump Stations,existing gravity sewer rehabilitation and new Pump Stations. Some Pump Station upgrades and all plumbing work on private property were funded from other sources; thus, some components not included in this FSP. However, it is recommended to incorporate these assets in future revisions of this FSP and/or a future asset management plan. This FSP provides some guidelines to perform this task in the future. The Project's critical assets are all in new condition and are likely to perform adequately within the next 20 years or more. Thus, renewal of these assets was not considered in the fiscal planning associated to this FSP. These assets should be monitored, inspected and maintained periodically as part of routine operation and maintenance. This plan is intended as a useful tool forthcoming and must be adopted by council in order to fulfill CWSRF Future Funding requirements. iv City of Longwood Fiscal Sustainability Plan LONGWOO Longwood Septic Tank Abatement Program t,„,;,, 1.0 INTRODUCTION This Fiscal Sustainability Plan(FSP)has been prepared for the Longwood Septic Tank Abatement Program(the Program)for the City of Longwood,Florida and provides a fiscal plan for managing the Programs assets funded by the SRF over a 20-year planning period. This FSP is considered a living document and should be edited and updated periodically to reflect the current condition of the system. Approximately 16,667 people are served by the City of Longwood's water distribution and wastewater collection systems. The City collects wastewater generated within its service area through approximately 26.7 miles of gravity sewer lines and 49 lift stations. On average approximately 0.385 million gallons per day (MGD) of sewage flow is sent to the Greenwood Lakes Wastewater Treatment Plant,which is owned,operated and maintained by Seminole County and approximately 0.230 million gallons per day (MGD) of sewage flow is sent to the City of Altamonte for treatment. The Longwood Septic Tank Abatement Program is intended to provide gravity sanitary sewer service to all residents not currently served that are located within limits of the City of Longwood. The majority of the parcels within the various project areas are currently served by onsite sewage treatment and disposal systems, also known as septic tanks. The general scope of the projects include the following: • Installation of PVC gravity sanitary sewer and manholes,vacuum sewer, connection to the existing gravity sanitary sewer system, and rehabilitation of existing dry sewer systems where needed. • Upgrade of existing City owned lift stations and installations of new lift stations were needed. • Installation force main extensions and connection to existing force main network and upgrades to force main components where needed. • Installation of lateral service connecting up to the property line. • Abandonment of septic tanks and plumbing work performed on private property is also part of each project yet these components are ineligible for SRF Loan Funds and will therefore not be included in this plan. A detailed description of each project is included in the "Preliminary Design Report". These projects were recently constructed, under construction, or will be constructed in the next year or two. BFA. 1-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan ►zi G\\00" Longwood Septic Tank Abatement Program 2.0 ASSET INVENTORY,CONDITION & PERFORMANCE An asset management plan can provide useful information about the City's wastewater collection system to strategically plan and prioritize capital and rehabilitation projects throughout the City's wastewater collection system. Asset inventory, condition and performance are essential components of any asset management plan. These tasks provide information that is used for making informed decisions about maintenance, rehabilitation and replacement of critical assets in order to preserve the system's assets, reduce O&M maintenance costs, prevent emergencies and the economic,environmental and political costs they involve,while delivering the desired level of service. Currently, the City of Longwood does not have a comprehensive asset management system in place. Hence, for the purposes of this FSP a preliminary asset management worksheet has been created, which is included in Appendix A. This spreadsheet has been developed based on the USEPA GHD Asset Management Worksheet,which is part of SIMPLE-EPA Asset Management Training Material. Training tutorials on the methods for development of this worksheet are available online. Goals of this worksheet include a basic asset inventory and condition assessment of the Project's assets, to provide a mechanism to regularly update asset characterizations, and provide a framework to prioritize repairs and establish a budget.This worksheet could also be used as a starting point for an asset management system for the City's wastewater infrastructure. Existing and future assets can be included as needed or as implementation progresses to add depth and coverage. For future or more extensive projects, additional asset management tools for small drinking water and wastewater utilities are available on EPA's website including the Check Up Program for Small Systems(CUPSS)Asset Management Tool. 2.1 Inventory of Critical Assets An inventory of each Project's critical assets is presented in the Asset Management Worksheet in Appendix A and shown in the attached Figures 1 through 8. Table 2-1 shows an example of how each project assets are tracked. Table 2-1: Asset Inventory Year Original Estimated Asset Capacity/Size Material Effective Installed Cost($) Life Gravity Sewers Pipes 8", 14,600 LF PVC 2017 $ 1,022,250 100 Manholes 4'Dia,60 MHs concrete 2017 $ 514,000 100 5' Dia,2 Conflict Conflict Manholes MH concrete 2017 $ 11,000 100 Discharge Force Main Pipe 8", 1,671 LF PVC 2017 $73,740 60 Plug Valves 8", 1 PV CI 2017 $3,200 30 Air release valve 2", 1 ARV DI 2017 $4,600 30 2-1 BFA Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan triNc v(x,".. Longwood Septic Tank Abatement Program 2.2 Condition and Assessment of Inventoried Assets The physical condition and functionality of inventoried assets can be evaluated based on physical inspection, indirect monitoring, consultation with equipment manufacturers, references to operation&maintenance manuals,and past experience with similar assets,among other tools.This information is used to estimate remaining service life, long-term performance and asset value. Guidelines for rating the condition and performance of inventoried assets are provided within the Asset Management Worksheet. These ratings can be used for planning maintenance,rehabilitation and renewal projects in the future. The Program's inventoried assets are all in very good condition,were constructed in the last seven years and are likely to perform adequately within the next 20 years or more,requiring only routine preventive maintenance. Some common maintenance and repair tasks associated with wastewater collection systems are listed in Section 4.1. Periodic inspection for condition and performance assessment is required moving forward. Appendix B includes a manhole inspection form that can be used for this purpose. Manhole inspections can also provide insight into the condition of connected pipelines. Closed Circuit Television Inspection(CCTV)of pipelines can also be performed for a more thorough evaluation. Also, smoke testing of the collection system is recommended to identify sources of surface water infiltration on both public and private property. It is also recommended that assets associated with related pump stations be included in future revisions of this FSP or a future asset management plan. Appendix B includes a sample pump station inspection form. In order to plan for future allocation of funds for rehabilitation and replacement of the Program's assets, assets need to be prioritized to ensure that the most important assets have reserve funds. Factors affecting prioritization include the criticality of an asset,consequences failure,and impacts on the community and environment.Evaluation of criticality is mainly based on knowledge of the system and industry criteria. Based on EPA's methodology, a Business Risk Exposure(BRE)rating or measure of"criticality" was developed to prioritize assets for this FSP. A higher BRE has a higher relative priority. For example,failure of assets that result in greater impact to the community and/or environment should be considered highly critical and have a high BRE rating. Similarly, assets that have a high probability of failure would also be assigned a higher criticality or high BRE rating. Assets with high BRE ratings should be included in a priority maintenance list or a capital improvement plan. Assets with a lower BRE and condition rating should be given a lower priority for repair or rehabilitation and continued to be inspected and maintained routinely. Calculation of the BRE is based on probability of failure, consequence of failure and redundancy. Probability of failure of an asset is generally a function of the asset's condition or age, capacity, level of service, and efficiency. Consequence of failure rating can be estimated based on the proportion of the system that would be impacted if the asset failed and the severity of the impact. 2-2 BFA = — ---'�— Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan LoNGwoo Longwood Septic Tank Abatement Program Redundancy of an asset is another asset that can partially or fully serve the function if the asset fails. Table 2-2 provides a BRE summary for one project's inventoried assets. Appendix A contains the entire worksheet for all projects with supporting rating tables. Since the condition of an asset and the impact of an asset failure change over the life of the asset, it is recommended to evaluate the BRE periodically as part of the revisions of this FSP. Table 2-2: Asset Condition and Business Risk Exposure Residual Backup Business Probability Consequence Risk Asset Condition Physical Reduction of Failure(2) of Failure(2) Exposure Life(years) (Redundancy) (BRE) Gravity Sewers Pipes New 100 0% 1 5 5 Manholes New 100 0% 1 5 5 Conflict New 100 0% 1 5 5 Manholes Discharge Force Main Pipe New 60 50% 1 5 2.5 Plug Valves New 30 0% 1 5 5 Air Release New 30 0% 1 5 5 Valve (1)Probability offailure rating: 1-low to 10-high; (2) Consequence offailure rating: 1-minor to 10-major/catastrophic; (3)BRE = (1-Redundancy)*(POF)*(COF) 2.3 Level of Service The level of service (LOS) required for the project assets are consistent with City's wastewater collection system LOS.The system LOS is to reliably provide wastewater collection services,meet regulatory requirements for new development connections and correct existing facility deficiencies below current standards, or that threaten public safety and welfare. To deliver the desired LOS, this Project requires reliable operation of pump stations at all times. Failure of a pump station is considered a high risk event, which could result in major service interruptions, serious environmental and public health and safety issues, and regulatory enforcement actions, among other impacts. Therefore, in order to provide the required LOS, all pump stations include a standby pump,have a connection for a back-up generator,and the SCADA system provides continuous monitoring. 2-3 BFA Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan ".U,.. Nc� OO) Longwood Septic Tank Abatement Program IEt,.1 ;cl 3.0 EVALUATION OF WATER AND ENERGY CONSERVATION EFFORTS Energy conservation efforts for this Program would include adequately maintaining the collection system to reduce inflow and infiltration which would result in reduced energy consumption of the pump stations. Water and energy conservation measures that were incorporated into the various Projects include the following: • Addition of high efficiency pumps and control panels. • Improve efficiency of process monitoring and operational control—incorporation of Supervisory Control and Data Acquisition (SCADA) software. • Reduce inflow/infiltration with Rehabilitation of Dry Gravity Sewer Systems— CIPP Lining of main lines and laterals,manhole repair and coatings and manhole infiltration inserts Other energy conservation measures, which could be incorporated in future projects include: • Reduce inflow/infiltration-develop smoke testing program for collection system to detect inflow/infiltration; • Improve pumping efficiency—size pumps adequately, install high-efficiency motors and variable frequency drives (VFD)/soft starts; • Replace failed motors with high efficiency motors; • Routine pump service and inspection/replacement of wear rings and impellors; • Improve efficiency of HVAC and lighting within pump stations where applicable; • Reduce grease buildup within pump stations; • Reduce corrosion from the formation of hydrogen sulfide gas at the pump stations with chemical addition where applicable; • Grit reduction through elimination of I/I; and • Monitor electrical bills and request an energy audit from the power company. Appendix C includes a copy of the National Rural Water Association's "Energy Efficiency Assessment for Small Wastewater Systems" form that can be used to plan future energy conservation efforts. _ELFA 3-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan Longwood Septic Tank Abatement Program I,"v`'WO I,I.,.;II a 4.0 ASSET MANAGEMENT& FISCAL PLANNING 4.1 Plans for Replacement, Rehabilitation and Improvement of Project Assets For each of the Project's critical assets, renewal and maintenance strategies have been assigned based on valued expert judgement considering projected average life-cycle cost per year of residual life, and intervention factors such as condition, performance, reliability and Business Risk Exposure (BRE). Tables 4-1 and 4-2 present a summary of these strategies. The Project's critical assets do not require renewal over the next 20-year planning horizon and therefore, will not be considered in the fiscal planning associated with this FSP. Monitoring, inspection and periodic maintenance should continue for all project critical assets as part of a routine operation and maintenance program. A brief description of common maintenance tasks associated with wastewater collection systems is presented at the end of this subsection. It is recommended to revise this fiscal planning periodically as changes in the system may result in the need to renew some of the Project's critical assets. More specifically, it is anticipated that some of the pump station assets will require renewal in the next 20 years. Therefore, a reserve/capital expenditure fund has been established to cover future anticipated renewal expenses. Asset Maintenance Maintenance of the wastewater collection system may include routine preventive procedures, corrective/repair work, housekeeping and predictive maintenance. Predictive maintenance assists the operator to determine the condition of in-service equipment in order to predict when maintenance should be performed. This approach results in a longer useful life of assets, reduced maintenance costs and prevents overflows and equipment failures. Below is a list of common maintenance tasks associated with manholes and pipelines: • Grout work around manhole ring and resetting of manhole rings; • Epoxy coat paint on manhole walls; • Replacement of manhole rings; • Installation of High Density Poly Urethane(HDPE)liners or similar in manholes to protect from possible corrosion,which can occur in the wastewater collection system as the result of hydrogen sulfide gas; • Removal of excessive grease and solids in the collection system; • Repair line breaks; • Smoke testing of the collection system to detect and control areas of high I&I; • Jet cleaning pipelines before conducting smoke testing; • General observation of manholes for dirt and sand accumulation indicating possible cracked sewers and lateral connections; and • CCTV inspections to identify defects and appropriate repair/replacement methods. BFA 4-1 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan LO„�,.: NCW() Longwood Septic Tank Abatement Program ► l,.r;II a Pump station maintenance may include the following tasks: • Inspection of pump components(impellors,pump amperages,pump run time meters,etc.); • Inspection of air release valves; • Valve exercising; • Servicing generators; • Grease removal; • Miscellaneous repairs(electric components, floats, check valves, odor control, etc.) and • Replacement of pump components(pumps, motors, etc.) • Infrared laser testing of lift station panels to identify hot spots in the electrical controls Pump station maintenance tasks should also include methods for controlling hydrogen sulfide and odor formation, and predictive maintenance of control panel and SCADA systems. O&M manuals need to be developed and/or updated for the pump stations, air release valves (ARV), force main, gravity sewers as well as the manholes. Table 4-1: Renewal Strategies Option Description Type 1 Status quo Non-Capital 2 Increase Maintenance Non-Capital 3 Operate differently Non-Capital 4 Repair only Capital 5 Refurbish or rehabilitate Capital 6 Replace with similar asset Capital 7 Replace with improved asset Capital 8 Reduce the cause of failure Non-Capital 9 Use demand management Non-Capital 10 Pay rebate to customers Non-Asset 11 Reduce the level of service Non-Asset 12 Construct a new asset Capital .73F7241. 4-2 Fiscal Sustainability Plan City of Longwood j24* Fiscal Sustainability Plan Longwood Septic Tank Abatement Program IONGWOC t I.,r; Table 4-2: Asset Management Strategies Asset Renewal Strategy Maintenance Cost of Renewal Recommended Strategy Option(1) Renewal Date(year) Gravity Sewers Pipes Status quo Condition Based N/A 2117 Manholes Status quo Condition Based N/A 2117 Conflict Manholes Status quo Preventive N/A 2117 Discharge Force Main Pipe Status quo Preventive N/A 2077 Plug Valves Status quo Preventive N/A 2047 Air Release Valve Status quo Preventive N/A 2047 (1) Costs not applicable for renewal options more than 20 years out. 4.2 Fiscal Planning One of the main goals of a fiscal sustainability plan is to ensure that adequate funding is allocated into the City's budget in a timely manner for asset management expenses, such as; maintenance, repair and replacement costs. Capital costs associated with acquiring equipment,land and facilities,which useful life span many years,are capital expenses that should be budgeted and funded separately from O&M costs. Small capital expenses can be incorporated in the annual operating budget to simplify accounting. At this time, no capital funds are necessary for renewal and replacement of the Programs assets funded by the SRF loan for the next 20 years of the planning horizon. However, in the future capital funds may be necessary to ensure the sustainability of the Program assets. The level of capital improvements program should vary by facility age and condition. The American Water Works Association recommends that a capital improvements program should be established by an analysis of the system's critical assets or be at least 5%to 15%of the total system annual operating budget. For example, future rehabilitation and replacement of the project's manholes and sewer lines may need to be included in the City's Capital Improvement Plan (CIP) as the asset's useful life diminishes. Also, funds should be allocated in the CIP halfway through the asset's estimated remaining life for cleaning and CCTV inspection and to detect I/I as part of a Sanitary Sewer Evaluation Study(SSES). Funding mechanisms for small wastewater systems in Florida include the following: • Annual Revenues from the utility costumers • Increasing Utility Rates • Municipal Bonds • Outside capital funding sources. o Clean Water State Revolving Fund(CWSRF) loans o St. Johns River Water Management District(SJRWMD) grants BFA 4-3 Fiscal Sustainability Plan City of Longwood Fiscal Sustainability Plan LONGWO Longwood Septic Tank Abatement Program i I .rid. o Community Development Block Grant(CDBG)program o US Housing&Urban Development(US HUD) grants The City of Longwood has established three separate funds to cover expenses associated with operation and maintenance, and renewal and expansion of its water and wastewater system. The first fund is the Public Utilities Fund, which covers costs associated with operation, asset maintenance, and installation of water and wastewater infrastructure in the commercial and industrial areas of the City, among others. Reserves for this fund are set aside from user rates and fees. The City adopted on March 7, 2022, Ordinance No. 21-2215, amending appendix B — Fee Schedule concerning certain water and waste water fees and charges under of Chapter 90 of the Longwood City Code. The City's Operating Budget for Fiscal Year 2023-2024 included public utilities funds for implementation of all current Septic Tank Abatement Program Projects in this Plan. All future Septic Tank Abatement Program Projects are funded by these funds as well. The second fund is the Renewal and Replacement Fund, which was established to fund asset replacement for the Utility System. This fund was recommended as part of the rate study. Funds are currently appropriated to reserves and were incorporated into the City Operating Budget for Fiscal Year 2023-24. The third fund is the Impact Fee Fund, which was also established as a suggestion of the rate study to account separately for water and wastewater fees and to offset the impact new development has on the system. Funds are currently appropriated to reserves. The City's rate study should be updated on a regular basis to ensure that sufficient revenues are available to deliver the desired level of service,maintain the net asset value of the utility and repay loans. In addition to these funds the City is leveraging many opportunities for grant funds to cover the Utility's rehabilitation and reinvestment costs, while improving the overall system and environmental impacts to the community. BFA 4-4 Fiscal Sustainability Plan FIGURES • e `irom j I r 144 Noe 44 s 1 a �uiGO !-�n'Ave . El ie4gte • . w woe *pt. ' . - p 10 ` A , 1 inch = 300 feet e Oh 1 illit. 41/4 Iri: -4": r ,.,411 ii, r It. e. • A , r 6 cLmalne AveAL AI �1• in ' ', gp.1: .*. 4 ii fit s Iiii::,• - pi y 111,11t' 1 . 1 1 -, ilk Ii. _! - 1 - 7 - ;411 akeAv.16 18 . i M V A IER1 i viir,. -. *II it }& Fi?1 *i ! -r ,uer#Ave 24. • " .' •,25 26 '�i 'r--RN, . -RN,i M < . ill ...iir,„ 4 , ,..., , ,,,, p , -; . i.,.! ' rr "4 . . r.,14,4,0 .. , lit.' . iip ,,,,- 4... All: .11, ,.• fib' ,. , u, , im... ....,.._.by } 29 ullis"Ave i< "-' f Trullis A ve r ` • > -�/ 411.. • Ai 1111 a ' t . E Wild ereiAve rr , E Wtl_dmere rAve so39 k i ilt iill. _ f yr • Legend " ,, way • . .my ilit ; , • • Proposed Manholes • i 1 ' ` • UJ �! 414.40.7 Proposedp Gravity Sewer il• ♦(• f 0.0 r C +� Proposed Parallel Force Main Y _ e4 verat[eet OverstreeAvie 8 .. -1:3FA SOUTH LONGWOOD SEPTIC TANK ABATEMENT FIGURE 1 A PROPOSED WASTEWATER IMPROVEMENTS-WEST 6 sex. fe V '� f 1'rI R V! r �, . 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South Longwood Phase 2 Existing Gravity Sewer Proposed Wastewater Improvements FIGURE 2 Septic Tank Abatement Existing Force Main N o c at°rCft' Connect to Existing [1 in=150 0 e�L`K�" c 6" Force Main Proposed 2" Force Main e? 0, Proposed Pump Station RI] cm E) 0 0 0 0 6 E0 Og cco coo 1 # 1 Q 0 0 0 Connect to Existing / 6" Force Main Proposed Pump Station 1 CO Proposed 2" Force Main 0 a Springwood el 8 v Proposed Improvements _ .., cf • Proposed Pump Stations ..�.•••• Proposed Gravity Sewer - ,( - Proposed Manholes(4-feet Diameter) Proposed Force Main - - W ...BRA • Existing Manholes Lake Ruth and Springwood Existing Gravity Sewer Proposed Wastewater Improvements FIGURE 3 Existing Force Main City of Longwood co„ 4..t4 • w ' :t Fxy rpm we " F "',eft• '{ y` .. . s rN . ' . S`? ,, ` 1 <t _• ♦ .-i(• y E7 y. i' PROPOSED 4"FM } VACUUM/SEWER PUMP STATION ' iF 7 ,- i . St — �at n . < 3. '*► a PROPOSED 4'FM : t ``_ 4 -`. - `` ; tAM � UUM SEWERS ARE 5 ,ri ,. U ALL VAC m . • ...'., r.,,,,,rt,', CONNECT TO EXIST 4"FM AT LS#15 ' © ,r GE GM a exam 137 D7J t� 47�n tl 1 741111110 '• '' V < v.., ALL VACUUM SEWS -i- Legend s. a r� g ► Proposed 6"VS r i -` K h_� Ave,*t -.,.,. ram _ t Proposed 4"FM - �•. `57 > '•�� 0 ® Proposed Pump Station • i f <Ooo� .. �4. •/ "» A s • Existing Lift Station . "1 • ° �' ,rt • 1' • Existing Manhole ^+ I `I.1- m y` _ ' 3 - .f f{ t Existing Gravity Sewer �- Z , P c� ;y_. :z- Existing Force Main 1 in=200 iI. �"y j, - Tit 1 lv .BFA RONALD REAGAN (CR 427) SEWER EXTENSION PROPOSED WASTEWATER IMPROVEMENTS FIGURE 4 CITY OF LONGWOOD / O O O S .) t I take r,rl o II 6 4 - e 1 in=400 )LONGDALE LIFT STATION o - 141.0 0 iaoie Ave e. .i I O 4 % 1 i jk Corporate war cam)+ani Park ♦ . 0 0 1 I 1 - . O 1 O ► O ► 0 . p j ' 1 i i .,�,•,1.. ,► O ► O ► • ► O 0 0 4 O .4.,ro dd/)z z - I A A p .4 ; • • o 0 o ► o f o ► o ► o: o ► o ► 0 0 ► o ► '0 / . ,/-.....___Li, A Al Ave o ► 0 ► -0 r 72. - lake Weyman • Longdale Manholes 1 0-;1 o ► • • P `eer9pa Ave 0 GeO o„Ave LIP • Future Manholes • I t Longdale Gravity Sewer 011 0 ► o ► o. --0— Future Gravity Sewer 61"1e n Proposed Force Main 'II . Longdale Parcels nrawe per--• • I Future Parcels I 1Ilo Ale • •0 n E Palmello Ave • a BFA � Existing Pump Stations Existing Gravity Sewer i..._..._, _ � Project Boundary City of Longwood Figure 5 -- -- • Existing Manholes Existing Force Main Parcels Longdale Gravity Sewer Extension t N z z ..-ice 11 in=300 1Orange Ave Orange Ave 7Orange Ave o rn t^ E a z 0 -a y F Valee[ta Ate . • Fi E Palmetto AveO ► 0 ► 9 - o 0 F Pairnett+ Ave :.ake Orange .-J Q''' z ` � z E Magnolia Ave 0 0 ► O ► Q Small,vorl] D f w Park o to 3 Florida Ave + - e, _d Lort3xood / E church Ave e 0 e 0 O ► T ► O : :: P F tine-.., ,.v14 O ► O 4 v o w d n o Warren Ave ` t- War 4 0 wrenFrrvz 0 N y ar V * N C V: • g • '4 • • • • • E Bay Ave E Bay Ave 4 0 E Bay ve .' B. 9 • N L Pine Ave I Pine Ave • Pine Ave -•—• -- • ......_ E gr:434.. E State Road_414E Sr-434 E Sr-434 ru E State Road 434 E5[ate Road 434 E Sr-434 • • • r. Lak k . rri reen • t — 0 Future Manholes t Future Gravity Sewer Parcels City of Longwood East Longwood Phase 1 Gravity Sewer Extension Figure 6 0 Project Manholes —0— Project Gravity Sewer Future Expansion Limits - v --- L,a a;1. _ ,.. s St J nec Ln e0Weli - WaY n 0 = c a r- th Evergreen Ave N a V E Ever r' m` /4i a c 3 Ir. F rl or. e y a a °St E Maine Ave 4.43e ,Nso i�a S� C4 Hon S� take AVe 140 Roxboro!?„, .tr. 0 Rcider A,;-. Kinggron V obertSt E WILDMERE AVE 1 inch = 1,500 feet W Marvin St; a ¢' l,iwor:a l rk Coflercelryayu LIFT STATION i _- e Ave - Noble St ; . Q' Over street Ave 0 n. Carlton St N in gy Brooms Brassre0t en G l'a- .. "-- iipr co Boyer St C a - n o V L ' Palling a C U St Hdl5Gott n Barton St ati•,ersnn St c ' a r aV L, ,,,; Grub O .,, a> Stanley St Q National PIS i�,�t� > o ♦o c a m h,.,I Columba > a c p Adams St y Z o n1 U 0r CJj A d sn n g �� a Alberta Sty a v Hobson Ste Pineda St ^^„ -' U �` _ _r Arden St coDo Ttack'Rd North St a North St ' rn . White Oak Dr E Charlotte St North St .. piazq 07 to y Gpc'4. o 4,cymark St lace PhyLall r °' N ••�� \Golden Day o C QtJ Elaine Park o r. L 3 L Franklin St Park x y •�Z F. C, ti CO � Pinevievr St Lake F F.aesi . co C /�.;j a to Hutton P Oakhurst St Marian . > i ; Camped() a Cr hn _ Trr'ui .k tit Cu. o `_ Salem St tau. C v��.Nen o ,� Ridgewood St n > W 1 rc o a r ,t N. Q Al '.e C- spring St ? tin .. > > 3 z I it'ii � H ,,, E Hillcrest St a o E Hiticrest St East St a I,.I.,i O t, e E Highland St ¢ Magnolia St x, a h Plumose Ave 2 e1Y n Fulh,:.. c a L Citnis St v=i ' Florio.:, n �,e" F'.:rk`i s... Orange St I Fern S t 0 Owe u Concord Of i.i-: C . C U..,..y_.et a Tangerine St Oleander Way >. E Center St Z Sabel Palm Cir BtakeSt Laf�. 2 (,enter g > Mobil- �ruod St > - W Melody In o T torida6tld Doti �\b Plum Ln 3 Casselberry o Tropic Hill Ur AC 3-, w • L Q -- m , -lid St �L c ECentialpv.'r''' Ind St b Cl) a ._ J �� - m N Legend ` o Yv: Lemo ` 1st St CC c MerrittSt C . ° st — Preliminary Alignment BE7A. CITY OF LONGWOOD - SEPTIC TANK ABATEMENT PROGRAM TRANSMISSION MAIN PROJECT FIGURE 7 LOCATION MAP o° N I I _ _ 11 in=3001 I East Lake !1\\ t o o r. Y.. is............„. .• C r e = c • *a p • • E Paimctt pAv e , L a M aiJ iolia Ave • • �o O L T.,ay• �n,,hS, .. •• •• - — S maalllwo rid • 0� taOrr ha • . rk -° • • • C I Ave 4 f Irvida Ave 3 — Eietrde Ave ^s^Ora o ( —O W essup Ave • l __. Ju.._“„ Arc• s • • —41 OE J.._,tF A..O ' :_l Lnrcjxc cd • • • • • • ` E Church Ave • • • • r ,nurc Ave,,' • • • • F r.rrAr r.0 Avl! 0 e• O • • rn _ 0 • LOR�wOOd Th `rren Avp 0 • 0 a• —s • �{C ° 3 • N ve 1 E Euy Avc E...D a ve • • 8_...... • E Bay ve. 3 Tf BFA0 Proposed Manholes --0--Future Gravity Sewer Existing Gravity Sewer City of Longwood —�Propoosed Gravity Sewer • Existing Pump Stations—Existing Force Main East Longwood Phase 2 Gravity Sewer Extension Figure 8 0 Future Manholes • Existing Manholes Phase 2 Parcels Future Expansion Limits APPENDIX A ASSET MANAGEMENT WORKSHEET Project/Facility Name Longwood Septic Tank Abandoment Project Current year 2024 This workbook is a first attempt to create an asset management tool for the City of Longwood 's Septic Abandoment Projects. This tool can be used for developing a Fiscal Sustainability Plan as requested by the SRF. This workbook is based on tables and examples extracted from the following sources: EPA and GHD,2006. USEPA GHD Asset Management Training Workshops 2006, "Management worksheets.xls" https://19ianuary2021snapshot.epa.gov/sustainable-water-infrastructure/asset-management-water-and-wastewater-utilities .html#overview EPA Asset Training Management Material https://www.epa.gov/sustainable-water-infrastructure/asset-management-workshops-training-slides Pennsylvania DEP, (Hypothetical) Pennsylvania Wastewater Authority,Asset management Plan Model A wastewater system's guide for long term Sustainability http://www.dep.pa.gov/Business/Water/CleanWater/InfrastructureFinance/Pages/FiscalSustainability.aspx Indiana Finance Authority, 2016. "Example Fiscal Sustainability Plan. Main Street Pump station & Force Main Improvements Project" https://www.in.gov/ifa/srf/files/ENTIRE FSP Example Document Main St Pump Station 020416 docx.pdf EPA, 2003. "Asset Management: A handbook for Small Water Systems. One of the Simple Tools for Effective Performance (STEP) Guide Series". EPA 816-R03-016. Asset Management Worksheet Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 System Inventory Worksheet What are the project's asset? What is the state of the project's asset? Column k 1 2 3 4 5 6 7 8 9 10 11 12 Tag Number Year Estimated Adjusted Calculated Capacity I Sire Material Optional) Installed Original Cost Asset Class Effective Condition Service History Effective Life Age Residual Physical Life Life Asset Year $ 1 to 10 Years 1 to 10 Description Years Years Years Level 1 Level 2 Level 3 Level 4 Level 5 Optional Optional Tab A Optional Adjusted effective /Tab A life-Age Wastewater System S Longwood Phase I Collection System Gravity Sewers Pipes 8",14,600 LF PVC 2017 $ 1,022,250 3 100 1 N/A 100 7 93 Manholes 4'diameter,60 concrete 2017 $ 514,000 3 100 1 N/A 100 7 93 MHs Conflict manholes 5'diamter,2 concrete 2017 $ 11,000 3 100 1 N/A 100 7 93 MHs Discharge Force Main Pipe 8",1,670 LF PVC 2017 $ 73,740 2 60 1 N/A 60 7 53 Plug Valves 1 CI 2017 $ 3,200 5 30 1 N/A 30 7 23 Air release valve 1 DI 2017 $ 4,600 5 30 1 N/A 30 7 23 S Longwood Phase II Collection System Gravity Sewers Pipes 8",3,935 LF PVC 2018 $ 179,533 3 100 1 N/A 100 6 94 Manholes 4'diameter,13 concrete 2018 $ 51,100 3 100 1 N/A 100 6 94 MHs Discharge Force Main Pipe 16",2,660 LF PVC 2018 $ 234,181 2 60 1 N/A 60 6 54 8"Plug Valves 8",3 PVs CI 2018 $ 9,000 5 30 1 N/A 30 6 24 16"Plug Valves 16",3 PVs CI 2018 $ 20,625 5 30 1 N/A 30 6 24 Air release valve 1 DI 2018 $ 8,594 5 30 1 N/A 30 6 24 Lake Ruth Collection System Gravity Sewers Pipes 8",538 LF PVC 2018 $ 39,650 3 100 1 N/A 100 6 94 Rehab Pipes 8",586 VCP-CIPP 2018 $ 22,268 3 100 1 CIPP Lined 100 6 94 Manholes 4'diameter,4 concrete 2018 $ 13,090 3 100 1 N/A 100 6 94 MHs Discharge Force Main 'Pipe 2",332 LF PVC 2018 $ 4,648 2 60 1 N/A 60 6 54 Springwood Collection System Gravity Sewers Pipes 8",23 LF PVC 2018 $ 1,490 3 100 1 N/A 100 6 94 Rehab Pipes 8",2194 VCP-CIPP 2018 $ 83,372 3 100 1 CIPP Lined 100 6 94 Manholes 1 concrete 2018 $ 3,500 3 100 1 N/A 100 6 94 Existing Manholes is VF Coated 2018 $ 4,500 3 100 1 Clean repaired and 100 6 94 coat Discharge Force Main IPipe 2",117 LF PVC 2018 $ 1,638 2 60 1 N/A 60 6 54 Asset Management Worksheet Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 System Inventory Worksheet What are the project's asset? What is the state of the project's asset? 'Column 9 1 2 3 4 5 6 7 8 9 10 11 12 Estimated Calculated Capacity/Size Material Tag Number Year (Optional) Installed Original Cost Asset Class Effective Contlition Service History Adjusted Effective Life Age Residual Physical Life Life Asset - Year $ 1 to 10 Years 1 to 10 Description Years Years Years CR 427 Sewer Extension Collection System _ Vacuum Sewers _ Pipes 6",5,157 LF PVC 2019 $ 329,790 2 60 1 N/A 60 5 55 Division Valves 6 2019 $ 11,280 5 30 1 N/A 30 5 25 Valve Pits I 11 2019 $ 90,310 5 30 1 N/A 30 5 25 Single Buffer Tank 8 concrete 2019 $ 95,960 5 30 1 N/A 30 5 25 Discharge Force Main Pipe 4-6",798 LF PVC 2019 $ 31,760 2 60 1 N/A 60 5 55 _ Pipe w/Casing 4",82 LF PVC 2019 $ 37,228 2 60 1 N/A 60 5 55 Plug Valves 6",2 PVs CI 2019 $ 2,830 2 60 1 N/A 60 5 55 Air release valve 1 DI 2019 $ 8,594 5 30 1 N/A 30 5 25 Longdale Collection System _ Gravity Sewers Pipes 8",8846 LF PVC 2019 $ 958,070 3 100 1 N/A 100 S 95 Manholes 4"diameter,37 concrete 2019 $ 227,300 3 100 1 N/A 100 5 95 Discharge Force Main Pipe 6",1983 LF PVC 2019 $ 49,575 2 60 1 N/A 60 5 55 Plug Valves 1 Cl 2019 $ 2,600 5 30 1 N/A 30 5 25 Air release valve 2 DI 2019 $ 10,000 5 30 1 N/A 30 5 25 East Longwood Phase 1 Collection System Gravity Sewers Pipes 8",16800 LF PVC 2019 $ 1,022,250 3 100 1 N/A 100 5 95 Manholes concrete 2019 $ 514,000 3 100 1 N/A 100 5 95 4"diameter,64 Longwood Septic Tank Abatement Program Transmission Main Gravity Sewers Existing Manholes 126 VF Coated 2019 $ 34,020 3 100 1 Benching and 100 5 95 chimney coating Discharge Force Main ' Pipe(Open-Cut) 16",12400 LF PVC 2019 $ 1,835,200 2 60 1 N/A I 60 5 55 Pipe(HDD) I 16",4400 LF PVC 2019 $ 800,800 2 60 1 N/A I.. 60 5 55 Pipe w/Casing 16",135 LF PVC 2019 $ 118,800 2 60 1 N/A 60 5 55 Plug Valves w/Box 12 CI 2019 $ 79,056 5 30 1 N/A 30 5 25 Air release valve 13 DI 2019 $ 156,000 5 30 1 N/A 30 5 25 East Longwood Phase 2 Collection System Gravity Sewers Pipes 8",8582 LF PVC 2024 $ 1,238,375 3 100 1 N/A 100 0 100 Manholes q"diameter,34 concrete 2024 $ 459,900 3 100 1 N/A 100 0 100 Discharge Force Main Pipe(Open-Cut) 4",95 LF PVC 2024 $ 7,125 2 60 1 N/A 60 0 60 Plug Valves w/Box 1 Cl 2024 $ 2,600 5 30 1 N/A 30 0 30 Total $ 10,419,683 Notes: Level of detail that asset inventory should provide: List assets to the level of detail that they would likely be replaced.For example,a system may choose to treat all pipe that is of a given age and material as a single asset if it would likely be replaced or rehab at the same time. This spreadsheet is based on tables and examples from: EPA Asset Training Management Material https://www.epa.gov/sustainable-water-i nfrastructure/asset-management-workshops-training-slides EPA and GHD,2006.USEPA GHD Asset Management Training Workshops 2006,"Management worksheets.xls" https://19ianuarv2021snaoshot.epa.gov/sustainable-water-infrastructure/asset-management-water-and-wastewater-utilities .htmlfoverview Asset Management Worksheet Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 Prioritization Worksheet Renewal/Replacement Strategy Worksheet Which Are Most"Critical"? What are the management strategies? 'Column p 13 14 15 16 17 18 19 20 21 22 23 Backup Business Renewal/ Cost of Probability of Consequence of Priority( Maintenance Recommended Present Value of Importance Reduction Failure Failure Risk 1 is high) Replacement Strategy Renewal Renewal Date Renewal Cost (Redundancy) Exposure Strategy Option Asset Higher Delete Description % 1 to 10 1 to 10 number this one 1 10 12 Comment $ higher priority Year Discount Rate (1-Backup Level 1 Level 2 Level 3 Level 4 Level 5 Optional Tab B Tab B Tab B Reduction)'P Tab C Tab C Current Value 2.50% of"CoF Wastewater System S Longwood Phase I Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2117 Manholes 0% 1 2 2 1 CBM 2117 Conflict manholes 0% 1 2 2 1 CBM Discharge Force Main Pipe Needed for collection 50% 1 2 1 1 PM 2077 Plug Valves 0% 1 1 1 1 PM 2047 Air release valve Needed for collection 0% 1 1 1 1 PM 2047 S Longwood Phase II Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2118 Manholes 0% 1 2 2 1 CBM 2118 Discharge Force Main Pipe Needed for collection 0% 1 2 2 1 CBM 2078 8"Plug Valves 0% 1 1 1 1 PM 2048 16"Plug Valves 0% 1 1 1 1 PM 2048 Air release valve Needed for collection 0% 1 1 1 1 PM 2048 Lake Ruth Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2118 Rehab Pipes Needed for collection 0% 1 2 2 1 CBM 2118 Manholes 0% 1 2 2 1 CBM 2118 Discharge Force Main Pipe Needed for collection 0% 1 2 2 1 CBM 2078 Springwood Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2118 Rehab Pipes Needed for collection 0% 1 2 2 1 CBM 2118 Manholes 0% 1 2 2 1 CBM 2118 Existing Manholes 0% 1 2 2 1 CBM 2118 Discharge Force Main 'Pipe Needed for collection 0% 1 2 2 Asset Management Worksheet Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 Prioritization Worksheet Renewal/Replacement Strategy Worksheet Which Are Most"Critical"? What are the management strategies? Column 13 14 15 16 17 18 19 20 21 22 23 Backup Business Renewal I Cost of Probability of Consequence of Priority( Maintenance Recommended Present Value of Importance Reduction Renewal Failure Failure Risk 1 is high) Replacement Strategy Renewal Date Renewal Cost (Redundancy) Exposure Strategy Option Asset Higher Delete Description % 1 to 10 1 to 10 number this one 1 to 12 Comment $ higher priority Year Discount Rate CR 427 Sewer Extension Collection System Vacuum Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2079 Division Valves 0% 1 1 1 1 PM 2049 Valve Pits I 0% 1 1 1 1 PM 2049 Single Buffer Tank 0% 1 1 1 1 PM 2049 Discharge Force Main Pipe Needed for collection 0% 1 2 2 1 CBM 2079 Pipe w/Casing Needed for collection 0% 1 2 2 1 CBM 2079 Plug Valves I 0% 1 1 1 1 PM 2079 Air release valve 0% 1 1 1 1 PM 2049 Longdale Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2119 Manholes 0% 1 2 2 1 CBM 2119 Discharge Force Main 1 Pipe Needed for collection 0% 1 2 2 1 CBM 2079 Plug Valves 0% 1 1 1 1 PM 2049 Air release valve 0% 1 1 1 1 PM 2049 East Longwood Phase 1 Collection System Gravity Sewers _Pipes Needed for collection 0% 1 2 2 1 CBM 2119 Manholes 0% 1 2 2 1 CBM 2119 Longwood Septic Tank Abatement Program Transmission Main Gravity Sewers I Existing Manholes 0% 1 2 2 1 CBM 2119 Discharge Force Main I 1 Pipe(Open-Cut) Needed for collection 0% 1 2 2 1 CBM 2079 Pipe(HDD) I Needed for collection 0% 1 2 2 1 CBM 2079 Pipe w/Casing Needed for collection 0% 1 2 2 1 CBM 2079 _ _ Plug Valves w/Box 0% 1 1 1 1 PM 2049 Air release valve 0% 1 1 1 1 PM 2049 East Longwood Phase 2 Collection System Gravity Sewers Pipes Needed for collection 0% 1 2 2 1 CBM 2124 Manholes 0% 1 2 2 1 CBM 2124 Discharge Force Main 1 Pipe(Open-Cut) Needed for collection 0% 1 2 2 1 CBM 2084 Plug Valves w/Box 0% 1 1 1 1 PM 2054 I Total $ - $ - EPA/GHD method A-1 Effective Lives(Years) Class Asset Type Exp Life 1 Civil 75 2 Pressure Pipework 60 3 Sewers 100 4 Pumps 40 5 Valves 30 6 Motors 35 7 Electrical 35 8 Controls 25 9 Building Assets 60 10 Land 300 A-1 Condition Assessment Condition Rating Description Maintenance Level 1 New or Excellent Condition Normal PM 2 3 Minor Defects Only Normal PM,Minor CM 4 5 Moderate Deterioration Normal PM,Major CM 6 7 Significant Deterioration Major repair,rehabilitate 8 9 Virtually Unserviceable Rehab unlikely 10 Unserviceable Replace Source:EPA and GHD,2006.USEPA GHD Asset Management Training Workshops 2006,"Management worksheets.xls" https://19janua ry2021snapshot.epa.Rov/susta finable-water-infrastructure/asset-management-water-and-wastewater- utilities .html#overview Alternative guideline Florida Rural Water Association Method Condition Numeric Rating(Compatible with the NASSCO pipe code matrix): 0.Non-Existent Asset abandoned,on standby status or no longer exists. 1.Excellent Sound physical condition-likely to perform adequately without major rehabilitation for 20 years or more. Acceptable physical condition-minimal short-term failure risk but 2.Good potential for deterioration in long]term.Only minor work required(if any). Significant deterioration evident-failure unlikely within next 5 years but further deterioration likely and major years.Minor components or 3.Fair isolated sections of the asset need rehabilitation or rehabilitation or replacement likely within next 10 replacement soon but asset still functions safely at adequate level of service.Work required but asset is still serviceable. Failure likely in short-term-need to rehabilitate or replace most or all 4.Poor of asset within next 5 years.No immediate risk to sustained service,but work required within next 5 years to ensure asset remains functional. Substantial work required in short-term,asset barely serviceable. Failed or failure imminent-need to rehabilitate or replace most or all of 5.Very Poor this asset.Risk to sustained service exists or asset cannot be operated without risk to personnel. Source: FRWA,2017."Final Fiscal Sustainability Analysis &Asset Management Plan,Town of Hamilton." Fiscal Sustainability Plan Cape Canaveral Available at FDEP Oculus Database DEFINITIONS "The BRE provides a sense of relative priority for asset renewal. The higher the BRE, the higher the priority." Business Risk Exposure (BRE) (preferred term) or "Criticality" "The criticality determination is based on three factors— (1) the extent to which the asset is "backed-up"with another asset that can serve the function, (2) the likelihood(or probability) of failure (PoF), and(3) the consequence of failure (CoF). "The Probability of Failure is a means of rating what the probability of a certain asset's failing is currently.'' "The Probability of Failure (POF) is most often a function of condition. Assets become more prone to fail as they age. POF can also be driven by three other factors: (1) capacity-related causes of failure, (2) failures resulting from changed regulatory or other LOS Probability of Failure (PoF) requirements, as well as (3) "failures"which must be addressed because of efficiency. Efficiency can be an issue for example with pumping. Pumps sometimes work fine, but draw so much electricity that their replacement would pay for themselves in a short time." "For example, the probability of failure of a pump would be very low if it were a new pump, and higher if it were a pump that was nearing its expected life." "A Consequence of Failure (COF) rating was assigned to each asset based on the proportion of the system that would be impacted if the Consequence of Failure asset failed and the severity of the impact. " "Redundancy of the asset. For example, is if a particular pump fails does it have a backup pump?Also if a backup pump can provide half the capacity of the main pump then its redundancy is 50 percent, if there are two backup pumps with the same capacity as the main Redundancy pumpits redundancy is 200 percent." Pennsylvania DEP, (Hypothetical) Pennsylvania Wastewater Authority, Asset management Plan Model A wastewater system's guide for Source: long term Sustainability http://www.dep.pa.gov/Business/Water/CleanWater/InfrastructureFinance/Pages/FiscalSustainabilitv.aspx EPA - GHD method BRE= (1- Reduction factor) * PoF* CoF For more details see EPA Asset Training Management Material, Step 6a. Determine Business Risk ("Criticality") https://www.epa.gov/sustainable-water-infrastructure/asset-management-workshops-training-slides Probability of Failure % of Effective Life PoF Rating % % Consumed of effective life consumed = Asset Consumed (Physical) = 0% 1 10% 2 (estimated effective life-residual physical life)/estimated effective life 20% 3 (expected useful life- remaining useful life)/expected useful life 30% 4 40% 5 Estimated Effective Life= expected useful life 50% 6 Residual Physical Life= remaining useful life 60% 7 70% 8 80% 9 90% 10 Redundancy Level of Redundancy Reduce PoF by: 50% Backup 50% 100% Backup 90% 200% Secondary Backup 98% Consequence of Failure CoF Rating Description % Affected Level 1 Minor Component Failure 0-25% Asset 2 Major Component Failure 25-50% Asset 3 Major Asset 0-25% Asset 4 Multiple Asset Failure 25-50% Facility/Sub-System 5 Major Facilty Failure 50-100% Facility 6 Minor Sanitary System Failure 20-40% Total System 7 Medium 40-60% Total System 8 Intermediate 60-80% Total System 9 Significant 80-90% Total System 10 Total 90-100% Total System Another alternative: Indiana Finance Authority, 2006. "Example Fiscal Sustainability Plan. Main Street Pump station & Force Main Improvements Project" https://www.in.gov/ifa/srf/files/ENTIRE FSP Example Document Main St Pump Station 020416 docx.pdf Criticality= Pof x Cof Probability of Failure Performance Rating Description 5 Imminent-Likely to occur in the near future 4 Probable-Likely to occur several times in the life of an item 3 Occasional- Likely to occur sometime in the life of an item 2 Remote- Unlikely but possible to occur in the life of an item 1 Improbable-So unlikely, it can be assumed occurrence may not be experienced Consequence of Failure Performance Rating Description 5 Catastrophic disruption 4 Major disruption 3 Moderate disruption 2 Minor disruption 1 Insignificant disruption Another Alternative Florida Rural Water Association Method Criticality is rated using the following table as guideline Criticality Numeric Rating: 0—Non-Existent Asset not needed for the current operation—abandoned, standby status or no longer exists. 1—Non-Critical Asset not essential to maintaining customer service or regulatory compliance. Service interruption of this asset has only short term impact on a small number of customers and little chance of regulatory 2—Low Impact non-compliance. Service interruption of this asset has substantial impact on customer service, a chance of negative environmental impact, damage to 3—Critical other assets or creates safety risks to the operators. Interruption of service has serious impact on customer service, a high chance of negative environmental impact, severe damage 4—Very Critical possibility to other assets, high risk of dangerous conditions to the operators or major health/safety risks for the general population. Failure of this asset has a high risk of a catastrophic event, major customer service interruptions, serious environmental impact, long 5—Must Have term damage to other assets, serious public health/safety issues and likely regulatory enforcement. EPA-GHD Renewal Strategies Option Description Type 1 Status quo Non-Capital 2 Increase Maintenance Non-Capital 3 Operate differently Non-Capital 4 Repair only Capital 5 Refurbish or rehabilitate Capital 6 Replace with similar asset Capital 7 Replace with improved asset Capital 8 Reduce the cause of failure Non-Capital 9 Use demand management Non-Capital 10 Pay rebate to customers Non-Asset 11 Reduce the level of service Non-Asset 12 Construct a new asset Capital Source: EPA and GHD,2006. USEPA GHD Asset Management Training Workshops 2006, "Management worksheets.xls" https://19january2021snapshot.epa.gov/sustainable-water-infrastructure/asset-management- water-and-wastewater-utilities .html#overview Maintenance Tactics PM - Preventive CBM -Condition based UBM -Condition based RTF/CM- Run to Failure/Corrective Asset Management Worksheet Example for Pump Station Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 System Inventory Worksheet What are the project's asset? What is the state of the project's asset? 'Column II 1 2 3 4 5 6 7 8 9 10 11 12 Tag Number Year Estimated Adjusted Calculated Capacity/Size Material Original Cost Asset Class Effective Condition Service History Age Residual Physical (Optional) Installed Effective Life Life Life Asset Year $ 1 to 10 Years 1 to 10 Description Years Years Years Level 1 Level 2 Level 3 Level 4 Level 5 Optional Optional Tab A Optional Adjusted effective /Tab A life-Age Wastewater System Collection System E.Wildmere Pump Station Pumps Drive shafts 6 35 Pump#3 620 GPM 2017 $24,210 4 40 1 N/A 40 7 33 Pump#1 620 GPM 4 40 Pump#2 620 GPM 4 40 Motors 6 35 Lake Ruth Pump Station Pumps Pump#1 36 GPM Cast Iron PIR-PE25/2W 2018 $12,000 4 40 1 N/A 40 6 34 Pump#2 36 GPM Cast Iron PIR-PE25/2W 2018 $12,000 4 40 1 N/A 40 6 34 Motors 3565 RPM Cast Iron PE 25/2W 2018 6 35 1 N/A 35 6 29 Springwood Pump Station Pumps Pump#1 24 GPM Cast Iron PIR-520/2D 2018 $12,000 4 40 1 N/A 40 6 34 Pump#2 24 GPM Cast Iron PIR-520/2D 2018 $12,000 4 40 1 N/A 40 6 34 Motors 3450 RPM Cast Iron 520/2 2018 6 35 1 N/A 35 6 29 CR 427 Sewer Extension Pump Station Vacuum Pumps Pump#1 1234 GPM 2019 $15,000 4 40 1 N/A 40 5 35 Pump#2 1234 GPM 2019 $15,000 4 40 1 N/A 40 5 35 Motors 2019 6 35 1 N/A 35 5 30 Discharge Pumps Pump#1 200 GPM Cast Iron 2019 $12,000 4 40 1 N/A 40 5 35 Pump#2 200 GPM Cast Iron 2019 $12,000 4 40 1 N/A 40 5 35 Motors 1800 RPM Cast Iron 2019 6 35 1 N/A 35 5 30 Longdale Pumps Pump#1 305 GPM 2021 $25,000 4 40 1 N/A 40 3 37 Pump if 2 305 GPM 2021 $25,000 4 40 1 N/A 40 3 37 Motors 1767 RPM 2021 6 35 1 N/A 35 3 32 E Longwood Phase 1 Pine Avenue"A" Pumps Pump#1 300 GPM 2018 $9,000 4 40 1 N/A 40 34 Pump#2 300 GPM 2018 $9,000 4 40 1 _ N/A 40 34 Motors 1762 RPM 2018 6 35 1 N/A 35 29 E Longwood Phase 2 Acorn Terrace Pumps Pump#1 150 GPM 2024 $40,000 4 40 1 N/A 40 0 40 Pump#2 150 GPM 2024 $40,000 4 40 1 N/A 40 0 40 Motors 3540 RPM 2024 6 35 1 N/A 35 0 35 Total $ 274,210 Level of detail that asset inventory should provide' List assets to the level of detail that they would likely be replaced.For example,a system may choose to treat all pipe that is of a given age and material as a single asset would likely be if it would likely be replaced or rehab at the same time. The assets listed in italics are examples of pump station assets that could be included in the inventory. Notes: This spreadsheet is based on tables and examples from: EPA Asset Training Management Material https://www.epa.gov/sustainable-water-infrastructure/asset-management-workshops-training-slides EPA and GHD,2006.USEPA GHD Asset Management Training Workshops 2006,"Management worksheets.xls" hams://19ianuary2021snapshot.epa.gov/sustainable-water-infrastructure/asset-management-water-and-wastewater-utilities.html#overview Asset Management Worksheet Example for Pump Station Project/Facility Name: Longwood Septic Tank Abatement Program Current year: 2024 Prioritization Worksheet Renewal/Replacement Strategy Worksheet Which Are Most"Critical? What are the management strategies? (Column# 13 14 15 16 17 18 19 20 21 22 23 Backup Business Renewal/ Cost of Probability of Consequence of Priority( Maintenance Recommended Present Value Importance Reduction Failure Failure Risk 1 is high) Replacement Strategy Renewal Renewal Date of Renewal Cost (Redundancy) Exposure Strategy Option Asset Higher Description % 1 to 10 1 to II number 1 to 12 Comment S higher priority Year Discount Rate (1-Backup Level 1 Level 2 Level 3 Level 4 Level 5 Optional Tab B Tab B Tab B Reduction)•P Tab C Tab C Current Value 2.50% oF•CoF Wastewater System Collection System E.Wildmere Pump Station Pumps Drive shafts Pump#3 Needed for collection 50% 1 3 1.5 6 CBM 2057 $ - Pump#1 Needed for collection 50% 3 0 6 CBM 2024 $ - Pump#2 Needed for collection 50% 3 0 6 CBM 2024 $ - Motors Lake Ruth Pump Station Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Motors 1 Springwood Pump Station Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Motors 1 CR 427 Sewer Extension Pump Station Vacuum Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2059 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2059 $ - Motors Discharge Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2059 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2059 $ - Motors Longdale Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2061 $ - • Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2061 $ - Motors E Longwood Phase 1 Pine Avenue"A" Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2058 $ - Motors E Longwood Phase 1 Acorn Terrace Pumps Pump#1 Needed for collection 90% 1 3 0.3 6 CBM 2064 $ - Pump#2 Needed for collection 90% 1 3 0.3 6 CBM 2064 $ - Motors Total $ - $ - APPENDIX B SAMPLE INSPECTION FORMS Example Manhole Inspection Form MILANO. DATE I 1 M 1; INSPECTOR ELEVATION DEPTH TO INVERT CLEANLINESS TYPE CONSTRUCTION STREET REFERENCES A B —C DEFECTS:(Cover,frame,grout,steps,shelf,pipes,or channels) 1 2 3 4 5 6 7 8 (USE REVERSE SIDE FOR ADDITIONAL DEFECTS or INLETS TO BE NOTED.) PIPE SF LENGTH TO/FROM MH# EST.FLOW TYPE IF FLOW A- B- C- D- REMARKS:(Include need for repairs) Overall Rating (Good, Fair, Poor) Source: US EPA New England, 2015 Manhole Inspection Form System: I Date: MH No. Time: A.M./P.M. MH Address: Inspector: Overall Condition: (check all that apply) n Good /Satisfactory ���_ Debris/Solids Buildup in MH /channel '� _______ II Needs Maintenance (describe in comments) n Needs Repair(describe in comments) (( `. Cracked /broken shelf or foundation i"' Cracked /broken sides or walls ff\\ - 1 2 ,. 11 win Misaligned joints/loose bricks n Roots at joints Visible infiltration '/ IMF 11111 5 4 32 1pia Condition: Failing New Show north arrow, label inlets& MA outlets,sizes and flow direction ra . :- - _ -: i Material: n Brick/Mortar Pre-cast Concrete ❑ Lined other —Summarize all inspections and Action Items intaa report and submit with the Bacteria Rule Demonstration Checklist. _Cover J-Ring-Condition:------ -serviceabe- loose damaged missing raise lower Riser Condition: serviceable _ loose _ damaged — missing — raise _ lower Walls & Bottom: ❑serviceable —loose —damaged —cracked —holes— roots C ❑ - C L. C ❑ II I El Overflow or diversion lines present? Yes ❑ No ❑ Other utility lines present? Including force main outfall? Yes ❑ No ❑ Drop line present/visible? Internal / External Yes ❑ No ❑ Surcharge /flooding indications? fl grease/debris on sides ❑grease/debris on shelf Clarity of Flow? ❑turbid sewage appearance ❑clear sewage appearance Flow Conditions? ❑ steady ❑ pulsing ❑turbulent Flow Conditions? ❑ low ❑ normal ❑ high Vermin or insects present? Yes ❑ No Description: Summarize all inspections and Action Items into a report and submit with the Bacteria Rule Demonstration Checklist Source: Florida Rural Water Association 2017 Station Name horsepower amps volts Overall LS Condition: (check all that apply) SERVI,t POIL v ❑ Good /Satisfactory ALARM LIGHT Debris/Solids Buildup in LS CONTROL PANEL HINGED ACCESS DOOR VIMI Needs Maintenance (describe in comments) Needs Repair(describe in comments) „,,?, j,W,.M,. „L, . 1E,,OW7',WrRY El Cracked /broken sides/foundation ` I R''I H HU Roots at joints 'DPDONAD Visible infiltration b\L I ROM SWITCH // ///'� Condition: 5 4 3 2 1 0 NRRM ii[NI PLUGPA1VI failing excellent OPERATION TRAP cEc[Kvun LHSCNARLi[„pm Comments:1 I ` RAIL GUIDE � � CAJIDF[AI LASE .6>-i i/i i i��////�1 Material: Brick/Mortar_ Pre-cast Concrete[ Lined other Run each pump for a short time. Did all pumps operate properly during inspection? Yes ❑ No ❑ Were any pumps clogged or suctions obstructed at the time of inspection? Yes ❑ No ❑ Record current draw of each pump Pump 1 amps Pump 2 amps Pump 3 amps Record run time for each pump at the station. Analyze the runtime minutes onsite to Yes ❑ No ❑ locate any trouble. Do the pump runtime indicate any operational problem? Does wet well to need cleaning? Is there a buildup of grease &debris? Yes ❑ No ❑ Check pumpon/off floats for proper operation. Did all floats operate properly? Yes No P P P P P P Y? ❑ ❑ Check high water float operation for alarm notification. Did the alarm telemetry/auto- Yes ❑ No ❑ dialer work? Did the alarm sound? Did the light flash? Exercise all lift station valves. Did all valves properly function? Yes❑ No❑ Exercise generator(if applicable) at lift station. Did the generator properly function? Yes No❑ Do you exercise ALL standby generators at least monthly for 15 to 30 minutes? Yes ❑ No ❑ Surcharge/flooding indications? ❑grease/debris on sides ❑grease/debris under/around /on cover Vermin or insects present? Yes ❑ No ❑ Description: Comments:1 Sample Comments:Poor Structural Condition,Serviceable,Broken,Unsafe,Damaged,Corroded,Missing Grout,Needs Raising,Needs Lowering, Misaligned,Leaking,Ill-Fitting,Dirty,Bad Joint,Roots,Grease,Infiltration,Cracks Lift Station Inspection Photograph Lift Station Inspection Photograph Source: Florida Rural Water Association ASSET CONDITION REPORTING FORM Asset Location Description Inspector/Date General Condition Rating Year of Construction: General O&M Rating 0= Non-existent 0=Non-existent 1=Very Good 1=Very Good 2=Good Estimated Remaining Life: 2=Good 3=Fair 3=Fair 4= Poor 4=Poor 5=Very Poor 5=Very Poor Sketch of Asset APPENDIX C FLORIDA RURAL WATER ASSOCIATION "ENERGY EFFICIENCY ASSESSMENT FOR SMALL WASTEWATER SYSTEMS" Appendix C — Water & Energy Conservation Evaluation • 1 ,11)1111. • •R t FLORIDA RURAL WATER ASSOCIATION 2970 Wellington Circle•Tallahassee,FL 32309-6885 Telephone:850-668-2746—Fax:850-893-4581 Energy Efficiency Assessment for Small Wastewater Systems ' Responses in grey areas indicate potential for gains in energy efficiency 1. COLLECTION SYSTEM/OPERATIONS Yes No A. Do you monitor your power bills? B. Is there significant inflow& infiltration into the collection system? C. Has your system had any energy efficiency improvements in the last 5 years? D. If yes, have you switched to more efficient pumps and drives? E. If yes, have you done any load shedding and/or off-peak load shifting? F. If yes, have you installed new or improved soft starts or VFDs equipment? G.Are energy efficiency measures included with future improvement plans? 2. ADDITIONAL COMMENTS &INFORMATION The collection system is new and as it is developed additional steps will be taken to ensure that the master lift station is operating at the best energy efficiency as possible. PRIORITY AREAS FOR POTENTIAL ENERGY EFFICIENCY GAINS Efficiency Project Estimated Project Cost Potential Savings Payback Period Master Lift Stations/ $1,500 $300/yr 5 yrs. VFD Drives Installations 3. FUNDING MECHANISMS Clean water SRF LOANS Program (CWSRF) [This page is left intentionally blank] 1 Adapted from NYSERDA's FOCUS on Municipal Woter and Wastewater Program