CC10-21-2024Min LONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
October 21, 2024
6:00 P.M.
Present: Mayor Matthew McMillan
Deputy Mayor Matt Morgan
Commissioner Abby Shoemaker
Commissioner Tony Boni
Commissioner Brian D. Sackett
Dan Langley, City Attorney
Clint Gioielli, City Manager
Michelle Longo, City Clerk
David Dowda, Police Chief
Shad Smith, Public Works Director
1. CALL TO ORDER. Mayor McMillan called the meeting to order at 6:00
p.m.
2. OPENING INVOCATION. Pastor Tony Talavera with Sanctuary Church
gave the invocation.
3. THE PLEDGE OF ALLEGIANCE. Commissioner Shoemaker led the Pledge of
Allegiance.
4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following
announcements making note that the Halloween Dance Party has been
canceled due to low ticket sales.
A. The City of Longwood will host a "Halloween Dance Party" on
Wednesday, October 23, 2024,from 6:30 p.m. until 8:30 p.m. at
the Longwood Community Building, 200 West Warren Avenue.
Tickets are $8.00 and there will be a costume contest, light
refreshments,candy, and dancing.
B. Longwood Historic Society will host its seventh annual "Monster
Dash 5K" on Saturday, October 26, 2024,from 7:00 a.m.to 10:00
a.m. in the Historic District of Longwood located off Church
Avenue. All proceeds will go to benefit historic preservation in
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Longwood. Prizes will be awarded for the best Halloween
costumes. Register online at www.longwoodmonsterdash.com
5. PROCLAMATIONS/ RECOGNITIONS
A. Presentation of a Congressional Letter of Recognition and the
Hometown Hero Award to Deputy Mayor Matt Morgan from
U.S. Congressman Cory Mills office.
Noah Welchman, a Field Representative for their office presented
the award to Deputy Mayor Morgan. Photographs were then
taken.
The Commission recessed at 6:07 p.m. and reconvened at 6:09
p.m.
B. Presentation of the Beautification Award to Huey Magoo's.
Commissioner Sackett presented the award. Photographs were
then taken.
C. Proclaiming October 21 through 27, 2024 as "Florida City
Government Week" in the City of Longwood.
Mayor McMillan read the proclamation and gave it to the City
Clerk.
6. BOARD APPOINTMENTS. None.
7. PUBLIC INPUT
A. Public Participation. None.
8. MAYOR AND COMMISSIONERS' REPORT
District#3. Mayor McMillan thanked all those involved with Hurricane
Milton's response. He noted that the most pressing question is when
yard waste removal will begin, and he said it started today. He
commented that the Duke Energy outage map was not accurate. He
attended a Seminole County Chamber "Meet the Mayors" panel. He
thanked the commissioners who attended the Rescue Outreach Mission
Gratitude in Action luncheon. He attended the Leadership Seminole Call
to Service event held at Northland Church. For the "true," he reported
that Seminole County had picked up 14,952 cubic yards of yard waste as
of that morning. For the "good" was family hospitality, and on Saturday,
he attended a 103rd birthday party for Zellie Thomas in Lake Mary. For
the "beautiful," it was great to see the spooky creative displays for the
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season and the turnout at the Truck or Treat event on Saturday at Reiter
Park.
District#4. Deputy Mayor Morgan commented about his award, noted it
was not just for him, and considered it a group award. He pointed out
what each commissioner has done for the city's betterment and said
serving with them was an honor.
District#5. Commissioner Sackett thanked Deputy Mayor Morgan for his
kind words. He attended the Esther Annual Bike Ride for abused women
and the high school band festival at Winter Springs. He noted that
Longwood Babe Ruth is running smoothly. He attended the Truck or
Treat on Saturday.
District#1. Commissioner Shoemaker thanked Deputy Mayor Morgan for
his kind words. She attended the Rescue Outreach Mission Gratitude in
Action luncheon, the 103rd birthday party in Lake Mary for Zellie Thomas,
and the Truck or Treat event. She reported that Christ Episcopal Church
in Longwood has a new Priest in Charge, Reverend Darin Metz, and there
will be a Meet and Greet from 1:00p.m. to 3:00 p.m. on November 2 to
welcome him.
District#2. Commissioner Boni thanked Deputy Mayor Morgan for his
kind words and congratulated him on the award. He noted that he
attended the Senior Matinee, and the numbers are growing. He
attended the Rescue Outreach Mission Gratitude in Action luncheon, the
Leadership Seminole Call to Service event at Northland Church, and the
Truck or Treat event. He reported that the Longwood Rotary Club helped
at the Crossroads Coral Fall Festival. He commended Northland Church
for laying out pine needles at Reiter Park on Saturday for their "serve
day."
Mayor McMillan mentioned that he would like to see another costume
category added for the Truck of Treat event, which would be for a group
or family.
9. A. ADDITIONAL ITEMS RAISED DURING MAYOR'S AND
COMMISSIONERS' REPORTS. None.
B. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None.
10. CONSENT AGENDA
A. Approve the Minutes of the September 16, 2024, Regular
Meeting and September 26, 2024, Emergency Meeting.
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B. Approve the Monthly Expenditures for August 2024.
C. Approve the Monthly Financials for August 2024.
D. Approve a purchase order in the amount of$126,145.50 to
Bozard Ford for the purchase of a 2024 Ford F550 4x2 Regular
Cab Crane Truck.
E. Approve a purchase order in the amount of$65,000 to Ricoh
USA Inc.for expenses related to an equipment lease with toner
and service inclusion.
Commissioner Sackett moved to approve Items 10A
through 10E as presented. Seconded by Commissioner
Shoemaker and carried by a unanimous roll call vote.
11. PUBLIC HEARINGS. None.
12. REGULAR BUSINESS
A. Read by title only and adopt Resolution No. 24-1676, which
amends the Fiscal Year 2024-2025 budget and authorizes
funding for Resurfacing by Donelson Construction Company, LLC
utilizing PressurePave surface.
Mr. Langley read Resolution No. 24-1676 by title only.
Mr. Gioielli presented the Item.
Deputy Mayor Morgan moved to adopt Resolution No. 24-
1676 as presented Item 12A. Seconded by Commissioner
Boni and carried by a unanimous voice vote.
B. Approve a purchase order in the amount of$442,000 to
Donelson Construction Company, LLC for resurfacing of streets
within the city limits.
Mr. Gioielli presented the Item. He noted it was being presented
as sole source purchase order approval, meaning this company
was the only one who offered this service. In an attempt to save
money, staff researched other options and found the
PressurePave system. It was determined that it would be less
expensive and reduce the time to complete the project. He noted
they had since learned that there is a possibility that this would
not be a sole source, as indicated in an email that had been
received. He stated they had no time to look into the validity of
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111 the information received before the meeting that evening. He
went over the options for the commissioners. The first was to pull
the project, which was supposed to start Thursday, and cause a
further delay. He said that even if we were to find out that this is
a sole source company, it may cause an issue because we have to
rebid the original price. If we had found out that it is not a sole
source and that we should have gone to bid or could have gone to
bid, there is a possibility things would still cost more. He noted
they are in a position where the project is behind, and this option
saves significantly on our traditional repaving. He stated that the
Commission can override the procurement process as a legislative
body. Based on that and the need to get the work done, it is the
staff's position for the Commission to consider waiving the
procurement process.
Mr. Smith explained the paving system and product process and
why it would be a viable option.
Deputy Mayor Morgan moved to approve a waiver of the
competitive procurement process and approve a purchase
order in the amount of$442,000 to Donelson Construction
Company, LLC for the resurfacing of streets within the city
limits. Seconded by Commissioner Sackett and carried by
a unanimous roll call vote.
C. Read by title only and adopt Resolution No. 24-1677, authorizing
the adoption of the City's updated Fiscal Sustainability Plan (FSP)
for the South Longwood Septic Tank Abatement Project - Phase
II.
Mr. Langley read Resolution No. 24-1677 by title only.
Mr. Smith presented the Item.
Deputy Mayor Morgan moved to adopt Resolution No. 24-
1677 as presented 12C. Seconded by Commissioner
Sackett and carried by a unanimous voice vote.
13. CITY MANAGER'S REPORT
Mr. Gioielli reported that for Florida City Government Week, the city will
have an event on Thursday, October 24, at 8:30 a.m. at Longwood
Elementary. He said that the Fire Department has the best turnout time
in Seminole County for the last quarter of the year at two minutes and
fifteen seconds. He also reported that the police department has a
response time of four minutes and twenty seconds. He noted that the
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paving project for the Tiberon and Devonshire subdivision and Highland
Street will start this Thursday. He reported that debris removal started
today. During the storm, the city experienced three (3) roof leaks,
Candyland Sports Complex had power lines down, and the dog park had
trees and fences destroyed. He also noted that a couple of power poles
were leaning, and four (4) lift stations flooded, but there was no
interruption in service or flooding in anyone's home. The water plant
was down for two days, running on a generator with no interruption in
service.
14. CITY ATTORNEY'S REPORT. No report.
15. CITY CLERK'S REPORT
Ms. Longo reported there would be a ribbon cutting on Thursday,
October 24, at Recovery Connections of Central Florida at 4:00 p.m. She
noted that early voting for the 2024 General Election started today and
will run through November 3 from 7:00 a.m. until 7:00 p.m. You can
check for the nearest early voting center by visiting the Seminole County
Supervisor of Elections website at voteseminole.org.
16. ADJOURN. Mayor McMillan adjourned the meeting at 6:49 p.m.
Minutes approved by City Commission: 11-04-2024.
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Matthew cMillan, Mayor
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City Cler
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