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CC08-Untitled LONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida AGENDA August 18, 2025 6:00 PM Present: Mayor Brian D. Sackett Deputy Mayor Abby Shoemaker Commissioner Tony Boni Commissioner Matthew McMillan Commissioner Matt Morgan Dan Langley, City Attorney William Watts, City Manager Liane Cartagena, Acting City Clerk David Dowda, Police Chief Shad Smith, Public Works Director Magdala Ridore, Human Resources Director Dustin Woolbright, Finance Operations and Budget Manager Nerys Hernandez, Records Coordinator 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 6:01 p.m. 2. OPENING INVOCATION. Rabbi Michael Asher with Chabad of North Orlando gave the invocation. 3. THE PLEDGE OF ALLEGIANCE. Commissioner Morgan led the Pledge of Allegiance. 4. COMMUNITY ANNOUNCEMENTS. Nerys Hernandez read the following announcement. A. The Senior Matinee will be held on Wednesday, August 20, 2025, from 1:30 p.m. until 3:30 p.m. at the Longwood Community Building, 200 West Warren Avenue.The movie will be Head of State. 5. PROCLAMATIONS/ RECOGNITIONS A. Presentation of the 2025 Key to the City Award to Rachel Jones. Commissioner Morgan read a Proclamation that outlined a biography on Rachel Jones. He then presented her with the Proclamation and Key to the City Award. Photographs were taken. B. Presentation of the 2025 Key to the City Award to Commissioner Tony Boni. Mayor Sackett read a Proclamation that outlined a biography on Tony Boni. He then presented him with the Proclamation and Key to the City Award. Photographs were taken. 8/18/2025/ 1 C. District#3 Nomination of the Business Person of the Month Award for September. Nomination was deferred to the next meeting. 6. BOARD APPOINTMENTS A. District#2 Nomination to the Land Planning Agency. Commissioner Boni nominated Deborah Carswell for appointment to the Land Planning Agency Board. Nomination carried by a unanimous voice vote. 7. PUBLIC INPUT A. Presentation: Karen Bush, with Our Legacy, would like to thank the City of Longwood for their support when they host their annual 5k/8k Run for Organ Donation at Lyman High School. Karen Bush thanked the City of Longwood and Lyman High School for their support. She presented the Commission with a shadow box. Photographs were then taken. B. Public Participation. Matt Armstrong, no address provided. He discussed a City Ordinance banning recordings in certain places, including the Police Department's lobby, and claimed to be the first person trespassed for recording in such a public space. As a journalist, he argued that recording is necessary to obtain public records, similar to how police wear body cameras. He believed the trespassing was justified by privacy concerns but contended that sensitive matters should be addressed in private rooms, not public lobbies. He questioned whether he could be trespassed for hearing or seeing something without recording. He also criticized the civil ordinance's penalty (a trespass warning), which could escalate to a criminal matter, and mentioned that the staff at City Hall hadn't answered his questions. He concluded by emphasizing the First Amendment and claiming that the police department misled the public and commission about privacy expectations in public spaces. Phocion Pink, no address provided. He praised Commissioner Boni for his community service. He inquired about Chief Dowda ever attending a Rotary meeting to learn about integrity. He criticized a recent City Ordinance, which he said the Chief falsely claimed would protect privacy in public, stating that public spaces have no such expectation. He emphasized the right to record interactions with the government and questioned the costs the City would incur if the trespass was upheld. He argued that the Ordinance violated the community's rights and asked if there was such a disconnect between the Commission and the public that they could easily remove fundamental rights through such laws. He noted that he and Commissioner Morgan had discussed this issue in the lobby, but time ran out before the matter could be fully addressed. Tom Jefferson, no address provided. He addressed the proposed City Ordinance, calling public lobbies "limited public forums" and questioned the restriction on recording in these spaces, especially when private rooms exist for sensitive situations. He hoped to discuss with the Commission after the meeting to clarify which city buildings would be off-limits for recording, mentioning City Hall, the Police Station, and possibly the Community Building. He urged the Commission to make the right decision. 8/18/2025/2 Mariana Reyes, 2801 E Colonial. She invited the Commission to an annual Pray for Our Leaders event scheduled on September 14 at Encounter Church Orlando, 6208 S Orange Avenue, Orlando, FL. Public officials and first responders were invited. She provided a flyer of the event to the Commission. Antonio Reyes Jr., 2801 E Colonial. He thanked the Commission for supporting the Pray For Our Leaders event every year. He said their board will make a decision on bringing the event to Longwood within the next two (2) to three (3) years. He asked about a church that could host the event in Longwood, and planned to talk to members of the Commission in the near future. 8. MAYOR AND COMMISSIONERS' REPORT A. District#3. Commissioner McMillan addressed earlier concerns regarding the proposed ordinance. He explained that someone with a sensitive issue might not be aware of procedures and could begin speaking immediately, potentially being recorded right away. He supported implementing reasonable time, place, and manner restrictions to balance privacy with public rights and recommended prohibiting recording in the police lobby. He congratulated Commissioner Boni and Rachel Jones for receiving the Key to the City Award. He then reported on the Florida League of Cities (FLC) 2025 Annual Conference, sharing discussions on Florida DOGE (Department of Government Efficiency) and Records Request and how it could improve efficiency, as well as the state's better budget situation. He also highlighted discussions on taxes and polling on various issues, anticipating an interesting legislative session next year. District#4. Commissioner Morgan updated the Commission on his activities at the FLC 2025 Annual Conference, where he participated in the "Market Your City" session and spoke about social media. He highlighted the Commission's early decision to stream meetings on Facebook Live which now streamed live on YouTube, allowing residents to access meetings online. He shared that, after introducing the idea to other cities, several expressed interest in using YouTube for their meetings. Morgan also reported on changes in the Florida League of Cities (FLC), including a vote to eliminate the FLC director's seat and add three at-large director seats for elected officials from different municipalities and league districts. He congratulated Holly D. Smith as the new FLC president. He then commended Ryan Leak, an author, who spoke at the conference. He mentioned attending several events, including a Celebration of Life for Hulk Hogan on August 5 and a CALNO meeting on August 6, where Seminole County introduced its new micro transit services. He believed this new service would improve transportation and save money and hoped to bring it before the Commission in the future. He announced Overdose Awareness Day on August 28, which would now be held at the Seminole County Criminal Justice Annex in Sanford, 91 Eslinger Way, due to past weather issues at Longwood's Reiter Park. He also welcomed kids back to school in Seminole County. Lastly, he attended a tourist meeting at Seminole State College on August 7 and asked about an opening on the Parks & Recreation Advisory Board, with Mayor Sackett confirming a vacancy. District#5. Mayor Sackett provided updates on several city projects, including the installation of new sidewalks around the concession stands at Candyland Sports Complex and the completion of a new sidewalk project along Church Avenue and West Warren Avenue. He also mentioned that 8/18/2025/ 3 the Longwood Babe Ruth Baseball & Softball league would soon kick off its fall season at Candyland Sports Complex, with an estimated 400 to 500 children expected to participate each week. He reported on his participation in the FLC 2025 Annual Conference, where he attended about seven workshops. He planned to share insights from these sessions at the next Commission meeting. He thanked Commissioner Boni and Mr. Watts for their support during his health episode at the conference. District#1. Deputy Mayor Shoemaker expressed gratitude for the assistance Mayor Sackett received at the FLOC conference. She shared personal experiences from the conference and advised she gained valuable information from networking and the exhibit hall. She recommended that the city manager investigate a new company for financial software. District#2. Commissioner Boni thanked everyone for the Key to the City Award and praised the Seminole County Public Schools' Summer Intern Program for assisting with his foundations, encouraging other businesses to participate. He also congratulated Mrs. Jones on her award. Boni reported on attending the FLC 2025 Annual Conference, agreeing with Commissioner Morgan on the value of Ryan Leak's presentation. He thanked Commissioner McMillan for clarifying topics on DOGE and property tax, expressed relief over Mayor Sackett's recovery, and highlighted FLC's role in helping public officials improve their work. 9. COMMISSION AND STAFF ADDITIONS OR CHANGES A. ADDITIONAL ITEMS RAISED DURING MAYOR'S AND COMMISSIONERS' REPORTS. None. II B. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve the Minutes of the August 4, 2025, Regular Meeting. B. Approve the Monthly Expenditures for July 2025. C. Approve the Monthly Financial Report for June 2025. D. Approve an increase in the amount of$112,000 to the purchase order with Helping Hands Lawn Care, Inc. for continued citywide landscaping services. E. Approve an increase in the amount of$50,000 to purchase order No. 25-01120 with Hydra Services, Inc. for Lift Station Repairs and Rehabilitation. Commissioner McMillan moved to approve Items 10A through 10E as presented. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS 8/18/2025/4 A. Read by title only and adopt Ordinance No. 25-2270 approving a Citizen Participation Plan. 111 Mr. Langley read Ordinance No. 25-2270 by title only. Mr. Smith presented the Item. Mayor Sackett opened the public hearing. No one spoke in favor or opposition of Ordinance No. 25-2270. Deputy Mayor Shoemaker moved to close the public hearing. Seconded by Commissioner McMillan and carried by a unanimous voice vote. Commissioner Morgan moved to approve Ordinance No. 25-2270. Seconded by Deputy Mayor Shoemaker and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. City Commission to approve the appointment of Longwood Community & Media Relations Manager, Liane Cartagena as Acting City Clerk and approve the Acting City Clerk Agreement effective August 14, 2025. Commissioner Boni moved to approve Item 12A as presented. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. B. City Commission discussion and approval of the recruitment schedule for the City Clerk position. Ms. Ridore presented the recruitment schedule for the City Clerk position proposed by the Human Resources (HR) Department. The schedule is as follows: • The City Clerk job posting will close on August 23 at 11:59 p.m. HR will forward applications to the City Commission on August 27. • A special meeting will be held on September 4 from 3:00 p.m. to 4:00 p.m. to discuss and select candidates for interviews. • Interviews with the candidates will take place on September 9, 10, or 11, between 9:00 a.m. and 2:30 p.m. The interviews will be on a rotating schedule, with applicants meeting with each commissioner. • A special meeting will be held on September 15 at 3:00 p.m. to finalize the candidate selection. • The Commission will officially appoint the selected candidate during a regular Commission meeting on October 6. HR recommended narrowing the applicant pool to five (5) candidates for one-on-one interviews to streamline the process. However, in recognition of internal candidates, the total number was adjusted to seven (7) candidates. Commissioner Boni moved to approve the proposed recruitment timeline and authorize staff to proceed with the coordinating of the selection process as outlined. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. 8/18/2025/ 5 C. Read by title only and adopt Resolution No. 25-1702, adopting the annual non-ad Valorem assessment rolls for various wastewater, road paving, and neighborhood beautification assessments for the 2025 tax rolls. Mr. Langley read Resolution No. 25-1702 by title only. Mr. Watts presented the Item. Commissioner McMillan moved to adopt Resolution No. 25-1702 as presented 12C. Seconded by Commissioner Boni and carried by a unanimous roll call vote. D. Read by title only and adopt Resolution No. 25-1703, amending the Fiscal Year 2024-2025 budget and authorizing a budget amendment providing funding for the Sandalwood Park Pipe Rehabilitation Project. Mr. Langley read Resolution No. 25-1703 by title only. Mr. Smith presented the Item. Commissioner Boni moved to adopt Resolution No. 25-1703 as presented 12D. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. E. Approve a purchase order in the amount of$94,073.34 to Atlantic Pipe Services (APS) for the Sandalwood Park Pipe Rehabilitation Project. Mr. Smith presented the Item. Commissioner McMillan moved to approve Item 12E as presented. Seconded by Commissioner Morgan and carried by a unanimous roll call vote. F. Appointment of Special Magistrate for Trespass Warning Appeals issued pursuant to Ordinance 25-2266, codified as Section 2-2, City of Longwood Code of Ordinance. Mr. Langley presented the Item. Discussion ensued regarding the appointment of a special magistrate for handling trespass warnings, emphasizing that this process ensures due process for appeals. It included a request to review the hourly rate for a special magistrate. Additionally, the need for an independent magistrate to provide a fair and unbiased determination was acknowledged. Commissioner McMillan moved to approve Item 12F as presented. Seconded by Deputy Mayor Shoemaker and carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT Mr. Watts reported that Helping Hands Lawn Care continues to maintain the City's aesthetic and that the approved Consent Agenda Item (10D) for funding approval will support this ongoing effort. Over the past two weeks, the City has experienced a series of storms that brought down numerous tree limbs. 8/18/2025/6 Mr. Watts commended the Public Works, Police, Fire, and Leisure Services Departments for their collaborative efforts in restoring the City to normal. He also reported that the first phase of the City Hall parking lot refurbishment began that day, with the installation of a new ADA-compliant sidewalk, including an upgraded ADA ramp leading into City Hall. The project will continue with a full refurbishment of the parking lot, which will feature new striping. Mr. Watts addressed Commissioner Morgan, noting that he is still working with micro transit to schedule a presentation at an upcoming Commission meeting. 14. CITY ATTORNEY'S REPORT None. 15. CITY CLERK'S REPORT Ms. Hernandez reported that the next City Commission meeting will be held on Thursday, September 4, and will be the first public hearing for the millage and budget. She noted the public hearings on the millage and budget are the first items addressed on the agenda after the invocation and Pledge for the September meetings. 16. ADJOURN. Mayor Sackett adjourned the meeting at 7:29 p.m. Minutes approved by City Commission: 08-04-2025. cam/ V L_I1111 Brian D. Sackett, ' .yor ATTEST: C3F(5)- Liane Cartagena, Acting Ci y Clerk 8/18/2025/ 7